COMMITTEE OF THE WHOLE Tuesday, April 21, 2015 Minutes of the meeting of the committee of the whole held on Tuesday, April 21, 2015 in the boardroom of the Comox Valley Regional District offices located at 550B Comox Road, Courtenay, B.C. commencing at 4:00 p.m. MINUTES Present: Chair: B. Jolliffe Baynes Sound-Denman/Hornby Islands (Area 'A') Vice-Chair: M. Theos City of Courtenay Directors: E. Eriksson City of Courtenay K. Grant Town of Comox E. Grieve Puntledge/Black Creek (Area 'C') L. Jangula City of Courtenay R. Nichol Lazo North (Area 'B') B. Price Town of Comox B. Wells City of Courtenay Alt. Director: R. Kishi Village of Cumberland Staff: L. Carter General Manager of Public Affairs/Info Systems M. Rutten General Manager of Engineering Services D. Oakman Chief Administrative Officer I. Smith General Manager of Community Services J. Warren Corporate Legislative Officer W. Byrne Manager of Financial Planning L. Dennis Legislative Services Assistant DELEGATIONS: LAZO WATERSHED PROPERTY OWNERS COMMITTEE Barry Wood and Guy Wassick, representing the Lazo watershed property owners committee, presented information regarding the flooding of farms and homes in the lower Lazo watershed. NORTH ISLAND COLLEGE 2016-2020 PLAN John Bowman, president, North Island College (NIC),presented information regarding the NIC 2016-2020 plan and requested feedback on the draft plan. MANAGEMENT REPORT: B. Wells/R. Kishi: THAT the committee of the whole management report dated April 2015 be received. REPORTS: 2015 - NEXT STEPS FOR COMOX VALLEY LOCAL GOVERNMENTS TO ADDRESS HOMELESSNESS Committee of the whole minutes - April 21, 2015 Page 1 of 5
B. Price/K. Grant: THAT the agenda be varied to consider the addendum. B. Price/K. Grant: THAT the following items be received: - the report dated April 15, 2015 regarding next steps for Comox Valley local governments to address homelessness; - the briefing note from the Comox Valley Network - Association of Registered Nurses of British Columbia regarding a request for action to reduce homelessness in the Comox Valley; and, - the Dawn to Dawn Action on Homelessness Society proposal to the Comox Valley Regional District received April 16, 2015 concerning a method to increase the supply of affordable scattered housing for the homeless. B. Wells/R. Nichol: THAT the questionnaire, Appendix C, along with the April 15, 2015 staff report addressing homelessness in the Comox Valley and supporting documentation, be referred to the City of Courtenay, Town of Comox, Village of Cumberland and the Comox Valley Regional District electoral area directors of A, B and C, for completion and return by May 30, 2015 AND FURTHER THAT the results of the questionnaire be presented to the June 23, 2015 committee of the whole meeting with the objective of determining whether to proceed to a public assent opportunity regarding a regional service to address homelessness in the Comox Valley. B. Jolliffe/E. Grieve: THAT the nurses briefing note and the Dawn to Dawn correspondence be forwarded to the member municipalities and electoral area directors for information only. 791(2) R. Kishi/B. Price: THAT the motion be amended to remove the Dawn to Dawn correspondence from the referral package. 791(2) Defeated The vote was taken on the main motion as follows: THAT the nurses briefing note and the Dawn to Dawn correspondence be forwarded to the member municipalities and electoral area directors for information only. NAY: R. Kishi 2015 to 2018 STRATEGIC PLANNING PROCESS K. Grant/E. Grieve: THAT the report dated April 14, 2015 regarding the strategic planning process and seeking input on additional strategic planning topics and the Comox Valley Regional District (CVRD) policy be received. K. Grant/L. Jangula: THAT the directors orientation, development and training policy be updated as shown Committee of the whole minutes - April 21, 2015 Page 2 of 5
