Council Delegate Self-Directed Study Thank You for accepting the position as a Council Delegate! We hope you will enjoy taking this self-directed study course, and that it will prepare you for your very important position with the Council. Begin by following the series of readings and activities in this handout. You can also download support documents used in preparing this course from the Council website. Articles of Incorporation and Bylaws (F-407) Position Descriptions: o Community Delegate (P-130) o Regional Delegate (P-214) o Council Delegate-at-Large (P-212) After completion of the self-directed study course, please complete the evaluation on the last page and mail it back to us we re very interested in knowing how you liked receiving the information through this format. Upon receipt of your evaluation, a training strip will be mailed to you for your Adult Learning Passport (training record booklet). This will verify satisfactory completion of the course. We ll explore the duties in this self-directed study and walk you through your responsibilities step by step. A new delegate might ask: Who are the Council delegates? How does one become a delegate? What are my responsibilities? What parliamentary procedure will I need to know? Delegate (Self Directed Home Study) 1
Who are the Delegates? Girl Scouts of San Jacinto Council currently has three classifications of delegates: o Community Delegate represent their Community, o Regional Delegate represent their Region, and o Council Delegate-at-Large represent Council areas of interest. Who can serve as a delegate? A delegate can be any member of the Council who meets the following requirements. A member of the Girl Scout Movement (registered with the Council or lifetime members affiliated with the Council) and in good standing with the Council Must be at least 14 years of age or older Substitutes (also referred to as an alternate ) must meet the same requirements listed above. Community Leadership Team members and Region Leadership Coordinator may serve as delegates. You will receive your appropriate Position Description in your Delegate Packet. Please review this document for specific tasks, expectations, and requirements of your position. All Position Descriptions can be located on our Council website (www.gssjc.org) under Helpful Links Resources Position Descriptions. Delegate Selection Process Community Selection Each Community, based on a formula established and administered by the board of directors of the Council, shall be entitled to select a minimum of two (2) but not more than four (4) delegates to represent the Community at the Annual Meeting and to attend Member meetings. There are a variety of ways this selection process can work, depending on the specific needs of the Community. Each Community is to establish a process for selecting delegates and substitutes from its members. The Community can use any selection method that works best for them. The Community can also decide if they want to select a list of persons to serve as substitutes should the selected delegate be unable to attend the Annual Meeting. Community delegates are selected for each Annual Meeting and shall serve until their successors are selected. Delegates may serve an unlimited number of consecutive terms. Vacancies shall be filled by the Community by the same selection process. Regional Selection Each Region, based on a formula established and administered by the board of directors of the Council, shall be entitled to select a minimum of one (1) but not more than two (2) delegates to represent the Region at the Annual Meeting and to attend Member meetings. There are a variety of ways this selection process can work, depending on the specific needs of the Region. Each Region is to establish a process for selecting delegates and Delegate (Self Directed Home Study) 2
substitutes from its members. The Region can use any selection method that works best for them. The Region can also decide if they want to select a list of persons to serve as substitutes should the selected delegate be unable to attend the Annual Meeting. Regional delegates are selected for each Annual Meeting and shall serve until their successors are selected. Delegates may serve an unlimited number of consecutive terms. Vacancies shall be filled by the Region by the same selection process. Delegate-at-Large Selection Delegates-at-large are selected by the Board Development Committee and include persons from both operational and governance groups. The number selected is determined according to a formula established and administered by the board of directors of the Council. Delegates-at-large serve for one membership year or until their successors are selected by the Board Development Committee. Members of the Council We will be talking about members of the Council -- the groups of people described in the bylaws and who vote during the Annual Meeting. Those groups are: Community delegates; Regional delegates; Delegates-at-large; officers of the Council and members-at-large of the board of directors; and members of the Board Development Committee. This is different from the Council membership which includes all registered girl members, all registered adult volunteers, the employed Council staff, and lifetime members affiliated with our Council. Voting members of the Council shall consist of: At least 65 percent of the delegates must be delegates selected by the Communities and Regions No more than 15 percent of the delegates may be Delegates-at-large selected by the Board Development Committee Delegate (Self Directed Home Study) 3
