Once you have gathered all the information required please send to Key Travel s visa department

Dear Applicant, Thank you for choosing Key Travel to handle your visa application to Saudi Arabia Your visa pack contains: Embassy Information Visa requirements for Business, Family visit and Work visas Application forms and Declaration form. Guidance on how to write a Business Letter Visa Fees Key Travel Booking form Once you have gathered all the information required please send to Key Travel s visa department Key Travel Visa Department 1 st Floor 28-32 Britannia Street London WC1X 9JF We recommend you use a secure delivery, such as Royal Mail Special Delivery, DHL or TNT Once our visa department has received your application you will be notified by email on the process of your application in three separate stages Submission at the embassy Collection of the visa Despatching of the visa Our visa department will contact you if further documentation is required. Our visa department is committed to offering you a secure and easy service in the process of your visa. Sincerely, Visa Department Key Travel www.keytravel.co.uk 1

Saudi Arabia Saudi Arabian Embassy 30-32 Charles Street London W1J 5DZ Tel: 0207 917 3000 Fax: 0207 917 3255 Opening times: 09:00-16:00 Important Information Effective from the 29th March 2016, all commercial and business applications will be required to have their UK supporting business letters stamped by the UK chamber of commerce. Government invited applications are exempt from this rule. In order to obtain the chamber of commerce stamp, organisation will have to complete the following form and submit to the chamber of commerce to have signatures approved. Click here to download and complete the form With Immediate effect all UK company Letters must now include a mandatory set of information,(please see Further down for detail list) The Saudi Arabian embassy no longer accepts personal applications at the embassy. All visa applications need to be submitted through and authorised Travel Agency. Key Travel are able to submit business, Family visit and work visas All our applications are sent to an outside supplier as all applications need to be translated into Arabic and registered on the embassies Enjaz website.. As from the 04th December the embassy has updated there Enjaz website and some additional information is required in order for applications to be processed. Details of the applicants Qualifications (highest degree achieved) and the Source of the degree (institute that issued the degree) will now been needed. Passport must not have any Israeli Stamps. Whilst Key Travel do everything possible to ensure that the visa is issued correctly we have no control over the embassies decision on the type or length of visa issued. Embassies are within their rights to refer any visa applications to the government authorities of their country. 1

Business Visa Requirements Visa Application Form One fully completed application form Please ensure you complete the application form MARKED Business Please also include a photocopy of completed form. Declaration Form Completed and signed declaration form Passport - This must Must be valid for six months beyond entry date Must have at least two blank facing pages Photographs Two passport size photographs Must be on a white background Be taken within the last six months Scanned and printed photographs will not be accepted. Key Travel recommends using a photo booth UK Business Letter From 29th March must be stamped by the chamber of commerce. Government applications are exempt from this rule. Must be on company headed paper Include the company UK registration number Job Title, Invitation number or visa number. Include the name of the organization to be visited. Specify the type of visa applying for: Commercial, Governmental or Working visit Indicate number of visits: Single entry or Multi Entry Include the Duration of visit and Travel date. Include who is financially responsible for applicant. Signed by someone other than the applicant i.e. Company director or HR department. 2

Letter of Invitation From the person the applicant is visiting. Must be issued by the Saudi Arabia Ministry of Foreign Affairs or Saudi Chamber of Commerce Bear the name of the applicants employer Exceptions for Non UK passport holders: If you do not hold a EU passport you need to provide proof of residency in the UK in form of valid UK visa stamped in your passport or UK resident permit card EU Nationals must supply an original utility bill Key Travel Booking Form Please ensure this form is completed. Please include name and email address of the person who wishes to be contacted regarding the application. If applicable for invoices please ensure a purchase order number is provided. This form can be found within the pack. Processing Time Standard 5 working days No Express service Fees Visa Type (Validity) Cost Single Entry ( 3 months) 97.00 Multiple Entry (6 months) 154.00 This includes the embassy fee of 49.00 (single) and 106.00 (multiple), a fee of 36.00 Including Vat that we have to pay to the embassy for logging the application online and we also have to get the application translated into Arabic Please note there are Key Travel handling charges in addition to the consular fees above. Please contact your dedicated reservations team for further information All fees quoted are subject to alteration by the embassy concerned. The embassy has the right to ask you to provide additional documentation to support your application The embassy and Key Travel recommends that you do not confirm your flights prior to obtaining a valid visa 3

