June 11, 2007 The City Commission of the City of Plant City, Florida met in a regular session pursuant to laws and rules of said Commission at the City Hall of said City, the regular meeting place of the Commission at 7:30 p.m. on Monday, June 11, 2007. The meeting was called to order by Mayor-Commissioner Dicks and on the roll being called there was present: Mayor-Commissioner Dicks, presiding and the following named Commissioners: Robert P. Brown, William D. Dodson, Mary Y. Thomas Mathis and Vice- Mayor Rick A. Lott. Also present were: David R. Sollenberger, City Manager; Gregory Horwedel, Assistant City Manager, Michael Karr, Assistant to the City Manager; Martin J. Wisgerhof, Finance Director; Kenneth W. Buchman, City Attorney; Virginia L. Helper, City Clerk; Phillip Searce, Principle Planner; Jim McDaniel, Community Services Director; George Shiley, Fire Chief; Bill McDaniel, Police Chief and Trey Towles, Sergeant-at-Arms. Representatives of the news media and others present: George Newman, The Courier; Raymond Reyes, The Tampa Tribune and approximately 65 other persons. The invocation was given by Father Tom Thoeni, St. Peter s Episcopal Church and the audience joined in the Pledge of Allegiance. The Mayor acknowledged the 91 st Birthday of the Reverend Richard Bills and recognized County Commissioner Al Higginbotham and wife Devon; Supervisor of Elections Buddy Johnson; Former Speaker of the House Johnnie Byrd and Melanie Byrd; Digna Alvarez, representative for Senator Bill Nelson and Citizen of the Year Jack Gibbs. The Mayor also thanked his wife, Sharon and son, John Dicks and his Aunt Jerri Mitchell in attendance. The Mayor gave a State of the City report noting the fiscal and economical soundness of the City. Included in the address was information on taxes, parks, flooding projects, perpetual care, Wifi, fiber optics, Police Department remodeling and equipment, new City Hall, McCall Park, Bing House and Laura Street Estates, Fire and Safety accomplishments, collaboration with the County on various projects, Trinkle Center, YMCA and the review of other projects with the County. OATH OF OFFICE COMMISSIONERS DANIEL D. RAULERSON AND RICK A. LOTT: The Oath of Office was administered to Commissioner Daniel D. Raulerson, City Commissioner, Group 1. The Oath of Office was administered to Commissioner Rick A. Lott, City Commissioner, Group 2. ELECTION AND OATH - MAYOR-COMMISSIONER: Vice-Mayor Lott conducted the election for Mayor-Commissioner. Motion was made by Commissioner Brown and seconded by Commissioner Raulerson to nominate Commissioner Lott as Mayor-Commissioner for the ensuing year. The nomination was closed on the said name. Upon roll call, the following voted: YEA: Commissioners Brown, Dodson, Thomas Mathis, Raulerson, Vice-Mayor Lott. NAY: None. Thereupon, the motion was unanimously carried. The Oath of Office was administered to Mayor-Commissioner Rick A. Lott. Mayor-Commissioner Lott thanked his fellow Commissioners for honoring and having confidence in him as choice for Mayor-Commissioner.
