BOROUGH OF BOYERTOWN COUNCIL MEETING August 6, 2018 The regular meeting of the Boyertown Borough Council was called to order at 7:00 p.m. by Council President Frank Deery. Council members present in addition to Mr. Deery were Charles Heller, Lorraine Carnes, Keith Endy, and Terry Mest. Council members Gene Gabel and Barry Christman were absent. Also in attendance were Marianne Deery, Mayor; Christopher Hartman, solicitor; Patricia Loder, Borough Manager; and interested citizens. All rose for the Pledge of Allegiance. Mr. Deery called for public comments on the agenda; no comments were forthcoming. Mr. Deery called for a motion to approve the minutes of the July 2, 2018 meeting of Borough Council. The motion was made by Mr. Heller, second by Mr. Mest, and approved. Finance, Charles Heller Mr. Heller made a motion, second by Mr. Mest, to approve the lists of Revenues, Expenditures and Bills for July 2018. The roll call vote reflected the following members voting yes : Mr. Heller, Mrs. The following is a summary of the Financial Report: General Fund Balance In Bank 6/30/18 $788,547.46 Receipts 89,634.28 Expenditures 142,317.08 Balance in Bank 7/31/18 $735,864.66 Tank Maintenance Fund Balance in Bank 6/30/18 $307,547.57 Receipts 521.42 Balance in Bank 7/31/18 $308,068.99 Water Fund Balance in Bank 6/30/18 $717,339.91 Receipts 323,745.92 Expenditures 234,291.55 Balance in Bank 7/31/18 $806,794.26 Sewer Fund Balance in Bank 6/30/18 $596,349.86 Receipts 217,526.31 Expenditures 160,810.16 Balance in Bank 7/31/18 $653,066.01
Page/2 Recreation Fund Balance in Bank 6/30/18 $94,533.22 Receipts 2,158.49 Balance in Bank 7/31/18 $96,691.71 Colonial Corners Fund Balance in Bank 6/30/18 $121,301.36 Receipts 919.84 Expenditures 252.10 Balance in Bank 7/31/18 $121,969.10 Trail Feasibility Study Balance In Bank 6/30/18 $ 35,117.17 Receipts 46.72 Balance in Bank 7/31/18 $ 35,163.89 Capital Improvement General Balance in Bank 6/30/18 $ 965,960.33 Receipts 1,639.16 Expenditures 2,206.38 Balance in Bank 7/31/18 $ 965,393.11 Forest Management Balance in Bank 6/30/18 $ 73,564.89 Receipts 124.79 Expenditures 1,213.66 Balance in Bank 7/31/18 $ 72,476.02 Capital Improvement Water Fund Balance in Bank 6/30/18 $ 980,556.19 Receipts 20,006.77 Balance in Bank 7/31/18 $1,000,562.96 Capital Improvement Sewer Fund Balance in Bank 6/30/18 $ 414,371.28 Receipts 734.49 Expenditures 11,861.06 Balance in Bank 7/31/18 $ 403,244.71 Liquid Fuels Fund Balance in Bank 6/30/18 $ 159,416.42 Receipts 270.36 Balance in Bank 7/31/18 $ 159,686.78
Page/3 Land Development Escrow Balance in Bank 6/30/18 $ 6,424.76 Receipts 12.37 Balance in Bank 7/31/18 $ 6,437.13 Mr. Heller then made a motion, second by Mrs. Carnes, to waive payment of the interest and penalty on the 2016 and 2017 real estate taxes for 39-45 South Reading Avenue, parcel identification number 33538720814166, in the amount of $653.08, and payment of the penalty on the 2018 real estate taxes in the amount of $194.83. The roll call vote reflected the following members voting yes : Mr. Heller, Mrs. Carnes, Mr. Endy, Mr. Mest, and Mr. Deery. The motion was approved. Public Utilities - Water, Keith Endy The following Water Supply and Use Report was submitted for the month of July 2018: During the month of July a total of 20,998,000 gallons of water was processed through the water filter plant for an average of 577,000 gallons per day. The totals came from these sources: Trout Run 20,929,000 Ironstone 69,000 Boyertown Reservoir -0- Pumping from Trout Run 29 days Pumping from Ironstone 1 day Trout Run is at a level of 598.17 feet with approximately 330,000,000 gallons of water. Popodickon Reservoir is at a level of 38 feet with approximately 34,600,000 gallons of water. Precipitation in July was 5 inches. Mr. Endy made a motion, second by Mr. Heller, to award the Trout Run Dam Spillway Expansion Project to the H & K Group, Inc., Skippack, Pennsylvania, in the amount of $980,000.00 conditioned on receipt of performance bonds and insurance acceptable to the Borough. The roll call vote reflected the following members voting yes : Mr. Heller, Mrs. Mr. Endy then made a motion, second by Mr. Mest, to authorize the Borough Manager to execute the Forestry Consulting Agreement with Comprehensive Land Services for consulting services related to maintenance of the Forest Stewardship Plan and administration of a timber harvest. The roll call vote reflected the following members voting yes : Mr. Heller, Mrs. Public Utilities Sewer, Keith Endy The following Wastewater Treatment Report was submitted for the month of July 2018: Average Effluent NPDES Maximum Allowed B.O.D. 2.00 mg/1 20.0 mg/1 Ammonia Nitrogen.1 mg/1 4.8 mg/1
