BHARAT SANCHAR NIGAM LIMITED Office of the General Manager, Telecom Distt. Hamirpur(HP). FORM NO.. Tender document for Printing and Supply of Forms Issued to: M/s.. Issued By:- SDE (HRD) O/o GMTD Hamirpur.
Office of the General Manager Telecom District Hamirpur BSNL Bhawan, Bhota Chowk, Hamirpur (HP) - 177001 Ph : 01972-221800, Fax : 225400 Visit us : www.hp.bsnl.co.in NOTICE INVITING TENDER No : GG- 4 /Tender/Forms/2014-15/1 Dated at Hamirpur the 30-05-2014. On behalf of Bharat Sanchar Nigam Limited, The General Manager, Telecom Distt. Hamirpur(HP) invites wax/tape sealed tenders for Printing & Supply of forms from reputed firms/suppliers. Estimated cost of items is Rs.300000/- (Three Lacs Only). Earnest Money Deposit (EMD) is Rs.7500/-. Intending eligible bidders can download bid document from the website http://www.hp.bsnl.co.in. Cost of Bid document Rs.569/- (Rs Five hundred Sixty nine only) (non refundable) and EMD amounting to Rs.7500/- (Rs. Seven thousands Five hundred Only) may be enclosed separately in the form of crossed Demand Draft of any scheduled Bank payable at Hamirpur(HP) in favour of Accounts Officer, (Cash), BSNL o/o GMTD, Hamirpur (HP) along with the bid document. Bidder should check the completeness of downloaded document. Discrepancy found, if any, from the original document of this office shall lead to rejection of tender. Bid document can also be obtained from SDE (HRD), O/o GMTD, BSNL Hamirpur (HP) on payment of Rs. 569/- in the form of crossed DD (as mentioned above), on any working day on or before 24-06-2014, up to 1600 Hrs. Tender can be dropped in tender box up to 1300 Hrs on 25-06-2014 in the chamber of AGM(Admn.) % GMTD BSNL Hamirpur(HP). The tender will be opened on 25-06-2014 at 14.30 Hrs. GMTD Hamirpur reserves the right to reject any or all tenders without assigning any reason. AGM (Admn) %GMTD, BSNL Hamirpur(HP) 2
INSTRUCTIONS TO BIDDERS A: General Conditions 1. Tender document can be had from SDE (HRD) %GMTD, Hamirpur (HP) up to 24.06.2014 (between 10AM to 4 PM). The tender document can be dropped upto1300 hrs on 25-06-2014 and it will be opened on 25-06-2014 at 14.30 Hrs. 2. The tenderer signing the tender in case of firms should specify whether they are signing as (a) sole proprietors (b) partner (c) under a power of attorney (d) director, manager or secretary as the case may be. Copies of documents authorizing tenderer for signing the tender on behalf of such companies, firms and personal should be attached with tender. 3. The Tenderer must have an experience of printing of forms worth Rs. 2.00 Lacs during 2012-13 & 2013-14 or either in 2012-13 or in 2013-14 to Central/State Govt.PSUs. 4. Tender in wax /tape sealed cover will consist of two wax / tape sealed envelops super scribed as Pre-qualification Bid and Financial Bid. Both sealed envelopes be kept in a separate sealed envelope. Envelope super scribed as Pre-qualification Bid, will contain (i) Earnest Money Deposit (EMD) as described in Notice Inviting Tender. (ii) Copy of sale tax registration no./vat No. (iii) Tender document duly signed and stamped by the tenderer on each page. (iv). Experience Certificate. (v). Declaration of non relative certificate in Annexure-A. (vi) Proof of PAN number. All the photocopies of the various certificates should be attested by a Gazetted officer. Envelope super scribed as Financial bid will contain Annexure-I duly filled with rates & duly signed and stamped by contractor on each page. The complete tender should be addressed to AGM (Admn.) % GMTD BSNL Hamirpur, super scribed as Tender for Printing and Supply of Forms. The rates should be quoted in figures as well as in words. It may be clearly indicated whether the rates are inclusive or exclusive of taxes on Annexure-I. The tenderer must sign every page of tender document including Annexure. Arithmetical errors shall be rectified on the following basis. If there is a discrepancy between the unit price and total price that is obtained by multiplying the unit price and quantity the unit price shall prevail and the total price shall be corrected by the Purchaser. If there is a discrepancy between words and figures, the amount in words shall prevail. If the Supplier does not accept the correction of the errors, his bid shall be rejected. 5. The rates should be F.O.R at the Office of General Manager Telecom Distt.Hamirpur & its subordinate offices at Hamirpur Bilaspur and Una Districts. 6. Each tender must be accompanied by earnest money of the amount mentioned in Notice Inviting Tender either in cash receipt from AO (Cash) % GMTD Hamirpur or in the form of crossed bank draft/ banker s cheque payable to Accounts Officer (Cash), % GMTD BSNL Hamirpur (HP)-177001. The tenders received without earnest money or through cheque or other source will not be accepted. The earnest money of unsuccessful tenderers will be refunded to them in due course in accordance with the BSNL rules. 7. Correction, if any, in the financial bid should be initialed otherwise the tender will be rejected. 8. The submission of more than one tender under different names will be prohibited. Bid shall remain valid for 180 days after the date of bid opening prescribed. A bid valid for a shorter period shall be rejected by the Purchaser as non-responsive. 9. Ambiguous / conditional tenders will not be entertained in any case and will be rejected straightway. Tenders received by post will also be not accepted. 3