Delegate Responsibilities All delegates shall become informed on the matters to be discussed at the Annual Meeting. They should prepare for, attend, and participate in the Annual Meeting and share information with groups with which they are involved. Delegates should also have the opportunity to report back to their Community, Region or Council area of interest after each Annual Meeting. Before the Annual Meeting Delegate Information Packet At least 30 days prior to the Annual Meeting, packets containing the information needed to prepare for the meeting are prepared for each delegate. The packet contains the materials delegates need in order to prepare for the meeting. It includes the date, time and place of the meeting; the agenda items; biographical sketches of nominees for elective office; Responsibilities of a Council Delegate (F- 109) and Proposed Rules for Annual Meeting (C-573). Generally the packet will include a map to the meeting site (including parking instructions if needed) and a list of nearby restaurants for lunch. Packets will be delivered to each Community and Region no later than 30 days prior to the Annual Meeting, either by hand delivery or by mail, to pass on to the selected delegates. Packets will be mailed to delegates-at-large. Preparing for the Meeting 1. Review the materials and become familiar with the issues which will be presented at the Annual Meeting. Delegates need to know the feelings and opinions of their area concerning the matters on the Annual Meeting agenda. 2. Contacting the Community Leadership Team, Region Leadership Coordinator or Council area of interest group you are representing to request time on the meeting agenda to present the issues for discussion. Share information about the proposed agenda and issues for the upcoming Annual Meeting. 3. Find out the views of others on the business that will be addressed, so you are informed but not instructed on how to vote. QUICK REVIEW Be familiar with the agenda and supporting material in the delegate packet. Be informed but not instructed. Know the point of view of your Community, Region or Council area of interest.vote the way that seems best for the C il Did you know? Not just selected delegates attend the Annual Meeting; visitors are encouraged to attend as well. The Annual Meeting is generally held at the Ann Temple Allen Lodge at Camp Agnes Arnold in Conroe or another large assembly site. Delegate (Self Directed Home Study) 4
Proposed Rules for Annual Meeting (GSSJC C-573) are included in the delegate packet. Review these carefully, as they can be changed for each meeting. These rules usually address: appointment of timekeepers, and the rules of debate, including time limitations for each question and for each speaker wearing of name tags by delegates and visitors who can make motions, amendments, debate and vote submission of proposals and amendments to motions in writing to the Chair including the names of the mover and seconder the types of voting that may be used that rules are adopted by a majority vote of delegates A very important document is the Delegate Credentials (ticket) see samples at the end of this handout. Each delegate must bring this document to the Annual Meeting, with all information complete prior to arrival. Substitutions (also known as Alternates ) Community and Regional Delegates If you find you cannot attend the Annual Meeting for which you were selected, it is your responsibility to contact your Community Leadership Team or Region Leadership Coordinator for a substitute to take your place. The substitute identified by the Community Leadership Team or Region Leadership Coordinator must be an eligible member as defined in the delegate position description. Every effort should be made to pass on the packet of materials to the substitute delegate prior to attending the Annual Meeting. Delegates-at-Large Should you be unable to attend the Annual Meeting, contact the Volunteer Relations Committee Chair named in the Delegate Packet. An eligible substitute will be appointed and the ticket or ticket number transferred to that person. Arrival at the Annual Meeting Business attire should be worn; uniforms are always appropriate. You generally will see a sea of uniforms at the Annual Meeting. Upon arrival at the meeting place, you will first notice a bank of meeting registrars who will guide