Delaware City Schools Board of Education Meeting June 5, 2017 Regular Meeting Willis Education Center 6:00 p.m. MISSION STATEMENT The Delaware City Schools will promote a culture of excellence that engages and empowers students and staff to embrace the challenges of our global society. We will build on our traditions, respect our diversity and partner for a strong community. 1.0 Opening 1.1 Call to Order and Roll Call *Student Board Member 1.2 Salute the Flag 1.3 Adoption of Agenda I recommend we adopt this agenda as presented. Moved by seconded by to adopt this agenda as presented. 1
1.4 Recognitions and Presentations A. Student Recognitions B. Hayes High School Update 2.0 Reports 2.1 Unions A. DCTA B. UE C. OAPSE 2.2 Legislative 2.3 Facilities 2.4 Financial 2.5 Assistant Superintendent 2.6 Executive Director of Human and Material Resources 2.7 Superintendent 2.8 Board Requested 2.9 Other PUBLIC PARTICIPATION 2
PUBLIC PARTICIPATION AT BOARD MEETINGS The Board of Education recognizes the value to school governance of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest. Any person or group wishing to place an item on the agenda shall register their intent with the Superintendent no later than ten (10) days prior to the meeting and include: A. Name and address of the participant; B. Group affiliation, if and when appropriate; C. Topic to be addressed. Such requests shall be subject to the approval of the Superintendent and the Board President. In order to permit the fair and orderly expression of such comment, the Board shall provide a period for public participation at every regular meeting of the Board and publish rules to govern such participation in Board meetings. The presiding officer of each Board meeting at which public participation is permitted shall administer the rules of the Board for its conduct. The presiding officer shall be guided by the following rules: A. Public participation shall be permitted. B. Anyone having a legitimate interest in the actions of the Board may participate during the public portion of a meeting. C. Attendees must register their intention to participate in the public portion of the meeting upon their arrival at the meeting. D. Participants must be recognized by the presiding officer and will be requested to preface their comments by an announcement of their name, address, and group affiliation, if and when appropriate. E. Each statement made by a participant shall be limited to five (5) minutes duration, unless extended by the presiding officer. F. No participant may speak more than once on the same topic unless all others who wish to speak on that topic have been heard. G. All statements shall be directed to the presiding officer; no person may address or question Board members individually. H. Tape or video recordings are permitted. The person operating the recorder should contact the Superintendent prior to the Board meeting to review possible placement of the equipment, and must agree to abide by the following conditions: 1. No obstructions are created between the Board and the audience. 2. No interviews are conducted in the meeting room while the Board is in session. 3. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience or disrupt the meeting while the Board is in session. I. The presiding officer may: 1. Interrupt, warn, or terminate a participant s statement when the statement is too lengthy, personally directed, abusive, obscene, or irrelevant; 2. Request any individual to leave the meeting when that person does not observe reasonable decorum; 3. Request the assistance of law enforcement officers in the removal of a disorderly person when that person s conduct interferes with the orderly progress of the meeting; 4. Call for a recess or an adjournment to another time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action. J. The portion of the meeting during which the participation of the public is invited shall be limited to thirty (30) unless extended by a vote of the Board. R.C. 3313.20 - Revised 6/9/03 3