10. Any attempt direct or indirect on the part of tenderer to negotiate with the authority to whom he has submitted his tender or the authority who is competent finally to accept it, after he has submitted his tender or any endeavor to secure any interest for any actual or prospective tender or to influence by means for the acceptance of a particular tender will render the tender liable to the exclusion from consideration. 11. Incomplete tenders will be rejected. No tender shall be accepted from any person directly or indirectly connected with the government service. 12. If any tender is withdrawn before the final acceptance of tender, the earnest money of tenderer is liable to be forfeited. 13. The tenderer shall arrange to receive all letters addressed by the officers of BSNL % GMTD Hamirpur either personally or through his authorized agency, failing which letters will be posted to him and this office shall not be responsible for the non-receipt of letters by the tenderer. The contents of letters will be binding on the tenderer as if, it was received late by the tenderer. 14 A bidder, requiring any clarifications on the bid documents shall notify the GMTD Hamirpur in writing or by FAX, two days before the date of opening of tender. 15. At any time prior to the date of submission of Bids, the GMTD Hamirpur reserves the right to modify the bid documents, for any reason, whether at his own initiative or in response to any clarification requested by a bidder. The amendments shall be notified in writing or by FAX to all prospective bidders on the address intimated at the time of purchase of bid documents and shall be binding on them. 16. GMTD Hamirpur does not bind himself to accept the lowest tender and reserve the right to reject any tender or all tenders or to accept any portion of quantities offered without assigning any reasons whatsoever. GMTD Hamirpur further reserves the right to accept the tenders in parts or in whole. 17. Sale Tax Number/ VAT no. should be attached with the tender document. 18 The tenderer will have to supply the forms within 15 days from the date of issue of Purchase Order from this office. 19 The quantity shown in financial bid are approximate, it may decrease or increase to a tune of 25% of quantity mentioned therein. 20. Lowest Bidder (L-1) will be declared separately for each item noted under Annexure-1 on the basis of rates quoted by the bidder. Evaluation Criteria:- 21. GMTD Hamirpur can accept the tender of more than one bidder, the bidder whose quoted rates are lowest in at least ten items will be considered as lowest for those items and will be awarded the work of lowest quoted rate items. In case of identical rates of any items quoted by more than one bidder, the bidder who have quoted lowest rates in more number of items will be considered for supply of those items. Security Deposit 22(a). The tenderer whose tender is accepted will be required to deposit equivalent to 10% of the value of items in cash or in the shape of DD or in the form of Fixed Deposit receipts pledged in the name of A.O(Cash) BSNL O/o GMTD Hamirpur (HP) as security money (less earnest money automatically converted into security deposit) within 10 days from the date of intimation in writing of acceptance of tender. The successful tenderer will also be required to execute the contract/ agreement on judicial stamp paper of appropriate value at the cost of tenderer in prescribed form within the same period before the actual commencement of supply. 4
