Approved 12/10/07 BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 502 COUNTIES OF DuPAGE, COOK AND WILL, STATE OF ILLINOIS Minutes of the Regular Facilities Master Plan Meeting of Monday, November 12, 2007 Held on Campus in SRC-2052, Glen Ellyn, IL 1. CALL TO ORDER AND ROLL CALL The Board of Trustees Meeting on Facilities Master Plan issues was called to order by Chairman McKinnon at 5:00 p.m. in room SRC-2052. Present: Trustees David Carlin, Mary A. Mack, Micheal E. McKinnon, Mark Nowak, Kathy A. Wessel, and Student Trustee Hope Whitten. Absent: Trustees Joseph Snyder and Joseph Wozniak. Also present were President Sunil Chand, Attorney Everett Nicholas, staff members, representatives of the press, and visitors. Board Secretary Karen V. Neely was recorder. CLOSED SESSION At 5:02 p.m., Wessel moved, Mack seconded, THAT THE BOARD OF TRUSTEES HOLD A CLOSED SESSION FOR THE PURPOSES OF DISCUSSING: (1) THE APPOINTMENT, EMPLOYMENT, COMPENSATON, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY OR LEGAL COUNSEL FOR THE PUBLIC BODY, INCLUDING HEARING TESTIMONY ON A COMPLAINT LODGED AGAINST AN EMPLOYEE OF THE PUBLIC BODY OR AGAINST LEGAL COUNSEL FOR THE PUBLIC BODY TO DETERMINE ITS VALIDITY; (2) THE SETTING OF A PRICE FOR SALE OR LEASE OF PROPERTY OWNED BY THE PUBLIC BODY; AND (3) SELF-EVALUATION, PRACTICES AND PROCEDURS OR PROFESSIONAL ETHICS, WHEN MEETING WITH A REPRESENTATIVE OF A STATEWIDE ASSOCIATION OF WHICH THE PUBLIC BODY IS A MEMBER. In an advisory comment, Whitten indicated preference for the motion. On roll call, voting aye: Carlin, Mack, Nowak, Wessel, and McKinnon. Motion carried unanimously. At 5:03 p.m., Trustee Snyder arrived at the meeting and joined the Closed Session. At 5:04 p.m., Trustee Wozniak arrived at the meeting and joined the Closed Session. RESUME OPEN MEETING At 6:13 p.m., Wessel moved, Nowak seconded, THAT THE OPEN MEETING BE RESUMED. On voice vote, motion carried unanimously. Page 1 of 8
2. OTHER BUSINESS 2.01 BIC/SRC FACILITY ASSESSMENT Loebl, Schlossman & Hackl (LSH) presented their Berg Instructional Center (BIC) Assessment and Evaluation (Project #727). Financial Aspects of Assessment The total project construction funds budget for this project, which also includes the interior renovation of portions of the SRC, is $71,500,000. o This amount includes $15,000,000 in funding from the College Non-FMP Construction Fund Budget for the roof, exterior wall, and plaza repairs/replacement. Costs for the nine assessment recommendations noted below amount to $43,287,000. o This amount includes $18,010,000* in normal renovation costs. After deducting the costs for the nine assessment recommendations noted below, $28,213,000 is available for interior remodeling. o Funds available will not allow for all currently contemplated work to be completed to the full scope in existing proposals. o Current user requests exceed available space by 55,000 square feet. o The College has identified the following priorities to match available funding: Renovated space for the Physical Sciences New centralized space for Student Services Centralized Faculty office areas Adding the $18,010,000* cost of normal renovations and the remaining $27,700,000 in the project construction funds budget, the total of $45,710,000 remains to spend on new programmatic needs, changing the layout of the BIC, and the interior renovation of portions of the SRC. Assessment Recommendations 1) ROOF REPLACEMENT: The roof is past its useful life and is in need of immediate replacement. (Cost: $2,940,000) 2) EXTERIOR WALL REPLACEMENT: The exterior wall requires substantial modification for energy efficiency and weatherproofing. LSH