CHINO BASIN WATER CONSERVATION DISTRICT REGULAR MEETING District Office 4594 San Bernardino Street Montclair, CA 91763 Monday, March 13, 2017 MINUTES INVOCATION - Director Grupposo gave the invocation. CALL TO ORDER President King called the meeting to order at 11:02 a.m. FLAG SALUTE President King led the audience in the flag salute. ROLL CALL Roll call was taken with the full Board of Directors present. Board Members Present: Staff Present: Other Present: President Terry King Vice President Margaret Hamilton Treasurer Geoff Vanden Heuvel Director Gil Aldaco Director Marc Grupposo Director Hanif Gulmahamad Director Mark Ligten berg Executive Director/Board Secretary Eunice Ulloa Deputy Executive Director Vivian Castro Community Programs Manager Rebecca Rittenburg Conservation Programs Manager Scott Kleinrock Facility/Landscape Maintenance Manager Frankie Sotomayor Administrative Assistant Natalie Gonzaga Office Assistant Judy Taylor Conservation Technician ll Brandon Burgess Program Coordinator Omone Abu Program Educator Lindsey McConnell Program Assistant Jenna Hoover Landscape /Maintenance Worker I Dave Paglia Landscape/Maintenance Worker II Robert Sotomayor Landscape/Maintenance Worker I Juan Vazquez Landscape/Maintenance Worker I James Salcido Board Attorney William Brunick Board Attorney Steve Kennedy Cindy Henson, Henson Consulting Ken Lee, Henson Consulting
March 13, 2017: Regular Board Meeting Minutes Page 2 ADDITIONS OR CHANGES TO THE AGENDA None. CONSENT CALENDAR 1. Minutes - February 13, 2017 Regular Meeting.. Approve. 2. Financial Reports January 2016. Approve. 3. AB 1234 - Director Travel, Training and Meeting Report. Approve. 4. Board Compensation and Reimbursement for Listed Events per Policy 47. Approve. 5. Report on Policy No. 52 Executive Management Administrative Leave Benefit. Receive and file. Moved by Director Gulmahamad, seconded by Vice President Hamilton, and carried on a 7-0-0 vote to approve Consent Calendar items 1 through 5. PUBLIC HEARINGS None. PUBLIC COMMUNICATIONS President King announced this as a time for any persons present, who so desired, to make an oral presentation to the Board of Directors. Hearing none, the meeting continued with published agenda items. UNFINISHED BUSINESS None. NEW BUSINESS 6. Executive Director's Retirement. Executive Director Ulloa presented on this item, reading her letter advising of her retirement, effective close of business on August 1, 2017. Moved by Director Gulmahamad, seconded by Treasurer Vanden Heuvel, and carried on a 7-0-0 vote with all Directors present to approve Executive Director Eunice Ulloa's notice of retirement on the close of business on August 1, 2017. Director Gulmahamad, Treasurer Vanden Heuvel, President King and Vice President Hamilton all spoke thanking Executive Director Ulloa for her years of service. 7. Executive Director's Merit Lump Sum Increase for Performance 2016-2017. Legal Counsel Bill Brunick presented on this item recommending the payment of a merit lump sum increase for 2016-2017 performance of $25,000 to Executive Director Eunice Ulloa to be paid upon her retirement on August 1, 2017. Moved by Treasurer Vanden Heuvel, seconded by Director Gulmahamad, and carried on a 7-0-0 vote with all Directors present to approve the payment of a merit lump sum increase for 2016-2017 performance of $25,000 to Executive Director Eunice Ulloa to be paid upon her retirement on August 1, 2017. Executive Director Position Recruitment. Vivian Castro, Deputy Executive Director and Cindy Henson, Henson Consulting Group, LLC presented on this item. Deputy Executive Director Castro recommended authorization
March 13, 2017: Regular Board Meeting Minutes Page 3 for staff to transfer $25,000 from Account #51300 (Consulting) to Account # 51955 (Recruitment) and authorize Henson Consulting Group to commence recruitment to fill the Executive Director position in accordance with direction provided by the Board of Directors. Cindy Henson presented the timeline of the recruitment to the Board of Directors. Director Gulmahamad requested for the final 2 candidates to be selected by early July and requested that the recruitment not have any delay. Moved by Treasurer Vanden Heuvel, seconded by President King, and carried on a 7-0-0 vote with all Directors present to approve staff to transfer $25,000 from Account #51300 (Consulting) to Account # 51955 (Recruitment) and authorize Henson Consulting Group to commence recruitment to fill the Executive Director position in accordance with direction provided by the Board of Directors. 