1 RE-TENDER NOTIFOCATION EMPLOYEES STATE INSURANCE CORPORATION MODEL HOSPITAL KATHA VILLAGE, OPPOSSITE GILLETTE FACTORY.BADDI. ( H.P) Tel. Ph. 01795650805 & 017956508 E-mail :- ms-baddi.hp@esic.in ---------------------------------------------------------------------------------------------------------- Tender Enquiry No. 10/2014- Baddi Date and Time of floating tender : 01/11/2014 Date and Time of submitting of tender : 25/11/2014 till 1.00PM Date and time of opening tender : 25/11/2014 at 2.00PM Medical Superintendent E.S.IC Model Hospital, Baddi Himachal Pradesh-173205 invites sealed bids for Laundry Service Contract & AMC/CMC of Front loading fully automatic washing machine as per following details: s.n Department o 1 Laundry Service Earnest Bid system Tender Cost Date of Opening Money of Tender 20000 Two Bid 500 25/11/2014 Interested Firms are requested to collect tender form with term & conditions from Store Incharge ESICMH Baddi on any working day from 10 a.m to 3 p.m and on Saturday from 10 a.m to 12 noon at the cost of Rs. 500/- ( Five Hundred only) each in the form of Demand Draft (Nonrefundable) in favour of ESIC FUND ACCOUNT NO.1 payable at Baddi. Tender documents can also be downloaded from Hospital website (http://www.esic.nic.in) in that case DD for the cost is to be enclosed with Tender. Tender form is to be submitted complete in all respects along with prescribed EMD in favour of ESIC FUND ACCOUNT NO.1 payable at Baddi in form of Demand Draft only. The price bid should contain the commercial terms in the format given in the Tender. Tender complete in all respect must be deposited in tender box kept in Hospital Central store (Basement) from 10 AM to 1 P.M. till due date of opening. Tender received late will not be entertained. Tender will be opened on the due date at 2.00 PM in Conference hall, 3rd floor of Hospital in the presence of bidders or their authorized representative. If due date of opening is declared holiday, tender will be opened on next working day at same time and place. Medical Superintendent reserves the right to reject any tender or all without assigning any reason(s) thereof. Medical Superintendent
2 EMPLOYEES STATE INSURANCE CORPORATION MODEL HOSPITAL KATHA VILLAGE, OPPOSSITE GILLETTE FACTORY.BADDI. ( H.P) Tel. Ph. 01795650805 & 017956508 E-mail :- ms-baddi.hp@esic.in ---------------------------------------------------------------------------------------------------------- Annexure I TECHNICAL BID 1. Name of the Organization/Firm. -------------------------------------------------------------- 2. Registered Address -------------------------------------------------------------- 3. Name and Address of the Principal ------------------------------------------------------------ Employer ------------------------------------------------------------- 4. Whether Covered Under ESI Act 1948. ESI CODE NO. ------------------------------------- (Attach copy of C-11) 5. Whether covered under PF Act. If so mention Code No. ------------------------------------- (Attach copy of coverage letter) 6. Service Tax No. ---------------------------------------------------------------- 7. PAN No. ---------------------------------------------------------------- 8. Name and address of your Banker and Account No. ------------------------------------------------- 9. Telephone No. --------------------------------------------------------------- 10. Fax/Mail No. ---------------------------------------------------------------- 11.Whether you have experience of working in Govt. Hospital of 100 Beds at least Three year for operation of front loading fully automatic machinery if o,(attach copy of award letter) ----------------------------------------------------------------------------- 12. I have enclosed herewith DD/ Pay Order No... drawn on... payable at... amounting to Rs.... as earnest money deposit. 13.I have enclosed herewith an affidavit that I/ My firm have not been blacklisted by any of the Departments where I have worked. Signature Stamp with designation
3 INSTRUCTION/GUIDELINES FOR TENDER 1. A copy of tender notice is enclosed as Annexure -i 2. An affidavit as per Annexure ii should accompany the tender. 3. A copy of the terms and conditions is enclosed as Annexure iii 4. This tender form along with Annexure should be signed in original, with the rates duly filled in the price bid format. Infringement of this condition shall render the tender liable to rejection. 5. This tender form is not transferable. 6. Each page of tender document and Annexure should be signed by the tenderers with rubber stamp of the firm affixed on each page. 7.Tenders should be in two sealed envelops containing Earnest Money and Technical bid in one envelop and price bid in separate envelop both the envelops should be clearly super scribed as Price Bid and Technical Bid respectively placed in one sealed cover. 8. The tenders duly sealed in double cover should bear the Tender Inquiry no and should be clearly super scribed as TENDER FOR LAUNDRY SERVICES CONTRACT DUE ON Date 25/11/2014 9. Unsealed, conditional tenders and tenders without EMD or not on the prescribed format shall not be entertained. 