BRYAN CITY COUNCIL DECEMBER 1, 2014 Council President Tommy Morr opened the meeting with the following members present: Keith Day, Richard Reed, Richard Hupe and Richard Wright. Also present were: Mayor Doug Johnson, City Attorney Rhonda Fisher, Fire Chief Bruce Siders, Police Chief Mike Willis, Street Commissioner Tyson Engstrom, Parks & Recreation Director Benjamin Dominique, Wastewater Superintendent Ric Homier and Clerk-Treasurer Laura Rode. Mr. Day moved, Mr. Reed seconded, to approve the minutes of the November 17, 2014, Regular meeting as written. Roll call vote: all Clerk-Treasurer Rode requested Council consider moving Account Clerk 1 Jessica Davies from probationary status to regular employment status effective December 2, 2014. Mr. Wright moved, Mr. Reed seconded, to move Account Clerk I Jessica Davies from probationary status to regular employment status effective December 2, 2014, taking her from a rate of $11.75 per hour to $12.04 per hour. Roll call vote: all ayes; nays, none. Motion carried. Fire Chief Siders requested to move Volunteer Firefighter Derek Allen from probationary status to regular employment status effective December 1, 2014. Mr. Wright moved, Mr. Day seconded, to move Volunteer Firefighter Derek Allen from probationary status to regular employment status effective December 1, 2014, taking him from $8.50 per hour to $9.50 per hour. Roll call vote: all ayes; nays, none. Motion carried. Mayor Johnson requested that Secretary II Cindy Rau be transferred to Secretary II/ Executive-Secretary for the Mayor s office and Parks and Recreation Department effective January 1, 2015. Further discussion was held. Mr. Wright moved, Mr. Day seconded, to transfer Secretary II Cindy Rau to Secretary II/ Executive-Secretary for the Mayor s office and Parks and Recreation Department effective January 1, 2015 taking her from $12.03 per hour to $15.50 per hour. Roll call vote: all ayes; nays, none. Motion carried Mayor Johnson requested Council approve to hire Vilinda Lemons and Sue Wisler as substitutes in the Mayor s office as well as the Park and Recreation Department. Further discussion was held. Mr. Wright moved, Mr. Day seconded, to hire Vilinda Lemons and Sue Wisler as substitutes at the Mayor s discretion at a rate of $10.00 per hour. Roll call vote: all ayes; nays, none. Motion carried
Resolution No. 33, 2014, titled, A RESOLUTION AUTHORIZING THE APPROVAL OF THE SOLID WASTE MANAGEMENT PLAN UPDATE FOR THE JOINT SOLID WASTE MANAGEMENT DISTRICT OF DEFIANCE, FULTON, PAULDING, AND WILLIAMS COUNTIES, OHIO. was presented and read by title only. Mayor Johnson readdressed the Solid Waste Management Plan with Council as well as the committee members who participated. Mr. Tim Houck, District Coordinator, reviewed the plan in detail noting that every five (5) years the plan needs updated. Our district currently recycles at 46%. He continued that by being successful at recycling, less revenues are received from landfills to support the program. He requested Council approve the resolution so the process can continue. Further discussion was held. Mr. Day moved, Mr. Hupe seconded, to suspend the 3 rd and final reading the reading of Resolution No. 33, 2014. Roll call vote: all Mr. Day moved, Mr. Hupe seconded, to pass Resolution No. 33, 2014. Roll call vote: all Ordinance No. 60, 2014, titled, AN ORDINANCE TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACTS ON BEHALF OF THE BRYAN FIRE DEPARTMENT FOR FIRE PROTECTION SERVICES TO CENTER TOWNSHIP, JEFFERSON TOWNSHIP, AND PULASKI TOWNSHIP FOR 2015. was presented and read by title only. Fire Chief Siders presented fire protection service contracts for Center Township, Jefferson Township, and Pulaski Township at a rate of $25,736.00, $11,421.00 and $25,989.00, respectively. He requested Council suspend and pass the ordinance. Mr. Hupe moved, Mr. Day seconded, to suspend the reading of Ordinance No. 60, 2014, on three separate days. Roll call vote: all Mr. Reed moved, Mr. Hupe seconded, to pass Ordinance No. 60, 2014. Roll call vote: all Ordinance No. 61, 2014, titled, AN ORDINANCE PROVIDING FOR THE TRANSFER OF FUNDS FOR THE CITY OF BRYAN, FOR THE MONTH ENDING DECEMBER 31, 2014
