MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma December 11, 2017 The Union Board of Education met in regular session on Monday, December 11, 2017, at 7:00 p.m. in the Board Room of the Union Education Service Center pursuant to written notice given to the County Clerk of Tulsa County before the fifteenth day of December 2016 as required by Title 25, Oklahoma Statutes, 301-314. The time, place and agenda of this meeting was posted in prominent public view at the location of this meeting at least 24 hours in advance excluding Saturdays, Sundays, and holidays. CALL TO ORDER FLAG SALUTE MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT ADOPTION OF THE AGENDA CONSENT AGENDA The meeting was called to order at 7:01 p.m. by Stacey Roemerman, president. The flag salute was led by Cub Scout Pack 970 from Darnaby Elementary. Mr. Jeff Bennett, Mr. Ken Kinnear, Ms. Heather McAdams, Ms. Lisa Ford, and Ms. Roemerman. Superintendent Dr. Kirt Hartzler, Chief Financial Officer Dr. Trish Williams, Assistant Superintendent Charlie Bushyhead, Chief Communications Officer Chris Payne, Executive Director of Human Resources Jay Loegering, Executive Director of Elementary Education Sandi Calvin, Senior Executive Director of Federal Programs Jackie White, Senior Executive Director of Teaching and Learning Dr. Todd Nelson, and others. Ms. McAdams moved the Board approve the agenda as posted. Mr. Bennett seconded the Ms. Roemerman noted item B-3, Request for the Speech/Debate team to travel to Atlanta, would be pulled, and there would be a separate vote on item S - Declaration of Surplus Items. Ms. McAdams moved for approval of items on the consent agenda as follows: Minutes of the November 13, 2017, Board meeting; Requests for out-of-state travel from the following: - AFJROTC cadets to attend a drill meet in Greenwood, Arkansas, December 9, 2017; Board Minutes 12-11-2017 1 Consent Agenda Attachment A
Board Minutes 12-11-2017 2 - Varsity debate team to attend the 2018 Westside Warrior Debate Invitational Speech and Debate Tournament in Omaha, Nebraska, January 4-7, 2018; - Highsteppers to compete in the Crowd Pleasers regional competition in Frisco, Texas, February 9-10, 2018; - Highsteppers to compete in the Contest of Champions in Orlando, Florida, March 1-6, 2018; - Varsity softball team to compete in a tournament in Erie, Colorado, August 29-September 2, 2018; UMAC Facilities Use and License Agreements, and authorize Facilities Coordinator Whitney Rose as the Superintendent s designee to sign the agreements; Agreement with Take 5 Oil Change for sponsorship of the 2017-18 basketball season, and authorize the Director of Athletics to execute the agreement; Participation agreement with BOK Center for the varsity girls basketball team to participate in the High School Hoops Game February 10, 2018, and authorize the Director of Athletics to execute the agreement; Master Memorandum of Understanding with Tulsa Ballet Theatre, Inc., for Community Education programs, and agreement; Agreement with El Saber Enterprises for professional development in the amount of $17,600.00 from Title III funds, and authorize the Superintendent or designee to execute the agreement; Business Associate Agreement with Ocean Dental, and agreement; Statement of Agreement and participating addendum with the Arts & Humanities Council of Tulsa, Inc., for afterschool programs, and authorize the Superintendent or designee to execute the agreement and participating addendum; Renewal of the Agreement with the Assistance League of Tulsa for the Betty Bradstreet Assistance Fund, and renewal; Participating Addendum with Tulsa Ballet Theater, Inc., for the Leaps in Motion program at McAuliffe and Ochoa, and addendum; Renewal of the agreement with Northeastern State University to place student teachers in district classrooms, and renewal;
Administrative Services Agreement with The Zero Card, LLC, and authorize the Executive Director of Human Resources to execute the agreement; Amendment 2 to the on-site agreement for the OU Bedlam Clinics at Clark and Rosa Parks, and authorize the Superintendent or designee to execute the amendment; Revision to members of the Gifted Local Advisory Committee (GLAC) for the 2017-2018 school year as follows: Dr. Todd Nelson, Sr. Exec. Dir./Teaching & Learning Sandi Calvin, Exec. Director of Elementary Education Lisa Witcher, Exec. Director of Secondary Education Teachers Kathy Harding and Brenda Maier Parents Jill Flynt Amy Boyett Jennifer Wendorf; Resignations and terminations of certified and/or support staff for the 2016-2017 and 2017-2018 school years; Effective dates of employment of certified and/or support staff, employment changes, and other payments for the 2017-2018 school year; Donation of $16.00 from the Tulsa Zoo to Andersen Elementary for participation in the Tulsa Zoo Run; Acceptance of grant awards from the Assistance League of Tulsa, Betty Bradstreet Assistance Fund, for the following: Karen Sullivan, Darnaby $800.00 Kenneth Loney, Ochoa $1,000.00 Kelley Morris, Peters $735.10 Jessica McGee, High School $940.20 Julie Skidmore, High School $1,226.50 Acceptance of a rebate in the amount of $1,000.00 from the College Board; Applications for School Activity Fund Sanctioning from the following: Jefferson PTA JV Highsteppers 6-7 th Grade PTA Baseball 9 th Grade PTA Football Rosa Parks PTA Soccer McAuliffe PTA MommaSkins Moore PTA Wrestling Boevers PTA Grove PTA Tennis JV Cheer Aquatics Activity fund budgets, fund-raising requests, budget revisions, fund transfers and crowdfunding donations; Board Minutes 12-11-2017 3