in Appendix A to the staff report dated April 14, 2015. 2015-2018 STRATEGIC PRIORITIES - STATUS REPORT K. Grant/B. Wells: THAT the report dated April 14, 2015 regarding carrying forward the outstanding Comox Valley Regional District 2014 strategic priorities be received. K. Grant/E. Grieve: THAT the 2015 2018 strategic plan dated April 2015, be received; AND FURTHER THAT the completed items, excluding function 391 items, (shaded blue) be removed from schedule A and added to a schedule B titled completed strategic priorities. DRAFT POLICY ON THE PUBLIC RELEASE OF CLOSED MEETING MINUTES E. Grieve/B. Wells: THAT the report dated March 19, 2015 regarding a draft policy on the public release of closed meeting minutes be received. B. Wells/K. Grant: THAT the policy on releasing closed meeting minutes as attached to the staff report dated March 19, 2015 be approved. LEGISLATIVE SERVICES ANNUAL ACCOUNTABILITY REPORT (2015) K. Grant/B. Wells: THAT the report dated April 14, 2015 regarding the legislative services annual accountability report (2015) be received. TRANSIT MANAGEMENT ADVISORY COMMITTEE MEETING K. Grant/B. Wells: THAT the minutes of the transit management advisory committee meeting held March 11, 2015 be received. 791(4) Carried GRANT STATUS REPORT K. Grant/B. Wells: THAT the report dated April 9, 2015 regarding a quarterly update of the grant applications and status of current approved grants be received. NEW BUSINESS: 5TH STREET BRIDGE K. Grant/B. Wells: THAT the correspondence dated April 16, 2015 from Director Eriksson, regarding the 5th Street bridge in Courtenay be received. Committee of the whole minutes - April 21, 2015 Page 3 of 5
E. Eriksson/R. Nichol: THAT the Comox Valley Regional District board provide a letter of support to the City of Courtenay should the City determine to proceed with the construction of a new 5th Street Bridge. THIRD CROSSING SOCIETY K. Grant/E. Grieve: THAT the correspondence dated April 8, 2015 from Chair Jolliffe regarding correspondence dated March 17, 2015 from the Third Crossing Society requesting a letter of support in principle for the third crossing highway intiative be received. E. Eriksson/E. Grieve: THAT the Comox Valley Regional District board send a letter of support to the Third Crossing Society in their efforts to connect Vancouver Island north with Highway 99 near Squamish, by way of the Comox / Powell River ferry. VILLAGE OF CUMBERLAND - GRANT APPLICATION - REQUEST FOR LETTER OF SUPPORT K. Grant/B. Wells: THAT the letter dated April 8, 2015 from Mayor Baird - Village of Cumberland, regarding a request for a letter of support from the CVRD for the Village of Cumberland's federal gas tax fund strategic priorities fund grant application for improvements to the Cumberland Lake park Campground be received. E. Grieve/K. Grant: THAT the Comox Valley Regional District provide a letter of support to the Village of Cumberland for its application for a federal gas tax fund strategic priorities fund grant for improvements to the Cumberland Lake park campground. FERRY ROUTES SERVING HORNBY ISLAND K. Grant/E. Grieve: THAT the report dated April 14, 2015 from Director Jolliffe requesting support to send a letter to the Minister of Transportation and Infrastructure regarding ferry routes serving Hornby Island be received. B. Wells/L. Jangula: THAT the letter regarding ferry routes servicing Hornby Island, as attached to Director Jolliffe s letter dated April 14, 2015, be sent to the Minister of Transportation and Infrastructure. IN-CAMERA: E. Grieve/K. Grant: THAT the committee adjourn to an in-camera session pursuant to the following subsection(s) of section 90 of the Community Charter: 90(2)(b) The consideration of information received and held in confidence relating to negotiations between the regional district and the provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party. Committee of the whole minutes - April 21, 2015 Page 4 of 5
Time: 6:28 p.m. RISE AND REPORT: The committee rose from its in-camera session at 6:55 p.m. TERMINATION: K. Grant/B. Price: THAT the meeting terminate. Time: 6:55 p.m. Confirmed by: Bruce Jolliffe Chair Certified Correct and Recorded By: James Warren Corporate Legislative Officer Recorded By: Lisa Dennis Recording Secretary These minutes were received by the Comox Valley Regional District board on the day of, 20. Committee of the whole minutes - April 21, 2015 Page 5 of 5