was presented and read by title only. Clerk-Treasurer Rode detailed the transfer of funds requested for Council. Mr. Reed moved, Mr. Day seconded, to suspend the reading of Ordinance No. 61, 2014, on three separate days. Roll call vote: all Mr. Reed moved, Mr. Hupe seconded, to pass Ordinance No. 61, 2014. Roll call vote: all Resolution No. 34, 2014, titled, A RESOLUTION PROVIDING FOR THE REPAYMENT OF AN INTER- FUND CASH ADVANCE was presented and read by title only. Clerk-Treasurer Rode explained that as $376,000.00 had been received from the State of Ohio for the South Main Street project, the advance needed to be returned. Mr. Day moved, Mr. Hupe seconded, to suspend the reading of Resolution No. 34, 2014, on three separate days. Roll call vote: all Mr. Day moved, Mr. Reed seconded, to pass Resolution No. 34, 2014. Roll call vote: all Resolution No. 35, 2014, titled, A RESOLUTION PROVIDING FOR THE REPAYMENT OF AN INTER- FUND CASH ADVANCE was presented and read by title only. Clerk-Treasurer Rode noted that $36,747.18 had been advanced from the capital improvements fund for the High Street Paving project and it needs to be returned. Mr. Wright moved, Mr. Day seconded, to suspend the reading of Resolution No. 35, 2014, on three separate days. Roll call vote: all Mr. Hupe moved, Mr. Reed seconded, to pass Resolution No. 35, 2014. Roll call vote: all Ordinance No. 62, 2014, titled, AN ORDINANCE AUTHORIZING THE CLERK-TREASURER TO ISSUE CHANGE ORDER #1 FOR THE PROJECT KNOWN AS MAINTENANCE/CLEANING OF THE BRYAN WASTEWATER
DIGESTERS FOR THE WASTEWATER TREATMENT PLANT EXTENDING THE COMPLETION DATE. was presented and read by title only. Wastewater Superintendent Homier requested extending the completion date on the project due to weather related delays. He continued by explaining the process to Council. Further discussion was held. Mr. Wright moved, Mr. Day seconded, to suspend the reading of Ordinance No. 62, 2014, on three separate days. Roll call vote: all Mr. Reed moved, Mr. Wright seconded, to pass Ordinance No. 62, 2014. Roll call vote: all Ordinance No. 63, 2014, titled, AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO ENTER INTO A FIVE YEAR LEASE RENEWAL AGREEMENT FOR, THE BRYAN AMTRAK STATION. was presented and read by title only. Mayor Johnson requested Council approve a five (5) year lease renewal agreement for the Bryan Amtrak station taking the agreement through December 30, 2019. Discussion was held with regard to the timing of a potential new Amtrak station. Mr. Wright moved, Mr. Day seconded, to suspend the reading of Ordinance No. 63, 2014, on three separate days. Roll call vote: all Mr. Day moved, Mr. Hupe seconded, to pass Ordinance No. 63, 2014. Roll call vote: all Fire Chief Siders cautioned citizens to keep live Christmas trees fresh and to be cautious with Christmas tree lights as well. City Attorney Fisher informed Council that the County Commissioners approved the annexation of the former Seibert property into the City. Mayor Johnson reviewed the City holiday and refuse schedule for citizens. Mr. Hupe moved, Mr. Reed seconded, to go into Executive Session to discuss compensation of personnel and acquisition of property at 7:50 p.m. Roll call vote: all Asked to attend were Mayor Johnson, City Attorney Fisher, and Clerk-Treasurer Rode. Mr. Day moved, Mr. Morr seconded, to adjourn the Executive Session at 8:48 p.m. Roll call vote: all
Mr. Day moved, Mr. Wright seconded, to adjourn the meeting. Roll call vote: all ayes; nays, none. Motion carried. President of Council Clerk-Treasurer