CITY OF HUBER HEIGHTS STATE OF OHIO Public Services and Safety Committee Meeting May 4, 2015 4:30 P.M. City Hall 6131 Taylorsville Road City Council Conference Room 1. Members Present: 2. Guests Present: 3. Approval of Minutes: - April 6, 2015 4. Topics of Discussion: - Disposal of Surplus Property - Police Division - Bulletproof Vests Grant - Application and Acceptance - Police Division - Police Division Building Fire Protection System - Request For Proposal (RFP) - Severe Weather Emergency Warning Systems - Fire Station 25 Design - Award Contract 5. Recommendations / Actions: 6. Adjournment:
AI-3014 Topics of Discussion 4. Public Services and Safety Committee Agenda Meeting Date: 05/04/2015 Disposal of Surplus Property - Police Division Submitted By: Tom Milligan Department: Police Division: Police Council Committee Review?: Public Services and Safety Committee Date(s) of Committee Review: 05/04/2015 Audio-Visual Needs: None Emergency Legislation?: Yes Motion/Ordinance/ Resolution No.: Agenda Item Description or Legislation Title - Disposal of Surplus Property - Police Division Information Purpose and Background This prisoner van in the Police Division is outdated and out of compliance with prisoner transportation guidelines. The Police Division would like to declare this van as surplus property to allow for the sale and disposal of this van. Fiscal Impact Source of Funds: N/A Cost: N/A Recurring Cost? (Yes/No): N/A Funds Available in Current Budget? (Yes/No): N/A Financial Implications: Resolution Attachments
CITY OF HUBER HEIGHTS STATE OF OHIO RESOLUTION 2015-R- DECLARING CERTAIN CITY PROPERTY IN THE POLICE DIVISION NO LONGER NEEDED FOR MUNICIPAL PURPOSES AS SURPLUS AND AUTHORIZING DISPOSAL OF SAID SURPLUS PROPERTY, AND DECLARING AN EMERGENCY. WHEREAS, the City of Huber Heights is in possession of a vehicle assigned to the Police Division; and WHEREAS, the property is no longer needed for municipal purposes; and WHEREAS, the vehicle has been slated for sale at auction, and has had a winning bid awarded; and WHEREAS, the winning bidder is awaiting the finalization of the auction and pick-up of the vehicle. NOW, THEREFORE, BE IT RESOLVED by the City Council of Huber Heights, Ohio that: Section 1. Consistent with the provisions of the Ohio Revised Code Section 721.15 and applicable City codified ordinances and purchasing procedures, the following equipment is declared surplus, no longer needed for municipal purposes and authorization is hereby provided to dispose of the property consistent with the provisions of the Huber Heights Codified Ordinances. ITEM SERIAL NUMBER ASSET TAG 1995 Ford Econoline Van (w/prisoner Cage) 1FTJE34H4SHB90073 P00780 Section 2. It is hereby found and determined that all formal actions of this Council concerning and relating to the passage of this Resolution were adopted in an open meeting of this Council and that all deliberations of this Council and of any of its Committees that resulted in such formal action were in meetings open to the public and in compliance with all legal requirements including Section 121.22 of the Ohio Revised Code. Section 3. This Resolution is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare and for the further reason that the vehicle is awaiting release to the winning bidder; therefore, this Resolution shall be in full force and effect immediately upon its adoption by Council. Passed by Council on the day of, 2015; Yeas; Nays. Effective Date: AUTHENTICATION: Clerk of Council Mayor Date Date
AI-3013 Topics of Discussion 4. Public Services and Safety Committee Agenda Meeting Date: 05/04/2015 Bulletproof Vests Grant - Application and Acceptance - Police Division Submitted By: Tom Milligan Department: Police Division: Police Council Committee Review?: Public Services and Safety Committee Date(s) of Committee Review: 05/04/2015 Audio-Visual Needs: None Emergency Legislation?: Yes Motion/Ordinance/ Resolution No.: Agenda Item Description or Legislation Title Information - Bulletproof Vests Grant - Application and Acceptance - Police Division Purpose and Background The Police Division receives a 50% reimbursement on purchases of outdated bulletproof vests through this grant program. City Staff are seeking City Council approval to apply for and accept these grant funds. Fiscal Impact Source of Funds: Law Enforcement Fund Cost: $6496.56 Recurring Cost? (Yes/No): No Funds Available in Current Budget? (Yes/No): Yes Financial Implications: These vest have a service life of 5 years. These vests are due for replacement this calendar year. Failing to replace these vests will result in an added future financial burden next year. Resolution Attachments