you to the proper place for check-in. Check-In Community, Regional and Delegates-at-large delegates should present their Delegate Credentials ticket to the appropriate registrar who will check you in. Members of the Board of Directors, Board Development Committee and visitors have a notebook for check-in. Delegate substitutes must have either the original Delegate Credentials ticket or the assigned ticket number in order to check-in and take on the meeting duties as a voting delegate. Obtain and wear the appropriate nametag which is generally provided at a nearby table. Only selected delegates or substitutes may receive ballots or be counted as present to vote. Please be on time! When the Annual Meeting is called to order at 12:30pm sharp, the check-in stops, so that the quorum count can be obtained. Without a quorum of delegates Delegate (Self Directed Home Study) 5
present, no official business can be conducted. Thirty-five percent of the delegates shall be present in person to constitute a quorum for the transaction of business. (See Bylaws, Article I, Section 8). During the Annual Meeting Delegates should sit in the designated section and participate in the proceedings by listening to the discussion, speaking out on opinions, and voting at the appropriate times. Visitors are always welcome to attend the Annual Meeting but may not join in debate or vote. All should give respect and consideration to the comments and ideas of others. The Council president calls the meeting to order and asks for a report regarding a quorum. There are usually opening exercises, such as a flag ceremony, reciting the Girl Scout Promise, an invocation and introductions. The body then will entertain a motion to adopt the Proposed Rules for Annual Meeting. This vote is usually taken as a voice vote. Responsibilities (See Bylaws, Article I, Section 5) The delegates of the Council shall: 1. elect the officers of the Council, the members-at-large of the board of directors, the members of the Board Development Committee, and the delegates to the National Council of GSUSA (including persons to fill vacancies), 2. determine general lines of direction for Girl Scouting within the jurisdiction of the Council by receiving and responding to reports and information from the board of directors, 3. amend the articles of incorporation and bylaws, 4. take all other action requiring delegate vote, 5. conduct such other business as may, from time to time, come before the delegates, and 6. request, on their own initiative, that the board of directors consider the feasibility of some new plan or change in direction. After the Annual Meeting Delegates report the results of the voting and actions taken by the Council at the next Community, Region or Council area of interest meeting. Participate with the other delegates to give a report on the business that was transacted and the decisions that were made. Describe how you felt about the meeting was your enthusiasm for your work in Girl Scouting renewed? Were you inspired by the reports on service to girls? Share this inspiration and enthusiasm with other girls and adults and encourage others to attend future Annual Meetings. HIGHLIGHTS OF THIS SECTION: Make adequate preparation for the meeting Arrive on time with the completed Delegate Credentials ticket Wear name tag and sit in designated section Participate fully in the meeting Types of Council Meetings (See Bylaws: Article I, Section 7) R t b k t di th b i di d Annual Meeting. An annual meeting of the Council is held each calendar year Delegate (Self Directed Home Study) 6
(in April), at a time and place as determined by the board of directors. Many of these meetings are held in the beautiful Ann Temple Allen Lodge at Camp Agnes Arnold overlooking Shadow Lake. Special Meetings. Special meetings of the Council can be called by the president of the Council and chair of the board, within 14 days, upon the written request of two-thirds of the members of the board of directors or upon written request of 25 percent of the delegates, for any purpose within the Council, at any time. The purpose of such meetings shall be stated in the written request. No business can be transacted except that for which the meeting has been called. Member Meetings. Member meetings will be called for the purpose of receiving reaction and input to major policy and operational decisions, and to provide a means for the membership to discuss issues of interest and concern. A minimum of two Member meetings will be held per year. Any registered member, 14 years of age or older, and in good standing with the Council may submit suggested agenda items to the board of directors for inclusion on the Member meeting agendas. Who can attend? Delegates Any member of the Girl Scout Movement, 14 years of age or older not just delegates Lifetime members affiliated with the Council Past Member meetings have addressed issues such as: Ideas and suggestions for consideration in upcoming Council Strategic Planning Information on new Leadership Development Model from GSUSA Issues which will be discussed at the National GSUSA Convention Identifying needs for property improvement Volunteer challenges what things the Council can do to make it easier for adults to volunteer QUICK REVIEW OF THIS SECTION: Main responsibilities of delegates includes electing officers, amending articles of incorporation and bylaws and taking action on all other matters coming before the Council. Regular Meetings held annually, usually in April A minimum of two (2) Member meetings each year which may be attended by delegates and other registered members (14 years of age Delegate (Self Directed Home Study) 7