PRESENTATIONS: Mayor Lott presented the former Mayor Dicks with a plaque thanking him for his service as Commissioner. Digna Alvarez, representative for Senate Bill Nelson made a presentation to the former Mayor Dicks. Each Commissioner, the City Manager, City Attorney and City Clerk gave accolades and thanked the former Mayor Dicks for his service and accomplishments. APPOINTMENT VICE-MAYOR: Mayor-Commissioner Lott appointed Commissioner Robert P. Brown to serve as the Vice-Mayor for the ensuing year. Commissioner Brown accepted the appointment. APPOINTMENTS - BOARDS AND COMMITTEES: The following appointments were made: Council of Governments - Vice-Mayor Robert P. Brown Commissioner Daniel D. Raulerson Metropolitan Planning Organization - Mayor-Commissioner Rick A. Lott Public Transportation Commission - Second Alternate Mayor-Commissioner Rick A. Lott Vice-Mayor Robert P. Brown Ridge League of Cities - Commissioner Mary Y. Thomas Mathis Suncoast League of Cities - Commissioner Mary Y. Thomas Mathis Second Alternate - Commissioner William D. Dodson Tampa Bay Convention and Visitors - Mayor-Commissioner Rick A. Lott Tampa Bay Regional Planning Council - Commissioner William D. Dodson Tourist Development Council - Mayor-Commissioner Rick A. Lott The Commission concurred with the appointments. CONSENT AGENDA: The following items were considered: RESOLUTION NO. 124-2007 - MINUTES OF REGULAR MEETING OF MAY 29, 2007: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PLANT CITY, FLORIDA, APPROV- ING THE MINUTES OF REGULAR COMMISSION MEETING ON MAY 29, 2007. RESOLUTION NO. 125-2007 CORRECTED MINUTES OF MAY 14, 2007: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PLANT CITY, FLORIDA, APPROVING THE CORRECTED MINUTES OF THE REGULAR MEETING ON MAY 14, 2007. RESOLUTION NO. 126-2007 CONSERVATION EASEMENT ENVIRONMENTAL PROTECTION COMMISSION: A RESOLUTION APPROVING THE FORM OF EASEMENT TO THE ENVIRONMENTAL PROTECTION COMMISSION; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID INSTRUMENT ON BEHALF OF THE CITY OF PLANT CITY, FLORIDA.
RESOLUTION NO. 127-2007 MASTER AGREEMENT JONES EDMUNDS & ASSOCIATES, INC.: CITY OF PLANT CITY, FLORIDA, APPROVING AN AGREEMENT WITH JONES EDMUNDS & ASSOCIATES, INC. TO PROVIDE PROFESSIONAL CONSULTING SERVICES TO THE CITY, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY. RESOLUTION NO. 128-2007 BUDGET ADJUSTMENT FISCAL YEAR 2007: CITY OF PLANT CITY, FLORIDA, AMENDING THE 2006-2007 BUDGET IN ACCORDANCE WITH ORDINANCE NUMBER 30-2006. RESOLUTION NO. 129-2007 HISTORIC PRESERVATION PROPERTY TAX EXEMPTION 120 N. COLLINS STREET: CITY OF PLANT CITY, FLORIDA, PROVIDING NOTICE OF HEARING ON PROPOSED TAX EXEMPTION PURSUANT TO THE HISTORIC PROPERTY TAX EXEMPTION ORDINANCE ON PROPERTY LOCATED AT 120 N. COLLINS STREET. RESOLUTION NO. 130-2007 RECLAIMED WATER MASTER PLAN JONES EDMUNDS & ASSOCIATES, INC.: CITY OF PLANT CITY, FLORIDA, APPROVING A CONSULTANT WORK ORDER WITH JONES EDMUNDS & ASSOCIATES, INC. RELATING TO DEVELOPMENT OF THE RECLAIMED WATER MASTER PLAN, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY. RESOLUTION NO. 131-2007 AGREEMENT EASTSIDE CANAL CULVERTS REPLACEMENT: CITY OF PLANT CITY, FLORIDA, APPROVING EASTSIDE CANAL CAPITAL IMPROVEMENT PLAN PROJECT NO. 2, WORK ORDER 9 UNDER AGREEMENT DATED JULY 11, 1994 WITH PROFESSIONAL ENGINEERING CONSULTANTS, INC., AND AUTHORIZING THE CITY MANAGER TO APPROVE SAID WORK ORDER ON BEHALF OF THE CITY. RESOLUTION NO. 132-2007 EASEMENT TAMPA ELECTRIC COMPANY: A RESOLUTION APPROVING THE FORM OF EASEMENT TO TAMPA ELECTRIC COMPANY; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID INSTRUMENT ON BEHALF OF THE CITY OF PLANT CITY, FLORIDA. RESOLUTION NO. 133-2007 AUTOMATED WATER METER READING SYSTEM: CITY OF PLANT CITY, FLORIDA, AUTHORIZING THE PURCHASE OF AUTOMATED WATER METERS FROM BADGER METER, INC. UNDER THE CONTRACT WITH SARASOTA COUNTY IN ACCORDANCE WITH SECTION