recommends that a new wall be constructed over the surface of the existing wall, including new entrances and windows. (Cost: $6,703,000) 3) PLAZA REPAIRS: The north and south exterior plazas require complete replacement, including relocation of the drains and a new waterproof membrane. (Cost: $4,440,000) 4) ELEVATOR REPLACEMENT: The elevators have reached their useful life and should be replaced. (Cost: $935,000) 5) ASBESTOS ABATEMENT: Asbestos-containing materials must be removed and replaced. These are mainly in the floor tiles. (Cost: $2,022,000) 6) WATER PIPING REPLACEMENT: Galvanized domestic water piping is past its useful life and should be replaced. (Cost: $7,357,000) Page 2 of 8
7) LIGHTING REPLACEMENT: Lighting (and ceiling) systems should be replaced to meet current standards and efficiencies. (Cost: $4,461,000) 8) MEP UPDATES: Mechanical ventilation, electrical, plumbing, and fire protection systems (MEP) must be updated to meet current code requirements and efficiencies. (Cost: $11,740,000) 9) MISCELLANEOUS: Miscellaneous interior modifications. (Cost: $2,689,000) Total for these nine recommendations: $43,287,000 President Chand explained that LSH is confident that the BIC should not be replaced, that they can provide a renovation solution which will be good for the needs and expectations of the institution, and that this facility will be consistent in quality with the rest of the College. Work is continuing in order to bring program requests into alignment with the space available. Further Board discussion will take place before Trustees vote on this project. (Complete assessment and evaluation attached to permanent 11/12/07 FMP Board Meeting materials.) 3. GENERAL INFORMATION 3.01 FACILITIES MASTER PLAN UPDATE a) GLEN ELLYN EASEMENT Angela Knoble, Project Manager with Facilities, Planning and Construction, updated the Board on the Glen Ellyn Easement (new sidewalk to the west of Lambert Road). Ronald Dulceak, Construction Project Coordinator for Non-FMP Projects, updated the Board on questions raised at an earlier Board Meeting on the BIC chiller, the Teaching and Learning Center (TLC) leak, the West Campus fire alarm project, and the Naperville Regional Center. b) LAMBERT ROAD INTERSECTION James Koolish updated the Board on this project and related negotiations with contractors and ComEd. c) TEC BUDGET UPDATE Mr. Koolish explained the TEC budget which is approximately $1.2 million over the budget estimate, or within 3% of the budget. This is down substantially from what was projected a month ago. This does not include the add-alternates. d) HEALTH CAREERS & NATURAL SCIENCES (HCNS) AVAILABLE FUNDS OPTIONS Mr. Koolish explained the bid pricing for all remaining bid alternates for the HCNS project, with the exception of irrigation, have expired. Gilbane has contacted the subcontractors, and the response was to assume that all pricing would be escalated by approximately 10%. The options and estimated costs are: Page 3 of 8
Ref Alternate Description Date of Decision Est. Costs 6 Prepackaged Greenhouse Expired - 90 day $ 80,000 7 Irrigation System 1/22/2008 $ 35,000 8 Roof Garden Expired - 90 day $ 190,000* 9 Interior Build-Out for the General Computer Lab Expired - 90 day $ 130,000 10 Interior Build-Out for Biology Lab Room 1326 Expired - 90 day $ 100,000 11 Interior Build-Out for Chemistry Classroom 3301 Expired - 90 day $ 60,000 Provide Phenolic Resin Panels in Commons Area in lieu 12 of Drywall Expired - 90 day $ 185,000 Estimated costs are for construction only and do not include FFE, IT, or any other owner-provided items. 