Central Pennsylvania Workforce Development Corporation Workforce Investment Board (WIB) and Local Elected Officials (LEO) Board Joint Meeting June 11, 2014 The Central Pennsylvania Workforce Development Corporation s Board of Directors Workforce Investment Board (WIB) and the Local Elected Official (LEO) Board held a joint meeting on Wednesday, June 11, 2014, at Union County Government Center, Lewisburg, Pennsylvania. WIB Members Attending: Harry Adrian Jay Alexander James Beamer Steve Bennett Tracy Brundage Annette Camuso-Sarsfield Susan Everett Dean Girton Kaylynn Hamilton Eric Hussar John Kurelja Michele McCardle LEO Board Members Attending: Malcolm Derk Steve Dershem Dave Kovach John Mathias Tony Mussare Otis Riden Pete Smeltz WIB Staff Attending: Vina Davis Sandie Fairman Erica Mulberger Robert Roush Chris Minnich Mark Morgenfruh Billy Robinson Jim Stopper Susan Swartz Todd Taylor Dave Zartman WIB Members Excused: Cynthia Bagwell Devin Barta David Capperella Fred Gaffney LEO Board Members Excused: Trevor Finn Guests Attending: Megan Bair Emily Bailor Deborah Barrow Bruce Jones Lisa Kipple Barry McLaughlin Becky Rice Ruth Schooley Sue Snyder Elaine Stalfa Ryan Tira Dennis Greenaway Phillip Johnson Sandra Lauver Dan Long Robyn Long Teri MacBride Bob McDaniel Jim Nemeth Rob Postal Russell Reitz Dennis Robinson Darla Shick Harry VanSickle
Call to Order and Welcome Dave Zartman, WIB Chair, called the meeting to order at 10:01 a.m. noting that a quorum was not present. Mr. Zartman welcomed the following guests to the meeting: Lisa Kipple representing PA House Representative Linda Schlegel Culver, and Elaine Stalfa from the PA Department of Labor & Industry. Mr. Zartman congratulated Erica Mulberger on being named CPWDC Executive Director. Commissioner Otis Riden, LEO Board Chair, welcomed all the members and guests to the meeting. Commissioner Riden reported that the following nine members were reappointed to the WIB during today s Annual Meeting of the Members: Jim Beamer, Sue Everett, Fred Gaffney, Dennis Greenaway, Eric Hussar, Teri MacBride, Michele McCardle, Jim Nemeth and Todd Taylor. Commissioner Riden announced that Commissioner Pete Smeltz will be representing the LEO Board on the Audit/Finance Committee effective immediately and will be replacing Commissioner Malcolm Derk. Commissioner Riden also congratulated Erica Mulberger on being name CPWDC Executive Director. FY15 Budget Presentation Erica Mulberger, CPWDC Executive Director, provided the board with a PowerPoint presentation of the Fiscal Year 2015 (FY15) Budget. Erica explained that the Audit/Finance Committee approached the FY15 Budget by starting with the amounts that were allocated in FY14. The budget is based on what is known, with an emphasis on maximizing resources for direct service delivery, retaining commitment to training, and maintaining current operations with an allowance for flexibility to consider shifting service delivery needs. The Central Region FY15 projected revenue is +6.1% from FY14 realized revenue. Included in the board book behind tab 1 are the following: Central Region Fiscal Year 2015 Budget (July 1, 2014 to June 30, 2015) Definitions of CPWDC Operational Budget Line Items (July 1, 2014 to June 30, 2015) CPWDC Fiscal Year 2015 Operational Budget Erica reported that at one time CPWDC had 17 employees but that staff has been reduced to a current total of 7 due to vacancies not being filled. Erica proposed the following staff Youth Coordinator staff vacancy be filled. She also proposed three new staff positions including an Operations Manager to oversee the monitoring and implementation of regional workforce programs, an Employer Liaison to work with the Employer Strategies Committee as part of the Strategic Plan and a Communications Coordinator to be the primary point of contact for media inquiries, be responsible for getting success stories out to the community, to have information readily available online for the WIB prior to meetings. The goal is for WIB members to have advanced access and time to review the meeting packet and prepare questions about the content. Erica reported a goal for CPWDC to have 11 full-time employees by end of the year. Following the FY15 Budget presentation, members of the WIB and LEO Board engaged in a question and answer session. WIB Non Consent Agenda and Committee Reports Audit/Finance Committee Dean Girton, Audit/Finance Committee chair reported that Committee met on May 22, 2014 and provided updates including that the Committee prepared the FY 2015 Budget. The FY 2014 financial reports through March 31, 2014 were included in the board book. The Central Region has expended $4.6 million or 38.5% of the available budget. 2 WIB and LEO Board Joint Meeting June 11, 2014