PARLIAMENTARY PROCEDURE Understanding the basics of parliamentary procedure empowers delegates to participate effectively in the Annual Meeting. Parliamentary law is a time-tested method of conducting business at meetings and public gatherings. It is a democratic system by which all members of the group are able to express their opinion on an issue or question. It protects individual rights, is flexible, and is a way to preserve harmony within a group. Robert's Rules of Order, Newly Revised is the basic handbook for conducting our Council's meetings. Remember, only members of the Council may join in debate. At some meetings, one microphone will be reserved for those speaking in favor of a motion. Another is reserved for those speaking against a motion. Speakers must identify themselves by name, Community or Region represented, or other position qualifying them as members of the Council. When a delegate wishes to propose that the Council take a stand or take action on some issue a motion is made. A motion is a request that something be done, or that something is the wish of the assembly. There are eight steps to making and processing a main motion. There are actions from the floor and actions by the Chair. The correct language to use in making a motion is, I move that. Seconding a Motion. Motions require a second before discussion can take place. Seconding a motion does not imply agreement with the content of the motion, but support for discussion of the motion -- that the issue should be discussed and voted upon by the assembly. The person seconding simply says, Second or I second the motion. A motion coming from a committee does not require a second from the floor. An amendment is a subsidiary motion applied to another motion, usually a main motion. It can be applied in three ways: to insert (or to add) to strike out to strike out and insert something new The correct language to use in making an amendment is: I move to amend the motion by inserting (state the exact words to be inserted) between and (state the words, or phrase). Or, I move to amend the motion by striking out (state the exact words to be removed). Or, I move to amend the motion by striking out (state the exact words) and inserting (state the exact words). An amendment requires a second. Only two amendments to a main motion may be pending at any given time. The next page has a chart showing the flow of parliamentary procedure. Flow of Parliamentary Procedure Delegate (Self Directed Home Study) 8
From the Floor (from the voting members) 1. OBTAINING THE FLOOR: Member stands and address the chair by saying Madam President. (delegates may be asked to state their name and provide other information) 3. MAKING THE MOTION: The proper form for introducing a motion is: I move that 4. SECONDING THE MOTION: Another member must second the motion: I second the motion. (state name) 6. DISCUSSION: (debate) - Every speaker who wishes to participate in the time established for debate must rise, wait for recognition and then address the chair. From the Chair 2. ASSIGNS THE FLOOR: (recognizing the member) 5. STATING THE MOTION: The chair states: The motion has been made and seconded that. It is now before the assembly. The chair will then ask: Is there discussion? Only after the motion is stated by the chair is it before the assembly. 7. PUTTING THE QUESTION: The chair states: The question is on the motion (states motion) and then will provide instructions on how the vote will proceed (e.g. Those in favor will say aye; those opposed will say no.) 8. ANNOUNCING THE VOTE: The chair states either, The affirmative has it and we will OR The negative has it and the motion is lost. The result must always be announced by the chair. Other Motions Point of Order Point of Information Table a Motion Postpone Indefinitely Commit or Refer Close Debate or Call the Question If a delegate believes there was a breach of parliamentary procedure, a motion is made to correct. The mover says, I rise to a Point of Order that.. (state the discrepancy). This motion is NOT debatable. Use this motion to seek clarification or to ask a question. Puts aside the pending business to address a matter of greater urgency that has arisen. It is a temporary suspension. It is NOT debatable. The correct motion would be postpone until xxxx time. This motion essentially kills consideration of a motion. It IS debatable and can be amended. To send the matter to a committee for further study. It IS debatable and can be amended. There must be a motion to close debate. This motion needs a second There is no discussion and it takes a two-thirds vote to pass. Delegate (Self Directed Home Study) 9