2-143(7), PLANT CITY CODE. After consideration, motion was made by Commissioner Thomas Mathis and seconded by Vice-Mayor Brown to approve the Consent Agenda. Upon roll call, the following voted: YEA: Commissioners Dodson, Raulerson, Thomas Mathis, Vice-Mayor Brown and Mayor- Commissioner Lott. NAY: None. Thereupon, Resolutions No. 124-2007, 125-2007, 126-2007, 127-2007, 128-2007, 129-2007, 130-2007, 131-2007, 132-2007 and 133-2007 were declared duly certified, adopted and passed. 1. WORKSHOPS CITY MANAGER S REPORT JUNE 7, 2007 FOR CITY COMMISSION MEETING JUNE 11, 2007 June 11 4:30 p.m. Transit June 25 4:00 p.m. Planning Commission Presentation Concerning Comprehensive Plan July 9-4:00 p.m. - Budget 2. PUBLIC WORKS DEPARTMENT PURCHASES EXCEEDING $15,000 The Public Works Department obtained a purchase order for the immediate repair of two existing fire escape stairs at the 1914 Historical Building. Purchase Order No. 24300 for $20,700 was issued to B & N Welding & Fabrication, Inc., Post Office Box 4767, Plant City, Florida. The repair work was necessary due to the condition of the existing fire escape stairs. Funds for the work are available in the current budget. General Services Division obtained a purchase order for pressure washing the exterior and sealing and caulking the structural expansion joints at City Hall. The purchase order was issued to Economy Caulking, Inc., Clearwater, Florida. The cost proposal is $15,500. This is the only company that provided a proposal for all three tasks. The last maintenance work at City Hall was also performed by Economy Caulking, Inc. 3. FLORIDA DEPARTMENT OF TRANSPORTATION PROPERTY LEASED TO CITY There was a land use question concerning property located on the Frontage Road at Alexander Street leased to the City. The lease runs for a 50-year period expiring February 28, 2051. The property has been leased to the City for public purposes. The corner at the intersection of Alexander Street and Frontage Road was retained by the Florida Department of Transportation and not leased to the City (Please see enclosed map). 4. TRAPNELL RIDGE Ms. Cindy Griffin and Mr. Herb Hurlburt requested the City Commission review site conditions existing at the Trapnell Ridge subdivision currently under construction. Ms. Griffin and Mr. Hurlburt indicated that the site is not being developed according to plans approved by the City. The Commission directed staff to review the issues raised by Ms. Griffin and Mr. Hurlburt. In sum, the issues raised by Ms. Griffin and Mr. Hurlburt are as follows: The privacy fence erected along the western edge of the subdivision is not properly placed. Trash, litter, and weeds are cluttering portions of the landscape-buffer easement along the western edge of the subdivision. The landscape-buffer easements and access-prohibition easements along the western edge of the subdivision are not properly described and/or located, especially in
conjunction with an access easement in favor of the Griffin property adjacent to the west of the subdivision. Unwanted traffic may enter the Griffin property from Mindedahl Road (a County road). The stormwater drainage system including lot slopes along the western edge of the subdivision is improperly constructed. A major storm event will flood the Griffin property. Given the number and scope of the concerns, staff attempted to schedule a meeting on site to include representatives for the Southwest Florida Water Management District (SWFWMD), Hillsborough County, the City Engineer, the Trapnell Ridge subdivision project engineer of record, the site contractor, the current developer/property owner, and Ms. Griffin and Mr. Hurlburt. It is important to have all representatives attend at least one meeting in order to ensure everyone hears the same information at the same time. Regardless of whether everyone agrees with the information, the idea is to minimize confusion about when, how, and under what authority certain events occurred. Two separate site meetings have taken place thus far. One occurred on 6/6/2007 (arranged by Ms. Griffin); the other occurred on 6/7/2007 (arranged by the City Engineer). Unfortunately, due to scheduling problems neither meeting included representatives for all the listed entities. Thus, questions