CPWDC s Operating Budget is 63% expended which is under the projected 75%. This is mainly due to staff vacancies. The Consolidated Resource Sharing Agreement Budget (RSAB) report shows how much each PA CareerLink partner has contributed to the CareerLink costs. CPWDC has contributed $378,000 and the other State partners have contributed $350,000. The total expenditures are approximately $729,000 for the year. The Subcontractors Budget to Actual report shows that TIU is on target to fully expend their current budget by the end of the fiscal year with an expenditure rate of 73.12%. CSO has spent 60.74% of their current budget and is on pace to be fully expended. The Training Contract Obligation Report through May 16, 2014 shows 63 participants received an individual training account (ITA) for classroom training and 27 WIA participants received on-the-job training contracts. The FY 2014 Budget Update report showed that the Central Region revenues increased by $68,000 because of increased revenues from CPWDC s Research Department, receiving EARN performance funds, and the employer s cash match that is required for businesses to pay in order to send employees to the industry partnership trainings and receive funding from CPWDC. The next Audit/Finance Meeting is scheduled for August 28, 2014. Employer Strategies Committee Mark Morgenfruh, Employer Strategies Chair, reported that the Committee met on April 30, 2014 and provided updates. CPWDC was awarded $450,000 for the JOBS 1 st Regional Partnership Grant that will be used with the 18 Central Region PREP partners to assess employers needs within the region. The Committee discussed taking a high level approach to identifying employer needs by first identifying industry organizations and professional organizations that WIB members may already be engaging with like local chapters of the Society for Human Resource Management (SHRM) and other organizations. These groups may be able to help identify the businesses we should be talking to and discussing what workforce needs they ve identified, and how CPWDC can use existing funding or apply for new funding to meet those employers needs. The Committee also discussed the lack of registered apprenticeship programs in the Central Region for manufacturers for industrial maintenance workers. CPWDC will be working with Jim Nemeth from Autoneum and a group of Columbia County employers to outline an Industrial Maintenance Apprenticeship program. This project will require CPWDC to convene the manufactures and potential training providers such as Pennsylvania College of Technology, Bloomsburg University and others. The Committee reviewed the current marketing materials being utilized for Business Services Outreach by the PA CareerLink staff. The Committee recommends creating new regional marketing material that has a consistent message regardless of the site. Governance Committee Chris Minnich, Governance Committee Chair, reported that the Committee met via conference call on May 5, 2014 and provided updates. The Committee reviewed the reappointment applications for the nine WIB members whose terms expire on June 30, 2014 and made recommendations on the reappointments to the LEO Board. There are currently 5 vacancies on the WIB and there will be an additional 3 vacancies as of July 1, 2014 from the outgoing WIB members who have elected not to seek reappointment. The vacancies include: 1 county specific vacancy for Centre, Lycoming, Montour, and Snyder counties; 3 regional private sector representatives; and 1 One-Stop Partner vacancy that will be filled by the PA Department of Labor & Industry. 3 WIB and LEO Board Joint Meeting June 11, 2014
Local Management Committee Steve Bennett, Local Management Committee Chair reported that the Committee met on April 15, 2014 and provided updates. The LMC continues to monitor performance and achievement of the benchmarks linked to attainment of performance based funds. The EARN Placement and Performance Based Funds Distribution report, included in the meeting packet showed detail of the performance funds earned to date by CSO and TIU. The LMC is working on implementing an Incentive Services Policy to help EARN participants prepare for successful employment. The LMC recognizes that the regular allocation may not be used for support services, but performance funds can be. A draft policy reviewed by the LMC was provided to the Department of Public Welfare Bureau of Policy to ensure compliance. The LMC wants to implement a policy that could cover the following: Background Checks and Clearances Required for Work Driver's Permit and License Fees Certification and Testing Fees Tools/Uniforms/Clothing Personal Hygiene Driver s Education Car Insurance Childcare EARN program changes for July 1, were provided in draft form at the Pennsylvania Workforce Development Association (PWDA) conference in Hershey. The final draft is still pending, but a copy of the Proposed EARN Performance Model for PY 14 was included in the board packet. The next LMC meeting is scheduled for July 29, 2014. Personnel Committee Erica Mulberger reported that there were no Personnel Committee updates. Policy & Performance Committee Jim Beamer, Policy and Performance Committee Chair, reported that the Committee met on March 21, 2014 and May 30, 2014. Individual Training Account (ITA) Policy changes effective July 1, 2014 were provided in the meeting packets. The Committee approved changes to the ITA policy which provides funding for certificate and classroom training. Some of the significant changes to the ITA policy include: Increasing the funding levels for short-term and long-term training, with an emphasis on short term training. Providing support services up to $500 per participant based on need. Waiving the requirement that participants have to pay 100% of their first semester. Aligning the criminal and background clearances to industry standards. The Dislocated Worker Training National Emergency Grant Policy was included in the meeting packets. The policy was necessary because the grant award from the Pennsylvania Department of Labor & Industry requires transportation and other support services be provided to all participants trained with the grant. A Program Year 2013/Fiscal Year 2014 monitoring update included in the meeting packets highlighted the compliance monitoring completed by Sandie Fairman, Sr. Quality Assurance Manager, since March 2014. Seven 4 WIB and LEO Board Joint Meeting June 11, 2014