USPA REPORT UCTA REPORT COMMUNICATIONS COMMENTS FROM THE AUDIENCE REGARDING THE AGENDA Approval of district financial statements and approval to issue, revise, pay, and close encumbrances and claims #21803138 through #21803775 totaling $3,469,481.27, the release of payroll encumbrances for payment totaling $8,257,671.38, and approval of supplemental PO list #21803776 through #21803912 totaling $336,375.60. Ms. Ford seconded the Ms. Ford moved for the declaration of equipment as surplus and authorize disposal of same through donation, sale to Natural Evolution, Inc., or sale to the public. Mr. Kinnear seconded the Vote: Motion carried. Mr. Bennett aye; Ms. McAdams aye; Ms. Ford abstain; Mr. Kinnear aye; Ms. Roemerman aye. UCTA president Deena Churchill reported the OEA Zone meeting was held November 3 with guests Representative Ross Ford and Senator Allison Ikley-Freeman in attendance. Teachers are looking forward to winter break. BUSINESS AGENDA EARLY RETIREMENT (ERI) INCENTIVE PROGRAM PHONE SYSTEM AND LICENSES Executive Director of Human Resources Jay Loegering recommended the Board approve the 2017-2018 Early Retirement Incentive (ERI) program for certified and support employees and administrators. Ms. McAdams moved for approval. Ms. Ford seconded the Mr. Bushyhead recommended the Board approve the purchase of an upgraded phone system and licenses from Presidio in the amount of $126,116.61 from the 2017 Bond fund. Board Minutes 12-11-2017 4
CHILD NUTRITION PURCHASES PURCHASE OF VEHICLES 2018 BOARD MEETING CALENDAR BOARD POLICY REVISIONS AUDIT REPORT Mr. Kinnear moved for approval. Mr. Bennett seconded the Mr. Bushyhead recommended the Board approve the issuance of blanket purchase orders to Frontier Produce for the fruit and vegetable grants at Boevers ($28,750.00), Clark ($33,600.00), Grove ($29,050.00), McAuliffe ($32,750.00), Ochoa ($30,600.00), and Rosa Parks ($41,650.00) and to Jennie-O for turkey products in the amount of $75,000.00, all from the Child Nutrition fund. Mr. Bennett moved for approval. Mr. Kinnear seconded the Mr. Bushyhead recommended the Board approve the purchase of one (1) Ford F350 4x4 truck with equipment bed from Bill Knight Ford in the amount of $58,870.00 and one (1) Ford F350 truck with utility bed in the amount of $42,531.00, with funding for both from Bond funds. Ms. Ford moved for approval. Mr. Kinnear seconded the Dr. Hartzler recommended the Board approve the proposed dates for regular Board meetings during 2018. Mr. Kinnear moved for approval. Ms. Ford seconded the Dr. Hartzler recommended the Board approve the proposed Board Policy revisions as presented for first reading November 13, 2017. Mr. Kinnear indicated he had further suggestions for revisions and asked how Board members could have input on policy revisions. It was determined to form a Board subcommittee to recommend further policy revisions. Mr. Kinnear moved for approval of the revisions as presented. Mr. Bennett seconded the Dr. Williams introduced Mike Gibson of RSM US LLP, who presented the 2016-2017 Annual Audit Report. He noted there were no material findings of non-compliance. Board Minutes 12-11-2017 5
Mr. Kinnear moved for approval of the audit report. Ms. McAdams seconded the 2018 BOND LIST Dr. Hartzler recommended the Board approve the list of items proposed for the February 13, 2018, Bond issue in the total amount of $128,600,000.00. Mr. Kinnear moved for approval. Ms. Ford seconded the BOND ELECTION RESOLUTION NEW BUSINESS COMMENTS FROM THE AUDIENCE Dr. Williams recommended the Board approve a resolution authorizing the calling and holding of a special election on February 13, 2018, to submit to the registered, qualified electors of the school district the question of the issuance of general obligation bonds to be issued in series, in the sum of $123,975,000 for the purpose of constructing, equipping, repairing and remodeling school buildings; acquiring school furniture, fixtures and equipment, and acquiring and improving school sites (Proposition No. 1) and the sum of $4,625,000 for the purpose of purchasing transportation equipment (Proposition No. 2). Ms. McAdams moved for approval. Mr. Bennett seconded the Dr. Hartzler congratulated the football team and Coach Fridrich on an amazing season. Mr. Bennett noted Speech/Debate coach Christian Jones was named Oklahoma Coach of the Year by the National Speech and Debate Association. ADJOURNMENT Mr. Kinnear moved to adjourn the meeting. Ms. McAdams seconded the The meeting adjourned at 7:51 p.m. Beverly Thummel, Board Secretary Board Minutes 12-11-2017 6
Regular Meeting Board of Education Union Public Schools Minutes of the December 11, 2017, regular meeting were approved by a majority vote of the Union Board of Education on January 22, 2018. Ken Kinnear, Clerk Union Board of Education Board Minutes 12-11-2017 7