10. Tenders must be accompanied with earnest money deposit Rs.20000/-in the name of the ESIC Fund A/C No.-I in the shape of Demand Draft payable at Baddi. 11. No firm is exempted from furnishing the EMD in any case. 12. EMD deposited with this hospital in connection with any other tender will not be considered/ adjusted against this tender. 13. Rates offered should be mentioned both in figures as well as in words and offer should be typed legibly. 14. Tender will be regarded as constituting an offer open for acceptance in whole or in parts at the discretion of the Medical superintendent for a period of six months from the date of opening of the Price Bid fixed for the receipt of the tender. 15. The last date and time of receipt of tenders is up to 01.00 PM on dated 25/11/2014 tenders received after the due date will not be considered. 16. The tenderer will be responsible for time submission of tender complete in all respect in the Medical Superintendent ESIC Model Hospital Baddi. 17. In case the date of receipt or opening of tenders is declared a Govt. holiday then the next date of receipt/opening of the tender will be the next working day at then same time. 18. The tenderer may inspect the areas, where the services are to be provided, to assess the work involved, in consultation with the officers of this Office. 19. The sealed tenders will be opened at 2.00PM hours on 25/11/2014. 20. The tenders will be opened in the presence of intending tenderer or their representatives who may wish to be present at that time. 21. The tenderer should also attach an allotted photocopy of the ESI and EPF No. and PAN Card as well as their Service Tax number. 22. In case tender is of a firm, then an attested copy of the requisite deed in this regard should be attached with the Price Bid. 23. Medical Superintendent reserves all rights to accept or reject any or all tenders without assigning any reason and also to impose/relax any term and condition of the tender in the public interest. 24. Successful tenderer shall be required to execute an agreement on stamp paper of Rs.100/-duly attested by the Notary the expenses incurred on which will be borne by the contractor
4 ANNEXTURE-II Affidavit I/We(Name)..... Contractor/ partner/ sole proprietor (strike out which is not applicable) of M/S...do hereby declare and solemnly affirm that the individual/firm/company has/have not been black-listed by the Union or any other State Government. VERIFICATION DEPONENT I/we do hereby solemnly declare and affirm that the above declaration is true and correct to the best of my/our knowledge and beliefs. No part of it is false and nothing has been concealed therein. Date DEPONENT (Note:-To be furnished on non-judicial stamp paper duly attested by a 1st. Class Magistrate or a Notary Public)
5 ANNEXTURE-III SCOPE OF WORK:- GENERAL TERMS AND CONDITIONS linen. This work involves Laundry Services i.e. washing/dry cleaning, ironing of hospital ELIGIBILITY:- The contractor should have experience of at least 3 years in handling laundry contract of a Govt /PSU hospital having 100 beds. With front loading fully automatic washing PERIOD OF CONTRACT The contract shall be for a period of one year expendable up to three years subject to satisfactory report/ performance of services and compliance of all terms and conditions of the agreement by the contractor. GENERAL TERMS AND CONDITIONS: 1. Registration /execution of the agreement:- The successful tenderer shall be required to execute an Agreement Deed on the format approved and supplied by this Hospital on the appropriate value of stamp papers to be registered with the Sub-Registrar, Baddi, at his own cost. The same shall be submitted to this office within 7 days so that the case can be pursued for issuance of letter of award of contract 2. Security deposit:- The successful tenderer shall be required to deposit Security to the tune of Rs 50000/-. covering two months more than the period of contract in the shape of Bank Guarantee duly pledged in the name of ESIC Fund Account No. 1 before signing the Agreement for the faithful performance of the contract. 3. Forfeiture of Earnest Money if any Security/Bank Guarantee. Indemnity Bond:- The Medical Superintendent ESI Hospital, Baddi shall have absolute right and power for the forfeiture of said security/deposit, in case of breach of any clause of this contract, ithout any prior notice and no claim whatsoever on this account shall be entertained. 4. Rate of washing linen:- The rate of Service Tax, if any, payable by the contractor should be indicated separately in the Price Bid/Tender documents. 5. Commencement of Work:-
