AGENDA THE THIRTY-FOURTH MEETING OF THE ONE HUNDRED AND THIRTY-THIRD COUNCIL OF THE CORPORATION OF THE CITY OF ST. THOMAS

AGENDA THE THIRTY-FOURTH MEETING OF THE ONE HUNDRED AND THIRTY-THIRD COUNCIL OF THE CORPORATION OF THE CITY OF ST. THOMAS COUNCIL CHAMBERS 6:00 P.M. CLOSED SESSION CITY HALL 7:00 P.M. REGULAR SESSION OCTOBER 7, 2013 ROUTINE PROCEEDINGS AND GENERAL ORDERS OF THE DAY THE LORD S PRAYER Alderman David Warden DISCLOSURES OF INTEREST MINUTES OPENING PRAYER DISCLOSURES OF INTEREST MINUTES DEPUTATIONS COMMITTEE OF THE WHOLE REPORTS OF COMMITTEES PETITIONS AND COMMUNICATIONS UNFINISHED BUSINESS NEW BUSINESS BY-LAWS PUBLIC NOTICE NOTICES OF MOTION ADJOURNMENT CLOSING PRAYER Confirmation of the minutes of the meeting held on September 16, 2013. DEPUTATIONS COMMITTEE OF THE WHOLE Council will resolve itself into Committee of the Whole to deal with the following business. PLANNING AND DEVELOPMENT COMMITTEE Chairman C. Barwick UNFINISHED BUSINESS Development Agreement Policies NEW BUSINESS Community Improvement Project 10 Centre Street Report ADM-39-13 of the CAO/Clerk. Page 6

Application for Zoning By-law Amendment New Wave Designs Inc., West End of Greenway Boulevard Report PD-14-13 of the Director of Planning. Page 7-13 Application by Inn Services Inc. for Approval of a Draft Plan of Subdivision, File 34T-13503 Dalewood Meadows Development Area, Comprising 38 Lots for Single-Detached Dwellings Report PD-15-13 of the Director of Planning. Pages 14-17 Committee of Adjustment Permission 12 Osprey Lane Notice of a public meeting to take place on October 10th, 2013 at 10:00 a.m., Room #309, City Hall has been received from the Committee of Adjustment regarding an application for permission by Victor and Nicole Sabourin to construct a deck at 12 Osprey Lane. Municipality of Central Elgin Notice of the Passing of a Zoning By-Law Amendment 42445 John Wise Line 2 Notice of the passing of a zoning by-law amendment has been received from the Municipality of Central Elgin regarding an application to permit an existing garden suite to remain as a permanent second dwelling on the property at 42445 John Wise Line. BUSINESS CONCLUDED ENVIRONMENTAL SERVICES COMMITTEE - Chairman M. Cosens UNFINISHED BUSINESS Rail Corridor Talbot Street and Sinclair Avenue School Zone Speed Reduction Pilot Project Follow-up Report Back Water Valve Installation on Sanitary Building Drains (PDCs) Fairview Avenue Class Environmental Assessment Project NEW BUSINESS Rodding of Sanitary Private Drain Connection at 46 Devonshire Place Report ES-116-13 of the Director of Environmental Services. Pages 18-31 Municipal Infrastructure Investment Initiative, Capital Program Ross Street Railway Bridge Removal and Restoration of an At Grade Road/Rail Crossing ( Ross Street Construction Project ) Draft Contribution Agreement Report ES-117-13 of the Director of Environmental Services. Pages 32-38 BUSINESS CONCLUDED HUMAN RESOURCES COMMITTEE - Chairman G. Campbell UNFINISHED BUSINESS NEW BUSINESS Hire and Transfer Report, April 2013 - August 2013 Report HR-15-13 of the Director of Human Resources. Pages 39-40

3 Animal Shelter Use of Volunteers Report ADM-38-13 of the CAO/Clerk. Page 41 BUSINESS CONCLUDED FINANCE AND ADMINISTRATION COMMITTEE - Chairman L. Baldwin-Sands UNFINISHED BUSINESS NEW BUSINESS Midtown Tavern Request for Chip Wagon Licence Report TR-28-13 of the Purchasing Agent and Licensing Officer. Pages 42-43 BUSINESS CONCLUDED COMMUNITY SERVICES COMMITTEE - Chairman T. Johnston UNFINISHED BUSINESS NEW BUSINESS BUSINESS CONCLUDED PROTECTIVE SERVICES COMMITTEE - Chairman D. Warden UNFINISHED BUSINESS Police Building Headquarters NEW BUSINESS Acceptance of 3 year Maintenance Contract Between Bell Canada and St. Thomas Fire Department Report FD-08-13 of the Fire Chief. Page 44 BUSINESS CONCLUDED SOCIAL SERVICES COMMITTEE - Chairman J. Kohler UNFINISHED BUSINESS NEW BUSINESS BUSINESS CONCLUDED REPORTS PENDING COUNCIL Council will reconvene into regular session. REPORT OF COMMITTEE OF THE WHOLE Planning and Development Committee Chairman C. Barwick Environmental Services Committee - Chairman M. Cosens Human Resources Committee - Chairman G. Campbell

