Congressional District Chair Delegate Selection 2016 Training Manual

VERSION #1 Congressional District Chair Delegate Selection 2016 Training Manual 1

Table of Contents A Message from our Chairman 2 Overview 3 Glossary of Terms 4 Timeline 5 Georgia Delegation Overview 9 Affirmative Action Goals 10 Hosting Your CD level Training 11 Expectations of a District Level Delegate 12 Preparing for the District Level Election 13 Running your District Level Election 14 Appendix 18 2

A Message from our Chairman Thank you Congressional District Chairs for your hard work and your dedication to bringing more people, new people into our Party and into this process. Running the District Level Delegate selection is arguably one of the most important duties of the Congressional District Chairs and one of the most rewarding. On April 16 th, 2016, your hard work will be pay off when you see dozens and dozens of new faces, never before active in Democratic politics, show up to your elections because they care about the future or our state, the future of our nation. These new people from all corners of your district not only want to be present, they want to participate and it will be because of your efforts that they show up. The state of Georgia will send 67 District level delegates all elected on April 16 th to Philadelphia. The process for becoming a Delegate is highly competitive and democrats from all over Georgia will be competing for those positions. The Democratic National Committee and the Democratic Party of Georgia are dedicated to ensuring that everyone who is qualified to run has that opportunity. We are also committed to making sure that Georgia s delegation celebrates our diversity. This process will require a lot of effort, creativity and organization but I know that together we will elect and send a strong delegation of good Democrats to Philadelphia. And then, together, we will elect a Democrat as the next President of the United States. Sincerely, DuBose Porter Chairman of the Democratic Party of Georgia 3

Overview The Delegate Selection process is a long and involved one. Starting with the writing of the plan and through holding elections, to seating a delegation on the floor at the National Convention hall, there are many details and a need for everything to be done well and correctly. The information contained in this book will help Georgia s Congressional District Chairs navigate and execute these important tasks. The Delegate Selection Plan: The Delegate Selection Plan was written based on a hefty binder filled with Rules and Regulations that was issued by the DNC. The plan was submitted to the DNC and was returned to the State Party with a Conditional Compliance rating meaning the state party had changes to make but that the plan was approved overall for spirit and content. After several edits, the plan passed the rigorous review from the Rules and Bylaws Committee of the DNC and approved for action. All items in this guide are a reflection of the plan. The rules must be followed. The penalty for failure to adhere to the guidelines is severe the DNC can refuse to seat the Georgia delegation either in part or in whole. The plan can be accessed in its entirety on the DPG website or by clicking HERE. The Primary: Georgia will hold its Presidential Preference Primary election on March 1, 2016 on what is called Super Tuesday and what has been dubbed the SEC Primary because many of the participating eleven states are active in the Southeastern Conference. The Presidential Preference Primary occurring on March 1, 2016 will determine the number of delegates assigned to each presidential candidate. Any presidential candidate who receives more than 15% in the Primary will be allotted delegates in a mathematically accurate way. The Congressional District Chair will know the numbers to be elected prior to the election. The Convention: The Democratic National Convention will be in Philadelphia from July 25 th through July 28 th. Thousands and thousands of delegates, their families, members of the media, elected officials, activists and more will pour into the City of Brotherly Love to attend meetings, hear inspirational speeches and to officially nominate the next Democratic President of the United States (sign up for the Philly Convention newsletter here-- www.phldnc.com ). The Convention in 2016 promises to be absolutely outstanding and we want everyone who participates with our Party from delegate election day through the end of July to have a truly extraordinary experience. 4

