Clavia Chapter of the Mortar Board Society Records RG.00.02.01 This finding aid was produced using the Archivists' Toolkit December 16, 2015 Describing Archives: A Content Standard Ball State University Archives and Special Collections Alexander M. Bracken Library 2000 W. University Avenue Muncie, Indiana, 47306 765-285-5078 libarchives@bsu.edu
Table of Contents Summary Information... 3 Administrative History...4 Scope and Contents... 4 Arrangement...4 Administrative Information...5 Controlled Access Headings...5 Collection Inventory... 7 Series 1: Mortar Board Society annual reports, 1955-2010...7 Series 2: Mortar Board Society minutes, 1958-2007...7 Series 3: Mortar Board Society publications, 1970-2009...8 Series 4: Mortar Board Society Organizational History documents, 1950-2011...9 Series 5: Mortar Board Society Alumni papers, 1971-2003...13 Series 6: National Mortar Board Society documents, 1970-2006...13 - Page 2 -
Summary Information Repository Ball State University Archives and Special Collections Creator Mortar Board. Clavia Chapter. (Society) Title Clavia Chapter of the Mortar Board Society records Date 1955-1970 Extent 2.0 Cubic feet 2 Boxes Language English Text [Box] 2 Text [Box] 1 Preferred Citation Clavia Chapter of the Mortar Board Society records, Archives and Special Collections, Ball State University Libraries - Page 3 -
Administrative History The Ball State University Clavia Chapter of the Mortar Board is part of a national honor society of college seniors recognized for their superior scholarship, outstanding and continual leadership, and dedicated service to the University community. Students who maintain a GPA of 3.2 or higher will receive an eligibility form in the spring of their junior year. Clavia means key, and became the chapter name and the official insignia of Ball State University's Mortar Board chapter. The chapter was founded to honor the scholastic achievements of female students as well as to foster a sense of fellowship. In 1950, Clavia was formed at Ball State Teachers Collection around four charter members, Irma Spellman, Mary Rinard, Pat Maloon, and Betty Degner. In cooperation with the Dean of Women, Martha Wickham and Dr. Gertrude Couch, a faculty member from the Science Departments, the charter members established the honorary. Thelma Hiatt of International Student Programs aided in drafting the group's constitution, and the first sponsors were Dr. Couch as Mrs. Aline Emens, wife of Ball State University President John R. Emens. It was not until 1967 that Clavia began sending annual reports to the Mortar Board National Senior Women's Honorary Society for consideration of membership. On April 18, 1971 the Clavia Chapter of the Mortar Board was installed and an initiation ceremony was held in the Ball State University Museum of Art to celebrate the charter. Scope and Contents This collection includes a brief history of the organization, meeting minutes, and annual reports from 1955 to 2011 regarding the Clavia Chapter of the Mortar Board Society at Ball State University in Muncie, Indiana. Arrangement This collection is organized in the following series: Series 1: Mortar Board Society Organizational History documents Series 2: Mortar Board Society minutes - Page 4 -
Series 3: Mortar Board Society annual reports Series 4: Mortar Board Society Organizational History documents Series 5: Mortar Board Socity Alumni papers Series 6: National Mortar Board Society documents Administrative Information Publication Information Ball State University Archives and Special Collections Conditions Governing Access This collection is open for research. Copyright Notice Legal title, copyright, and literary rights reside with Ball State University, Muncie, IN. All requests to publish or quote from manuscripts must be submitted to Archives and Special Collections. Custodial History This collection was received by Archives and Special Collections as a donation. Accruals No additions are expected. Processing Information Collection processing completed 2008/12/19 by Carolyn F. Runyon. EAD finding aid completed 2008/12/19 by Carolyn F. Runyon. Controlled Access Headings - Page 5 -
Corporate Name(s) Ball State Teachers College. Ball State University. Mortar Board. (Society) Genre(s) Documents Geographic Name(s) Muncie (Ind.) Subject(s) Clubwomen Women--Societies and clubs - Page 6 -