still exist from different agencies as to the approval and installation of specific stormwater drainage features in place along the western edge of the subdivision. The site visits did determine that some of the lots along the western edge of the subdivision needed additional soil in order to achieve the correct grade from back to front. Also verified was the presence of trash, litter, and weeds along the fence line. Finally, Mindedahl Road does not have a road barrier to prevent traffic from traveling south thru the Griffin property. The following steps have been taken to address these observed issues: 1) The City Engineer will require the site contractor to verify that all lots along the western edge of the subdivision have been constructed per the approved plans. Any lots found to have an incorrect grade must be restored to the grade specified in the plans. 2) The Code Enforcement Supervisor will notify the subdivision developer/property owner of their responsibility (and the HOA s future responsibility) to maintain the landscape buffer area in an acceptable way. This will include cleaning up any trash and debris and installing an acceptable ground cover to minimize the growth of weeds and other unsightly vegetation. 3) The City will request the County to install a barrier at the southern end of Mindedahl Road to restrict vehicular travel southward from Trapnell Road to Lone Oak Road via the Griffin property. The request also will include signage stating the road is a dead end and that thru traffic is prohibited. Although not mentioned or required in the subdivision approvals, staff will make the request of the County in a good faith effort to help allay Ms. Griffin s concerns re this issue. Additional time is necessary to address the remaining issues. Of primary importance is the appropriate functioning of the stormwater system per the approved design. Staff will meet soon with SWFWMD, the project engineer, and the site contractor to determine what remaining issues must be addressed. Once we have identified those issues (and solutions) we will report back to the Commission. 5. EMPLOYEE RECOGNITION City Clerk Virginia Helper on her acceptance into the First Level of the International Institute of Municipal Clerks (IIMC) Master Municipal Clerk Academy. She has earned the required points in the area for continuing education and in professional participation and contribution. This high achievement fully attests to her dedication to the City Clerk profession with unselfish devotion of her time and effort to improve and enlarge upon the skills that are needed for this responsible position in local government. Congratulations are in order!
Charlene Broome received a Certificate of Attendance for the Florida Records Management Association Getting the Right Tools for Your Toolkit, May 29 June 1, 2007, Sarasota, Florida. CLERK S REPORT June 11, 2007 The term of Library Board members James A. Beier, Mildred Dawson and Cindy Gutowski are subject to renewal on July 1, 2007. Mildred Dawson and Cindy Gutowski have consented to continue to serve on the Board. James A. Beier does not wish to serve another term and will resign on July 1, 2007. An appointment is needed to fill the vacancy created by the resignation of James A. Beier. The Commission concurred to set the deadline for applications to be submitted for the position at Noon on June 21, 2007. COMMISSIONER RAULERSON COMMENTS: Commissioner Raulerson thanked his family, the Rev. Richard Bills, and the community for their support. Commissioner Raulerson congratulated Mayor-Commissioner Lott and Vice-Mayor Brown the election as Mayor and appointment as Vice-Mayor. COMMISSIONER DODSON COMMENTS: Commissioner Dodson commented that he has received several complaints from residents regarding speeding in East Walden Lake and running stop signs on Sandalwood and Timberlane; congratulated City Clerk Virginia Helper on her accomplishment; praised Mayor-Commissioner Lott for his outstanding service on the Commission and election as Mayor; congratulated Vice-Mayor Brown on his