(b). If the successful tenderer had previously held any contract and furnished security deposit, the same will not be adjusted against this tender EMD/security and a fresh security will be required to be furnished. (c). The BSNL will not be liable to pay any interest on the EMD and security deposit. BSNL also reserves the right to forfeit earnest money/ security deposit if the contractor fails to comply with any of the terms and conditions given above, in such circumstances the right of cancellation of contract is retained with GMTD, BSNL Hamirpur(HP). 23. In case of failure to furnish the requisite security deposit or non-execution of agreement within the specified period, the offer will be treated as withdrawn and earnest money will be forfeited. Validity of rates: 24. The accepted rates will remain operative for a period of one year from the date of signing the agreement. The GMTD Hamirpur may extend the period for further 3 months or more, if necessary, at the same rates, terms and conditions. However, GMTD Hamirpur also reserves the right to reduce the period. PENALTY: 25 The goods are liable to be rejected if these are not supplied according to the quality/quantity and standards strictly as per samples/specifications. The quality of computer stationery and other items should be same as per samples. 26. The supply of material, according to the quality/quantity and standards as per samples/specifications, shall be completed within a period of 15 days from the date of issue of purchase order. If the contractor fails to supply the material within delivery period, penalty will be imposed for the period of delay as under:- (i) (a) For delay up to 3 days 1% of total amount of Purchase Order (b) For delay for 4 to 10 days 5% of total amount of Purchase Order (c) For delay for 11 to 20 days 10% of total amount of Purchase Order (d) For delay for 21 to 30 Days 15% of total amount of Purchase Order If the contractor fails to supply any item/items, according to the quality/quantity and standards as per samples/specifications, within 30 days from the date of issue of purchase order, penalty @ 30% of the cost of unsupplied material will be recovered from the pending bills of contractor. If the contractor fails to supply the material within 60 days from the date of issue of purchase order, the contract will be terminated by giving 15 days notice & on the expiry of said period, contract shall come to an end without prejudice to any right or remedy that may accrue to the party by reason of any antecedent or breach of any terms thereof., EMD/Security Deposit Money of the contractor will be forfeited and shall be black listed for a period of 2 years from doing any further work/supply in the SSA. (ii) In case the supply is defected and considered un-satisfactory in any respect, the whole or the part of the supply will be rejected and no payment of defected material will be made, also penalty will be imposed @ 30% of the cost of defected material. Terms and conditions of payment: 27. The bill on each occasion should be preferred duly pre-receipted induplicate and signed in ink. 28. The rates once approved will not be enhanced in any circumstances. The payment will be made by cheque, after satisfactory receipt of items by the supplier and submitting the bill in the office of GMTD, BSNL, Hamirpur. Termination of contract & forfeiture of EMD/Security DEPOSIT: 29. The contractor will not be permitted to sublet the work to other agencies on commission basis. In such circumstances if it is found that the work has been Subletted, the earnest money & 5
security money of the contractor will be forfeited and shall be black listed for a period of 2 years from doing any further work/supply in the SSA. 30. If any of the information furnished by the tenderer is found to be incorrect the contract is liable to be terminated without notice and the earnest money and security deposit shall be liable to be forfeited. 31. BSNL will also reserves the right to forfeit earnest money and security deposit if the tenderer on/after acceptance of the contract fails to comply with any of the terms and conditions set out in tender or agreement, in such circumstances the right of cancellation of the contract rests with the GMTD, BSNL Hamirpur(HP). 32. In the event of contractor being adjudged insolvent or otherwise legally incapable of fulfilling this contract. GMTD Hamirpur shall have power to terminate the contract immediately without giving any notice to the tenderer and earnest money and security will be forfeited. 33. The GMTD Hamirpur reserves the right to suspend any scheduled item/items temporarily or permanently. Arbitration: 34. In case of any dispute or differences, Breach & violation relating to the terms of agreement. The said dispute or difference shall be referred to the sole arbitration of Chief General Manager Telecom H.P.Circle Shimla of Bharat Sanchar Nigam Limited(BSNL) or any other person appointed by him. That the award of the arbitrator shall be final and binding on both the parties in the event of such Arbitrator to whom the matter is originally referred to vacates his office on resignation or otherwise or refuses to do work or neglecting his work or being unable to act as Arbitrator for any reasons what so ever, the CGMT HP Circle BSNL shall appoint an other person to act as Arbitrator in the place of out going Arbitrator and the person so appointed shall be