Glossary of Terms At Large Delegate: Delegate elected by the State Committee of the Democratic Party of Georgia at a called meeting in June 2016. District Level Delegate: Any Delegate elected in his or her Congressional District by voters of that district. DNC: The Democratic National Committee. Elector: An individual who attends the District Level Election in the District in which she or he lives, is registered to vote and who participates by voting for the delegate(s) pledged to the same candidate that she or he is. Pledged Delegate: All delegates who have pledged their support to a Presidential candidate. PLEO: A type of Delegate, elected by the District Level Delegates who are Political Leaders and/or Elected Officials. RBC: Rules & Bylaws Committee of the DNC. The RBC was in charge of approving our Delegate Selection Plan and plays an active role throughout the process with each of the State Parties. Super Delegate: A super delegate, or an unpledged delegate, includes all DNC members, Democratic members of Congress, Governors, past Presidents and Vice Presidents of the party. These Delegates do not have to declare support for a candidate until they arrive at the Convention. Unpledged Delegate: See Super Delegate. 5

The Timeline Highlighted items in blue pertain directly to District Level Delegates. Date Activity 2015 September 15 October 28 State Party begins implementation of the Affirmative Action Plan. Press kits, as described in the Affirmative Action Plan, are sent to all state media. Last day a Presidential Campaign can submit their intention of appearing on the Georgia ballot to the Executive Committee of the State Party. December 7 Executive Committee of the DPG must notify the Georgia Secretary of State of the delegate selection rules. 2016 January 7 February 16 March 1 March 18 March 25 April 4 April 8 Deadline for each announced presidential candidate to submit a statement specifying steps the candidate will take to encourage full participation in the delegate selection process. (Individuals who announce their candidacy after this date must provide this full participation statement to the State Party not later than 30 days after their announcement.) Delegate and alternate candidates may obtain the statement of candidacy and pledge of support forms and filing instructions from State Party Committee Headquarters, in person, by mail, or from State Party s web site at www.georgiademocrat.org Potential presidential preference primary. District-level delegate and alternate deadline for filing the statement of candidacy and pledge of support forms with State Party. State Party provides list of district-level delegate and alternate candidates to the respective Presidential candidates. Presidential candidates provide list of approved district-level delegate and alternate candidates to State Party. State Chair certifies to RBC that the presidential candidate(s) used their best efforts to ensure that their respective district-level candidates meet the affirmative action and inclusion goals detained in Section VII of the Delegate Selection Plan. April 16 April 19 Congressional Districts hold caucuses to elect District Level Delegates. Pledged PLEO candidate deadline for filing the statement of candidacy and pledge of support forms with State Party. 6

Date April 20 April 22 April 27 May 2 May 14 May 16 May 17 May 19 May 26 June 1 June 11 June 16 June 17 June 18 June 18 June 21 June 21 June 21 Activity State Chair sends certified list of district delegates to the DNC. State Party provides list of PLEO to the respective Presidential candidates. Presidential candidates provide approved list of pledged PLEO delegate candidates to State Party. State Chair certifies to RBC that the presidential candidates used their best efforts to ensure that their respective PLEO candidates meet the affirmative action and inclusion goals detailed in Section VII of the Delegate Selection Plan. Meeting of District Level Delegates convene to elect PLEO delegates. Chair sends certified PLEO list to the DNC. At-large delegate or alternate candidate deadline for filing the statement of candidacy and pledge of support forms with State Party. State Party provides list of at-large delegate and alternate candidates to the respective Presidential candidates. Presidential candidates provide approved list of at-large delegate and alternate candidates to State Party. State chair certifies to the RBC that presidential candidates used their best efforts to ensure that their respective at-large candidates meet the affirmative action and inclusion goals detailed in Section VII of the Delegate Selection Plan. State Committee meeting elect At-Large and Alternate Delegates. State Party certifies in writing to the Secretary of the DNC the presidential preference of Pledged PLEOs. Presidential candidate nominates standing committee members State Chair appoints 3 pages. National Convention delegation meeting. Delegates select National Convention Standing Committee Members and Delegation Chair. State Party certifies remainder of elected delegates and alternates (PLEOs and at-large), along with standing committee members, delegation chair, and convention pages. State Chair certifies in writing to the Secretary of the DNC the State s Delegation Chair, Convention Pages and Standing Committee Members. State Party certifies in writing to the Secretary of the DNC the presidential preference of Pledged PLEOs and At-Large Delegates and Alternates. 7

