THE NINTH MEETING OF THE ONE HUNDRED AND THIRTY-FIRST COUNCIL OF THE CORPORATION OF THE CITY OF ST. THOMAS COUNCIL CHAMBERS CITY HALL JANUARY 24TH, 2011 5:00 p.m. The meeting convened with Her Worship, Mayor Heather Jackson-Chapman, presiding. ATTENDANCE Members Mayor H. Jackson-Chapman Alderman L. Baldwin-Sands Officials W. Graves, City Clerk R. Broadbent, Fire Chief G. Campbell M. Carroll, Valleyview Administrator M. Cosens G. Dart, Director, Human Resources T. Johnston W. Day, Director of Finance & City Treasurer J. Kohler J. Dewancker, Director, Environmental Services D. Warden Constable J. Geddes, St. Thomas Police Services S. Yusuf P. Keenan, Director, Planning W. Lynch, Police Chief Others E. Sebestyen, Acting Director of Ontario Works J. Pepper, Rebanks, Pepper and Social Housing J. Sanders, City Solicitor E. Soldo, Manager of Operations and Compliance B. Card, City Solicitor R. Tucker, Director, Parks & Recreation R. Wheeler, Economic Development Manager C. McCready, Water and Wastewater Supervisor THE LORD S PRAYER Alderman Jeff Kohler CLOSED SESSION The Closed Session was held in Committee Room #204 and the minutes are located at the end of Regular Open Council Business. DISCLOSURES OF INTEREST Nil. MINUTES THAT: The minutes of the meeting held on January 17th, 2011 be confirmed. DEPUTATIONS Police Services Report Constable Jason Geddes, St. Thomas Police Department presented the Police Services Report for the month of December, 2010. Mayor Jackson-Chapman thanked Constable Geddes for his report. Elgin Business Resource Centre - Overview and Grant Request Mr. John Regan, General Manager, Elgin Business Resource Centre was in attendance and provided a power point overview of the services provided by the Elgin Business Resource Centre. Further, he requested a funding allocation of $35,000 in 2011 to support the work of the Small Business Enterprise Centre.
The 9th meeting of the 13lst Council - 2 Mayor Jackson-Chapman thanked Mr. Regan for his deputation. COMMITTEE OF THE WHOLE Council resolved itself into Committee of the Whole. PLANNING AND DEVELOPMENT COMMITTEE - Chairman M. Cosens Development Agreement Policies NEW City of St. Thomas 2010 Orthophotography - Appendix "A" The Planning Director informed the members that the aerial photography would be used on the City s C Map system and that it would be the basis for the preparation of mapping projects the City undertook. Yusuf: THAT: Report PD-04-ll relating to the City of St. Thomas 2010 Orthophotography be received for information; and further, THAT: A By-Law be prepared to authorize the Mayor and Clerk to enter into a Participant Agreement with Her Majesty the Queenin right of Ontario, as represented by the Minister of Natural Resources respecting the acquisition and license to the use of orthophotography of the City of St. Thomas with the City's contribution for the use of the licensed product being $404.09. Doug Tarry Limited - Parish Farm Development Area, Woodland Environmental Impact Study (EIS) Peer Review - Appendix "B" Kohler: THAT: Report PD-05-ll relating to Doug Tarry Limited - Parish Farm Development Area, Woodland Environmental Impact Study (EIS) Peer Review be received for information; and further, THAT: Council engage the services of Dillon Consulting to provide professional opinion and recommendations to Council respecting the Environmental Impact Study (EIS) being prepared by the Lynn Valley Consultants for the Parish Farm Woodlands with the cost of the peer review to be recovered from Doug Tarry Limited in accordance with the attached work plan; and further, THAT: A By-law be prepared to authorize the Mayor and Clerk to enter into an agreement between the Corporation of the City of St. Thomas and Dillon Consulting Limited for the purposes of implementing the tasks identified in the attached Work Plan. Request for Extension of Time to execute Final Site Plan Agreement - Calloway REIT (Staples Business Depot) SPC-04-2010 - 1063 Talbot Street - Appendix "C" Motion by Alderman Yusuf - THAT: Report PD-06-ll relating to the Request for Extension of Time to execute Final Site Plan Agreement - Calloway REIT (Staples Business Depot) SPC-04-2010 - 1063 Talbot Street be received for information; and further,
The 9th meeting of the 131st Council - 3 THAT: The request by Calloway REIT to extend the time period in paragraph 2 of their undertaking dated October 4, 2010 with respect to the execution of a?nal site plan agreement in connection with Site Plan Application SPC-04-2010, 1063 Talbot Street, in the City of St. Thomas to March 15, 2011 be approved. CONCLUDED ENVIRONMENTAL SERVICES COMMITTEE - Chairman T. Johnston Water Meter Billing/Reading - AMIVAMI Water Business Case Analysis NEW 2010 Annual Reports for the St. Thomas Water Distribution System and St. Thomas Area Secondary Water Supply System and 2010 Summary Report for the St. Thomas Water Distribution System - Appendix "D" Campbell: THAT: Report ES-04-11 relating to the 2010 Annual Reports for the St. Thomas Water Distribution System and St. Thomas Area Secondary Water Supply System and 2010 Summary Report for the St. Thomas Water Distribution System be received for information. St. Thomas Water Pollution Control