employers with current on-the-job training contracts were visited and no concerns were noted. PA CareerLink Columbia/Montour Counties was monitored and no corrective actions were needed by the site partners. Central Susquehanna Opportunities Inc. (CSO) and Tuscarora Intermediate Unit #11 (TIU) were monitored for their operation of the Department of Public Welfare Employment and Retention Network (EARN) program. Both CSO and TIU needed to submit corrective action plans in regards to compliance with EARN documentation in case files; however no major concerns of non-compliance were noted and both corrective actions were approved by CPWDC. The 3 rd Quarter Common Measures Results for Adults & Dislocated Workers report was included in the meeting packets and all measures were either met or exceeded. Erica stressed the importance of meeting the Common Measures goals because the Department of Labor and Industry can rescind funding if the goals are not met. Jim explained that every year the Center for Workforce Information and Analysis (CWIA) sends each WIB a list of occupations slated to be added or deleted from the upcoming Program Year High Priority Occupation list (HPO). The HPO list includes occupations that are added or deleted statewide and some occupations that are added only for the Central Region. To be a high priority occupation for 2014, the position must pay $15.44 per hour and have 35 openings in the Central Region to be added to the list without a petition. CPWDC has two occupations, Industrial Engineering Technician and Maintenance Workers and Machinery, marked for deletion form the HPO list, because they don t meet the wage and opening measures. The Committee recommends keeping these occupations on the HPO. The next Policy & Performance meeting is scheduled for July 25, 2014. Youth Council Jay Alexander, Youth Council Chair reported that the Youth Council met on May 13, 2014 and provided updates. The Youth Council is pleased to report that CSO and TIU both exceeded the OSY Enrollment goals through April 30th and that CSO has already exceeded the overall enrollment goal for the entire program year and TIU is on the path to do so as well. On April 17, 2014, CPWDC received notification from Labor & Industry recommending CPWDC review performance, monitor progress and contact Labor & Industry for technical assistance if needed in order to improve performance for two Common Measures currently not met: Placement in Employment or Education and Attainment of a Degree or Certificate. Common Measure Performance for the third quarter was released after the Youth Council meeting and we re currently meeting Placement but are not meeting Attainment. This report is was included in the packet. CPWDC and the Youth Council is closely monitoring and working with the subcontractors to identify issues. Jay reported that the Youth Council discussed the ISY program and performance as well as the progress and efforts that have been made to integrate into schools and be of value to all students, including students not in the WIA program. A list of the school districts and Career & Technical Education schools that the WIA ISY program is operating in is also included in the packet. The hope of the Youth Council is to expand the PA CareerLink brand by promoting the PA CareerLink services in every high school in the region. The Youth Council found that the progress made with the ISY program is commendable and encourages CSO and TIU to continue to evaluate services provided. The Youth Council evaluated the progress made by Henkels & McCoy to provide remediation services to WIA OSY Youth who have a basic skills deficiency. As of May 13, 2014, 31 OSY had been referred to Henkels & McCoy for remediation services: 20 youth increased the required education functioning level required to meet Common Measures (65%), with an average grade level increase of 3 grade levels; and Henkels & McCoy 5 WIB and LEO Board Joint Meeting June 11, 2014
