Marion Local Board of Education Minutes of the Regular Meeting held on April 11, 2016 at 7:00 p.m. in the Board Conference Room. Meeting was called to order by President Elaine Pierron with the pledge of allegiance recited by all present. Randy Bruns, Dave Moorman, Elaine Pierron, Tim Pohlman and Brenda Schwieterman answered roll call by Treasurer, Heather Cramer. 16-26: Randy Bruns motioned that the minutes of the Regular Meeting held on March 14, 2016 be approved as read. Brenda Schwieterman seconded the motion. A roll call vote resulted as follows: Bruns yea, Schwieterman yea, Moorman yea, Pohlman yea and Pierron yea. Motion passed. Marion Local Technology Coordinator, Michelle Mescher, submitted the following report: Professional Development The last technology in-service for the 2015-2016 school year is Wednesday, April 13. Staff members received a total of 294 hours of training this year. More in-services will be available this summer. Technology Issues/Concerns/Miscellaneous Erate form 471 has been filed. All staff are now using Gmail for their email service. Technology Purchases Projector bulbs Tablet screen Technology Highlight 6th grade math teacher Mr. Marcus Overman is using a free website www.prodigygame.com to review math skills his students have worked on since the beginning of the year. This website is a curriculum-aligned math game for Grades 1 thru 8. The website allows the teacher to select the skill they want the students to work on, create assignments, and track each students progress. The game is a fantasy land where students get to watch their very own wizard grow stronger, learn new spells and acquire new equipment while facing more powerful opponents, all by answering math questions! The more questions they get correct the harder the questions become. The game is self-paced, allowing each student to work on the content that is right for them. The teacher can login and see everything the students worked on in real time. The teacher can see how many questions were answered throughout the day, and also the number of 1
questions the students are answering on their own at home. There are several different reports teachers can view to quickly see which concepts and questions students are struggling with or have mastered. You can even see the questions that were missed. Mr. Overman s students have really enjoyed this website, and it s a great tool to prepare the students for the state test at the end of April. Marion Local High School Principal, Tim Goodwin, submitted the following report: Franklin B Walter: Congratulations to Derek Pierron for being named as this year s nominee from Marion Local. Derek was presented his award at a banquet on March 30 th. Tri-Star Award: Congratulations to Junior Troy Bruggeman for winning the IT/ET challenge held recently at Rhodes State. Upcoming events: April 14 Freshman trip to Mercer Health April 15 Math/Science field trip April 18 Industrial Arts to Minster Machine and Midmark April 20-22,25-27 Testing April 23 Prom April 28 Art Club to Columbus April 29 Interim reports passed out May5,6 State FFA Convention in Columbus May 11 Senior Awards Night May 15 Spring Arts Festival Nick Wilker, Marion Local K-8 Principal, submitted the following report: 1. The end of the third 9-weeks was March 19 th. We had 44/75 (59%) of our 7 th graders on the honor roll and 46/59 (78%) of our 8 th graders make honor roll status. Thanks to all of these students for their hard work. 2. Thank you to Connie Brunswick and Mandy Koenig for their efforts in directing our 5 th and 6 th grade play in March. The play was fantastic and the directors and students should 2
be very proud of their accomplishments. 84 students participated and performed four performances for over 1100 people. 3. Congratulations to Kim Bruns and several of her art students on being selected to have their art displayed at the St. Marys Art Show. 4. Thank you to Lisa Brunswick, Amanda Schott, Carlee Kremer, and Jocelyn Tangeman who are finishing up a mural in the front entrance of the elementary. The students designed and painted the entire project depicting scenes of the community and school. Upcoming: April 26: Spring Arts Festival (grades K-8), 6-8pm April 26, 27, 28, and May 3: Various grade levels will be participating in AIR testing Mrs. Heather Cramer, Marion Local Treasurer, submitted the following report: The financial report for March 2016 was approved by the board. The report showed that $377,686.78 was spent on 2 regular payrolls and 1 supplemental payroll. $331,527.65 was issued in warrant checks and $168,534.76 in memo checks. Cash receipts for the month totaled $1,746,423.42 and interest income was $3,186.90. 3
Motion Items Exhibit 2 Changes to Permanent Appropriations None Changes to the Certificate of Estimated Resources None Additional Motion Items OCBOA 34 Statement Preparations Approve Carol M. Riggle, CPA as our GASB 34 Cash Basis Financial Statements consultant for one year as the cost of $1,450. Rea & Associates has compiled our OCBOA Statements in the past but they have had a lot of turnover and the cost continues to climb. We paid $5,400 in 2015. I think this will require more work on my end but is a considerable savings to the district. Carol also prepares the OCBOA Statements for Fort Recovery and Parkway. Other Informational Items Wellness Committee Request The Mercer-Auglaize Benefit Trust is requesting that each school district create a plan to encourage employees to be engaged in their wellness. As a result, our Wellness Committee put together a plan that will require any employee to participate in 3 or more healthy activities throughout the year for a $50 payment. The 3 proposed activities would include the following: 1. Complete 1 preventative screening visit with their doctor 2. Complete 2 of the following: a. Health Risk Assessment Screening b. Attend a health-related presentation c. Receive a flu shot d. Participate and complete a Wellness Committee Challenge e. Participate in a physical challenge or health related presentation from an outside source We are requesting that the board consider setting aside $50/employee that participates and completes this challenge. The challenge would run from June 1, 2016 May 31, 2017. The goal is to get more employees engaged in living a healthier lifestyle and visiting their doctor to determine risks in order to decrease insurance claims. If you agree to set aside these funds we will at it to the board meeting agenda in May. Five Year Forecast I will present the updated five year forecast at the May 9 th board meeting along with necessary changes to appropriations and estimated resources. 4