4 Finance and Administration Committee - Chairman L. Baldwin-Sands Community Services Committee - Chairman T. Johnston Protective Services Committee - Chairman D. Warden Social Services Committee - Chairman J. Kohler A resolution stating that the recommendations, directions and actions of Council in Committee of the Whole as recorded in the minutes of this date be confirmed, ratified and adopted will be presented. REPORTS OF COMMITTEES The Fifth Report of the 2013 Site Plan Control Committee Page 45 PETITIONS AND COMMUNICATIONS Elgin County Railway Museum Request for Rail Artifacts Ross Street A letter has been received from Jeremy Locke, President, Elgin County Railway Museum requesting that a signal box and manhole cover near the Ross Street subway be provided to the Museum for its preservation. Page 46 Request for Elmina Street Sidewalk Construction A letter has been received from Brian Barnard, 20 Oak Street requesting that a sidewalk and guardrail be installed on Elmina Street between Oak Street and Hemlock Street. Page 47 St. Thomas Ringette Association Compensation for Damages A letter has been received from Kari Wyse, Vice President, St. Thomas Ringette Association requesting compensation for damages to the club's equipment due to a condensation issue in a storage area at the Timken Centre. Pages 48-52 Lake Margaret Area Phragmites Control A letter has been received from Dr. Janice Gilbert regarding the control of phragmites on the Lake Margaret shoreline. Pages 53-54 A letter has been received from David Collins, 166 Lake Margaret Trail requesting a report from the Director of Parks and Recreation on the status of phragmites control discussions with Dr. Janice Gilbert and further requesting a copy of any reports on the subject received by the City. Page 55 Bancroft & Hastings Highlands Request for Disaster Relief Donation A letter has been received from Dennis Purcell, Chair, Bancroft and Hasting Highlands Disaster Relief Committee requesting a donation towards relief efforts following flooding in the Town of Bancroft and the Municipality of Hastings Highlands. Page 56 City of Kenora Ban of Flying Lanterns Request to Endorse a Resolution A request to endorse a resolution has been received from Joanne McMillin, City Clerk, City of Kenora regarding a ban on the use and sale of flying lanterns in Ontario. Page 57 Bill 56, the Aggregate Recycling Promotion Act MPP Sylvia Jones Dufferin-Caledon A letter has been received from Sylvia Jones, MPP, Dufferin-Caledon regarding Bill 56 relating to the use of recycled aggregates in construction projects. Pages 58-60

2013 Ontario West Municipal Conference November 15, 2013 5 Notice has been provided by AMO regarding the 2013 Ontario West Municipal Conference to be held November 15, 2013 in London. Page 61 UNFINISHED BUSINESS NEW BUSINESS BY-LAWS First, Second and Third Reading 1. A by-law to confirm the proceedings of the Council meeting held on the 7th day of October, 2013. 2. A by-law to amend By-law 188-2002, being a by-law to impose fees or charges with respect to Recreation Services matters. (non-primetime ice rental rate) 3. A by-law to appoint a Building Inspector and By-Law Officer. (Mark Van Hee) PUBLIC NOTICE Capital Budget Adjustment Courthouse Parking Strategy Public notice is hereby provided that Administration intends to introduce a report at the October 15th, 2013 meeting requesting approval of a capital expenditure adjustment related to Courthouse parking equipment. NOTICES OF MOTION Start Time of Regular Meetings of Council Amendment to By-law 110-82 A notice of motion has been received from Mayor Jackson requesting a change to the start time of regular meetings of Council to 5:00 p.m. for closed session and to 6:00 p.m. for open session, effective November 4, 2013. Page 62 CLOSED SESSION A resolution to close the meeting will be presented to deal with a proposed or pending acquisition of land and a matter of litigation OPEN SESSION ADJOURNMENT CLOSING PRAYER