entitled to proceed further with the reference from the stage at which it was left by the predecessor. The tenderer will have no objection in any such appointment that arbitrator so appointed is employee of BSNL. The adjudication of such Arbitrator shall be governed by the provisions of the arbitration and conciliation Act.1996 or any statutory modification or reenactment of or any rules made thereof. It will be no objection to any such appointment that the Arbitrator is a BSNL servant if. however, the arbitrator is BSNL servant he will not be one who had an opportunity to deal with the matters to which the agreements relates or that in the course of his duties as BSNL servant he has expressed views, on all or any of the matter in dispute or in difference, The award of the arbitrator shall be final and binding on the parties It is a of form of agreement that in the event of such Arbitrator to whom the matter is originally referred to be transferred of vacating his office, dying resigning or refusing to work neglecting his work or being unable to act for any reason whatsoever the said officer shall appoint another person to act the arbitrator in the place of out going arbitrator in accordance with the term of this agreement & the person so appointed shall be entitled to proceed with the reference from the stage at which it was left out by his predecessor. The Arbitrator may from time to time with the consent of all the parties enlarge the time (and publishing) the award. Subject to the aforesaid provisions, the arbitration & consolation Act 1996 & the Rules made there under and any modification thereof for the time being in force shall be deemed to apply to the arbitration proceedings under this clause. Upon every & any reference as aforesaid, the assessment of the cost and incidental expenses in the proceedings for the awards shall be at the discretion of the Arbitrator. The venue of the arbitrations shall be the place from which the acceptance note is issued or such other place as the Arbitrator at his discretion may determine. 36. In case, any clause is not mentioned, prevailing departmental rules will apply. Signature of the Bidder. Name: Address with Phone no., 6
Annexure-A (To be submitted in the Qualifying Bid envelope) DECLARATION I/we S/o.. r/o.. hereby certify that none of my relative (s) as defined in the tender document is / are employed in BSNL unit as per details given in tender document. In case at any stage, it is found that the information given by me is false/incorrect BSNL shall have the absolute right to take any action deemed fit without any prior intimation to me. NOTE: The term near relatives for this purpose are defined as: 1. Members of a Hindu Undivided family. 2. They are husband and wife. 3. The one is related to the other in the manner as father. 4. Mother, son (s) & son s wife (daughter-in-law), Daughter (s) & daughter husband (son in law), Brother (s) & Brother s wife, Sister (s) Sister s Husband (Brother-in-law). Signature of Tenderer with seal. 7
Annexure- B DRAFT OF AGREEMENT (On Non-Judicial Stamp Paper of Rs.20/- only) This agreement made this day of 2014 between the BSNL acting through General Manager Telecom District, Hamirpur (hereinafter referred to as the Nigam ) on the one part and M/s(Name and Address of approved supplier) (hereinafter referred to as the supplier ) on the other part. Whereas the supplier has offered to enter into contract with the said Nigam for as per terms and conditions herein contained in tender document and the rates approved by the Nigam (Copy of rates Annexed) have been duly accepted and whereas the necessary security deposit has been furnished by the supplier in accordance with the provisions of the tender document vide DD no. dated for the satisfactory fulfillment of the contract and no interest will be paid by the BSNL for the security deposits. Now in the presence of witnesses, it is hereby agreed and declared by and between the parties to these presents as follows. 1. The supplier shall during the period of this contract that is to say from to or on completion of work for Rs. (Rs. ) only whichever is earlier or until this contract shall be determined by such notice as is here in after mentioned, safely carry out, by means of labours employed at his own expenses and by means of tools, implements and equipment etc. to be supplied by him to his labour at his own expenses, work as described in the tender document (Annexed to the agreement), when the Nigam or GMTD or any other person authorized by GMTD in that behalf require. 2. In this agreement words and expressions shall have the same meaning as in the terms and conditions in the above referred tender documents. 