BRYAN CITY COUNCIL AUGUST 15, 2016 Council President Tommy Morr opened the meeting with the following members present: Richard Hupe, Carrie Schlade, Judy Yahraus, and Keith Day. Also present were: Mayor Doug Johnson, City Attorney Rhonda Fisher, Fire Chief Bruce Siders, Police Chief Mike Willis, Parks and Recreation Director Benjamin Dominique, Planning and Zoning Administrator Andy Waterston, Board of Public Affairs member Tom Sprow, and Clerk- Treasurer Laura Rode. Mr. Day moved, Mrs. Hupe seconded, to approve the minutes of the Regular Meeting held on August 1, 2016, and the Special Meeting held on August 3, 2016, as written. Roll call vote: Mr. Hupe moved, Mrs. Schlade seconded, to approve the Clerk-Treasurer s report as submitted by Clerk-Treasurer Rode for the month ending July 31, 2016. Roll call vote: Citizen Max Reinhart approached Council to request additional consideration to be given to the subsequent ordinance regarding medical marijuana. Mr. Reinhart noted his concern with the possibility of shutting the door on a new industry and/or jobs in Bryan. Ordinance No. 33, 2016, titled, AN ORDINANCE AUTHORIZING THE CLERK-TREASURER TO ISSUE CHANGE ORDER #1 FOR THE PROJECT KNOWN AS FOUNTAIN GROVE DRIVE REHABILITATION FOR SEEDING PURPOSES ONLY. was presented and read by title only. Planning and Zoning Administrator Waterston requested Council approve change order #1 for the Fountain Grove Drive Rehabilitation. The change order will extend the contract completion date to October 1, 2016, to allow for seeding. Mrs. Yahraus moved, Mrs. Schlade seconded, to suspend the reading of Ordinance No. 33, 2016, on three separate days. Roll call vote: Mr. Hupe moved, Mr. Day seconded, to pass Ordinance No. 33, 2016. Roll call vote: all ayes; nays, none. Motion carried. Ordinance No. 34, 2016, titled, AN ORDINANCE AUTHORIZING THE CLERK-TREASURER TO ISSUE CHANGE ORDER #1 FOR THE PROJECT KNOWN AS 2016 CURB REPLACEMENT PROGRAM FOR SEEDING PURPOSES ONLY.
was presented and read by title only. Planning and Zoning Administrator Waterston requested Council approve change order #1 for the 2016 Curb Replacement Program allowing for a final completion date of October 1, 2016, for seeding purposes. Mr. Hupe moved, Mrs. Yahraus seconded, to suspend the reading of Ordinance No. 34, 2016, on three separate days. Roll call vote: Mrs. Schlade moved, Mr. Day seconded, to pass Ordinance No. 34, 2016. Roll call vote: Ordinance No. 35, 2016, titled, AN ORDINANCE REVISING THE CITY OF BRYAN CODIFIED ORDINANCE SECTION 1103.02 CONCERNING USES AND DEFINITIONS TO PROHIBIT THE CULTIVATION, PROCESSING AND RETAIL DISPENSING OF MARIJUANA FOR THE PURPOSE OF MEDICAL USE IN ALL ZONING DISTRICTS OF THE CITY OF BRYAN AND DECLARING AN EMERGENCY. was presented and read by title only. City Attorney Fisher explained to Council that in June Governor Kasich signed a law permitting the use of marijuana for medical purposes. However, the regulating details pertaining to the cultivation, processing and retail dispensing have not been established. Therefore, she requested the passage of this ordinance until the law has been further reviewed by the State. Further discussion was held. Mr. Day moved, Mr. Hupe seconded, to pass the 1 st reading of Ordinance No. 35, 2016. Roll call vote: Resolution No. 24, 2016, titled, A RESOLUTION TO ESTABLISH A VOLUNTEER PEACE OFFICERS DEPENDENTS FUND BOARD (R.C. CHAPTER 143) was presented and read by title only. Mayor Johnson informed Council that a Volunteer Peace Officers Dependents Fund Board needs to be established to be in compliance with new State of Ohio requirements. The five (5) person Board members will serve for a one (1) year period beginning January 1. Further discussion was held. Mr. Day moved, Mrs. Schlade seconded, to suspend the reading of Resolution No. 24, 2016, on three separate days. Roll call vote: Mr. Hupe moved, Mrs. Yahraus seconded, to pass Resolution No. 24, 2016. Roll call vote:
Resolution No. 25, 2016, titled, A RESOLUTION STATING THE SERVICES THAT THE CITY WILL PROVIDE TO THE PROPOSED ANNEXATION OF LOT ONE THROUGH LOT FOUR (4) LOCATED IN STARK S OUTLOTS. LOT ONE (1) ALSO KNOWN AS PARCEL NUMBER 063-210-02-021.000, LOT (2) ALSO KNOWN AS PARCEL NUMBER 063-210-02-022.000, LOT THREE (3) ALSO KNOWN AS PARCEL NUMER 063-210-02-023.000 AND LOT FOUR (4) ALSO KNOWN AS PARCEL NUMBER 063-210-02-024.000. was presented and read by title only. City Attorney Fisher addressed Resolution 25, 2016, and the following resolution together as three (3) property owners are requesting to be annexed into the City and have filed their petition with the Williams County Commissioners. As such, the City is required to provide a resolution stating the services to be provided should the properties be accepted into the City. Further discussion was held. Mrs. Schlade moved, Mrs. Yahraus seconded, to suspend the reading of Resolution No. 25, 2016, on three separate days. Roll call vote: Mr. Day moved, Mrs. Schlade seconded, to pass Resolution No. 25, 2016. Roll call vote: Resolution No. 26, 2016, titled, A RESOLUTION STATING THE SERVICES THAT THE CITY WILL PROVIDE TO THE PROPOSED ANNEXATION OF PROPERTY LOCATED IN THE NORTH HALF OF THE SOUTHWEST QUARTER OF SECTION EIGHTEEN (18) PULASKI TOWNSHIP KNOWN AS PARCEL NUMBER 063-180-05-007.000. was presented and read by title only. Mr. Day moved, Mr. Hupe seconded, to suspend the reading of Resolution No. 26, 2016, on three separate days. Roll call vote: Mr. Day moved, Mrs. Schlade seconded, to pass Resolution No. 26, 2016. Roll call vote: Fire Chief Siders announced to Council that Lieutenant Bradley A. Stucky will be retiring from the Fire Department effective August 27, 2016, with 25 years of service. Mr. Day moved, Mr. Hupe seconded, to approve with regret and thanks the retirement of Lieutenant Bradley A. Stucky from the Bryan Fire Department effective August 27, 2016. Roll call vote:
Parks and Recreation Director Dominique approached Council requesting to hire Daniel Layman as an additional seasonal part-time employee. Mr. Hupe moved, Mrs. Schlade seconded, to hire Daniel Layman at $8.35 per hour as a seasonal part-time employee. Roll call vote: Police Chief Willis requested Council s permission to hire John Rathke at a date to be determined as a Patrol Officer pending passing his examinations. Mrs. Yahraus moved, Mr. Day seconded, to hire John Rathke at a date to be determined as a Patrol Officer for the Bryan Police Department pending passing his examinations at a rate of $18.44 per hour. Roll call vote: Clerk-Treasurer Rode requested the Council s approval to hire Lisa Morman as an Account Clerk II in the Clerk Treasurer s office effective September 6, 2016. Mr. Day moved, Mr. Hupe seconded, to hire Lisa Morman as an Account Clerk II in the Clerk-Treasurer s office at a rate of $16.75 per hour effective September 6, 2016. Roll call vote: Police Chief Willis informed Council that Patrol Officer Matthew Arnold submitted a letter stating he will be retiring effective August 31, 2016. Mr. Hupe moved, Mrs. Schlade seconded, to accept the retirement of Patrol Officer Matthew Arnold with regret and thanks effective August 31, 2016. Roll call vote: all ayes; nays, none. Motion carried. Council members expressed their best wishes to Lieutenant Stucky and Patrol Officer Arnold. Mayor Johnson reminded Council that the next regular Council meeting would take place on Tuesday, September 6, 2016, due to the Labor Day holiday. In addition, he reminded that the prayer breakfast would be held on September 27, 2016. Council President Morr added that on September 18, 2016, a remembrance ceremony will be held at the Veteran s Memorial Building at 4:00 p.m. A brief recess was taken. Mrs. Yahraus moved, Mr. Day seconded, to go into Executive Session for discussion regarding acquisition of property 7:43 p.m. Roll call vote: all ayes; nays, none. Motion carried. Asked to attend the Executive Session were: Mayor Johnson, City Attorney Fisher, Parks and Recreation Director Dominique, and City Clerk-Treasurer Rode.
Mrs. Yahraus moved, Mrs. Schlade seconded, to adjourn Executive Session at 9:04 p.m. Roll call vote: Mr. Day moved, Mr. Hupe seconded, to adjourn the meeting. Roll call vote: all ayes; nays, none. Motion carried. President of Council Clerk-Treasurer