Family Visit Visa Requirements Visa Application Form One fully completed application form Please ensure you complete the application form MARKED Family Visit Please also include a photocopy of completed form. Declaration Form Completed and signed declaration form Passport - This must Must be valid for six months beyond entry date. Must have at least two blank facing pages Photographs Two passport size photographs Must be on a white background Be taken within the last six months Scanned and printed photographs will not be accepted. Key Travel recommends using a photo booth Proof of Relationship provide supporting documents of person visiting Copy of Marriage certificate ( Legalised by the FCO) Copy of Birth certificate (long Version) ( Legalised by the FCO) Letter of Invitation From the person the applicant is visiting. Must be issued by the Saudi Arabia Ministry of Foreign Affairs or Saudi Chamber of Commerce Exceptions for Non UK passport holders: If you do not hold a EU passport you need to provide proof of residency in the UK in form of valid UK visa stamped in your passport or UK resident permit card. EU Nationals must supply an original utility bill 4

Key Travel Booking Form Please ensure this form is completed. Please include name and email address of the person who wishes to be contacted regarding the application. If applicable for invoices please ensure a purchase order number is provided. This form can be found within the pack. Processing Time Standard 5 working Days No Express Service Fees Visa Type (Validity) Cost Single Entry ( 3 months) 85.00 This includes the embassy fee of 49.00 (single) a fee of 36.00 Including Vat that we have to pay to the embassy for logging the application online and we also have to get the application translated into Arabic Please note there are Key Travel handling charges in addition to the consular fees above. Please contact your dedicated reservations team for further information All fees quoted are subject to alteration by the embassy concerned. The embassy has the right to ask you to provide additional documentation to support your application The embassy and Key Travel recommends that you do not confirm your flights prior to obtaining a valid visa 5

Work Visa Requirements Visa Application Form One fully completed application form Please ensure you complete the application form MARKED Family Visit Please also include a photocopy of completed form. Declaration Form Completed and signed declaration form Passport - This must Must be valid for six months beyond entry date. Must have at least two blank facing pages Photographs Three passport size photographs Must be on a white background Be taken within the last six months Scanned and printed photographs will not be accepted. Key Travel recommends using a photo booth Employment Contract Evidence of employment, This needs to be the original contract of employment Educational Qualifications Evidence of academic qualifications in the field of the job applied for. Details of Qualifications/Institution issued the degree. Letter from the applicant detailing his qualifications (highest achieved) Name of the University/College where qualification achieved. Criminal record check Applicants must provide CRB certificate original legalised by the FCO 6

Curriculum Vitae Copy of C.V Medical Certificate - One fully completed signed and stamped medical certificate in the original form from the applicants doctor. This must Be issued in the UK Be issued within the last three months Be Legalised by the British Foreign and Commonwealth Office, the fee below is inclusive of the legalisation of the Medical Report. Letter of Invitation From the person the applicant is visiting. Be on company headed paper Include the name of the applicant. Request the issuance of the visa State the offer of the job is based on experience if the applicant has no qualifications Exceptions for Non UK passport holders: If you do not hold a EU passport you need to provide proof of residency in the UK in form of valid UK visa stamped in your passport or UK resident permit card. EU Nationals must supply an original utility bill Key Travel Booking Form Please ensure this form is completed. Please include name and email address of the person who wishes to be contacted regarding the application. If applicable for invoices please ensure a purchase order number is provided. This form can be found within the pack. Processing Time Standard 5-7 working Days No Express Service 7

Fees Visa Type (Validity) Cost Single Entry ( 3 months) 245.00 Please note there are Key Travel handling charges in addition to the consular fees above. Please contact your dedicated reservations team for further information All fees quoted are subject to alteration by the embassy concerned. The embassy has the right to ask you to provide additional documentation to support your application The embassy and Key Travel recommends that you do not confirm your flights prior to obtaining a valid visa. 8