Date June 21 Activity State Party certifies in writing to the Secretary of the DNC the presidential preference (including uncommitted) of the state s Unpledged Delegates. June 25 July 25 28 Hard deadline from the DNC National Convention in Philadelphia, Pennsylvania 8

The Georgia Delegation- An Overview Georgia has a total of 116 Delegates and 9 alternates as of right now. These numbers can change over the coming year. 67 = District Level Delegate 14 = Unpledged or Super Delegates 13 = PLEO Delegates 22 = At Large Delegates 9 = Alternates Georgia uses a proportional representation system based on the results of the Georgia Presidential Preference Primary for apportioning district level delegates to the 2016 Democratic National Convention the actual math showing the outcome below can be found in the actual Delegate Selection Plan. The district level delegates are apportioned as follows: District Delegates Males Females Total #1 2 3 5 #2 3 2 5 #3 2 2 4 #4 3 3 6 #5 3 4 7 #6 3 2 5 #7 2 2 4 #8 2 2 4 #9 2 2 4 #10 2 2 4 #11 2 2 4 #12 2 3 5 #13 3 3 6 #14 2 2 4 Total 33 34 67 9

Affirmative Action Goals The Affirmative Action Committee of the Democratic Party of Georgia formulated diversity goals for Georgia s delegation as directed by the Call for Convention by the DNC. The spirit of the committee s goals and press strategy was to be as inclusive and welcoming as possible as well as to send a truly diverse delegation to Philadelphia reflective of this great state s diversity. The goals set by the committee are as follows: African Americans Hispanics Native Americans Asian Americans and Pacific Islanders LGBT Americans People with Disabilities Youth Numeric Goals for Delegation 78 6 1 2 16 14 18 Youth are defined as people aged 36 or younger. Each numerical value above reflects the goal for number of people representing each constituency in the 124-person delegation In an effort to attract new, diverse people to the delegate selection process, the Affirmative Action Committee laid out a detailed timeline for advertising in more than 100 media outlets throughout Georgia, paying special attention to media outlets that informs consumers of a particular constituency. The staff at the DPG is on a strict notification schedule to keep all those outlets abreast of the process. 1 0

Training Your Candidates for District Level Delegate Each Congressional District Chair is required to host at least one in-person educational workshop in her or his district. From the plan: Well-publicized educational workshops will be conducted in each of the delegate districts beginning in September 2015. These workshops will be designed to encourage participation in the delegate selection process, including apprising potential delegate candidates of the availability of financial assistance. These workshops will be held in places that are easily accessible to persons with physical disabilities. The times, dates, places and rules for the conduct of all education workshops, meetings and other events involved in the delegate selection process shall be effectively publicized by the party organization and include mailings to various organizations representative of the Democratic voting populace. The first training was a statewide training at the State Committee meeting in September. Your District- Level training must be completed prior to January 31, 2016 (the day that intent forms are available for candidates for district level delegate). Several districts have already hosted a training and plan on doing as many as they can. Here are some tips on preparing for your training: 1. Turn in the Congressional District Training Form to the DPG (form is in the Appendix). 2. A member of the Speakers Bureau may be able to attend your training to assist with facilitation (several members of the DPG have volunteered to assist in the training portion of this plan). 3. Book the same location that you will be holding the election if at all possible. 4. Invite all the County Committees, caucuses, and constituency groups. 5. Contact all your local Democratic elected officials from municipal to state legislative to Congressional and ask them to circulate your invite on their constituent lists. 6. Contact leaders of allied organizations in your area such as your local Riverkeepers, NAACP, College Democrats, women s organization, etc. The goal is to cast a wide net. At the training, make sure you provide as much information as you can. Well-informed candidates and electors will make Election Day easier for you. Topics to cover: 1. The Basics what is a convention, what are delegates? What is a district level delegate? 2. What are the expectations of a delegate? (see next section for details) 3. Who can be an elector? What are the requirements? 4. Walk through all the forms the electors and candidates will need to fill out. 5. Explain what a provisional ballot is and how it may be used. 6. Explain the rules for speech making, voting, ballot counting and the gender equity rules in the plan (See the Running your Election section). 7. Walk through the Affirmative Action goals and the steps for self-identification. 8. Have copies of all pertinent forms and flyers on hand (found in the appendix). 1 1

