MASBO Board of Directors Meeting Minutes July 12-13, 2012 Lowell Inn - Stillwater, Minnesota Absent/Present: P Margo Bauck P Tina Burkholder P Jeff Solomon P Bruce Lamprecht P Steve Anderson P Connie Nordquist P Heide Miller P Robyn Vosberg-Torgerson P Jessica Miller (staff) Guests: PJ Voysey, AMP! David Ewald, Ewald Consulting Meeting was called to order by Margo at 10:05 a.m. Approve Order of the Agenda Motion: To approve the order of the agenda. Moved by Bruce. Seconded by Steve. Motion carried. Consent Agenda Motion: To approve the consent agenda, consisting of the March Board Meeting Minutes, the May Board Meeting Minutes and the March, April, May and preliminary June Financial Statements. Moved by Heide. Seconded by Jeff. Motion Carried. Board Orientation The Board participated in a short orientation, including a review of the conflict of interest policy, and the anti-trust avoidance policy. Connie will prepare a list of Meeting Norms and Expectations from the suggestions generated, and distribute for discussion at the next Board meeting. Recessed for lunch at 11:25 a.m.; reconvened at 12:30 p.m. The Board reviewed their responses to the Leadership Values Survey & Agreement and agreed that this survey is done annually or bi-annually. Page 1 of 6
Discussion/Action Items Review of Executive Director Jeff led the review of the Executive Director; the overall average of reviews from Board members was above expectations. Motion: To accept the 2011-12 review of the Executive Director. Moved by Heide. Seconded by Steve. Motion carried. AMP! (Nonprofit Solutions) Update PJ Voysey recapped the MASBO contract and relationship with AMP! including history, business restructuring and future goals as well as staff transitions. Voysey also provided a review of MASBO staff hours for the fiscal year ending June 20, 2012. The terms of the contract for management services from AMP! were reviewed by the Board. Motion: To approve the contract. Moved by Bruce. Seconded by Heide. Motion carried. 2012-13 MASBO Budget Recent Events Margo presented the MASBO 2012-2013 budget and stated that she, Connie and Jeff collaborated to create the budget. Margo and Connie provided a review of changes that were made to increase and decrease income and expenses based on previous year s expenditures and revenue. Motion: To approve the 2012-2013 Budget. Moved by Bruce. Seconded by Heide. Motion carried. Annual Conference Upcoming Events The Board reviewed the Annual Conference survey results, noting that it was a successful meeting with positive reviews. Discussion. Connie stated that she met with the pertinent staff of Breezy Point to provide feedback and execute changes for future events. Discussion was held regarding the Wednesday class schedule and potential changes to the schedule. 1. 2012-2013 Schedule The Board reviewed the schedule of MASBO/ASBO events for 2012 and 2013. Page 2 of 6
2. ASBO Leadership Conference Held February 14-16, 2013 in New Orleans. Jeff, Margo, Heide, Bruce and Connie to attend. 3. MASBO Tax Levy Workshop September 12, 2012 in St. Cloud; September 13, 2012 in Eagan Connie explained that she has been gathering feedback from previous attendees to better meet attendee needs, especially for newer members. 4. Fall Conference November 1 2, 2012 in Minneapolis (formerly Northland Inn, now Marriott) Connie provided an overview of speakers and activities while reiterating that certification will be held a week in advance of the meeting on October 24. There will be a price increase for registration starting with the fall conference. 5. Winter Conference February 7 8, 2013 in Minneapolis (Doubletree) Connie reminded the board that the annual visit to the Minnesota State Capital is scheduled for Thursday of the Winter Conference. 6. MASBO Institute February 25-28, 2013 in St. Paul (U of M Continuing Education Center) Connie noted that MASMS has committed to have ten people present at event for the last two days of the Institute. Investments and Cash Management Policy Tina Burkholder presented her first reading of the proposed MASBO Investments and Cash Management Policy. She stated that the policy covers safety, liquidity, return and yield and the goal of creation of the policy is to provide guidelines to the Board, as well as to help AMP! understand how MASBO wishes to have excess cash and investments handled. Discussion. Motion: To accept the MASBO Investments and Cash Management Policy as presented. Moved by Steve. Seconded by Jeff. Motion carried. Appointment of New MSDLAF Board Representative ASBO Margo announced that the Board needed to appoint a representative to MSDLAF to replace Colleen. Following brief discussion it was agreed that Tina would accept appointment to MSDLAF. a. Eagle Institute Heide stated that she will attend Eagle Institute. Page 3 of 6