appointment as Vice-Mayor and welcomed Commissioner Raulerson. COMMISSIONER THOMAS MATHIS COMMENTS: Commissioner Thomas Mathis announced the Florida League of Cities Meeting will be held on August 16-18, 2007 and recommended Commissioner Raulerson to serve as the voting delegate for that meeting. Commissioner Raulerson consented to serve. Commissioner Thomas Mathis congratulated Mayor-Commissioner Lott on election, Vice- Mayor Brown on appointment and welcomed Commissioner Raulerson. VICE-MAYOR BROWN COMMENTS: Vice-Mayor Brown reported that he had attended the Council of Governments meeting and has again been elected as the Chairman. John Dingfelder was elected as the Vice- Chairman and April Griffin is a representative. He noted the representation at the meeting was great and there was discussion relating to a model school concurrency ordinance for cities. The Vice-Mayor congratulated Mayor-Commissioner Lott on his election as Mayor. MAYOR-COMMISSIONER LOTT COMMENTS: Mayor-Commissioner Lott announced that there would be a meeting regarding Championship Park on June 15 th and a public hearing on Transportation Issues would be held in October to discuss the allocation of funds for proposed projects. The Mayor requested a workshop with Donald Skelton, District 7 Secretary of Florida Department of Transportation. RESOLUTION NO. 134-2007 CONDEMNATION 2805 N. FRANKLIN STREET: The City Attorney read the following entitled resolution and announced the public hearing:
CITY OF PLANT CITY, FLORIDA, SUSTAINING AND AFFIRMING THE NOTICE AND ORDER OF CONDEM- NATION AFFECTING THE PROPERTY LOCATED AT 2805 N. FRANKLIN STREET. Building Inspector J.C. Kent made a presentation. Mayor-Commissioner Lott advised that this is a public hearing and invited anyone else who wished to speak to do so at this time. Hearing none, the public hearing was closed. After consideration, motion was made by Commissioner Thomas Mathis and seconded by Commissioner Dodson to adopt the resolution. Upon roll call, the following voted: YEA: Commissioners Dodson, Raulerson, Thomas Mathis, Vice-Mayor Brown and Mayor- Commissioner Lott. NAY: None. Thereupon, Resolution No. 134-2007, was declared duly certified, adopted and passed. RESOLUTION NO. 135-2007 MARK RICHTER - CODE ENFORCEMENT BOARD MEMBER: The following entitled resolution was read: CITY OF PLANT CITY, FLORIDA, APPOINTING MARK RICHTER AS A SECOND ALTERNATE TO THE CODE ENFORCEMENT BOARD OF THE CITY OF PLANT CITY, IN ACCORDANCE WITH SECTION 162.05(1) FLORIDA STATUTES. After consideration, motion was made by Vice-Mayor Brown and seconded by Commissioner Thomas Mathis to adopt the resolution. Upon roll call, the following voted: YEA: Commissioners Dodson, Raulerson, Thomas Mathis, Vice-Mayor Brown and Mayor- Commissioner Lott. NAY: None. Thereupon, Resolution No. 135-2007, was declared duly certified, adopted and passed. RESOLUTION NO. 136-2007 HILLSBOROUGH COUNTY AFFORDABLE HOUSING ADVISORY BOARD: The following entitled resolution was read: CITY OF PLANT CITY, FLORIDA, APPOINTING DIANE MARTIN-JOHNSON AS A MEMBER OF THE HILLSBOROUGH COUNTY AFFORDABLE HOUSING ADVISORY BOARD. After consideration, motion was made by Commissioner Thomas Mathis and seconded by Commissioner Dodson to adopt the resolution. Upon roll call, the following voted: YEA: Commissioners Dodson, Raulerson, Thomas Mathis, Vice-Mayor Brown and Mayor- Commissioner Lott. NAY: None. Thereupon, Resolution No. 136-2007, was declared duly certified, adopted and passed. CITIZEN S COMMENTS: Cindy Griffin, 3808 Lone Oak Rd., thanked Assistant City Manager Horwedel for his efforts and requested further information on her concerns regarding the development of Trapnell Ridge; the stormwater drainage system and Mendendahl Road barrier. Assistant City Manager Horwedel advised the Commission of a meeting scheduled for Friday, June 15 th with various officials to address the concerns. There being no further business to legally come before the Commission, the meeting was adjourned at 8:46 p.m.
ATTEST: Rick A. Lott Mayor-Commissioner Virginia L. Helper City Clerk