Expectations for a District Level Delegate To run for a District-Level Delegate you must be able satisfy the following criteria: 1. You must be registered to vote in the Congressional District in which you are running. 2. You must live in the Congressional District in which you are running. 3. You must file a statement of candidacy with the Democratic Party of Georgia no later than March 18, 2016. The forms will be available February 16, 2016. 4. You must formally declare which candidate you are pledged to. 5. You must sign a sworn affidavit affirming that you are a Democrat, that you don t participate with any other Political Party and that you believe in the goals of the Democratic Party of Georgia. 6. You must be able to attend the election for the PLEO delegates on Saturday, May 14 th in Middle GA (either Dublin or Macon.) All District Level Delegates will be responsible for electing the 13 PLEOs. 7. You must be able to attend the Convention in Philadelphia from July 25-29 in good faith. 8. You must be able to finance your own trip to Philadelphia. This includes the cost of: - Airfare or other transportation to Philadelphia - All 5 nights of hotel and related expenses. The hotels average in price around $375-$425 a night, but may be more depending on hotel assignment. Georgia is assigned a hotel and hotels do not accept partial bookings. There will be opportunities to bunk up with other delegates but it is not guaranteed. - All meals - All entertainment Attending the Convention will cost several thousand dollars and is solely the responsibility of the Delegate. Delegates may also fundraise independently to help cover the cost of convention. Under no circumstances will the National or State Democratic Parties be held responsible for any costs associated with individual Delegates. Potential Delegate candidates must sign a waiver acknowledging this statement before they are eligible to run for a Delegate spot (the waiver can be found in the appendix). 1 2

Preparing for the District Level Elections The Basics: The elected Congressional District Chairs of the State Party will be in charge of overseeing and running the election of the district-level delegates. In any instance where the Congressional District Chair is also on the ballot, he or she can appoint his or her Vice Congressional District Chair (so long as that person is a state committee member in good standing with the State Party) to run the election. The State Party will have at least one designee to observe the election in each of the 14 Congressional Districts. Every Congressional district will hold their election on the same day, at the same time April 16, 2016. Venue: The Congressional District Chair must have a venue booked by January 15, 2016 that is large enough to accommodate several hundred people. Ideally the building will have internet, however, if it doesn t, prepare to provide hotspots so that Votebuilder can be accessed through more than one computer. The space should be ADA compliant and should be at a central location within the Congressional District, with ample parking. An example of a good space is a high school gym, a large church space, etc. Please let the DPG know the details of the space you are using. The DPG will purchase a rider on our insurance policy to cover the venue for the day of the election. Fundraising: There may be costs associated with hosting these elections. Printing ballots, nametags, internet use, etc., may all add up. Discuss with your County Chairs about the possibility of hosting a fundraiser, finding a donor, or taking donations from the County Committees to help cover the cost. Understanding Presidential Right of Review: Without fail, this can be one of the hardest pieces to explain to delegates and electors so take a moment to review this part of the process even though Congressional District Chairs are NOT responsible for it. Candidates for District Level Delegate must turn in their intents and pledge forms by March 18 th to the DPG headquarters. Once the State Party has all the forms, we must send those forms directly to the Presidential Campaigns by March 25 th. Each Presidential Candidate must report back to us a list of all the potential candidates that she or he approves. In other words, a Presidential Candidate can strike a potential delegate from the list preventing her or him from running and there is nothing we can do about it. That person simply may not be elected as a district level delegate. That person may run for another level of delegate, but the road ends there for them in regards to the District Level Delegate selection. This will be an incredibly important point for all Congressional District Chairs to train on at their district trainings. Communications: A Congressional District Chair can simply never do too much communicating about the training on how to run for delegate or for the election on April 16 th. Regular emails to all County 1 3

