F-1 JOINT CITY COUNCIL/ CITY COUNCIL AS SUCCESSOR AGENCY TO DISSOLVED REDEVELOPMENT AGENCY MEETING MINUTES COUNCIL CHAMBERS 901 SHERMAN AVENUE February 2, 2016 6:30 PM A. CONVENE, PLEDGE OF ALLEGIANCE, AND ROLL CALL Present: Mayor Eklund Mayor Pro Tem Athas Councilmember Fryday Councilmember Drew Councilmember Lucan Absent : None Also Present: Interim City Manager Cathy Capriola, Community Development Director Bob Brown, Public Works Director Russ Thompson, Senior Planner Hans Grunt, Assistant City Attorney Pam Drew and City Clerk Sheri Hartz. B. CLOSED SESSION ANNOUNCEMENT No closed session was scheduled. C. CEREMONIAL MATTERS/PRESENTATIONS No items were listed for this section. D. APPROVAL OF FINAL AGENDA, WAIVER OF THE READING OF ORDINANCES AND NOTICES OF INTENT Mayor Pro Tem Athas moved, Seconded by Councilmember Lucan, to approve the Final Agenda, Waiver of the Reading of Ordinances and Notices of Intent. The motion was approved unanimously. E. 1. 2. 3. 4. PUBLIC COMMENTS Barbara O'Grady Sandra Levitan Vic Barlogio Ron Ferragamo 1 1
5. Tina McMillan 6. David McLaughlin 7. Elvera Berson 8. Alan Berson 9. Trish Boorstein 10. Sue Lattanzio 11. Eleanor Sluis 12. Ram Thadani The Mayor responded to questions posed during Public Comment regarding the Marin Sports Academy project. F. CONSENT CALENDAR 1. ADOPT CITY COUNCIL MINUTES OF JANUARY 12, 2016 The Council approved the minutes of the January 12, 2016 meeting. 2. 2014-2015 ANNUAL REPORT OF THE NOVATO BICYCLE/PEDESTRIAN ADVISORY COMMITTEE Council accepted the 2014-2015 Annual Report from the Novato Bicycle/Pedestrian Advisory Committee (B/PAC). 3. DE LONG AVENUE AND IGNACIO BOULEVARD HIGHWAY INTERCHANGES RESURFACING; CIP PROJECT NO. 13-003 FEDERALAID PROJECT NO. STPL-5361 (026) PROGRAM SUPPLEMENT AGREEMENT Council adopted Resolution No. 6-16 authorizing the Interim City Manager to execute Program Supplement No. N014 to Administering Agency-State Master Agreement for Federal-Aid Projects No. 04-5361R for the De Long Avenue and Ignacio Boulevard Highway Interchanges Resurfacing, CIP Project Number 13003. 4. OFFICE OF TRAFFIC SAFETY (OTS) STEP GRANT FFY 16/17 Council adopted Resolution No. 7-16 to submit a $159,383.52 STEP (Selective Traffic Enforcement Program) grant proposal to the California Office of Traffic Safety (OTS) and revise appropriations and revenues to recognize the grant if approved for funding by the OTS and authorizing the Police Department to utilize the grant, if awarded, to continue its education and enforcement of traffic related laws in an attempt to reduce injury and fatal traffic collisions. 2 2
5. COUNCILMEMBER/CITY MANAGER SUCCESSION LIST Council adopted Resolution No. 9-16 approving the nominations by each Councilmember and the City Manager of three standby officers each to fill their positions if they are unavailable in the event of an emergency. 6. APPOINTMENT TO THE MARIN EMERGENCY RADIO AUTHORITY (MERA) GOVERNING BOARD Council adopted Resolution No. 8-16 to appoint representatives to the Marin Emergency Radio Authority Governing Board. Councilmember Lucan moved, Seconded by Councilmember Drew, to approve the Consent Calendar, with Mayor Eklund pulling Item F-3 to the General Business calendar. The motion was approved unanimously. G. UNFINISHED AND OTHER BUSINESS No items were listed for this section. I. GENERAL BUSINESS (Sections taken out of order) 7. COMMENT TO ABAG ON DRAFT PLAN BAY AREA 2040 JOBS AND HOUSEHOLD GROWTH RANGES Consider providing direction to staff for preparation of a response letter to ABAG on the draft 2040 jobs and households projections for preparation of Plan Bay Area 2040. Bobby Lu from ABAG gave the first part of the presentation. Brad Paul, Deputy Director of ABAG was also present to respond to questions. Director Brown gave a presentation on job and household growth projections and responded to Councilmember questions. PUBLIC COMMENT 13. Eleanor Sluis 14. Al Dugan 15. Brigit Nevin Responses were given to issues raised during Public Comment. Mayor Pro Tem Athas moved, Seconded by Councilmember Lucan, to approve staff drafting a response letter to ABAG on the draft 2040 jobs and households projections for preparation of Plan Bay Area 2040, with changes as noted regarding corrected jobs forecast language. The motion was approved unanimously. 3 3