6 Add $10,000 for FF&E (tables only) 9 Add $100,000 for FF&E (this includes $2K for each computer -- 24 total) 10 Add $30,000 for FF&E 11 Add $25,000 for FF&E *In addition to the cost noted above for item 8, steel that has already been erected will have to be reinforced or replaced which will impact the project schedule. This would not qualify as a LEED point since it is not the entire roof. Administration and The Rise Group do not recommend consideration of this item at this time. There will be additional fees from the Architect to complete the documentation required to incorporate items 6, 8, 9, 10, 11, and 12. The specific costs for this work have not yet been received from HOK. Trustee Wessel requested more information and additional Board discussion on the HCNS build-out of the classrooms (buy-back options 9, 10 and 11). McKinnon moved, Snyder seconded, THAT THE BOARD OF TRUSTEES CONFIRM THE CONSENSUS OF THE BOARD AT THE 10/08/07 FMP BOARD MEETING (ITEM #2.01 a) AS DISCUSSED ON THE HCNS BUY-BACK OPTIONS. The Trustees and President Chand discussed this issue at length. Following discussion, McKinnon moved, Snyder seconded, TO WITHDRAW THE MOTION ABOVE. McKinnon moved, Carlin seconded, THAT THE BOARD OF TRUSTEES APPROVE BUY-BACK OPTIONS 6, 7 AND 12. In an advisory comment, Whitten indicated preference for the motion. On roll call, voting aye: Snyder, Page 4 of 8
Wessel, Wozniak, Carlin, Mack, Nowak, and McKinnon. Motion carried unanimously. McKinnon moved, Nowak seconded, THAT THE BOARD OF TRUSTEES SET IN RESERVE THE DOLLAR AMOUNT FOR BUY-BACK OPTIONS 8, 9 10 AND 11 FOR THE HCNS BUILDING, WITH DETERMINATION OF HOW TO SPEND THIS DOLLAR AMOUNT MADE NO LATER THAN SIX MONTHS FROM TODAY, NOVEMBER 12, 2007. In an advisory comment, Whitten indicated preference for the motion. On roll call, voting aye: Carlin, Mack, Nowak, Snyder, Wessel, Wozniak, and McKinnon. Motion carried unanimously. e) RPL 3 BUDGET UPDATE Mr. Koolish updated the Board on this project, the widening of its scope, and how that affects the need for additional funding. f) NATATORIUM PROJECT UPDATE FGM Architects presented an overview of the Natatorium project and the following recommendations: Removal and replacement of damaged roof assembly. Removal of rust on steel tubes and other structural steel members. Reinforcement of any steel members not meeting required thickness. New vapor barrier on natatorium side of interior perimeter wall. Estimated construction cost: $75,000 to $135,000 The following upgrade options were presented: Upgrade Option 1: Construct new interior wall immediately behind existing exterior wall. (Cost $170,000) Upgrade Option 2: Remove existing exterior wall and replace with new existing wall system. (Cost: $740,000) Chairman McKinnon pointed out that this project is not coming out of the FMP budget; it is coming out of the zero-deferred maintenance fund. Trustee Wessel requested a one-page summary of time, cost, advantages, etc. on these recommendations and options. Athletic Director Paul Zakowski stated extra storage space is always welcome. g) GUARANTEED MAXIMUM PRICE (GMP): DECISION ON HEALTH CAREERS & NATURAL SCIENCES (HCNS) AND TECHNOLOGY EDUCATION CENTER (TEC) (Refer to Item #5.05 below.) Mr. Koolish explained this item to the Trustees, after which a lengthy discussion was held. 4. OWNERSHIP LINKAGE AGENDA-RELATED ITEMS ONLY 4.01 COMMENTS FROM COLLEGE CONSTITUENCY GROUPS Faculty Senate President Glenn Hansen addressed the Board on faculty hopes that the BIC/SRC renovation project will provide staff and students with facilities suitable for teaching and learning in the 21 st Century. (Complete comments attached to permanent 11/12/07 FMP Board Meeting materials.) Page 5 of 8