chairs, contacts, constituency groups, caucuses and more should be sent as often as possible. Remember- the goal is to have robust participation from Democrats who are both involved in the local County Committees and from those who have never participated with them before. Training: The Affirmative Action section of the plan dictates that each Congressional District Chair must hold a training open and advertised to the public about how to run for a District Delegate. Details for this can be found in the previous section. Volunteers: The Congressional District Chair will appoint at least four individuals from within the Congressional District to credential voting members of the caucus. It is entirely likely that you will need twice that or more, however the plan calls for a minimum of 4. These registration volunteers will ask electors to fill out the appropriate forms. The elector must complete a form that includes a sworn affidavit. If there are any questions about a potential elector s residence, Votebuilder will be used to verify and the volunteers must be comfortable using the Quick Search function to verify the person s Congressional District and voting status. Additionally, the Congressional District Chair should appoint volunteers to be in charge of the following duties: - Time Keeper for the speeches - Ballot collectors - 2 Ballot Counters - 2 Ballot Counter Observers - Assistance for anyone with a disability Volunteer Training: Host a volunteer training prior to the election-- particularly for your volunteers doing registration. They will need to feel completely comfortable with their tasks as the demands from the public may be trying. Ballots and Other Materials: Ballots and provisional will need to be printed prior to election day. It will be helpful to bring extra writing utensils. You will need name badges in enough colors to coordinate with the number of Presidential Candidates that are awarded Delegates. Also, be sure you have ample copies of (See Appendix for forms): 1. Ballots for each candidate 2. Provisional ballots for each candidate 3. Run-off ballots 4. District Delegate Pledge Forms 5. Financial Responsibility Acknowledgment 6. Elector s Affidavit 7. Sign-In Sheets 1 4

Running the District Level Elections Setting Up: Registration for big events is always difficult. Get there early and make sure your volunteers are trained. The process of issuing credentials will occur between 9:00am and 12:00 noon. The registration process must last for at least two hours. At the end of the two (or more) hour registration, anyone still in line may be credentialed. After that, registration will be closed. Have a volunteer on hand who will assure anyone in line that they will be credentialed and who will stand by the shut doors to inform anyone who shows up late that the registration period is closed. Registering Candidates: Consider having a separate check-in line for candidates. You will need to check their documentation against the list the DPG provides you for approved candidates. Anyone who has failed to file with the State Party in the times allotted will not be able to run. The Candidate should also register to vote as an Elector if she or he wants a ballot. Ballots are given at registration. If the candidate for District Level Delegate filed with the State Party as Uncommitted, he or she must make a pledge prior to the beginning of the election under the supervision of the Congressional District Chair. Pledges may be filed with the Congressional District Chair prior to the caucus or at the caucus before proceedings begin. Each candidate should sign the sign-in sheet that has space for name (PRINTED), email, phone and address. Each candidate must sign the waiver (in the Appendix) acknowledging his or her sole responsibility for all financial costs. Registering Electors: In order to be a voting member, an individual must reside within the Congressional District, be registered to vote, and must consider him or herself a Democrat. See the Elector form in the Appendix to complete to receive credentials. The potential voting member must fill out the form completely. If there are any questions about a potential voting member s residence, Votebuilder will be used to verify at registration. If there is a question remaining about an Elector s eligibility to vote, that Elector should be offered a provisional ballot to assure them that their vote will be counted if their eligibility is proven. The burden does fall on the Elector to prove his or her eligibility. If the Elector has moved, it is up to her or him to show proof that she or he has contacted the Secretary of State requesting a new Voter ID card. The member of the voting caucus must declare which Presidential Candidate s pledged delegates he or she will be voting for. That member will receive a color-coded name badge to coordinate with the election that she or he will participate in. He or she may only vote in the election for delegate for his or her indicated Presidential Preference and should sit in the areas designated for that particular Presidential Candidate. Each elector should sign the sign-in sheet that has space for name (PRINTED), email, phone and address. 1 5