Plant - 2010 Annual Performance Report - Appendix "E" THAT: Report ES-11-11 relating to the St. Thomas Water Pollution Control Plant - 2010 Annual Performance Report be received for information. Integrated Waste Management Plan - Notice of Public Information Centre - Appendix "F" Motion by Alderman Cosens - Yusuf: THAT: Report ES-13-11 relating to the Integrated Waste Management Plan - Notice of Public Information Centre be received for information. Boil Water Advisory Alderman Warden inquired if a final report would be coming to Council with recommendations about the boil water advisory that had taken place in 2010. The Director, Environmental Services stated that a report could be authored defining the actions that had been taken as a result of the event. CONCLUDED PERSONNEL AND LABOUR RELATIONS COMMITTEE - Chairman G. Campbell NEW
The 9th meeting of the 131st Council - 4 CONCLUDED FINANCE AND ADMINISTRATION COMMITTEE - Chairman L. Baldwin-Sands NEW Council Attendance at Conferences Mayor Jackson-Chapman requested Council s consideration regarding the number of people who would be attending the upcoming Good Roads Conference, the need to prioritize which conferences the City should be attending during the year and the fact that the budget included a total allocation of $6,000 for members to attend conferences. Alderman Yusuf stated that he would rescind his application to attend the Good Roads Conference. The members discussed the importance of attending conferences including the 2011 AMO Conference being held in London and the need to have further discussion on the matters. CONCLUDED COMMUNITY SERVICES COMMITTEE - Chairman S. Yusuf CASO St. Thomas - Trans Canada Trail Recreation and Leisure Master Plan - Progress Report NEW CONCLUDED PROTECTIVE SERVICES & TRANSPORTATION COMMITTEE - Chairman D. Warden Chairman Warden requested that Alderman Baldwin-Sands remain in the Chair for this Committee. Intersection Traffic Control - Elm Street and Wilson Avenue & Elm Street and First Avenue Pedestrian Crosswalks Police Building Headquarters Request for Review of Traffic Signal By-Law - 72 Mandeville Road - Correspondence St. Thomas Transit Service - Transit Operational Review Committee Ross Street Parking NEW Adult Crossing Guard Program - 2010/2011 Update - Appendix "G" Campbell: THAT: Report ES-12-11 relating to the Adult Crossing Guard Program - 2010/2011 Update be received for information.
The 9th meeting of the 131st Council - 5 Coyote Concern Alderman Campbell informed the members that there was an ongoing concern with coyotes being spotted in the City and that should a member of the public spot a coyote, the St. Thomas Police Services should be contacted. CONCLUDED SOCIAL SERVICES COMMITTEE - Chairman J. Kohler NEW CONCLUDED REPORTS PENDING COUNCIL Council reconvened into regular session. REPORT OF COMMITTEE OF THE WHOLE Planning and Development Committee - Chairman M. Cosens Environmental Services Committee - Chairman T. Johnston Personnel and Labour Relations Committee - Chairman G. Campbell Finance and Administration Committee - Chairman L. Baldwin-Sands Community Services Committee - Chairman S. Yusuf Protective Services and Transportation Committee - Chairman D. Warden Social Services Committee - Chairman J. Kohler Yusuf: THAT: The recommendations, directions and actions of Council in Committee of the Whole as recorded in the minutes of this date be con?rmed, ratified and adopted. REPORTS OF COMMITTEES The First Report of the 2011 Site Plan Control Committee - Appendix "H" THAT: Clauses l, 2 and 3 of the First Report of the Site Plan Control Committee be adopted. PETITIONS AND COMMUNICATIONS Kinsmen Club of St. Thomas - Kinsmen and Kinette Week - Proclamation and Flag Raising - February 14th to 20th, 2011 Kohler:
The 9th meeting of the 131st Council - 6 THAT: The Council of the Corporation of the City of St. Thomas proclaim February 20th, 2011 as "Kinsmen and Kinette Day" and February l4th-20th, 2011 as "Kinsmen and Kinette Week"; and further, THAT: The "Kinsmen and Kinette"?ag be?own from February l4th-20th, 2011 in the City of St. Thomas; and further, THAT: A?ag raising be held at City Hall on February 14th, 2011 at 9:00 a.m. World Association for Girl Guides and Girl Scouts - Thinking Day Week - Flag Raising February 22nd to 28th, 201 1 THAT: The WAGGS (World Association for Girl Guides and Girl Scouts)?ag be?own from February 22nd to 28th, 2011 in the City of St. Thomas; and further, THAT: A?ag raising be held at City Hall on Tuesday, February 22nd, 2011 at 4:00 p.m. Pets Friends for Life - Grant Request Warden: THAT: The letter received from Jeannie Sisco, President, Pets Friends for Life requesting a grant of $10,000 for 201 1 be referred to the Treasury Department. Vesta Parenting Inc. - Grant Request - Facility Use - Memorial Arena THAT: The letter received from Shawn Devree, Co-owner, Vesta Parenting Inc., requesting a grant for the use of a meeting room at Memorial Arena on September 15th and 16th, 201 l for a breastfeeding training workshop be referred to the Treasury Department. Township of Malahide - HST on Gas and Diesel Fuel - Resolution Yusuf: THAT: Council support the resolution of the Township of Malahide regarding a portion of Harmonized Sales Tax revenue from gasoline and diesel fuel purchases to be transferred to municipalities. Chief Administrative Officer Position NEW Closed Session - February 7th, 2011
