SAUGERTIES CENTRAL SCHOOL DISTRICT Saugerties, New York 12477 BOARD OF EDUCATION DRAFT Regular Meeting 6:30 PM Meet the Board Tuesday, 7:00 PM Regular Meeting Cahill Elementary School +++++++++++++++++++++++++++++++++DRAFT+++++++++++++++++++++++++++++++++++ (A) OPENING OF MEETING; DESIGNATION OF EMERGENCY EXITS; ROLL CALL; PLEDGE President Thomann called the meeting to order at 7:02 p.m. BOARD MEMBERS PRESENT: Robert Thomann, Board President James Mooney, Board Vice President Krista Barringer Paul VanSchaack Elena Maskell Katie Emerson-Hoss BOARD MEMBERS ABSENT: Raymond Maclary Damion Ferraro Charles Schirmer OTHERS PRESENT: Sherry Francello, District Clerk Seth Turner, Superintendent Larry Mautone, Deputy Superintendent Olanike Audu, Assistant Superintendent Bhavreet Dhandi, Student Representative (B) APPROVAL OF MINUTES September 13, 2016 A MOTION (Mooney/VanSchaack) to APPROVE the minutes of September 13, 2016
Board of Education Reg Mtg DRAFT Page 2 of 11 (C) PRESENTATIONS AND HONORINGS The Board enthusiastically gave recognition to Mr. and Mrs. Thomas Struzzieri for their exceptional origination of ten scholarships totaling $400,000 to deserving seniors determined to possess high personal values and exceptional potential. The Board additionally cited Betty Jorgensen for her extraordinary tenure ship and service to the Saugerties Central School District as substitute teacher and teaching assistant for a period exceeding four decades. Superintendent Turner presented plaques to Mrs. Jorgensen and Mr. and Mrs. Struzzieri for this first time ever Award of Appreciation which read, In recognition of your contributions to the Saugerties Central School District. By word and deed you have encouraged the lives of students and served as an example for all. (D) PUBLIC RECOGNITION (20 MINUTES) A parent asked that the Board consider restoring full time librarians to each school building. (E) COMMUNICATIONS TO THE BOARD Cahill Elementary Principal Dawn Scannapieco introduced sixth grade teacher and mentor of the Cahill Student Government, Rina Liepschutz. Mrs. Liepschulz s and twelve Student Government members, representing the Cahill student body, individually shared the goals and activities of group. Principal Scannapieco then reported on the many projects, activities, fund raising, safety, and kindness campaigns that the sudents, parents, staff and PTA organize throughout the year. External Auditor s Report Raymond G. Preusser, CPA, P.C. reported on the year-end June 30, 2016 audit report for the district, which in his opinion is a clean report. Mr. Preusser shared that the district Business Manager Lissa Jilek has done a good job budgeting, with 98% of the funds used and the Fund Balance increased. However, in his opinion the reserves are a little low. He then fielded questions from board members. The complete audit report can be viewed on the district website.
Board of Education Reg Mtg DRAFT Page 3 of 11 (F) SUPERINTENDENT S REPORT Superintendent Turner spoke on the following topics: - introduced the 2016-17 student representative to the Board, Bhavreet Dhandi - announced that five district goals were developed collectively by Board members and administrators at a recent workshop (available on district website) - Policy Committee meetings will continue over the next months bringing district policies up to date - October 6 th - UCSBA meeting - October 7 th - Star Party with over 150 participants - October 8 th - Mum Bowl - October 8 th - Principal Scannapieco welcomed the Alliance for Quality Education Walk participants for lunch at the Cahill building (G) BOARD MEMBERS REMARKS As the district s representative to Ulster BOCES and the UCSBA, Trustee Barringer shared updates and upcoming meeting dates. Trustee Mooney thanked the Cahill administration and staff for hosting this evening s meeting. He also shared his thoughts regarding the funds due all New York State school districts by the state government. Trustee Mooney further disclosed a portion of a recent round table discussion with the Commissioner of Education during which he asked about scaling back the state testing. Commissioner Elia replied negatively saying third graders are taught to be afraid of the state testing and the blame lies with parents, teachers, and administrators. Trustee Hoss shared that the District Goals workshop was very productive. She asked for feedback from the public regarding the five goals. (H) BOARD PRESIDENT S REMARKS President Thomann thanked all the people who are involved in making our community and school community a better place to live, learn and play. (I) (BREAK) President Thomann called for a break at 8:06 p.m. President Thomann called the meeting back to order at 8:22 p.m.