At 8:49 p.m., Council took a brief recess and then reconvened at 8:58 p.m. H. PUBLIC HEARINGS 8. CONSIDER REQUEST TO MODIFY THE HEARING RULES REGARDING TIME ALLOTMENT, CONDUCT A PUBLIC HEARING, CONSIDER AND TAKE ACTION REGARDING A DIRECTED REFERRAL AND APPEAL RELATING TO, AND POSSIBLY GRANT APPROVAL OF FINAL DESIGN DETAILS/FINISH ELEMENTS FOR THE REHABILITATION OF THE EXISTING BUS TRANSFER FACILITY ON REDWOOD BOULEVARD BETWEEN GRANT AND DELONG AVENUES Consider a request to modify the hearing rules regarding time allotment, conduct a public hearing, consider and take action regarding a directed referral and appeal relating to and possibly grant approval of final design details/finish materials for the rehabilitation of the existing bus transfer facility on Redwood Boulevard, between Grant and DeLong Avenues in Downtown Novato. Councilmember Drew moved, Seconded by Councilmember Fryday, to approve changing the process to allow ten extra minutes to the time allotted for each party to present their testimony. The motion was approved unanimously. Ms. Capriola introduced the item and opened the presentation, before turning it over to Senior Engineer Grunt and Director Thompson who gave a brief staff report and responded to Council questions. COUNCILMEMBER QUESTIONS - None at this time Appellant Sluis' presentation was made on her behalf by Al Dugan beginning at 9:08 p.m. Trish Boorstein read comments submitted by Michelle Derviss Marin Transit Executive Director Nancy Whelan gave the applicant presentation beginning at 9:40 p.m., with the assistance of Ron Kappe, Kappe Architects; Manuel Quintero, Merrill Morris Landscape Architects, and Sean O'Keefe of Mark Thomas and Company. Denis Mulligan, General Manager, Golden Gate Bridge, Highway and Transportation District, and outside counsel Heather Minner, Shute Mihaly and Weinberger, were also present. At this time, Ms. Whelan provided an outline of next steps. Mr. O Keefe responded to questions raised by the appellant. PUBLIC COMMENT 16. Mark Birnbaum 17. Cliff Jacobs 4 4
18. Peter Mendoza 19. Veda Flores 20. Brigit Nevin 21. Trish Boorstein 22. Michelle Derviss 23. Jerry Peters At this time, Mr. Dugan presented the appellant's rebuttal. Council discussion ensued as to whether an additional condition of approval was needed requiring Marin Transit hire an arborist to develop a tree protection plan prior to the start of construction. Consensus was reached that, pending Marin Transit being able to discuss the project scope with City staff, this condition was acceptable. At 11:13 p.m., Council took a recess to allow the City Attorney to draft new resolution language to address the points of the appeal that had not been known to staff when preparing for this item. At 11:26 p.m., Ms. Nebb suggested that the item be brought back for final action at the next week's meeting to allow staff adequate time to rewrite the resolution in order to respond to items that were not in appellant's original submission. Following additional Councilmember questions, the final vote was deferred to the Consent Calendar for the following week's meeting and the Councilmembers made their remarks. J. COMMISSIONS, COMMITTEES AND BOARDS (CCB's) APPOINTMENTS No appointments were made to fill vacancy/vacancies on Council Commissions, Committees or Boards. K. COUNCILMEMBER/CITY MANAGER REPORTS Councilmember Drew reported on a recent Marin IJ article that discussed San Rafael's efforts towards community engagement. Councilmember Fryday stated that he agreed that community engagement was an important issue and mentioned that there was also a recent article about Corte Madera's efforts towards openness and transparency, and stated that Novato should lead the way in this area. Mayor Pro Tem Athas applauded Council's adherence to the three minute time limit for Councilmember reports. Mayor Eklund reported that she had attended the opening of the South Novato library and media center, announced an upcoming ABAG Regional Planning Committee meeting and ABAG Legislative Action Days. 5 5
L. WORK STUDY SESSION No items were listed for this section. F. CONSENT CALENDAR (CONTINUED) 3. DE LONG AVENUE AND IGNACIO BOULEVARD HIGHWAY INTERCHANGES RESURFACING; CIP PROJECT NO. 13-003 FEDERALAID PROJECT NO. STPL-5361 (026) PROGRAM SUPPLEMENT AGREEMENT (THIS ITEM PULLED FROM THE CONSENT CALENDAR) Mayor Eklund asked whether it was too late to add green bicycle lanes to the Ignacio Blvd. overcrossing repavement project. Mr. Thompson said they were not in the plans, but if Council so directed, it could be considered. Council discussion ensued, wherein majority support was received to have staff explore the idea of increasing the bike lane's visibility and it was recommended that the Bicycle/Pedestrian Advisory Commission weigh in on the matter. Councilmember Drew moved, Seconded by Councilmember Lucan, to approve the De Long Avenue and Ignacio Blvd. Highway Interchanges Resurfacing; CIP Project No. 13-003, FederalAid Project No. STPL-5361 (026) Program Supplement Agreement. The motion was approved unanimously. M. ADJOURNMENT At 11:53 p.m., the meeting was adjourned in memory of Norma Jean Belucchi. Sheri Hartz, City Clerk I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the Novato City Council 6 6