9. CV Strategies Proposal for On-Call, As-Needed, Public Relations, Professional Communications, and Outreach Services. Vivian Castro, Deputy Executive Director presented on this item recommending the approval of new agreement with CV Strategies for on-call, as-needed, public relations, professional communications, and outreach services for a not-to-exceed amount of $35,000 and authorize the Executive Director to sign all necessary documents. Moved by Treasurer Vanden Heuvel, seconded by Director Aldaco, and carried on a 7-0-0 vote with all Directors present to approve new agreement with CV Strategies for on-call, as-needed, public relations, professional communications, and outreach services for a not-to-exceed amount of $35,000 and authorize the Executive Director to sign all necessary documents. Director Gulmahamad asked for assurance that after this proposal there would be no further work needed. Deputy Executive Director Castro informed Director Gulmahamad that any future proposal will be brought to the board for approval. 10. Resolution 2017-01: A Resolution of the Board of Directors of the CBWCD Concurring in Nomination to the Executive Committee of the ACWA/JPIA. Resolution concurring in the nomination of Melody A. McDonald to continue in her position on the ACWA/JPIA Executive Committee. Eunice Ulloa, Executive Director, presented on this item recommending to concur in the nomination of Melody A. McDonald to continue in her position on the ACWA/JPIA Executive Committee and direct the Executive Director to fill out the appropriate paperwork and submit to ACWA/JPIA and San Bernardino Valley Water Conservation District no later than 4:30 p.m. Friday March 24, 2017. Moved by Treasurer Vanden Heuvel, seconded by President King, and carried on a 7-0-0 vote with all Directors present to approve to concur in the nomination of Melody A. McDonald to continue in her position on the ACWA/JPIA Executive Committee and direct the Executive Director to fill out the appropriate paperwork and submit to ACWA/JPIA and San Bernardino Valley Water Conservation District no later than 4:30 p.m. Friday March 24, 2017. 11. Resolution 2017-02: A Resolution of the Board of Directors of the CBWCD for the Disposal of District Property, Materials and Equipment.
March 13, 2017: Regular Board Meeting Minutes Page 4 Vivian Castro, Deputy Executive Director, presented on this item recommending to approve disposal of surplus property of the District that is no longer necessary for District purposes in compliance with District Policy 9. Moved by Treasurer Vanden Heuvel, seconded by Vice President Hamilton, and carried on a 7-0-0 vote with all Directors present to approve disposal of surplus property of the District that is no longer necessary for District purposes in compliance with District Policy 9. (The Recess and Workshop were taken out of order after the Board and Staff Oral Reports) RECESS President King announced a 10-minute recess before the Workshop. WORKSHOPS Board and Staff Orientation. Update on 2016 Strategic Plan implementation by Community Programs, Conservation Programs, and Facilities and Maintenance divisions and District Executive Management. Presentation on Board legal requirements and the roles and responsibilities of the Board of Directors and Board Committees. INFORMATIONAL ITEMS Strategic Plan Monthly Programs Update (Written) Correspondence (Written) DIRECTOR ORAL REPORTS (Was taken out of order at 11:27 a.m.) President King None. Vice President Hamilton D Vice President Hamilton reported on the February 15-16, 2017 Annual AGWA/AGVVT D Vice President Hamilton commented on the District's Open House on February 28 and thanked the staff for putting on a great event. Treasurer Vanden Heuvel D Treasurer Vanden Heuvel reported on the February 15-16, 2017 Annual AGWA/AGVVT Director Aldaco D Director Aldaco reported on the February 15-16, 2017 Annual AGWA/AGVVT California Groundwater Conference. D Director Aldaco reported on the February 22, 2017 Monte Vista Water District Board Meeting. Director Grupposo None. Director Gulmahamad