Board of Education Reg Mtg DRAFT Page 4 of 11 (J) EDUCATION AND CURRICULUM 1. District Goals Discussion President Thomann spoke briefly asking for feedback from the community regarding the drafting of the five district goals which are posted on the district website. 2. Special Education Report Sue Gage, Director of Special Education and Lisa Kappler, Coordinator of Pupil Personnel reported: - review of the changes in special education department, including new staff - 532 classified school age students - 36 classified preschool students - unusually high number of kindergarten students classified this year (22% of incoming kdg require special ed support) - as of September 2016 Saugerties is the first district in the state to offer tele-psychiatry services to students with parental permission - CDOS Program successful - 35 Special Education students graduated in June 2016 3. Smart Schools Bond Act Presentation - Lawrence Mautone - Rocco German - Rodney Santiago A MOTION (Hoss/Barringer) to APPROVE the following resolutions (agenda item J.4.) 4. Preliminary Smart Schools Bond Act Plan Resolution BE IT RESOLVED that the Board of Education hereby approves the Preliminary Smart Schools Bond Act Plan as presented. (K) PERSONNEL INSTRUCTIONAL A MOTION (Mooney/VanSchaack) to APPROVE the following resolutions (agenda items K.1.,2.,3.d)
Board of Education Reg Mtg DRAFT Page 5 of 11 1. Resignation - Resolution Resolved: Upon the recommendation of the Superintendent of Schools that the following resignation(s) be approved: NONE 2. Leave of Absence Resolution Resolved: Upon the recommendation of the Superintendent of Schools that the request from the following individual(s) for a leave of absence be approved: a. Kerri Molini permanently certified (Nursery, Kindergarten & Grades 1-6) teacher for a leave of absence effective on or about November 14, 2016 through March 17, 2017. 3. Appointments - Resolution Resolved: Upon the recommendation of the Superintendent of Schools that the following appointments be approved, conditioned upon receiving fingerprint clearance: a. Instructional Substitutes Effective Date Armstrong, Kirsten 10/12/16 Richter, Chad 10/12/16 McCants, Deborah 10/12/16 Phillips, Ira 10/12/16 Placencia, Dion 10/12/16 Rockefeller, Angela 10/12/16 Sala, Christina 10/12/16 Steeves, Tracy 10/12/16 Warman, Megan 10/12/16 Woodard, Lindsay 10/12/16 b. Alternate School Program Teachers effective September 20, 2016 Stephanie DaSilva Carol Mazurek Alan Myer James Pedersen Geraldine Popko William Russell Aleda Stamboulian John Wells c. Proctors for PSAT/ASPIRE Exams on October 15, 2016 and November 19, 2016 (salary per STA contract)
Board of Education Reg Mtg DRAFT Page 6 of 11 Kristina Kaisik Lead Proctor (PSAT/ASPIRE) Melissa Greco Proctor (PSAT/ASPIRE) Jacqueline Hayes Proctor (PSAT) Ara Krom Proctor (ASPIRE) Cynthia Kendall Special Education Proctor (PSAT) Carole Stopczynski Special Education Proctor (ASPIRE) d. Rebecca Figurelli Teaching Assistant with Level I certification be appointed to a part-time teaching assistant position at $18.61/hr. (prorated per SESA contract) effective October 12, 2016. (L) PERSONNEL NON-INSTRUCTIONAL A MOTION (Mooney/VanSchaack) to APPROVE the following resolutions (agenda items L.1.,2.,3.c) 1. Resignation Resolution Resolved: Upon the recommendation of the Superintendent of Schools that the resignation of the following individual(s) be accepted: a. Stefanie Curran part-time monitor October 10, 2016. b. Renee Hinchey part-time monitor effective October 10, 2016. 2. Leave of Absence Resolution Resolved: Upon the recommendation of the Superintendent of Schools that the request from the following individual(s) for a leave of absence be approved: NONE 3. Appointments Resolution Resolved: Upon the recommendation of the Superintendent of Schools that the following appointments be approved, conditioned upon receipt of fingerprint clearance:
Board of Education Reg Mtg DRAFT Page 7 of 11 a. Non-Instructional Substitutes Effective Date Armstrong, Kirsten 10/12/16 Alexander Galderisi, Brandy 10/12/16 Leser, Patricia 10/12/16 Race, Mary Lou 10/12/16 Rockefeller, Angela 10/12/16 b. Amy Cohen part-time monitor at $13.15/hr. effective October 12, 2016. c. Heidi Rothe be appointed to a full-time, 12-month Typist position at an annual salary of $39,735 (prorated per SESA contract) effective October 12, 2016. (M) BUSINESS OFFICE RECOMMENDATIONS A MOTION (VanSchaack/Hoss) to APPROVE the following resolutions (agenda items M.1. through M.10.) 1. Treasurer s Report August 2016 Resolution RESOLVED: That the Board of Education has acknowledges receipt of the Treasurer s Report for the month of August 2016, with said report being made up of the monthly Cash Balance Statement, Investment Summary, Bank Reconciliation, General Fund Appropriation Status Report and General Fund Revenue Status Report and further, directs the District Clerk to place on file the Treasurer s Report for the month of August 2016. 2. Claims Auditor Reports Resolution Resolved: That the Board of Education acknowledges receipt of the Claims Auditor Reports of August and September. 3. Emergency Transportation Contract Resolution Resolved: That the Board of Education accepts the quote of Ethan Allen Enterprises, Inc. for the transportation of a student from within the Saugerties Central School District to the New Paltz High School, New Paltz, New York at a cost of $135.00 per day; and the Board authorizes the Board President and Superintendent to execute the contract documents.
Board of Education Reg Mtg DRAFT Page 8 of 11 4. 2017-2018 Budget Calendar Resolution Resolved: That the Board of Education hereby approves the 2017-2018 Budget Calendar. 5. Tax Collection Resolution Resolved: Be it Resolve that the Board of Education accepts the report submitted by the Receiver of School Taxes indicating that $26,145,165.37 was collected during the month of September. 6. 2015-2016 Year-End External Audit Resolution BE IT RESOLVED, that the Board of Education of the Saugerties Central School District acknowledges receipt of, and accepts, the Annual Regular Report of the District s Auditors, Raymond G. Preusser, CPA, P.C. for the school year 2015-2016, and the corrective action plan, and gives its authorization to file this resolution with the Commissioner of Education. 7. Retirement Contribution Reserve Fund Resolution WHEREAS, pursuant to General Municipal Law s6-r, the Board of Education may establish a Retirement Contribution Reserve Fund; and WHEREAS, the Board of Education has determined that it would be in the best interest of the School District to establish such a Fund, RESOLVED, that the Board of Education of the Saugerties Central School District hereby authorizes the establishment of a Retirement Contribution Reserve. The purpose of this reserve is to finance retirement contributions. This reserve must be accounted for separate and apart from all other funds. The reserve will be funded by excess fund balance in the amount of $659,996 or budgetary appropriations. 8. Surplus Equipment Resolution BE IT RESOLVED that based upon the recommendation of the Superintendent of Schools, the Board of Education declares five televisions and one television/av cart as surplus and authorizes the Superintendent to arrange for their disposal. 9. Inter-Municipal Transportation Agreement with Ellenville CSD Resolution Resolved: That the Board of Education approves the Inter-Municipal Agreement with Ellenville Central Schools for the transportation of Saugerties
Board of Education Reg Mtg DRAFT Page 9 of 11 homeless students that are temporarily residing in the Ellenville Central School District. 10. 2016-2017 Facilities Use Fees Resolution Resolved: The 2016-2017 hourly overtime rate for custodians working outside of their normal scheduled shift will be $58.00/hr. for use of the facilities by non-school groups. (N) BOARD ACTION/DISCUSSION ITEMS A MOTION (Hoss/Mooney) to APPROVE the following resolution (agenda item N.1.) 1. CSE and CPSE Recommendations - Resolution Resolved: That the recommendations of the CSE meetings of 8/1/16, 8/5/16, 8/8/16, 8/9/16, 8/11/16, 8/15/16, 8/16/16, 8/18/16, 8/22/16, 8/23/16, 8/24/16, 8/25/16, 8/31/16 and the CPSE meetings of 8/2/16, 8/10/16, 8/15/16 and 8/19/16 be approved. A MOTION (Mooney/VanSchaack) to APPROVE the following resolutions (agenda items N.2. through N.8.) 2. Board Member Seminar Attendance - Resolution Resolved: That the Board of Education does hereby approve trustee Krista Barringer to attend NYSSBA s Annual Convention held in Buffalo, NY on October 27-29, 2016 at an approximate cost of $500.00. 3. Policy #3420 Non-Discrimination and Anti-Harassment in the School District - Revision - Resolution Resolved: That the Board of Education accepts Policy #3420 as its first reading. 4. Policy #6120 Equal Employment Opportunity - Revision - Resolution Resolved: That the Board of Education accepts Policy #6120 as its first reading. 5. Policy #6121 Sexual Harassment of District Personnel - Revision - Resolution Resolved: That the Board of Education accepts Policy #6121 as its first reading.