3.0 Consent Agenda 3.1 Pupils A. Approve Membership in the Ohio High School Athletic Association I recommend the Board approve membership in the Ohio High School Athletic Association for the 2017-2018 School Year as presented. B. Overnight Field Trip Approval I recommend the Board approve the Gettysburg, PA/Washington D.C. overnight field trip for the 8 th Grade Class from May 7-11, 2018 as presented. 3.2 Curriculum and Instruction 3.3 Personnel A. Approve Resignations 1. Administration Approve and accept the resignation of the following individual: Melinda Burgeson District Director of Special Ed. Effective July 31, 2017 2. Certified Staff Approve and accept the resignation of the following individuals: Danielle Hogan Schultz Grade 5 Teacher Effective July 31, 2017 Sarah Klare Schultz Grade 2 Teacher Effective July 31, 2017 3. Classified Staff Approve and accept the resignation of the following individuals: Rebecca McCarty Schultz SACC Prgm. Asst. Effective May 25, 2017 Serena Smith Schultz SACC Prgm. Asst. I Effective June 5, 2017 Jane Strohm District SACC Prgm. Asst./Sub. III Effective May 26, 2017 4
4. Auxiliary Personnel Approve and accept the resignation of the following individual: Karissa Kincaid Delaware Christian Educational Assistant Effective May 24, 2017 B. Approve Employment 1. Certified Staff Approve certified employment for the 2017-2018 school year specifically conditioned on and subject to acceptable background checks, receipt and final administrative review of all application records, licensure, and receipt of all other necessary documentation: Joshua Bracken Schultz $38,941.51 Kindergarten Teacher Salary Scale BA, Step 1 Effective August 14, 2017 Jessica Brechbuhler District $26,420.69 Elementary Art Teacher Salary Scale MA, Step 5 (.513 position) Effective August 14, 2017 Melinda Burgeson Woodward $67,511.56 Special Needs Salary Scale MA+30, Step 10 Preschool Teacher Effective August 14, 2017 Sarah Stine Smith $38,941.51 Intervention Specialist Salary Scale BA, Step 1 Effective August 14, 2017 2. Certified Staff One Year Limited Contract Approve certified employment for the 2017-2018 school year for a one year limited contract, filling in for a teacher on Leave of Absence, specifically conditioned on and subject to acceptable background checks, receipt and final administrative review of all application records, licensure, and receipt of all other necessary documentation: Walter (Clay) Thomson Hayes $42,102.26 Teacher Music Salary Scale BA, Step 3 Effective August 14, 2017 5
3. Classified Staff Approve classified employment for the 2017-2018 school year specifically conditioned on and subject to acceptable background checks, receipt and final administrative review of all application records, receipt of all other necessary documentation and licensure (if applicable): Chloe Fleshman District $9.50 Per Hour SACC Prgm. Asst. I/Sub. Effective May 30, 2017 Adam Latimer District $11.00 Per Hour SACC Asst./Sub. III Effective May 22, 2017 4. Classified Staff Retire/Rehire Approve classified employment for the following individuals for the 2017-2018 school year specifically conditioned on and subject to acceptable background checks, receipt and final administrative review of all application records, receipt of all other necessary documentation and licensure (if applicable): Cindy Butts District $19.40 Per Hour Bus Driver Effective August 14, 2017 Alan Mustard District $19.40 Per Hour Bus Driver Effective August 14, 2017 C. Approve Leave of Absence I recommend the Board approve the following eight (8) unpaid days of leave for Medical reasons for Karis Mason, Psychology Intern: November 29-30, 2016 December 1-2, 2016 December 5-7, 2016 December 8, 2016 (3/4 day) May 26, 2017 (1/4 day) D. Approve Extended Hours for Cross Categorical Room Planning I recommend the Board approve the following individuals for extended hours for the purpose of Cross Categorical room planning for the 2017-2018 school year at their current regular hourly rate, not to exceed 7.5 Hours, on July 24, 2017: Quintin Aden Stephanie Bohmer Eric Collins Mark Shepherd 6
E. Approve Extended Hours for Cross Categorical Room Planning I recommend the Board approve the following individual for extended hours for the purpose of Cross Categorical room planning for the 2017-2018 school year at her current regular per diem rate, not to exceed two (2) days, on July 23 and July 24, 2017: Elizabeth Gysan F. Approve Extended Hours for LMC Transition I recommend the Board approve the following individual for extended hours as an LMC Specialist at her current regular hourly rate for the purpose of transition work with Pam Billow, not to exceed fifteen (15) hours, on May 28 and May 30, 2017: Jane Butler G. Approve Extended Hours for Summer Lunch Program I recommend the Board approve the following individuals for