CITY OF HUBER HEIGHTS STATE OF OHIO RESOLUTION NO. 2015-R- AUTHORIZING THE CITY MANAGER TO APPLY FOR AND ACCEPT GRANT FUNDS FROM THE BUREAU OF JUSTICE ASSISTANCE BULLETPROOF VEST PARTNERSHIP FOR THE PURPOSE OF PURCHASING REPLACEMENT PROTECTIVE BODY ARMOR, AND DECLARING AN EMERGENCY. WHEREAS, the City of Huber Heights supports the need for additional police related equipment, specifically bulletproof vests; and WHEREAS, the U.S Bureau of Justice Assistance provides the allocation of funding in the form of the Bulletproof Vest Partnership program for purchasing new or additional bulletproof vests; and WHEREAS, the Bureau of Justice Assistance Bulletproof Vest Partnership Act of 2000 requires that funding priority be given to jurisdictions with populations under 100,000; and, WHEREAS, the Huber Heights Police Division has been a past recipient of Bulletproof Vest Partnership funds which provide for a 50% reimbursement to the City for the purchase of bulletproof vests. NOW, THEREFORE, BE IT RESOLVED by the City Council of Huber Heights, Ohio that: Section 1. The City of Huber Heights hereby endorses and supports the submission of an application for the Bulletproof Vest Partnership program and authorizes the necessary actions to implement said grant, if approved by the U.S. Bureau of Justice Assistance. Section 2. The City Manager is hereby authorized to apply for and, if awarded, enter into an agreement with the U.S. Bureau of Justice Assistance to administer the grant to implement the Bulletproof Vest Partnership program. Section 3. Reimbursement made to the Police Division under this grant will be re-appropriated to the Law Enforcement Fund. Section 4. It is hereby found and determined that all formal actions of this Council concerning and relating to the passage of this Resolution were adopted in an open meeting of this Council and that all deliberations of this Council and of any of its Committees that resulted in such formal action were in meetings open to the public and in compliance with all legal requirements including Section 121.22 of the Ohio Revised Code. Section 5. This Resolution is hereby declared to be an emergency measure necessary for the immediate preservation of public peace, health, safety and welfare and for the further reason that the deadline to apply for this grant is May 13, 2015; therefore, this Resolution shall be in full force and effect immediately upon its adoption by Council. Passed by Council on the day of, 2015; Yeas; Nays. Effective Date: AUTHENTICATION: Clerk of Council Mayor Date Date
AI-3042 Topics of Discussion 4. Public Services and Safety Committee Agenda Meeting Date: 05/04/2015 Severe Weather Emergency Warning Systems Submitted By: Anthony Rodgers Department: City Council Council Committee Review?: Public Services and Safety Committee Date(s) of Committee Review: 05/04/2015 Audio-Visual Needs: SmartBoard Emergency Legislation?: No Motion/Ordinance/ Resolution No.: Agenda Item Description or Legislation Title - Severe Weather Emergency Warning Systems Information Purpose and Background Fire Chief Mark Ashworth will be making a presentation on severe weather emergency warning systems. Fiscal Impact Source of Funds: N/A Cost: N/A Recurring Cost? (Yes/No): N/A Funds Available in Current Budget? (Yes/No): N/A Financial Implications: Presentation Attachments
Weather Alerting Sirens / Code Red
Current Weather Warning System Code Red: Annual Cost: Emergency Notification $15,000.00 Weather Component $7,500.00 Total Cost: $22,500.00 What does Code Red Do? Ability to send out critical information through various forms of media Text Cell Phone TDY Email Land Line Types of Notifications: Boil Alerts Missing Persons Traffic Hazards Important information Critical to the residence Weather Thunderstorm Warnings Tornado Warnings Flood Warnings Winter Weather Texts (ony)
How do you sign up? Emergency Notification Weather
How Does Code Red Work? Secure Login Page National Weather Service
Weather Alerts Code Red Notifies only those in the effected area
Outdoor Warning Sirens
Outdoor Warning Sirens Cost: $25,000.00 - $30,000.00 per site Permitting costs Acquire / purchase land Radio equipment needed Annual Maintenance Procedure: City Policy What type of weather event Who decides / monitors / Activates No State policy AHJ Cities with Outdoor Warning Devices Kettering Moraine Oakwood Trotwood Vandalia West Carrollton Englewood
How Do Outdoor Warning Sirens Work Sirens have a 4 mile range Someone monitoring the NWS would activate the sirens A trained spotter would call in to the dispatch center Policy set by the AHJ
Location of sirens How Many Sirens would Huber Heights Need
Code Red Cost: $ 22,500.00 Fixed Price Annual Fees: $0.00 Additional uses General Notifications Specific Instructions Ability to single our specific areas Notification Method Phone Text E-mail TDY Outdoor Sirens Cost: $225,500.00 9 Devices based on 4-mile range Does not include cost of land Annual Fees:$?? / device (est) Notification Method Single audible tone All or Nothing method of notification Comparison
City Parks Potential gaps in Alerting Thomas Cloud Park (124 acres) Eichelberger Amphitheater Shullgate Park (11 Acres) Community Park (20 Acres) Cottonwood ParkBelle Plain Park (3-Acres) WHAT ARE OUR OPTIONS? Protecting the public How should we manage open spaces?