Votes In general, the votes taken at the Annual Meeting fall into three categories: 1. Action Taking when something will happen as a direct result of the vote 2. Direction Giving when the final decision will rest with the board of directors, but the opinion of the Council is solicited. 3. Electing to Office officers of the Council, members-at-large of the board of directors, and members of the Board Development Committee are determined by elections. Votes can be taken by raising hands, voice vote, standing count or by ballot, as instructed by the chair. Each individual who is a delegate and is present in person at the meeting of the Council shall be entitled to one vote. For elections, a ballot is required and a plurality of votes cast shall elect. Plurality means the candidate with the highest number of votes wins election. A majority vote is required for all other matters. A majority vote means more than one-half of the votes cast. There are a few exceptions to the above statement: a two-thirds vote is required to amend the Bylaws, to adopt the Rules for the Annual Meeting, and a few other matters listed in the Council s parliamentary authority. Nominations from the Floor For Council positions, nominations may be taken from the floor, if: the nomination has been submitted in writing to the presiding officer fifteen (15) days prior to the meeting at which the election will take place the nominee's eligibility to serve has been established the nominee's written permission has been secured and submitted Nominees must be a member of the Girl Scout Movement (registered with the Council or lifetime members affiliated with the Council) and in good standing with the Council and be at least 14 years of age or older. Voting Voting on a motion may be accomplished in any of the following ways: By voice: Those in favor say, "aye." Those opposed say, "no." Voice vote is used when only a majority vote is needed. By a show of hands. Delegates raise their hands to express their favor or opposition to the question. A roll call vote which is aptly named. Delegates answer with "yes," "no" or "present" when their names are called. Responding "present" is recognized as an abstention (neither voting for or against). VOTING PROCEDURES Quick Review: One vote per delegate Elections are by ballot Plurality elects; other matters by majority l h Delegate (Self Directed Home Study) 10
CORPORATE STRUCTURE The next portion of this training will familiarize you with the BIG PICTURE -- the corporate structure of the Council. Knowledge about the corporate structure of Girl Scouts of San Jacinto Council will help you be a better representative for your Community, Region or area of interest and will help you understand the issues on the Annual Meeting agendas. The Council is the corporate body of Girl Scouts of San Jacinto Council chartered by the national organization (Girl Scouts of the USA) to develop, manage and maintain Girl Scouting throughout its jurisdiction in Southeast Texas. The national organization expects local councils to adhere to the policies and be guided by the standards of Girl Scouts of the USA, to deliver program to girls in all population segments, to conduct its business through the democratic process and to develop sufficient resources to maintain and expand Girl Scouting in the council's jurisdiction. In addition to election responsibilities, Council members determine the general direction of the local council by receiving and acting on reports of the board of directors and by giving guidance to the board. Only the Council can amend the Articles of Incorporation and Bylaws, or take action requiring a vote of the membership. The Board Development Committee (Bylaws, Article II) The Board Development Committee is composed of ten (10) members, of which at least one-third of the members are elected from among the members of the board of directors; at least the majority of the committee shall be non-board members. The members of the committee are elected by the delegates for a term of three years and shall not be eligible again for Board Development Committee membership until after a lapse of three years. The terms of office shall begin June 1 after the Annual Meeting at which the elections are held, and the terms of one-third of the members shall expire on May 31 after each Annual Meeting of the Council. The board of directors shall have the power to fill vacancies in the Board Development Committee, upon recommendation of the Board Development Committee until the next meeting of the Council. The chair of the Board Development Committee is appointed by the