extended hours to work with the Summer Lunch Program at their current regular hourly rate, not to exceed the hours and time periods listed below: Misti Bills 300 Hours May 26 August 11, 2017 Sharon Naegele 60 Hours May 30 August 11, 2017 H. Approve Extended Hours for Food Service Professional Development I recommend the Board approve the following individuals for extended hours for the GFS Food Show Professional Development at their current regular hourly rate, not to exceed three (3) hours, on May 31, 2017: Elizabeth Bertsch Cynthia Rice Debra Weiser I. Approve Extended Hours for Summer School Teaching I recommend the Board approve the following individuals for extended hours to teach Summer School for the subject listed at $25.00 per hour, not to exceed $2,175.00, from June 5 July 14, 2017: Rachel Aldrich Math Caitlin Duffy Science 7
J. Approve Kindergarten Boost Summer School Teacher I recommend the Board approve, according to Board approved policy and salary schedules, the following individuals as Kindergarten Boost Summer School Teachers at $25.00 per hour for up to a maximum of 71.25 hours from July 17 August 4, 2017: Elisabeth Shirring K. Approve Extended Hours for Summer EL and Evaluations I recommend the Board approve the following individuals for extended hours for summer EL and evaluations, and family transitional supports, at their current regular per diem rate, not to exceed fifteen (15) hours, from June 6 July 31, 2017: Brittany King Alexa Ross L. Approve Extended Hours for 2017 Summer Reading Camp I recommend the Board approve the following individual for extended hours for the 2017 Summer Reading Camp at $25.00 per hour, not to exceed 81.25 hours, from June 19 July 12, 2017: Heather Kuhn M. Approve Extended Hours for 2017 WILL Summer Program I recommend the Board approve the following individuals for extended hours for the 2017 WILL Summer Program at their current regular hourly rate, not to exceed 60 hours, from June 5 July 28, 2017: Carol Bull Siobhan Johnson Susan Marbry Ann Nichol N. Approve Extended Hours for Curriculum Planning I recommend the Board approve the following individuals for extended hours for the purpose of Curriculum Planning to align K-5 Curriculum at $25.00 per hour, not to exceed seven (7) hours, on June 2, 2017: Amanda Rederstorff Rolf Remlinger Jen Ruhlen 8
CONSENT ACTION: Moved by seconded by to approve all of the consent items as presented. 4.0 Discussion 4.1 First Reading of Vol. 35 Bylaws as presented: Bylaw 0100 Definitions Bylaw 0100 Identification Bylaw 0120 Powers and Ethics Bylaw 0130 Functions Bylaw 0140 Membership Bylaw 0150 Organization Bylaw 0160 Meetings Bylaw 0170 Duties 4.2 First Reading of Vol. 35 Policies as presented: Policy 0150 Organization Policy 2430 District-Sponsored Clubs and Activities Policy 2431 Interscholastic Athletics Policy 2461 Recording of IEP Team Meetings Policy 2623 Student Assessment and Academic Intervention Services Policy 3120.08 Employment of Personnel for Co-Curricular/Extra-Curricular Activities Policy 5111.01 Homeless Students Policy 5111 Eligibility of Resident/Non-Resident Students Policy 5200 Attendance Policy 5610 Removal, Suspension, Expulsion, and Permanent Exclusion of Students Policy 5630.01 Positive Behavior Intervention and Supports, and Limited Use of Restraint and Seclusion Policy 6320 Purchases Policy 6423 Credit/Purchasing Cards Policy 6700 Fair Labor Standards Acts (FLSA) Policy 8210 School Calendar Policy 8310 Public Records Policy 8320 Personnel Files Policy 8330 Student Records Policy 8340 Letters of Reference Policy 8452 Automatic External Defibrillators (AED) Policy 8500 Food Services Policy 8510 Wellness Policy 9270 Equivalent Education Outside the Schools (Home Schooling) 9
5.0 Action Items 5.1 Approve and Award Bid for Student Tables Sealed bids were received on Wednesday, May 31, 2017 for classroom furniture in the new rooms at Hayes High School. I recommend awarding the bid for student tables to Martin Public Seating in the amount of $29,582.64. This was the lowest bid received for tables. Moved by seconded by to approve the bid for student tables to Martin Public Seating. 5.2 Approve and Award Bid for Student Chairs Sealed bids were received on Wednesday, May 31, 2017 for classroom furniture in the new rooms at Hayes High School. I recommend awarding the bid for student chairs to Tom Sexton & Associates in the amount of $7,720.00. This was the lowest bid received for chairs. Moved by seconded by to approve the bid for student chairs to Tom Sexton & Associates. 5.3 Approve Temporary Appropriation Resolution Be it resolved by the Board of Education of the Delaware City School District, Delaware County, Ohio, that to provide for the current expenses and other expenditures of said Board of Education, during the fiscal year ending June 30, 2018, the following sums be and the same hereby set aside and appropriated for the several purposes for which expenditures are to be made during said fiscal year, as presented. Moved by seconded by to approve the Temporary Appropriation Resolution as presented. 10