3. The following documents shall be deemed to form and be read and constructed as part of this agreement, viz. : the NIT, Tender form, the supplier s offer and the price schedule submitted (up to the limit it has been accepted in writing by the Nigam in the acceptance letter/purchase order); the schedule of requirement/ list of items and the technical specifications in the above referred tender documents. the acceptance/approval letter No. dated. 4. In consideration of the payment to be made by the Nigam to the supplier as hereinafter mentioned, the supplier hereby covenants with the Nigam to provide the goods and services and to remedy defects therein in conformity in all respects with the provisions of the Nigam acceptance letter/purchase letter and tender documents. 5. The Nigam hereby covenants to pay the supplier in consideration of the provision of the goods and services and the remedying of defects therein the contract price or such other sum as may become payable under the provision of the tender documents and acceptance/purchase letter. In the witness whereof the parties hereto have caused this agreement to be executed in accordance with their respective laws the day and year first above written. Signed, sealed and delivered by the said (for the Nigam) (Witness) in the presence of: Signed, sealed and delivered by the said (for the Supplier) (Witness) in the presence of 8
Sr. No. Name of item/form 1 New Telephone Connection of land line (Single Page) 2 Broad Band Application Form (Single Page) 3 3 G BSNL Form Pre/Post Paid) 4 Form No. 60 single Paper (2 Form per Sheet) 5 Form No.61(single Paper (2 Form Per Sheet) 6 Application Form for availing facilities/services on Mobile Phone 7 Application Form for closer /Surrender of Telephone 8 CDR Bill Form(3 color printing ) 9 CDMA-WLL Bill Form (Pre-Paid Postage 3 color Printing) 10 Mobile Bill Form( 3 Color Printing) 11 ACG-67 Cash Receipt Book) 12 Form No. 1 (C R Dossier leaf set of 21) 13 Form No11 (C R Dossier leaf set of 21) 14 CDR Cash Receipt(4 receipt in one sheet) Annexure-I FINANCIAL BID for Printing and Supply Forms Size/Specificat Qty.per Approximate ion. pad Qty. Required A-4 (Double Side Printing A-4 (Double Side Printing) 3 Color Paper 70 GSM(Double Side Printing) A-4 70 GSM Paper A-4 70 GSM Paper A-4 70 GSM Paper A-4 70 GSM Paper A-4 75 GSM Paper (Double side Printing) A-4 75 GSM Paper (Double Side Printing) A-4 (Double Side Printing) 75 GSM Paper 6 x4..5 Single side printing 100 Sheet per Pad 100 Sheet 100 Sheet 100 Sheet 100 sheet 100 sheet 100 Sheet 500 Sheet Per Rim 500 Sheet Per Rim 500 Sheet Per Rim 200 Sheet(100 Sr. No. in duplicate) 21 Leaf per set 50 Pad 50 Pad 1000 Pad 300 Pad 300 Pad 300 Pad 100 Pad 5 Rim 5 Rim 5 Rim 200 Book 8x13 Double 200 set side Printing ----do---- ----do--- 30 Set 8 x3 each receipt (Size of full sheet 8 x12 1000 sheet per Rim (Total 4000 200 Rim 9 Rate Tax Total Amt.(in Figures) Total Amt. (in Words)
Receipt per Rim) 15 MR-48(Receipt of 5 Nos Receipt in 500 40 Book Payment) a sheet Size 13 x5 Receipts per Book in duplicate 16 Engg-9 ----do---- -----do---- 10 book 17 EPF organization Combined Challan of A/c 1,2,10,21,22 18 EPF & Misc.Provision Act-1952 (Form 12 A) 19 Challan Book for cash collection PIF-1 20 Chalan Book for Cheque collection PIF- 11 21 Receipt of Letter Received 22 Franking Machine daily docket 23 Envelop With BSNL LOGO 24 Envelop With BSNL LOGO 25 Envelop With BSNL LOGO (with Window) 26 Pension Form (double side Printing) 27 Service Book ( Double Side Printing) without Binding 28 Leave Account for Service Book (Double A-4 Horizontal Printing -----do---- 10 Pad ------do----- ----do---- 10 Pad 9 x11 ----Do---- A-4 single Side Printing A-4 single side Printing 15.6 x12 Inner side Lamination 10 x12 Inner side Lamination 10 x4.5 (Window Size 5 x2 ) 10 x4.5 (Set of 19 Leaves) 16 x12 (100 Leaves with leave Account) 10.5 x8 19 Leaves per set Side Printing) 29 Tuition Fee Form A-4 Single Side printing 30 Customer Application Form for Porting request 100 Pages per book in duplicate 100 Pages per book in triplicate 100 Pages per Pad ----do--- Per Envelop -----do---- -----do---- Per set(19 leaves) Per Book of 100 Pages Per set of 19 Leaves 100 book 100 book 10 Pad 8 Pad 1000 No 2000 No 20000 No 50 Set 50 book 10 Set 100 Pages 20 Pad per Pad -------do------ ------do--- 5 Pad 10
31 Cash Book/Bank Book..do.. 250 pages 20Books 32 Note Sheet -Single side 100 200 Books printing.- pages. 33 Eng-27. Duplicate. ---do--- ---do-- 50Books 34 Stock Register.250 ---do--- 250pages. 20 No. pages. 35 APP-9 three pages in Double side- 3 pages 400set duplicate per set. 36 APP-10 Single page. Single side.- 100pages/ 5 pad. pad 37 Application Forms for Single side 100-200 Pad broadband wireless services(wimax) pages/pad 38 TA bill Forms Double side 100 10 pad pages/pad 39 ACG-61 Form ---do----- ----do--- 5 Pad 11