Series 1: Mortar Board Society annual reports, 1955-2010 Collection Inventory Series 1: Mortar Board Society annual reports, 1955-2010 Box Folder Annual report, 1955-1956 1 1 Annual report, 1957-1958 1 2 Annual report, 1967-1968 1 3 Annual report, 1968-1970 1 4 Annual report, 1969 1 5 Annual report, 1970 1 6 Annual Report, 2009-2010 2 26 Annual report, advisor, undated 1 7 Series 2: Mortar Board Society minutes, 1958-2007 Box Folder Meeting minutes, 1958-1959 1 8 - Page 7 -
Series 3: Mortar Board Society publications, 1970-2009 Clavia Chapter of the Mortar Board Society Records RG.00.02.01 Meeting minutes, 1959-1960 1 9 Meeting minutes, 1960-1963 1 10 Meeting minutes, 1963-1968 1 11 Meeting minutes, 1970-1971 1 12 Meeting Minutes, 1972-1998 1 13 Meeting minutes, 2000-2001, 2007 1 14 Series 3: Mortar Board Society publications, 1970-2009 Box Folder The Forum, 1970 Fall- 1976 Apr. 1 15 The Forum, 1970 Fall- 1971 Spring, 1974 Sept.- 1974 Nov. 1 16 Board Alumnae Newsletter, 1972-1973 1 17 The Forum, 1976 Nov.- 1985 Fall 1 18 Alumni News, 1982 Feb.- 2001 Feb. 1 19 The Forum, 1986 Spring- 1993 Spring 1 20 - Page 8 -
Series 4: Mortar Board Society Organizational History documents, 1950-2011 The Forum, 1993 Fall- 2009 Spring 1 21 Series 4: Mortar Board Society Organizational History documents, 1950-2011 Box Folder Membership lists, 1950-1951 1 22 History documents, 1963-1964, 1975 1 23 Sponsor lists, 1965-1970 1 24 Correspondence- Mortar Board Affiliation, 1967-1971 1 25 Information- Ball State, 1967 1 26 Booklets, 1969-1970 1 27 Clipping- Newspaper, 1970-1971 1 28 Constitution, 1970 1 29 Certificates- Membership, 1971 1 30 Correspondence, 1971-1976 1 31 Incorporated certificate, 1971/04/18 1 32 - Page 9 -
Series 4: Mortar Board Society Organizational History documents, 1950-2011 Applications, 1971-1973 1 33 Constitution, 1971 1 34 Lists- Membership, 1971-1976 1 35 Program- Installation and Initiation, 1971 1 36 Clippings- Newspaper, 1973-1977 1 37 Blank Book, 1974 Feb. 1 38 Lists- Alumnae membership, 1974 1 39 Senior Advisos binder correspondence, guidelines and annual reports, 1974-1983 1 40 Mortar Board manual, 1979-1980 1 41 Activities and fundraising correspondence, 1985-1987, 1996-1997 1 42 Cash record, 1985-1993 1 43 Treasurer's Report, 1986-1987 1 44 Mortar Board manual, 1987-1989 1 45 - Page 10 -
Series 4: Mortar Board Society Organizational History documents, 1950-2011 Senior Recognition Dinner pamphlets, 1987-2006 1 46 First Business Session conference documents, 1989/07/20 1 47 Christmas photographs and negatives, 1989 Dec., 2001, Dec. 1 48 Scrapbook, 1989-1990 1 49 Initiation invitations and meeting material, 1991-1999 1 50 Promotional material, 1991, 1998-1999 1 51 Accounting guidelines, 1994 1 52 Member lists, 1994-1998 1 53 Chapter reports, 1998-2002 1 54 List of eligible members, 1999/01/13 1 55 Report of Transactions, 1999/05/13 1 56 Activity and general correspondence, 1999-2002 1 57 Member lists and initiation papers, 2000-2002 1 58 Officer and Advisor Handbook, 2000-2001 1 59 - Page 11 -
Series 4: Mortar Board Society Organizational History documents, 1950-2011 30th Anniversary certificate, 2001/10/22 1 60 Correspondence, annual reports and newsletters, 2001-2005 2 1 Member lists and initiation papers, 2001-2006 2 2 Correspondence, 2002-2007 2 3 Report of Transactions, 2002/03/31 2 4 Directory, 2003-2004 2 5 Correspondence, annual reports and newsletters, 2005-2007 2 6 Muncie Honor Certificate award, 2006 2 7 Correspondence, schedule of events, and member selection process booklet, 2007 2 8 Report of Transactions, 2008/06/30 2 9 Introduction to Mortar Board Society papers, 2008 2 10 Constitution, undated 2 11 Initiation- Symbol, undated 2 12 - Page 12 -
Series 5: Mortar Board Society Alumni papers, 1971-2003 Cash Record, 2009-2010 2 27 Correspondence, 2009-2010 2 28 Events Calendar, 1990-2008 2 29 Membership Reports, 2009-2011 2 30 Revised Intitiation Ceremony, 2006 2 31 Series 5: Mortar Board Society Alumni papers, 1971-2003 Box Folder Alumni Club newsletter, 1971-1993 2 13 Alumni annual reports, 1977-2003 2 14 Alumni rosters, 1978-2003 2 15 Alumni correspondence, 1982-2001 2 16 Alumni newsletters and newspaper clippings, 1982-2003 2 17 Alumni handbook and constitution, 1995 2 18 Series 6: National Mortar Board Society documents, 1970-2006 Box Folder - Page 13 -
Series 6: National Mortar Board Society documents, 1970-2006 National directory, correspondence and conference documents, 1970-1977 2 19 National Conference minutes, 1970-1973 2 20 National Council minutes, 1970-1973 2 21 Summary- National Mortar Boar Chapters, 1971 2 22 National Mortar Board correspondence, awards and receipts, 1996-1998 2 23 National correspondence, reports and newsletters, 2000-2001 2 24 National Conference documents, 2006/07/28-2006/07/30 2 25 - Page 14 -