Board of Education Reg Mtg DRAFT Page 10 of 11 6. Policy #7551 Sexual Harassment of Students - Revision - Resolution Resolved: That the Board of Education accepts Policy #7551 as its first reading. 7. Policy #8130 Equal Educational Opportunities - Revision - Resolution Resolved: That the Board of Education accepts Policy #8130 as its first reading. 8. Policy #6122 Employee Grievances - New - Resolution Resolved: That the Board of Education accepts Policy #6122 as its first reading. A MOTION (Hoss/Mooney) to APPROVE the following resolution (agenda item N.9.) 9. Shadow Agreement Resolution Resolved: That the Board of Education, upon the recommendation of the Superintendent, approves a Saugerties student to participate in shadowing the Kingston Boys Indoor Track team. The Board of Education hereby appoints Joe Cahill (Kingston Coach) as the Saugerties Boys Indoor Track Coach for our student for the winter 2016-2017 season, said appointment being at no cost to the Saugerties Central School District. Travel expenses are to be arranged by the family. (O) COMMITTEE REPORTS AND OTHER MATTERS 1. Audit Committee no report / next meeting will be scheduled for December 2. Visitation Committee no report 3. Policy Committee review of board policies will be ongoing 4. Ad Hoc Human Resources Committee - next meeting will be set to discuss priorities in district hiring practices (P) PUBLIC RECOGNITION (10 Minutes) - None (Q) PROPOSED EXECUTIVE SESSION A MOTION (Mooney/Barringer) at 9:28 p.m. to APPROVE the following resolution and move into Executive Session Resolved: That the Board hereby recesses into Executive Session for the purpose of discussing the Superintendent s evaluation and the employment history of a
Board of Education Reg Mtg DRAFT Page 11 of 11 particular person or person(s), or matters possibly leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation. A MOTION (Mooney/Barringer) at 9:50 p.m. to return to open session (R) FUTURE BOARD MEETINGS 1. November 8 Regular Meeting Riccardi Elementary 6:30 p.m. 2. December 13 Regular Meeting Morse Elementary - 6:30 p.m. 3. January 10 Regular Meeting Mt. Marion Elementary- 6:30 p.m. 4. February 7 Regular Meeting 7:00 p.m. 5. March 14 Regular Meeting 7:00 p.m. 6. March 28 Special Meeting 7:00 p.m. Board Budget Workshop 7. April 19 Regular Meeting 7:00 p.m. - Board sets budget for vote Board Votes on BOCES Annual Budget and Board votes on BOCES Board Members 8. May 9 Regular and Special Meeting for Annual Public Budget Hearing - 7:00 p.m. 9. May 16 Budget Vote-Four Elementary Schools - 6:00 a.m.-9:00 p.m. 10. May 23 Special Meeting Opening and tallying affidavit ballots, accepting vote results 7:00 p.m. 11. June 13 Regular Meeting 7:00 p.m. 12. July 11 Annual Organizational/Regular Meeting 7:00 p.m. (S) ADJOURNMENT A MOTION (Mooney/Barringer) at 9:50 p.m. to ADJOURN Respectfully submitted, Sharon L. Francello District Clerk