DPG Headquarters Hotline: General Counsel and others will be available at DPG headquarters to troubleshoot any issue at the election via phone call. This includes helping to track down a potential elector s address if a provisional ballot was issued. Calling the Election to Order: At the beginning of the meeting, the Congressional District Chair will review the rules for voting, the rules for speech-making and will identify the order of elections based on the results of the Presidential Preference Primary. The Congressional District Chair will explain in detail how the ballots will be counted and how provisions for gender equity work. Speeches: The Congressional District Chair will call up the candidates beginning with the Presidential Candidate who has the most delegates in alphabetical order to give their speeches. Voting will commence immediately after each person standing for election has an opportunity to speak for two minutes. Voting and Ballots: Ballots will be organized by male and female candidates and there will be separate ballots grouped by the indicated pledged support. Everyone casting a ballot will vote for the number of Delegates pledged to a particular candidate that are allotted to that district. In other words, if Presidential Candidate A is set to receive 4 delegates all the pledged candidates for that candidate will appear on the ballot together, in a column for men and a column for women, and the elector will circle 4 names of any combination of gender to complete the ballot. The ballot MUST be filled out in its entirety and include the elector s PRINTED name and SIGNED name. Any incomplete ballot will be considered spoiled and it will be tossed from the final count. Counting Ballots: The Ballot Counting Observers should split the ballots into two, as close to equal, stacks. One Observer will take the first stack to the first Counter at one end of the room. One observer will take the second stack to a Counter at the other end of the room. Each Observer shall tally the number of votes each candidate receives and write the numbers on a separate piece of paper. When that is done, the Observers switch the stacks of ballots and the process is repeated. When those are done being counted, the Counting Observers, under the eye of the Congressional District Chair compare the final counts provided by each Counter. This process allows each ballot to be counted independently and twice. Assuming the numbers match the results are configured. If the numbers do not match, the Counters must go through and count again until they receive the same results. Once the counts match, seating will begin with the highest vote-getter and then the highest vote-getter of the opposite gender until the number allotted to that particular Presidential Candidate has been satisfied. Then, assuming that there is more than one Presidential Candidate who will receive delegates, the next election will be held. Electors may only vote in the election for the Candidate they are pledged to. At registration they should have only received the correct ballot and their nametags should also indicate which candidate they have chosen. 1 6

Run-off Procedure: In the event of a tie for the last Delegate spot, a run-off election must take place. The candidates involved in the run-off election are not permitted to re-address the crowd. Electors may vote for only one of the candidates and must sign their ballot in order for it to be counted. Concluding the Election: The Congressional District Chair should thank everyone for their participation and should ask that all Delegates meet for a few minutes at the conclusion of the event. Once the place has cleared out the Congressional District Chair should take a moment and make sure that she or he has all the correct information for each delegate phone, mobile, email, etc. Please find out if the delegate is on Facebook and let him or her know that the State Party will be starting a private Facebook page for the 2016 Delegation where they can get to know one another and receive details. There will also be a listserv for all Delegates. Our goal is to foster a great sense of camaraderie with our 2016 Delegation we want them to feel special and to create community. Congressional District Chairs will then fill out the Certification of Election form (see Appendix) and give that, along with all ballots cast and the sign-in sheets, to the DPG no later than the following Monday at 12:00 noon. 1 7

APPENDIX: 1. Congressional District Chair Training Form 2. Georgia District Level Delegate -Statement of Intent 3. District Level Delegate Presidential Preference Form 4. Elector s Affidavit 5. Financial Responsibility Affidavit 6. Certification of Election Form 7. Sample Ballot 8. Sample Run-Off Ballot 9. Sample Provisional Ballot 10. Sign-In Sheet 1 8