president of the Council and chair of the board, from among the Board Development Committee members, with the approval of the board of directors. The chair, if not already elected to the board of directors, shall be an ex officio member of the board of directors. Officers (Bylaws, Article IV) The officers of the Council shall be (1) a president of the Council and chair of the board; (2) a president-elect of the Council and board chair-elect; (3) two vice chairs; (4) a secretary; and (5) a treasurer. The president-elect of the Council and board chair-elect shall be elected by the delegates for a term of one year and such person shall assume the role of president of the Council and chair of the board for a subsequent term of two years on June 1 following the first anniversary of such person s election as president-elect of the Council Delegate (Self Directed Home Study) 11
and board chair-elect. The president-elect of the Council and board chair-elect and the president of the Council and chair of the board may only serve one term in their respective positions unless otherwise stated in the Bylaws. The vice chairs, secretary, and treasurer shall be elected by the delegates for a term of two years and shall server no more than three consecutive terms in any one or more of these offices, and such person shall be eligible to serve as president-elect of the Council and board chair-elect and as president of the Council and chair of the board. The term of office begins on June 1 after the Annual Meeting at which the elections are held. The president-elect of the Council and board chair-elect shall be elected during each odd numbered years; one vice chair and the secretary shall be elected to terms ending in an odd numbered year; and one vice chair and the treasurer shall be elected to terms ending in an even numbered year. Officer responsibilities are detailed in the Bylaws, Article IV, Section 3. Board of Directors (Bylaws, Article V) The board of directors shall consist of the officers of the Council, who shall serve as officers of the board; and, not less than 28 nor more than 32 members-at-large as determined from time to time by the board of directors. No fewer than six members-atlarge shall be people who have actively served for five years or more with girl programs or in delivering services to operational units. The chair of the Board Development Committee shall be an ex officio member of the board of directors if not already elected to the board. Members-at-large are elected for a two-year term, or until their successors are elected, and shall serve for no more than three consecutive terms. The term of office shall begin on June 1 after the Annual Meeting at which the elections are held. The term of office of one-half of the members-at-large shall expire each May 31. Board of Directors Responsibilities The board of directors shall manage the corporate business and affairs of the Council to include: 1. approving all policies of the Council, 2. adopting budgets, and 3. developing funds. In addition, they are accountable to the delegates for managing the affairs of the Council; to GSUSA for compliance with charter requirements; the state of Texas for adhering to state corporate law; and the federal government in matters relating to legislation affecting nonprofit and non-stock organizations. The board of directors membership may be both Girl Scout volunteers and persons from the community. The board of directors may establish standing and special committees, and/or task groups to study issues and make recommendations for action. Delegate (Self Directed Home Study) 12
Policy-Influencing Policy-influencing is a process by which opinions and ideas from a variety of people are sought out and considered before a policy decision is made. Proposals for Annual Meeting agenda Delegates who wish to present a proposal for consideration at the Annual Meeting should use form GSSJC F-100 to develop the idea and present documentation in support of their proposal. Governance and Operations Why should a delegate be concerned with whether something is governance or operations? Governance deals with strategic planning over the long-term, and large issues, such as policy of an organization. The board of directors approves the Council Strategic Plan and the Council Goals every five years. Operations coordinates the day-to-day operations of the Council, develops and implements best practices, and implements the Council s management system. The Operating Committee develops a plan of operating objectives and action steps which assigns projects to Council departments, makes decisions on how money is allocated, evaluates the plan each year, and revises the plan each year as necessary to accomplish Council goals. This concludes the Council Delegate self-directed study. The following pages include sample Delegate Credentials (tickets). Please send the evaluation to: GSSJC, Training Registrar, 3110 SW Freeway, Houston, TX 77098. We hope you have enjoyed getting this important information through this training delivery method. If you have questions about your role, the delegate process or procedures, please contact your Mission Delivery Team. Delegate (Self Directed Home Study) 13