Certificates of Origin Online www.tradecert.com/london CERTIFICATE OF ORIGIN RULES To be given by an applicant when first applying for Certificates or Origin or certification of international trade documents and to be renewed annually. In consideration of London Chamber of Commerce from time to time granting or certifying Certificate of Origin or other documents I/we hereby agree to accept and be bound by the Standard Rules for the issue of Certificates of Origin, etc in force at the time of certification, of which I/we confirm having received a copy. Further that I/we will at all times keep the issuing body and its officials indemnified against any claims or demands whatsoever which may at any time be made against them, or any of them by reason of any fault, defect, omission or inaccuracy in the content of the Certificates or other documents, or in the manner of their issue, this indemnity being subject to all statutory provisions to the contrary. In the event of requests which stem from a legitimate enquiry from someone in possession of statutory authority e.g. Police, HM Revenue & Customs or officials acting with authority of a Court Order, I/we hereby permit the Issuing Body to allow direct access, under the power of statutory authority, to such commercial information as may be required as part of the enquiry. Date: Authorised Signature: Type of Company: Company Name: Address line 1: Address line 2: City / Town: County / Postal Code (& Country if not UK): Main co. tel: DATED THIS.. DAY OF..... YEAR. SIGNATURE... PROPRIETOR, PARTNER, DIRECTOR OR COMPANY SECRETARY (Delete as appropriate) Print name Name, address, telephone number & business of company or firm: Type of Company: Exporter FORMAL UNDERTAKING Forwarder/Shipping Agent (Print or type full name of Company or Firm) (Print or type full address of Company or Firm including Postal Code and Country) (Telephone number of Company) Note: Please give specimen signatures of authorised signatories overleaf Email completed form (pages 1 & 2) to: formalundertaking@londonchamber.co.uk London London London London London London London London London Alternatively form can be posted to: Mail original of pages 1 and 2 to: London Chamber of Commerce Attn: Export Documents 33 Queen Street, London EC4R 1AP

Page two must be completed London Chamber of Commerce I/We give below the name, specimen signature and designation of each person authorised to sign certificates on my/our behalf and will keep the Chamber informed of any changes of any personnel which may arise. Primary Contact Authorised Official: This signature will be used on all online applications. The Primary Contact may set up (& deactivate) other users on the online certification system. Title: First & Last Name of Primary Contact: Job Title: Direct Tel & Fax of Primary Contact: email Address of Primary Contact: Mr Ms Mrs Miss.. (Print / type full name of primary contact. Must be completed even if Primary Contact is same as Authorising Official from page one) Job Title... Tel: Fax: email Address: Primary contact must sign their name fully within the box to right. If Primary Contact person is same as Authorising Official from page one, that person signs on page one and also signs here. Please use black ink and sign completely within the box. Other Authorised Officials: If no other signers are authorised, please enter N/A on the first line. NAME OF AUTHORISED SIGNATORY JOB TITLE SPECIMEN SIGNATURE_.......... London London London London London London London London London Email completed form (pages 1 & 2) to: formalundertaking@londonchamber.co.uk Alternatively form can be posted to: Mail original of pages 1 and 2 to: London Chamber of Commerce Attn: Export Documents 33 Queen Street, London EC4R 1AP