Congressional District. Congressional District Training Checklist The date of the Delegate Training is. The location of the Delegate Training is. The location of the election on April 16 is. Advertising the training is crucial. The following people/entities have been invited to the training (please check all that apply): County Chairs in the district. College/University Democratic Organizations. Please list: Allied Organizations such as the NAACP, Junior Leagues, LGBTQ organizations, women s organizations, environmental advocates, teachers, etc. Please list: Advertising was made to local newspapers. Please list: Municipal elected officials were asked to circulate the invitation. Please list the officials: Legislators and/or Congressperson were asked to circulate the invitation. Please list the officials: Any other effort to reach members of particular communities such as the Latino, Asian & Pacific Islander, African American, LGBTQ, Youth, Disability, Native American, Veterans, Seniors, etc: 1 9

Georgia District Level Delegate -Statement of Intent Please complete this Georgia Statement of Intent (1) to officially declare your Presidential Candidate of choice and (2) to acknowledge your financial responsibilities if selected ad a Georgia Delegate. Complete Name: Occupation: Congressional District where you live and are registered to vote: Complete home address: Home Phone: Cell/Work Phone (circle): Email Address: The Democratic Party of Georgia is committed to sending a diverse delegation to Philadelphia. Please help us achieve these goals by checking all that you self-identify with. Please check ALL that apply: Gender: Male Female Ethnicity/Race: African American Asian-Pacific Islander Caucasian Latino Native American Other (please state) Age: Under 36 Ages 36-59 Ages 60 and above Sexual Orientation: Lesbian, Gay, Bisexual, Transgendered Heterosexual Preferred Presidential Candidate: Running as (circle one): District Level Delegate At-Large Delegate Public Leader and Elected Official (PLEO) Alternate Delegate Receipt of this Statement of Intent certifies that I,, officially intend to seek election as a Georgia Delegate to the 2016 Democratic National Convention. Please initial the following two statements to indicate that you have read and understood them: I understand that the Presidential Candidates have the right to deny my candidacy. I understand that if elected, I am financially responsible for ALL delegated related expenses including, but not limited, travel, lodging, meals, registration fees, entertainment, etc. I hereby declare my candidacy as a Georgia Delegate to the 2016 Democratic National Convention. 2 0 PRINTED NAME SIGNATURE DATE

Georgia District Level Delegate: Candidates Party Declaration and Presidential Preference Form **Please Note- Failure to fill out this form accurately may result in disqualification** Please complete this Candidates Party Declaration to officially declare your Party affiliation and your preferred Presidential candidate. All portions of this form must be completed. Complete Name (printed): Congressional District that you live and vote in: Email Address: Preferred Presidential Candidate: Receipt of this Party Declaration Form certifies that I,, am a resident and registered to vote in the Congressional District, located in County, GA. My initials below signify and proclaim that the below statements are true and accurate: I believe in the goals of the Democratic Party of Georgia I am not a member of any other political party or body (as defined in the Georg Election Code). I am not affiliated with any political group whose ideas, goals, and methods are incompatible with that of the Democratic Party of Georgia (as identified by the Executive Committee of the Democratic Party of Georgia). If it is found that I have submitted this Party Declaration under false pretenses, I am subject to immediate disqualification as a Georgia Delegate or Alternate Delegate. Georgia law provides that any pledged delegate must vote for the delegate to whom they are pledged. You may not be released from the pledge unless your candidate receives less than 35% of the vote of all delegates or two convention-nominating ballots have been completed. I meet all the qualifications and hereby declare my candidacy as a Georgia Delegate to the 2016 Democratic National Convention. 2 1 PRINTED NAME SIGNATURE DATE