continues to work with and schedule sessions with the youth who have not yet met the measure. The current contract allows Henkels & McCoy to accept referrals through June 30, 2014. The Youth Council finds that status of the contract to be commendable and wants additional OSY to benefit from Henkels & McCoy services. The next Youth Council meeting is scheduled for August 13, 2014. A WIB quorum was reached at 11:08 a.m. Public Comment Dave Zartman called for public comment. No public comments were made. WIB Action Items Dean Girton motioned to approve the minutes from the March 12, 2014 joint WIB/LEO Board meeting. Jim Beamer seconded the motion. The motion was unanimously approved (19 members voted in favor). Jim Beamer motioned to approve the June 11, 2014 Consent Agenda Action Items. Chris Minnich seconded the motion. The motion was unanimously approved (19 members voted in favor). Dean Girton motioned to approve the Fiscal Year 2015 Central Region budget. Michele McCardle seconded the motion. The motion was unanimously approved (19 members voted in favor). Jim Beamer motioned to petition to keep the Industrial Engineering Technicians and Maintenance Workers, Machinery on the high priority occupations list for Program Year 2014. Jay Alexander seconded the motion. The motion was unanimously approved (19 members voted in favor). Jay Alexander motioned to extend the Workforce Investment Act (WIA) In-School Youth (ISY) contracts to Central Susquehanna Opportunities, Inc. and Tuscarora Intermediate Unit #11 for the period of October 1, 2014 through September 30, 2015 with budgets and performance expectations to be established by the Youth Council. Susan Swartz seconded the motion. The motion was unanimously approved (19 members voted in favor). Jay Alexander motioned to allow CPWDC to negotiate with Henkels & McCoy to extend the Workforce Investment Act (WIA) Out-of School Youth (OSY) Basic Skills Remediation contract, allowing them to accept new enrollments through December 31, 2014 and to provide remediation through February 28, 2015. Chris Minnich seconded the motion. The motion was unanimously approved (19 members voted in favor). The WIB quorum was lost at 11:14 a.m. LEO Action Items Dave Kovach motioned to approve the minutes from the March 12, 2014 Joint WIB/LEO Board meeting. John Mathias seconded the motion. The motion was unanimously approved. (7 members voted in favor). Steve Dershem motioned to approve the Fiscal Year 2015 Central Region Budget. Pete Smeltz seconded the motion. The motion was unanimously approved. (7 members voted in favor). Tony Mussare motioned to extend the Workforce Investment Act (WIA) In-School Youth (ISY) contracts to Central Susquehanna Opportunities, Inc. and Tuscarora Intermediate Unit #11 for the period of October 1, 2014 through September 30, 2015 with budgets and performance 6 WIB and LEO Board Joint Meeting June 11, 2014
expectations to be established by the Youth Council. John Mathias seconded the motion. The motion was unanimously approved (7 members voted in favor). Pete Smeltz motioned to allow CPWDC to negotiate with Henkels & McCoy to extend the Workforce Investment Act (WIA) Out-of School Youth (OSY) Basic Skills Remediation contract, allowing them to accept new enrollments through December 31, 2014 and to provide remediation through February 28, 2015. Dave Kovach seconded the motion. The motion was unanimously approved (7 members voted in favor). Commissioner Dershem asked how Henkels & McCoy was performing overall. Erica reported that the state requires CPWDC to be at the negotiated rate of 40%. Henkels & McCoy is exceeding that rate and is at 65%. Executive Director s Update Erica noted that a press release titled Governor Corbett Awards Jobs1st PA regional Partnership Grants to Strengthen Workforce Development Collaboration was included in the packet which includes a $450,000 award for CPWDC. This grant will fund training for individuals who do not meet strict WIA guidelines and will also allow CPWDC to provide incumbent worker training for individuals who are seeking higher paying jobs. The PREP Partners will work collectively with the WIB to meet with 350 businesses, complete a training needs assessment tool, and then discuss the assessment results with each business. The Workforce Innovation and Opportunity Act (WIOA) has bipartisan support and is gaining momentum within the federal government; it could replace the Workforce Investment Act. One of the changes to the Workforce Development System according to WIOA is the reduction in the number of required members on the State and Local WIB. CPWDC could reduce the size of the WIB to 19 members or stay at CPWDC s current membership. Erica noted that the WIB size would need further discussion if WIOA is approved. Erica noted the following reports are included in the meeting packet: CPWDC Grant Funding Portfolio April 2014 Labor Market Information March/April 2014 PA CareerLink Report WorkKeys Updates Open Discussion Dave Zartman noted that Robyn Long, Darla Shick and Harry VanSickle have elected not to seek reappointment to the WIB, and that their terms expire on June 30, 2014. Mr. Zartman thanked Robyn, Darla and Harry for their service and commitment to the WIB. The State WIB will be presenting data and statistics from across Pennsylvania at the September 10, 2014, WIB/LEO Board meeting. The State WIB is out visiting all the Workforce Investment Boards with an emphasis of understanding what is occurring at the local level, and learning how the State WIB design can be improved. Date of Next Meeting The Executive Committee will meet on Friday, August 1, 2014 at the CPWDC office in Lewisburg. The WIB/LEO Board will meet on Wednesday, September 10, 2014 at the Union County Government Center in Lewisburg. Adjournment The meeting was adjourned at 11:53 a.m. Respectfully submitted, Vina A. Davis 7 WIB and LEO Board Joint Meeting June 11, 2014