16-27: Dave Moorman motioned that the Treasurer s Report be approved as presented by Mrs. Cramer. Tim Pohlman seconded the motion. A roll call vote resulted as follows: Moorman yea, Pohlman yea, Bruns yea, Schwieterman yea and Pierron yea. Motion passed. Marion Local Superintendent, Mr. Mike Pohlman, submitted the following report: TEACHERS National teacher day is May 3 rd. BUS Our new bus will arrive very soon and we will place bus 8 as a spare and the new bus will go to our regular route. ATHLETICS I would like to thank Dan Koenig and his efforts in cancelling and rescheduling many spring events due to the cold and rainy weather. I would also like to recognize the work the Athletic Boosters are doing on the football bleacher project. 16-28: Randy Bruns motioned to approve the items on the consent agenda for the regular meeting as presented. Brenda Schwieterman seconded the motion. A roll call vote resulted as follows: Bruns yea, Schwieterman yea, Pohlman yea, Moorman yea and Pierron yea. Motion passed. 1. To accept the resignation of Paul Boeke as Head Jr. High Girls Basketball Coach. 2. To grant contracts to the list of certified employees at their designated steps on the established pay schedule for certified employees. Carol Bornhorst 1 year Gail Mueller 1 year Lisa Brunswick 2 year Julie Overman 2 year Matt Elsass 1 year Marcus Overman 2 year Erica Fullenkamp 1 year Renee Pohlmann 3 year Emily Henschen 2 year Scott Sommer 1 year Michelle Kessen 2 year Brad Spettel 1 year Mandy Koenig 1 year Justine Thieman 1 year Casey Witt 1 year 3. To grant contracts to the list of non-certified employees at their designated steps on the established pay schedule for non-certified employees. Todd Ashbaugh-Bus Driver 2 year Katie Heitkamp-Asst. to Treasurer 2 year Lisa Bragg-Dishwasher 2 year Lori Kemper-Elem Head Cook - Continuing Sandy Bruns-Cashier 2 year Ron Kuess-Custodian 2 year Sandy Bruns-Instructional Aide 2 year Angie Moeller-Dishwasher - Continuing Sarah Clune-Dishwasher 2 year Sharon Schulte-Cleaner Continuing Marcia Tebbe-Aide - Continuing 5
4. To approve payment to Connie Brunswick and Mandy Koenig for directing the 5 th & 6 th grade drama to be reimbursed by the 018 account for a total of $400.00. 5. To hire Sarah Fesenmyer and Anna Kleinhenz as summer custodial employees at $8.10 per hour and Alyssa Ruhenkamp (2 nd yr. employee) at $8.20 per hour. 6. To hire Calen Poeppelman as a summer technology employee at $8.10 per hour. 7. To approve Randy Bruns as a sub in the custodial department. 8. To approve the Math and Science Club field trip to the University of Dayton and Carillon Park in Dayton, OH on April 15, 2016. 9. To approve the Art Club field trip to the Ohio Governors Show in Columbus, OH on April 28, 2016. 10. To approve the Ag students to attend the State FFA Convention in Columbus, OH on May 5-6, 2016. 11. To approve the prospective graduates for the Class of 2016 dependent upon meeting the requirements of the Board of Education and the State of Ohio. 12. To approve the membership to the Northwestern Ohio Educational Research Council for the 2016-2017 school year at a cost of $200.00. 13. To approve Carol M. Riggle, CPA as our GASB 34 Cash Basis Financial Statement consultant for fiscal year ending June 30, 2016 at a cost of $1,450.00. 14. To approve the donation of $6,000.00 from the Marion Local Athletic Boosters towards the purchase of a batting cage. 15. To read for the second time and approve the following policies: 1130 Conflict of Interest 2460.03 Independent Educational Evaluations 3113 Conflict of Interest 4113 Conflict of Interest 4162 Drug and Alcohol Testing of CDL License Holders 5112 Entrance Requirements 5200 Attendance 5320 Immunization 6110 Grand Funds (Uniform Grant Guidance) 6111 Internal Controls 6112 Cash Management of Grants 6114 Cost Principles Spending Federal Funds 6116 Time & Effort Reporting 6325 Procurement Federal Grants/Funds 6
6550 Travel Payment & Reimbursement 7300 Disposition of Real Property/Personal Property 7310 Disposition of Surplus Property 7450 Property Inventory 8500 Food Services 9270 Equivalent Education Outside the Schools (Home Schooling) 16-29: Upon the Superintendent s recommendation, Dave Moorman motioned that the Board of education hire Derek Pierron as a summer custodial employee at $8.45 per hour (3 rd year employee). Tim Pohlman seconded the motion. A roll call vote resulted as follows: Moorman yea, Pohlman yea, Bruns yea and Schwieterman yea. Pierron abstained. Motion passed. 16-30: Tim Pohlman, upon the Superintendent s recommendation, motioned that the Board of Education enter into Executive Session to discuss personnel. Dave Moorman seconded the motion. A roll call vote resulted as follows: Pohlman yea, Moorman yea, Schwieterman yea, Bruns yea and Pierron yea. Motion passed. Entered into Executive Session: 7:23 p.m. Out of Executive Session: 9:20 p.m. 16-31: Dave Moorman motioned to adjourn the meeting at 9:21 p.m. Randy Bruns seconded the motion. A roll call vote resulted as follows: Moorman yea, Bruns yea, Schwieterman yea, Pohlman yea and Pierron yea. Motion passed. 7