Committee Updates b. Annual Conference Connie stated that she has received all reservations for the ASBO Annual Conference from the MASBO Board. She reminded the group that the Minnesota social will take place at 3 p.m. Connie also asked the Board for pin design ideas and help with recruiting sponsorships for the event. Connie stated that Jeff recently participated in the ASBO Advisory Council and he provided a review of the Advisory Council meeting, meeting goals and meeting findings. It was noted that the Board members will serve on MASBO committees as indicated: - Tina Burkholder and Steve Anderson: Communications and Engagement Committee - Bruce Lamprecht, Jeff Solomon and Margo Bauck on Legislative Committee - Heide Miller on School Finance Committee - Robyn Vosberg-Torgerson on Membership Committee 1. School Finance Committee In addition to the previous review of events, Heide stated that the committee is exploring the idea of having school districts talk about emergency preparedness. 2. Legislative Committee a. Renewal of Valerie Dosland s Contract Motion: To renew the Ewald Consulting lobbyist contract for Valerie Dosland. Moved by Steve. Seconded by Heide. Motion carried. b. William Mitchell Update At the last meeting, we became aware that the Office of the Legislative Auditor is working on a review of special education. c. Review of Meetings with State Auditor and Legislative Auditor Margo said that she, Connie and Jeff met with the Legislative Auditor regarding their study on special education. Connie joined the Executive Directors from MASA and MSBA to meet with the State Auditor regarding language for recommended fund balances for schools. The change in language was recommended by the Minnesota Department of Education. 3. Communications and Engagement Committee a. Certification Program Tina stated that she has spoken with Cathy Erickson in preparation of the Page 4 of 6
Certification Course in September. She also said that she is looking at other fall dates for certification courses and plans to meet with Gary Kawlewski to discuss certification renewal. Connie confirmed that she has turned over the majority of certification processing to AMP!. b. Social Media Policy The Board reviewed the Social Media Policy. Motion: To accept the Social Media Policy as presented. Moved by Jeff. Seconded by Bruce. Motion carried. c. Scholarship Guidelines Tina presented the first draft of scholarship guidelines as assembled by the committee. Discussion. The Board agreed that Tina will take the guidelines back to the committee for edits. Once edits are complete she will send out to all committee chairs for feedback after which she will present to full board. 4. Membership Committee a. Membership Renewals Update Connie provided a summary of membership numbers. b. Student Memberships The Membership Committee has recommended that the Board approve a Student Membership level that would allow current full-time post-secondary students to join MASBO at a 50% reduction in membership dues rates. Motion: To create a reduced fee for student memberships, to current, full-time students at a post-secondary college. Moved by Bruce. Seconded by Steve. Motion carried. c. Life Membership Marv Roberts has been suggested to receive Life Membership. Motion: To award Marv Roberts with Life Membership. Moved by Steve. Seconded by Heide. Motion carried. d. Associate Leader of the Year Award The Board discussed if the Associate Leader of the Year Award should be awarded every year, as the original intent was that it didn t have to be awarded annually. Agreed that the Membership Committee should investigate further and return to next Board meeting with findings related to future award timeline. Page 5 of 6
Rising Star Award Connie presented the qualifications and requirements of the proposed Rising Star Award, which came from the reworking of the School Business Official of the Year Award. Discussion regarding language changes to award qualifications and value of award. Motion: To accept Rising Star Award criteria language with edits. Moved by Jeff. Seconded by Bruce. Motion carried. Discussion of Management Services Providers David Ewald addressed the Board to share background on Ewald Consulting. Margo called for a motion to adjourn until Friday morning. Moved by Bruce. Seconded by Robyn. Motion Carried. Meeting was called to order by Margo on Friday, July 13, at 8:10 a.m. Discussion of Management Services Providers The Board discussed the current status, and future outlook for management services. Connie will develop an action plan for further addressing this topic. Future Board Meeting Schedule The Board will keep the option open to have the next Board meeting at 6:00 p.m. on October 31; if there is necessity to have the meeting prior to that time it will be scheduled as needed. The Board will meet with Committee chairs at lunch on Thursday at the Fall Conference. A Board meeting will be held prior to the Winter Conference, on February 6 at 6:00 p.m. An additional meeting will be held in March or April. Strategic Planning Session Bob Noyed led a strategic planning session on the Voice of MASBO. Margo called for a motion to adjourn at 1:40 p.m. Moved by Bruce. Seconded by Heide. Motion Carried. Page 6 of 6