Standard Rules page 1/3 Standard Rules to be Observed by Applicants for the Issue of Certificates of Origin or for the Certification of International Trade Documents The London Chamber of Commerce is an issuing authority authorised by Her Majesty s Government under EC Regulation No 2454/93 for granting or certifying officially prescribed Certificates of Origin, which operates in this regard under the guidance and conditions of British Chambers of Commerce. The following rules (hereinafter referred to as the Standard Rules ) have been designed to render as simple and as equitable as possible the procedure and formalities connected with the issue of Certificates of Origin and the Certification of international trade documents, and to secure uniformity of practice as between all issuing bodies. The issuing body, as an authorised issuing authority, has undertaken to enforce the Standard Rules and any alteration or modification thereof as may from time to time be approved by British Chambers of Commerce. Before Certification by the issuing body of any documents it is a condition that each applicant shall give, in writing, an undertaking to conform with, and bound by, the Standard Rules operative at the time of Certification. R U L E 1 Certificates of Origin a) Certificates of Origin presented for certification to the issuing body must be on the official forms which have been obtained from the issuing body. Each Certificate, Copy Certificate and Application form must, in all respects, comply with the requirements of the authority whose Certificate is to be issued and must be prepared and completed in accordance with any regulations, rules and instructions published by that authority and with any instructions, rules or notes on the forms. b) A copy of the export invoice in respect of the goods described in the Certificate of Origin must be produced with the Certificate. c) The goods must be described according to their commercial description which must be the same as appears in the export invoice. If the space reserved in the Certificate for the description of the goods is insufficient the applicant must:- either use two or more Certificate forms according to the space required; in this event the official number of the second and any further Certificate forms used must be deleted and the number of the first form used must be inserted in its place; each form should be noted with the number of Certificate forms which in total comprise the Certificate of Origin (eg. Page 1 of 3 pages, Page 2 of 3 Pages etc); or Insert a general description of the goods and wording As per invoice No... dated... If there is any further doubt or confusion, you should speak to the Chamber. Export Invoices and Other Documents d) An applicant may request the certification of an invoice bearing a declaration o f origin or other declaration as specified by the requirements of a particular country. Issuing bodies may certify the number of invoices as required by that country or to meet reasonable commercial needs. Other documents such as packing lists, exporters declarations and other export related documents may also be certified by an issuing body.

Standard Rules page 2/3 e) All documents presented for certification must be signed in accordance with Rule 3. f) The issuing body will certify the authenticity of the signature on the documents presented for certification. g) A copy of each document submitted to the issuing body for certification must be supplied for retention by the issuing body and must bear the signature of the person who signed the original declaration. R U L E 2 It is the responsibility of the applicant to make the appropriate declaration of origin of any goods which are the subject of an application for a Certificate of Origin. The origin of the goods must be determined in accordance with the terms of the relevant Regulations of the European Community. In order that the issuing body may be satisfied as to the accuracy of the declaration the following conditions must be met:- a) An applicant is to make available for examination by the issuing body, when required, his books and records. The issuing body shall have the right also to inspect the goods and to make any enquiries from other firms or organisations stated by the applicant to have been involved in manufacturing, applying any process to, or supplying the goods. Additionally, the issuing body have the right to make any further enquiries it deems necessary. b) Where the goods have been manufactured or processed by the applicant he must declare, or otherwise detail the processes performed by him, on the reverse of the application form in accordance with the requirements of the certifying authority. c) If the goods were not manufactured by the applicant, the name and address of the manufacturer must be stated on the reverse of the application. When requested by the issuing body the applicant must provide a copy of the manufactures or suppliers invoice bearing a signed declaration as to the origin of the goods.. d) In cases of re-exportation the applicant must produce evidence to identify the re-exported goods with the goods previously imported and support his declaration of origin by producing :- i. a Certificate of Origin of a responsible body in the country of export, or ii. iii. iv. a copy of the invoice from the manufacture, or a declaration by the actual producer or manufacturer of the goods, or a copy of the import entry against which the goods were cleared by H.M. Revenue & Customs, or v. proof of origin as required by the issuing body. e) The applicant must provide any further information the issuing body deems necessary.

Standard Rules page 2/3 R U L E 3 All applications for Certificates of Origin, all declarations made in connection with such applications and all declarations on invoices or on other documents for which certification is sought must be signed by principals, i.e.:- a) in the case of a sole trader, by the proprietor himself; b) in the case of a partnership, by a partner of the firm; c) in the case of a corporate body, by a director or the Company Secretary; Alternatively, declarations etc may be signed by a duly authorised official or agent of a sole trader, firm or corporate body. In the case of officials, a letter of authority signed by the Proprietor, a Partner of the firm, or a Director or the Company Secretary of the corporate body, together with a specimen signature of the person concerned, must be deposited with the issuing body (this is in the form of the Formal Undertaking combined with the list of authorised signatories). In the case of an agent such as a shipping or forwarding agent, the issuing body can proceed with the application on the basis of the applicant's Formal Undertaking, but if there is any doubt whether the agent has the necessary authority, written authorisation from the agent's principal should be requested. R U L E 4 If, at any time, any declarations made by an applicant or anyone providing supporting evidence should be called in question by any authority and the applicant does not, within seven days after being notified by the issuing body, satisfy the issuing body that the declaration or evidence was authentic, the issuing body shall be at liberty to communicate particulars of the case to the appropriate authorities. R U L E 5 The Standard Rules may from time to time be altered, amended or replaced by new Rules approved by British Chambers of Commerce. Any such modification, alteration or replacement, and the date from which such shall be effective, will be made known to applicants by the issuing body in writing. From the date on which any such modification, alteration or replacement of the Rules takes effect, applicants will be deemed to have had notice of it and be bound thereby. R U L E 6 Notwithstanding anything contained in the foregoing Rules, the issuing body reserves to itself the right, at any time and without indicating any reason whatsoever, to refuse to verify or certify Certificates of Origin or invoices (or other documents) which may be presented to it for verification or certification. ~