March 13, 2017: Regular Board Meeting Minutes Page 5 D Director Gulmahamad mentioned the article in the Sunday Inland Valley Daily Bulletin about the Seed Saving Library at the District. D Director Gulmahamad mentioned the upcoming show on National Geographic Tuesday, March 14 at 9pm Water and Power: A California Heist. D Director Gulmahamad reported on the February 15-16, 2017 Annual AGWA/AGWT Director Liqtenberq D Director Ligtenberg reported on the February 15-16, 2017 Annual AGWA/AGVVT STAFF ORAL REPORTS Executive Director/Secretary Report D Executive Director Ulloa reported on the following: > IEUA Leadership Breakfast on February 16 D Presentation at the MVWD Board Meeting regarding the Strategic Plan D ASBCSD February Meeting > The District's Open House on February 28 D Mayor of Chino Hills, Ray Marquez meeting D Chino Basin Watermaster meetings D Bob Bowcock from IRM meeting > Mayor of Pomona Tim Sandoval meeting Deputy Executive Director Report D Deputy Executive Director Castro provided an update on Facilities and Resources Optimization Study by Integrated Resource Management, Inc. During a meeting with IRM, Mr. Bowcock was asked to look at the District owned basins to see any additional water capture capabilities and improvements. Ms. Castro mentioned she will be taking lead on this project going forward and will be coordinating a meeting with the Chino Basin Recharge Committee for further discussion and direction. D AB 1732: Single Occupant Restroom Sign Compliance Deputy Executive Director Castro reported that the restroom signs are being changed in the Education Building and the Multi-Use Building to comply with the new law. D February 28, 2017 CBWCD Winter Open House Deputy Executive Director Castro thanked staff for their excellent work on this event. It brought in many new people to the District and everyone was very engaged. D Deputy Executive Director Castro addressed an index card question that was asked at the February Board Meeting. The question was about the District promoting indoor water conservations as well as outdoor. Deputy Executive Director Castro mentioned that the District does provide public outreach and education on indoor water efficiency and conservation but that it focuses primarily on outdoor conservation. Outdoor consumption can be 40-65% of residential water use, so focus in this area is important. Board Attorney Report D Board Attorney William Brunick reported on the San Jose v. Superior Court of Santa Clara County Private accounts subject to the Public Records Act. He provided an overview of the case and informed the Board there will be further instruction and policy regarding the decision on the case. (The Recess and Workshop was taken out of order at 12:17 p.m.)
March 13, 2017: Regular Board Meeting Minutes Page 6 CLOSED SESSION The Board did not recess to closed session to discuss the items below. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION: Pursuant to Government Code Subdivision (d)(1) of Section 54956.9; San Bernardino County Superior Court Case No. 164327; Chino Basin Municipal Water District v. City of Chino, et al. now Designated No. RCV 51010. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION: Pursuant to Government Code Section 54956.9(d)(1); AMERICAN SAFETY CASUALTY INSURANCE COMPANY, an Oklahoma corporation; vs. CHINO BASIN WATER CONSERVATION DISTRICT; and DOES 1 through 50, inclusive; and related Cross-Complaint; San Bernardino Superior Court Case No.: CIVDS 1510122. CONFERENCE WITH REAL PROPERTY NEGOTIATOR: Pursuant to Government Code Section 54956.8, the Board of Directors will be meeting with its legal counsel, Bill Brunick and real property negotiator Eunice Ulloa; regarding APNs 1019-011-02 & 08; 1019-321-18, 1023-041-07, 12, & 13, to discuss matters such as price, terms and desirability of possible basin acquisitions with Henry Pramov of Rodi Pollock Pettker Christian & Pramov, legal counsel for the property owners, Sui Hai International, via the CBVVCD's agent, John Van Dyk of Beno, Van Dyk & Owens. PUBLIC EMPLOYEE APPOINTMENT: Pursuant to Government Code Section 54957; Title: Executive Director If Necessary. ADJOURN President King adjourned the meeting at 2:40 p.m. to the Regular Board Meeting of the Chino Basin Water Conservation District to be held on Monday, April 10, 2017 at 11:00 a.m. at the District Headquarters, located at 4594 San Bernardino Street, Montclair, CA 91763. APPROVED AND ADOPTED THIS 10th DAY OF APRIL 2017. ATTEST: kaut Eunice M. Ulloa, Executive Director/Secretary Nata ie Gonz, Administrative Assistant