Page/4 Phosphorus 1.18 mg/1 1.5 mg/1 Suspended Solids 7.0 mg/1 20.0 mg/1 Fecal Coliform 9/100 mg/1 200/100 mg/l The average daily flow at the Wastewater Treatment Plant during the month of July was 640,000 gallons. Public Works, Barry Christman The following report on the activities of the Street Department personnel during the month of July 2018 was submitted: During the month of July street department personnel completed weed spraying in the public right of way, painted crosswalks and curbs, cleaned catch basins, replaced damaged/faded street signs, removed fallen trees in the Community Park, and performed routine maintenance on borough buildings, equipment and vehicles. Mr. Endy made a motion, second by Mr. Heller, to affirm execution of change Order #1 for the 2018 Annual Paving Project increasing the contract price from $413,078.50 to $426,378.50. The roll call vote reflected the following members voting yes : Mr. Heller, Mrs. House, Gene Gabel Mr. Endy made a motion, second by Mrs. Carnes, to authorize the Council President to execute the Park Use Agreement for use of the Boyertown Community Park by the Boyertown Community Library for a Disc Golf Tournament on September 22, 2018. The roll call vote reflected the following members voting yes : Mr. Heller, Mrs. Carnes, Mr. Endy, Mr. Mest, and Mr. Deery. The motion was approved. Mr. Endy then made a motion, second by Mrs. Carnes, to authorize the Council President to execute the Park Use Agreement for use of the Boyertown Community Park by the American Cancer Society for the 2019 Relay for Life on June 22 nd and 23 rd, 2019. The roll call vote reflected the following members voting yes : Mr. Heller, Mrs. Carnes, Mr. Endy, Mr. Mest, and Mr. Deery. The motion was approved. Public Communication, Lori Carnes Mrs. Carnes made a motion, second by Mr. Mest, to authorize publication of the Fall 2018 Newsletter. Discussion was held on the newsletter and minor modifications were recommended. Following discussion, the roll call vote reflected the following members voting yes : Mr. Heller, Mrs. Park and Recreation Board, Lori Carnes Mrs. Carnes reported that the Park and Recreation Board will not hold the Fall Festival in the Community Park this year. Board members will be at the Pickfest Event in October making
Page/5 scarecrows. Mrs. Carnes also reported that the Halloween Costume Parade will be held in the Community Park on October 13 th. Planning, Frank Deery Mr. Deery submitted the Code Enforcement Report for the month of July. The report reflected the issuance of no UCC Permits, and six zoning permits. In addition, follow up inspections were performed on numerous Notices of Violation issued for general property maintenance code violations, seventeen new Notices of Violation were issued, and seven rental unit inspections were performed. The Miscellaneous Permits Report reflected the issuance of three yard sale permits, two street opening permits, and one soliciting permit. Police and Public Safety, Terry Mest Mr. Mest made a motion, second by Mrs. Carnes, to authorize the closure of a portion of North Chestnut Street from Philadelphia Avenue to Birch Alley on Saturday, August 18, 2018 between the hours of 9:00 a.m. to 2:00 p.m. for the Building a Better Boyertown Dog Days of August event. The roll call vote reflected the following members voting yes : Mr. Heller, Mrs. Mr. Mest then made a motion, second by Mrs. Carnes, to authorize the closure of a portion of North Chestnut Street from Philadelphia Avenue to the parking lot entrance of Thompkins Vist Bank on Saturday, October 13 th, 2018 between the hours of 10:00 a.m. and 6:00 p.m. for activities related to Boyertown Pickfest 2018. Lyn Camella, representing the Pickfest event, noted that the end time should be 7:00 p.m. Mr. Mest made a motion to amend the original motion to reflect the street closure time as 10:00 a.m. to 7:00 p.m.; the motion was seconded by Mr. Heller. The roll call vote on the amendment to the motion reflected the following members voting yes : Mr. Heller, Mrs. The roll call vote on the original motion reflected the following members voting yes : Mr. Heller, Mrs. Mr. Mest then made a motion, second by Mrs. Carnes to post no parking at parking meters on the south side of Philadelphia Avenue from the railroad tracks to Washington Street on