6 The contractor is required to commence the work at the time and date as mentioned in the allotment of work letter. In the event of failure Medical Superintendent has the full right or any penalty/and other action in the matter his/ her decision will be final. 6. Non supply of articles:-in case of failure to supply the articles in time, penalty as decided by the Medical Superintendent will be imposed. 7. Detergent/washing material to be used:- The contractor shall use only ISI marked detergent/washing material as specified in the contract agreement. In case it becomes necessary use any material other than the approved, prior permission shall be obtained from the controlling authority. 8. Quality of washing of linen and its ironing:- The contractor shall ensure that the quality of washing of linen & its ironing is to be the entire satisfaction of the Sister/ Officer Incharge from where the clothes are collected. 9. Determination of quality of work/ service:- The decision of the Medical superintendent with regard to the determining the quality of work/ Services done by the contractor shall be final and acceptable to the contractor. The contractor shall therefore rectify the defect so pointed out without any extra payment. In case of failure the Medical Superintendent reserves the right to get the work/service so rejected, done from some other source at the risk and cost of the contractor. The expenditure so incurred shall be recovered from the pending bills of the contractor or any other outstanding dues or by all parts of the security/other deposits as he may think proper. 10. Taking hospital linen outside the Hospital complex:- The contractor shall not take any hospital linen outside the Hospital complex for washing under any circumstances, without the prior permission of the Medical Superintendent. Similarly the contractor shall use only the premises allotted to him for drying the linens. 11. Infected linen:- The infected linen of the hospital will be disinfected in the ward by submerging it in the disinfectant solution by hospital staff before handing over to the representative of the contractor for washing. Blood stained and infected clothes will firstly be washed separately and then washed again in routine wash. 12. Loss/Damage to the linen:- Any loss/damage to the linen during working process will be indemnified by the contractor, who shall be liable to pay at the rate of existing book value of the lost/damaged items 13. Penalty:- The contractor shall be responsible for smooth functioning of laundry services and the penalty will be imposed which will be recovered from contractor s bills for unsatisfactory
7 performance of work, and supplying of wet linen etc. as determined by the Medical Superintendent. The decision of Medical Superintendent will be final in this regard. 14. Identification:- The contractor shall supply complete information about the persons deployed by him regularly i. e. names, fathers name, age residential address, and permanent address, telephone/mobile no. etc. In case of any change in deployment, he shall also inform the office immediately. The contractor shall also issue identity cards to his employees for their identification and they shall be duly bound to display the identity cards at the time of duty. 15. Relationship between the employer and staff:- The person deployed by the contractor for work shall be his employees for all intents and purposes and in no case, there shall be any relationship of employer and employee between the said person and the Hospital, either implicitly or explicitly. Before employing any person in the Hospital for Laundry work the contractor should get him/her examined from the ESIC Model Hospital, Baddi and shall submit the certificate of fitness to the Hospital. 16. Supervisory control:- The persons so deployed by the contractor for washing of linen shall be under the overall control and supervision of the contractor and the contractor shall be liable for payment of their wages etc. and all other dues in time i.e. latest by7th. Of the following month, which the contractor is liable to pay under the various labour laws/ Regulations and other statutory provisions. The Medical Superintendent ESIC Model Hospital, Baddi shall absolved of all such liabilities and the contractor shall beer such liabilities, at its own level. The contractor shall take all reasonable precautions to prevent any unlawful act or disorderly conduct of his employees so deployed and for the preservation of peace and protection of persons and property of the Hospital. 17. Raising of Bills:- The contractor shall raise the charges/bills regularly for payment on monthly basis after getting the same verified by the by the officer, so authorized to verify the work and payment. 18. Release of payment and deduction of tax:- The payment shall be released on monthly basis after receipt of the bill duly verified by the area officer. The payment shall be made through cheque only. Deduction of income tax and other deduction as notified by the Govt. from time to time, shall be done at the sources. 19. Alternate arrangement in case of deficiency in service:- It is found that the services being rendered by the contractor are not satisfactory, the Medical Superintendent shall be at liberty to make alternate arrangement at any time without giving any notice to the contractor. Accordingly the contractor will vacate the premises of laundry within one month from the date and time of issue of such order positively failing which the Medical Superintendent have the right to constitute a committee or to depute any officer concerned will be covered /made good from the contractor.