4.02 COMMENTS FROM THE PUBLIC None. 5. CONSENT AGENDA The Board removed item 5.04 from tonight s agenda for further discussion and action at a future Board Meeting. The Board removed item 5.05 from the Consent Agenda to be discussed and voted on separately. Wessel moved, Mack seconded, THAT THE BOARD APPROVE THE CONSENT AGENDA CONSISTING OF THE FOLLOWING ITEMS: 5.01 TEC BID RELEASE 2D: GREENHOUSE FOUNDATIONS AND SITE AMENITY CONCRETE WORK THAT THE BOARD OF TRUSTEES APPROVE THE CONSTRUCTION COSTS FOR THE TRADE SUB-CONTRACTORS FOR TEC BID PACKAGE 2D AS FOLLOWS: DESCRIPTION CONTRACTOR $ AMOUNT GREENHOUSE FOUNDATIONS R. A. BRIGHT CONSTRUCTION, INC. $695,140.00 & SITE AMENITY CONCRETE 23808 WEST ANDREW ROAD PLAINFIELD, IL 60585 GENERAL TRADES TBD UNDER REVIEW This package is still under review for the 11/19/07 Board Meeting. GREENHOUSE TBD UNDER REVIEW This package is still under review for the 11/19/07 Board Meeting. FOR A TOTAL EXPENDITURE OF: $695,140.00. 5.02 TEC BID RELEASE 2E: WATERPROOFING/DAMP-PROOFING/PERIMETER INSULATION THAT THE BOARD OF TRUSTEES APPROVE THE CONSTRUCTION COSTS FOR THE TRADE SUB-CONTRACTORS FOR TEC BID PACKAGE 2E AS FOLLOWS: DESCRIPTION CONTRACTOR $ AMOUNT WATERPROOFING/ SAGER SEALANT CORPORATION $133,002.00 DAMP-PROOFING/ 708 EAST ELM STREET PERIMETER INSULATION LAGRANGE, IL 60525 5.03 HCNS BID RELEASE 2F: SECURITY SYSTEMS; LANDSCAPING THAT THE BOARD OF TRUSTEES APPROVE THE CONSTRUCTION COSTS FOR THE TRADE SUB- CONTRACTORS FOR HCNS BID PACKAGE 2F AS FOLLOWS: DESCRIPTION CONTRACTOR $ AMOUNT SECURITY SYSTEMS HUEN ELECTRIC $159,850.00 1801 WEST 16 TH STREET BROADVIEW, IL 60155 Page 6 of 8
LANDSCAPING WALSH LANDSCAPING $278,054.00 1050 W. LILY CACHE LANE BOLINGBROOK, IL 60440 FOR A TOTAL EXPENDITURE OF: $437,904.00. 5.04 ENGINEERING DESIGN SERVICES: BERG INSTRUCTIONAL CENTER (BIC) CHILLER This item was removed from tonight s agenda for further discussion and action at a future Board Meeting. 5.05 GMP DECISION: HCNS AND TEC This item was removed from the Consent Agenda to be discussed and voted on separately. 5.06 TEC BID PACKAGE 2C: SECURITY; TELECOMMUNICATIONS THAT THE BOARD OF TRUSTEES APPROVE THE CONSTRUCTION COSTS FOR THE TRADE SUB- CONTRACTORS FOR TEC BID PACKAGE 2C AS FOLLOWS: DESCRIPTION CONTRACTOR $ AMOUNT TELECOMMUNICATIONS TELE PLUS, INC. $199,304.00 724 RACQUET CLUB DRIVE ADDISON, IL 60101 SECURITY ADVANCED WIRING SOLUTIONS $153,800.00 12753 S. LACROSS AVENYE ALSIP, IL 60803 FOR A TOTAL EXPENDITURE OF: $353,104.00. In an advisory comment, Whitten indicated preference for the motion. On roll call, voting aye: Nowak, Snyder, Wessel, Wozniak, Carlin, Mack, and McKinnon. Motion carried unanimously. 5.05 GMP DECISION: HCNS AND TEC Wessel moved, Snyder seconded, THAT THE BOARD OF TRUSTEES REJECT THE ATTACHED GUARANTEED MAXIMUM PRICE PROPOSAL FOR THE CONSTRUCTION OF THE HCNS AND TEC BUILDINGS SUBMITTED BY GILBANE CONSTRUCTION CO., 8550 WEST BRYN MAWR AVENUE, CHICAGO, IL 60631. Trustee McKinnon stated he will vote no on this recommendation because he does not want the taxpayers to have to pay for a project that may be well over budget. Other Trustees stated they will follow the recommendation of the Administration and The Rise Group. In an advisory comment, Whitten indicated preference for the motion. On roll call, voting aye: Snyder, Wessel, Mack, Nowak. Voting no: Wozniak and McKinnon. Carlin passed and then abstained from voting. Motion carried. Page 7 of 8
6. ADJOURN At 8:00 p.m., Wessel moved, Carlin seconded, THAT THE FMP BOARD MEETING BE ADJOURNED. On voice vote, motion carried unanimously By: Karen V. Neely, Board Secretary Approved: 12/10/07 By: Micheal E. McKinnon, Board Chairman Page 8 of 8