October 13th, 2018 between the hours of 10:00 a.m. to 7:00 p.m. to allow vendors participating in Boyertown Pickfest 2018 to off load and load their wares. The roll call vote reflected the following members voting yes : Mr. Heller, Mrs. Carnes, Mr. Endy, Mr. Mest, and Mr. Deery. The motion was approved. Mr. Mest made a motion, second by Mrs. Carnes, to authorize the Chief of Police to notify PennDOT of the Borough s intent to close East Philadelphia Avenue on November 22, 2018 from Washington Street to Madison Street between the hours of 8:45 a.m. to 10:15 a.m. for the Wellness Council of Boyertown s 3 rd Annual Turkey Trot; conditioned on the Wellness Council engaging the services of a traffic control company, and reimbursement to the Borough of all overtime or part time police officer costs, and providing the Borough and PennDOT with a certificate of liability insurance naming the Borough and PennDOT additional insured. The roll
Page/6 call vote reflected the following members voting yes : Mr. Heller, Mrs. Carnes, Mr. Endy, Mr. Mest, and Mr. Deery. The motion was approved. Police Activities, Mayor Marianne Deery The following Police Activities Report for the month of July was submitted: Calls for Service 270 Traffic Complaints 119 Non-Traffic Complaints 100 Traffic Arrests 71 Non Traffic Arrests 16 The Mayor s activity report for the month of July reflected the Mayor s attendance at meetings of Building a Better Boyertown, a meeting of the regional police committee, attendance at the Board of Directors meeting of the Museum of Historic Vehicles, and a ribbon cutting ceremony for the museum s new Tesla Charging Stations. The Mayor also threw the first pitch in the opening game for American Legion Baseball at Bear Stadium. Building a Better Boyertown, Adrianne Blank Main Street Manager Mr. Deery made a motion, second by Mr. Endy, to approve Resolution Number 08-06- 2018 authorizing the filing of a proposal for funds with the Department of Community and Economic Development, Commonwealth of Pennsylvania, in the amount of $50,000.00 to distribute Keystone Façade Grants of up to $5,000.00 each. The roll call vote reflected the following members voting yes : Mr. Heller, Mrs. Carnes, Mr. Endy, Mr. Mest, and Mr. Deery. The motion was approved. Solicitor Mr. Hartman advised Council that Ordinance Number 05-2018 vacating a portion of Pine Street has been duly advertised for adoption at tonight s meeting of Council. Mr. Hartman further noted that no one filed a petition to request a hearing on the matter. Therefore, no hearing is required and Council may move forward with adoption of the ordinance. Mr. Deery made a motion, second by Mr. Endy, to approve Ordinance Number 05-2018 vacating a portion of Pine Street. The roll call vote reflected the following members voting yes : Mr. Heller, Mrs. Mr. Hartman then reviewed with Council a draft Agreement of Rededication of Pine Street and Rededication Deed. The agreement stipulates that Two Growing Properties LLC dedicate the vacated portion of Pine Street back to the Borough of Boyertown upon the discontinuance of use thereof for CT Cabinet for electrical service utilities for the property located at 400 East Philadelphia Avenue. Representatives of the LLC were present at the meeting and advised Council that they would review the draft agreement with their attorney.
Page/7 Public Comments Mr. Deery called for public comment; no comments were forthcoming. Mr. Deery then announced that Council would recess to executive session to discuss a real estate matter. The meeting was recessed at 7:45 p.m. The meeting was reconvened at 8:10 p.m. Borough Council discussed one real estate matter in executive session. Mr. Deery then made a motion, second by Mr. Endy, to authorize the Borough Manager to contact the Boyertown Library Board of Directors to inquire if they have information on the environmental status of the Second Street parcel or environmental studies, and to authorize the Solicitor and Borough Manager to engage the services of an appraiser to obtain a property appraisal of the.96 acre parcel on Second Street. The roll call vote reflected the following members voting yes : Mr. Heller, Mrs. There being no public comment and no further business to conduct a motion to adjourn the meeting at 8:15 p.m. was made by Mrs. Carnes and second by Mr. Heller. The next meeting of Boyertown Borough Council will be held on Tuesday, September 4, 2018 at 7:00 p.m. Respectfully submitted, Patricia A. Loder Borough Secretary