5.4 Approve Resolution of Necessity To Levy a Tax For The Emergency Requirements of the School District (R.C. Sections 5705.194 5705.197) WHEREAS, the revenue which will be raised by all tax levies which the School District is authorized to impose, when combined with state and federal revenues, will be insufficient to provide for the emergency requirements of the School District; NOW THEREFORE, BE IT RESOLVED by the Board of Education of the Delaware City School District, Delaware County, Ohio, a majority of the members of the Board concurring, that: Section 1. It is necessary to levy an additional tax (the "Emergency Levy") in excess of the ten-mill limitation for the purpose of providing for the emergency requirements of the School District. The amount of money necessary to raise for that purpose is $6,200,000 for each calendar year that the millage is in effect. The tax millage shall be in effect for five (5) years and shall include a levy upon the 2017 tax list and duplicate (commencing in 2017, first due in calendar year 2018), if approved by a majority of the electors voting thereon. Section 2. The question of levying the Emergency Levy shall be submitted to the electors of the School District at the election to be held on November 7, 2017. Section 3. The Treasurer is directed to immediately certify a copy of this Resolution to the County Auditor of Delaware County, Ohio with instructions to calculate and certify to the Board the annual levy, expressed in dollars and cents for each one hundred dollars of valuation, as well as in mills for each one dollar of valuation, that will be required to produce the amount of the Emergency Levy set forth in this Resolution throughout the life of the Emergency Levy. Section 4. It is hereby found and determined that all formal actions of this Board concerning and relating to the passage of this Resolution were taken in an open meeting of this Board, and that all deliberations of this Board and of any of its committees that resulted in such formal action were in meetings open to the public, in compliance with all legal requirements, including Ohio Revised Code Section 121.22. Moved by seconded by to approve the Resolution of Necessity To Levy a Tax For The Emergency Requirements of the School District as presented. 11
6.0 Superintendent s Comments 7.0 Board Comments 8.0 Calendar June 19 July 10 July 31 August 7 August 14 August 15 August 16 August 21 Board Meeting 6:00pm Willis Education Center Board Meeting 6:00pm Willis Education Center Supplies For Scholars 9:00am Willis Education Center Board Meeting 6:00pm Willis Education Center Staff Professional Development Day Convocation Day First Day of School for Students Board Meeting 6:00pm Willis Education Center 9.0 Executive Session I recommend the Board enter into executive session for the purpose of considering the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of an employee; and to prepare for, conduct, or review negotiations or bargaining sessions with employees. Moved by, seconded by to enter into executive session for the purpose of considering the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of an employee; and to prepare for, conduct, or review negotiations or bargaining sessions with employees. Roll call resulted as follows: President declared the Board in executive session at. Moved by, seconded by to exit out of executive session for the purpose of considering the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of an employee; and to prepare for, conduct, or review negotiations or bargaining sessions with employees. Roll call resulted as follows: President declared the Board out of executive session at. 12
10.0 Adjournment 10.1 I recommend this meeting be adjourned. Moved by seconded by to adjourn this meeting. 13