DELEGATE CREDENTIALS GIRL SCOUTS OF SAN JACINTO COUNCIL (Annual Meeting Date) TICKET NUMBER (pre-printed number) COMMUNITY/REGIONAL DELEGATE Region: Community: Please Print in Black Ink: Adult Girl, age 14 or older Name Address City Zip Home Phone Work Phone Mobile Phone Email I am a registered member, in good standing with Girl Scouts of San Jacinto Council, and I am the official delegate or substitute selected by the Community or Region listed above. I understand that I can hold only one delegate position for the Annual Meeting. Signed Date INSTRUCTIONS: Prior to check-in at the Annual Meeting, please complete all information on the Delegate Credentials ticket. Give the Delegate Credentials ticket to the Annual Meeting registrars at check-in. Anyone wishing to be seated as a Community or Region delegate MUST have either the original Delegate Credentials ticket or the correct ticket number to enter onto a blank form. If the Delegate Credentials ticket is lost or misplaced, blank forms will be available at check-in. Substitutes: According to the GSSJC Bylaws, If a Community or Regional delegate is unable to attend the meeting for which such Community or Regional delegate has been selected, the delegate may appoint a substitute to attend such meeting, provided that such substitute is from the same Community or Region, is not already a delegate with respect to the applicable meeting, and otherwise complies with the procedures established by the Community or Region (if any). Such substitute shall have the same rights, responsibilities, and duties of the Community or Region delegate for which such person is a substitute. Forward the Delegate Credentials ticket (or ticket number) and the Annual Meeting materials* to the substitute. *All Annual Meeting materials will be sent from the Council office 30-60 days prior to the meeting and will be delivered through the Community or Region. Community or Region shall deliver meeting materials to its Delegate no later than ten (10) days prior to the Annual Meeting. After that time, all materials will be posted to the Leader Resources section of the Council Web site at www.gssjc.org. Delegate (Self Directed Home Study) 14
DELEGATE CREDENTIALS GIRL SCOUTS OF SAN JACINTO COUNCIL (Annual Meeting Date) DELEGATE-AT-LARGE TICKET NUMBER (pre-printed number) Please Print in Black Ink: Adult Girl, age 14 or older Name Address City Zip Home Phone Work Phone Mobile Phone Email I am a registered member, in good standing with Girl Scouts of San Jacinto Council, and I am the official delegate. I understand that I can hold only one delegate position for the Annual Meeting. Signed Date INSTRUCTIONS: Prior to checking in at the Annual Meeting, please complete all information on the Delegate Credentials ticket. Give the Delegate Credentials ticket to the Annual Meeting registrars at check-in. Anyone wishing to be seated as a delegate-at-large MUST have either the original Delegate Credentials ticket or the correct ticket number to enter onto a blank form. If the Delegate Credentials ticket is lost or misplaced, blank forms will be available at check-in. If unable to attend the Annual Meeting, contact: Volunteer Relations Committee Chair (current chair s name and contact information will be listed on the Delegate Credentials ticket). *All Annual Meeting materials will be mailed from the Council office 30-60 days prior to the meeting. After that time, all materials will be posted to the Leader Resources section of the Council Web site at www.gssjc.org. Delegate (Self Directed Home Study) 15
Self-Directed Course Evaluation I have completed the self-directed course for Council Delegate. I spent approximately hours completing it, including reading the supporting materials. How do you feel about the training you received? (Circle one) Very Satisfied Satisfied Somewhat Somewhat Dissatisfied Satisfied Dissatisfied What is the major reason for the above rating? The two most important things I learned: 1. 2. Will information you learned through this course be beneficial to you outside of Girl Scouting? Yes Maybe No Not sure How? Regarding this training, I still need help understanding: Would you have rather taken training for your position as a Council Delegate by classroom delivery instead of self-directed study? Explain your reason. I am serving as: (check all that apply): Girl Adult Community delegate Region Delegate-at-large Other: (please specify) Name: Region: Community: Delegate (Self Directed Home Study) 16
Address: City: Zip: Email: Phone Number: Mail to: Training Registrar, Volunteer Experience Department Girl Scouts of San Jacinto Council 3110 Southwest Freeway Houston, TX 77098 OFFICE USE ONLY: Training strip mailed on: Delegate (Self Directed Home Study) 17