The 9th meeting of the 131st Council - 7 THAT: Council authorize that the February 7th, 2011 Council meeting begin at 4:30 p.m. for the consideration of Closed Session matters. Elgin Business Resource Centre - Overview and Grant Request Warden: THAT: The request from John Regan, General Manager, Elgin Business Resource Centre of a grant of $35,000 for 2011 be referred to the Treasury Department. Consideration of Ward System Alderman Kohler requested that direction be given to the Clerk s Department to investigate the process to establish a ward system in the City. The members, by consensus, directed that the Clerk s Department provide a report back to Council on the matter. 33rd Annual Sports Spectacular Alderman Johnston advised the members that the annual Sports Spectacular would be held on January 27th at the St. Anne s Centre. Cory Emmerton Alderman Johnston requested that a letter of congratulations been sent to Cory Emmerton, a city resident, who scored his first NHL goal with the Detroit Red Wings this past weekend. Mayor Jackson-Chapman stated that she would send a letter to Mr. Emmerton and further, that when advised by members, she would send out congratulation letters recognizing persons in the city who had achieved a significant accomplishment. St. Thomas Public Library Revitalization Plans Alderman Baldwin-Sands informed the members that plans for the revitalization of the library would be on display this Thursday at the library. Recording Member Voting Mayor Jackson-Chapman recommended that the Clerk s Department review the recording of votes taken at Council meeting and the parameters that are allowed to record votes. The members, by consensus, directed that a report be prepared to review the recording of votes during meetings. BY LAWS THAT: Leave be granted to bring in the following by-laws: 1. A by-law to confirm the proceedings of the Council meeting held on the 24th day of January, 201 1. 2. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain contract between the Corporation of the City of St. Thomas and Dillon Consulting Limited. (Peer review of Environmental Documents for Parish Farm Development - $7,500.00 plus administration fees, taxes, and disbursements)
The 9th meeting of the 131st Council - 8 3. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and Her Majesty the Queenin Right of Ontario as represented by the Minister of Natural Resources. (2010 Orthophotography) First and Second Readings THAT: The by-laws be now read a first time, referred to Council in Committee of the Whole and read a second time. Alderman Kohler was appointed Chairman of Council in Committee of the Whole and conducted the second reading of the by-laws. On motion duly moved and seconded, the Chairman was ordered to report on the passing of the by-laws. The Chairman reported as ordered and the Mayor resumed the Chair. Third Reading THAT: The report of Council in Committee of the Whole on the following by-laws be received and adopted, the same be read a third time, engrossed, signed by the Mayor and Clerk, sealed and numbered. 1. A by-law to confirm the proceedings of the Council meeting held on the 24th day of January, 2011. (B/L 12-2011) 2. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain contract between the Corporation of the City of St. Thomas and Dillon Consulting Limited. (Peer review of Environmental Documents for Parish Farm Development - $7,500.00 plus administration fees, taxes, and disbursements) (B/L 13-2011) (CON 3-2011) 3. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and Her Majesty the Queenin Right of Ontario as represented by the Minister of Natural Resources. (2010 Orthophotography) (B/L 14-2011) (A/G 4-2011) PUBLIC NOTICE 2011 Capital Budget - Part 1 Pursuant to City of St. Thomas By-law 171-2002, notice was provided that the City intends to adopt the 2011 Capital Budget - Part 1 at its meeting to be held on Monday, February 7th, 2011 at 7:00 p.m. in the Council Chambers at City Hall. NOTICES OF MOTION CLOSED SESSION THAT: This meeting be closed to deal with four proposed or pending acquisitions of land, a matter that is subject to solicitor client privilege and a matter of labour relations.
The 9th meeting of the 131st Council - 9 OPEN SESSION Motion by Alderman Cosens - Kohler: THAT: We do now rise from Closed Session. (6:37 p.m.) CLOSED SESSION THAT: Council reconvene in Closed Session at 8:36 p.m. OPEN SESSION Motion by Alderman Cosens - Kohler: THAT: Council rise from Closed Session at 9:23 p.m. 1330452 Ontario Limited - 39 Burwell Road - Request for Development Charges Waiver A request was made to deal with the following motion by recorded vote. Campbell: THAT: Council authorize that the development charges be waived relating to 1330452 Ontario Limited - 39 Burwell Road. Recorded Vote Yeas Alderman G. Campbell Alderman M. Cosens Nays Mayor Jackson-Chapman Alderman L. Baldwin-Sands Alderman T. Johnston Alderman J. Kohler Alderman D. Warden Alderman S. Yusuf Motion Lost. ADJOURNMENT THAT: We do now adjourn. (9:25 p.m.)