8 20. Preventive measures to be taken by the contractor:- The contractor shall take all reasonable measures to prevent any unlawful riots or disorderly conduct or acts of omission /commissions by his employees so deployed and for the prevention of peace and protection of persons and property of the Hospital. 21. Termination of contract:- a) The contract stands terminated on the expiry of contract period. Or b) In case of either of the parties does not wish to carry out the obligations under this contract agreement, the contract can be terminated with a prior notice of three months, at the instance of either party. However, if the contractor does not serve the requisite notice, his security deposit shall be forfeited in proportion to the period falling short of the specified the notice period. Provided that during the notice period for termination of the contract, in the situation contemplated above, the contractor shall keep on discharging his duties as before till the expiry of notice period or The contract may be terminated by the Medical Superintendent in any of the following contingencies:- I) In case the services rendered by the contractor are found unsatisfactory II) If there is breach of any terms & conditions of the Contract Agreement one month Notice. III) In case the contractor assigns the contract or any part thereof or benefit or interest therein or there under to any other person, without any notice. IV) Or contractor being declared insolvent by the competent Court of law without any notice. 22. Transfer of Liabilities:-In the event of exigencies arising due to the death, infirmity insolvency of the contractor or for any other reason or circumstances, liabilities thereof arising out of the contract, shall be borne by the following on such terms and conditions, as the Medical Superintendent may deems fit in public interest, namely:- I) Legal heirs in case of sole proprietor, Or ii) The next partner in the case of company or firm iii) otherwise the Medical Superintendent shall reserve the right to settle the matter (including the right to revoke and terminate the Contract Agreement) if he may so deem fit in circumstances of case. 23. In the event of any dispute or difference arising out of or in any way touching or concerning this Agreement whatsoever shall be referred to the sole arbitration of the MS ESIC Baddi whose bedecision thereon shall be final and binding on the parties thereto. The Arbitration and Conciliation Act, 1996, deemed to have come in to force on 25/01/1996 shall apply to arbitration proceedings. 24. Jurisdiction:- The courts at Solan (H.P) only shall have the jurisdiction for the purpose of this agreement.
9 UNDERTAKING I/We have carefully gone through and understood the contents of the tender form and I/we undertake to abide myself/ourselves by the terms and conditions set forth. Date: Signature: Place: Name:
10 Experience Certificate on Letter head of the Organization/Institution having Sanction Strength of 100 beds with front loading fully automatic machine. It is certified that M/S has provided manpower for running of laundry in our hospital from...to...and his services have been found to be satisfactory. Further certified that our hospital is having a sanction bed strength of 100.He has not been black listed and his contract has not prematurely been terminated by our department/organization.
11 ANNEXURE IV PRICE BID FORM S.no Price Bid for Laundry Service 1 Per Month Rate for washing of 100 beds hospital entire linen with diesel for Boiler 2 Per Month Rate for washing of 100 beds hospital entire linen without diesel for Boiler Price per Month with all Charges Charge for AMC/CMC 1 AMC of the front loading fully automatic washing machine with boiler 2 CMC of the front loading fully automatic washing machine with boiler Price per Annum Note- Detail of Machine Available in Laundry for Washing linen. For which AMC/CMC is Required S.no Machine Name Qty 1 Washer Extractor 02 2 Drying Tumbler 01 3 Flat Work Ironer 01 4 Vacuum Finishing Table 02 5 Steam Generator 01 6 Water Softener 01 7 Mobile Table 01 8 Air Compressor 01 9 Shelf Trolley 01 10 Wash linen trolley 02 11 Dry Linen Trolley 02 12 Water Boiler 01 Sign Of Tenderer with Seal.