Elector s Affidavit -- Party Declaration Please complete this Voter Party Declaration to officially declare your Party affiliation. Complete Name: Complete Address: Phone Number: Email Address: Receipt of this Party Declaration Form certifies that I,, am a resident and registered voter in the Congressional District, located in County, Georgia. My initials signify and proclaim that the below statements are true and accurate: I believe in the goals of the Democratic Party of Georgia I am not a member of any other political party or body (as defined in the Georgia election code) I am not affiliated with any political group whose ideas, goals, and methods are incompatible with that of the Democratic Party of Georgia (as identified by the Executive Committee of the Democratic Party of Georgia). If it is found that I have submitted this Party Declaration under false pretenses, I am subject to immediate disqualification as a Georgia Delegate or Alternate Delegate. I meet all voting qualifications and wish to declare my Democratic Candidate of choice. / / Print Complete Name Signature Date 2 2

Georgia District Level Delegate Financial Responsibility Acknowledgement Financial Obligations of Becoming a Member of the Georgia Delegation The cost of attending the 2016 Democratic National Convention in Philadelphia as a Delegate will range from $2000-$5000. Delegates will be responsible for all costs associated with attending convention which include, but are not limited to: travel to Middle GA to elect PLEOs, hotel accommodations, travel and food. The costs associated with convention reduce if a Delegate chooses to share a room with another Delegate. Delegates may also fundraise independently to help cover the cost of convention. Under no circumstances will the National or State Democratic Parties be held responsible for any costs associated with individual Delegates. Potential Delegate candidates must sign a waiver acknowledging this statement before they are eligible to run for a Delegate spot. I understand that I am fully responsible for all costs associated with participating in this process. / / Print Complete Name Signature Date 2 3

Certificate of Election 2012 Democratic National Convention Please complete, sign, witness, email and mail the Certificate of Election form to the Democratic Party of Georgia by Monday April 18 th at 12:00 noon. Originals should be returned by mail or hand delivered to the State Party, postmarked by Monday, April 18 th. Subject: Congressional District Certificate of Election Date of Delegate and Alternate Election: / / Congressional District Chair Name: Then, list out the Delegates who won starting with the top vote getter in each election. Indicate the following with each Delegate: Delegate: Name: Complete Address: City, State, Zip: Phone Number: Alternate Number: Email Address: Preferred Presidential Candidate: Gender: Affirmative Action Status: Votes Received: / / / / Congressional District Date Witness at Election Date 2 4

Congressional District Chair Evaluation Event Name: Date Submitted: / / Day: Date: Hours: Location: City: High Profile Guests: Estimated Number of Attendees: Number of Participants: Number of Volunteers: Weather Conditions: Excellent Very Good Good Poor Describe the location set-up area. Include disability access information: What went well? What would you improve? Please provide recommendations. What was your overall experience? 2 5

SAMPLE BALLOT 2016 Democratic Party of Georgia District Level Delegate Election ---- Congressional District Presidential Candidate Please circle the names of individuals to represent Georgia as a District Level Delegate. FEMALE MALE (LIST ALL FEMALE CANDIDATES) (LIST ALL MALE CANDIDATES) Elector s Name Printed Legibly Elector s Signature 2 6

SAMPLE BALLOT District Delegate Run-Off Ballot Congressional District Presidential Candidate Please write in the name of the Delegate that you wish to vote for in this run-off election Elector s Name Printed Legibly Elector s Signature 2 7

SAMPLE BALLOT 2016 Democratic Party of Georgia District Level Delegate Election ---- PROVISIONAL BALLOT Please circle the names of individuals to represent Georgia as a District Level Delegate. FEMALE (LIST ALL FEMALE CANDIDATES) MALE (LIST ALL MALE CANDIDATES) Elector s name printed legibly Elector s signature 2 8

Congressional District Sign In Sheets Name Phone Alt.Phone Email Name Phone Alt.Phone Email Name Phone Alt.Phone Email Name Phone Alt.Phone Email Name Phone Alt. Phone Email Name Phone Alt. Phone Email Name Phone Alt. Phone Email Name Phone Alt. Phone Email Name Phone Alt.Phone Email Name Phone Alt. Phone Email 2 9