Example of a Business Letter Effective from the 29th March 2016, all commercial and business applications will be required to have their UK supporting business letters stamped by the UK chamber of commerce. Government invited applications are exempt from this rule. When applying for a business visa, consulates usually require a letter from the applicant s company. This letter should be as specific as possible, so please include all the details available to you. The main points are listed here and an example of business letter follows. Main Points Must be on company headed paper. Include the company UK registration number Include the applicant s full name, passport number and nationality Job Title, Invitation number or visa number. Include the name of the organization to be visited. Specify the type of visa applying for: Commercial, Governmental or Working visit Indicate number of visits: Single entry or Multi Entry Include the Duration of visit and Travel date. Include who is financially responsible for applicant. Please fill all fields below, and print on your company s headed paper Date The Company... Registration number... Business nature / activities Requests a visa to be granted for their company's employee, Mr. /Mrs.... (As shown on passport) Passport number Nationality:... Job Title:... Invitation number I or visa number... Reasons for travel...

Duration of visit:... Travel date... Type of visa: Commercial Governmental Working visit Number of visits: Single entry multiple entry The company assumes responsibility for their employee/s during their stay in the Kingdom. Signed by: Name: Job title:

Visa Booking Form Please ensure that this form is thoroughly completed for your visa to be processed. All Fields must be completed. Country & Type of Visa Required Important Travel Dates *Date Passport must be back in your Possession Date of next Trip *Express/Normal Processing I understand that the visa will be processed to meet the date above and will incur express or emergency surcharges. Delete where applicable? Do you have a flight reference number? YES / NO if yes please provide reference number Traveller Information 1 2 3 4 Name (As in Passport) Contact Information Who do we contact in connection with your application? Name of Organisation Contact name Contact Email Contact Tel Form of Payment. Please tick relevant option and provide details. Please note that if payment details are not provided, this will result in a delay in the release of the passport and visa. Option 1 - Invoice Key Travel Please note that we can only send an invoice if you hold a credit account with Please provide the applicable codes Purchase Order Budget Code Cost Centre Authority Code Other Please name and provide

Option 2 - Credit/Debit Card Credit Card Debit Card Name on card Card Number Start Date Expiry Date Issue no Security No Return Instructions - Send my passport and visa to the following address Please provide full delivery address. Name: : Company Name : Address: Postcode: By the following method Delivery Option Information Please select one option Bike Royal Mail Special Delivery Next working day by 1pm Royal Mail Special Delivery DHL Overnight service DHL Overseas service Collect from Key Travel London office Fees vary depending on postcode We only send passports by Special Delivery if we have 3 clear working days. This is a next working day service Saturday Service by 9AM By 9:00 By 12:00 By 17:00 Please contact us for a quote Office hours are 8.45am - 17:30pm visa@keytravel.co.uk

We will always endeavour to process your application within the permitted timescales, however, we are subject to passport office / embassy approval and conditions / requirements can change without any prior warning. We recommend you confirm your flights after obtaining your visa to avoid any cancellation penalties for which Key Travel cannot be held responsible. Key Travel shall not be held liable for any of the following: Any loss, damage or delay to any documents whilst in the possession of any embassy, consulate or government office. The refusal of any embassy, consulate or government office to accept documents presented. The issue of incorrect visas, dates and terms, by any embassy, consulate of government office. Any loss, damage or delay caused by subcontractors (e.g. DHL, Royal Mail) in the delivery of documents. I have read and agreed to the above selected options: Signature: Date: