below:- S. N0. RAJASTHAN STATE GANGANAGAR SUGAR MILLS, LTD. SRIGANGANAGAR Tender Notice No. Pur/09/2012-13 Sealed tenders on invited for purchase of material & carrying out different jobs as per details given Name of the Item Estimated cost(rs. in lacs) Earnest Money (Rs.) Tender Cost (Rs.) Last date for receipt and opening of tender (I) Material Supply 1 Hardware item 1.45 2900/- 100 26.09.12 2 Brass S.S. Rods & M.S. Bright Bar 2.65 5300/- 100 26.09.12 3 C.S. Seamless Boiler Tubes & Steam pipes 4.55 9100/- 100 26.09.12 4 Tool Head Cutters 1.65 3300/- 100 26.09.12 5 Caustic Soda & Soda Ash 0.72 1430/- 50 28.09.12 6 Supply of 70/30 alloy 1300 Nos. Brass Tube 28.00 56,000/- 100 03.10.12 7 168 Bales A-Twill 50 Kg. Capacity Gunny Bags for Sugar packaging (II) Job Work 1 Repair of Boiler No. BR 5205 backside Header Welding Work 32.00 64,000/- 100 17.10.12 0.40 800/- 50 26.09.12 Separate tender for each item must reach this office upto 3 p.m. by due date, which shall be opened on the same day at 4 p.m. in the presence of Tenderes, if any. The earnest money can be deposited by cash or DD/ pay order favouring RAJASTHAN STATE GANGANAGAR SUGAR MILLS LTD. Payable at Sri Ganganagar. Tender not accompanying earnest money shall be liable for rejection. Tender form alongwith terms & conditions of tender can be obtained form the purchase department on any working day during office hours on payment of prescribed tender cost. It can also be downloaded from company s website www.rsgsm.in but tender cost must be deposited before opening date of tender. The Company reserves the right to accept or reject any or all tenders and to increase or decrease the Quantity without assigning any reason thereof. Control No. HO./125/Atul/2012-13 Sd/- General Manager
RAJASTHAN STATE GANGANAGAR SUGAR MILLS LTD., SRIGANGANAGAR (RAJASTHAN). Subject: Tender for Supply of Seamless Boiler Tubes & Steam Pipe due on 26.09.12. 1 Name & full postal address of the firm submitting the tender and constitution of the firm with detail of partners/ proprietors alongwith documentary proof: --------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------- 2 Capacity in which the signatory is signing the tender form (i.e. whether a sole proprietor/partner or any other capacity) (a) If tenderer is a partnership firm then authentic copy of partnership deed should be enclosed. In case partnership firm is registered with Registrar of firms, registration number must be quoted. (b) If tenderer is a proprietor, complete residential & office address with telephone number to be quoted. (c) If tenderer is a company then authentic copy of certificate issued by the Company Registrar must be enclosed. (d) Any change in the structure of Tenderer s Firm/ Company be informed to General Manager, Rajasthan State Ganganagar Sugar Mills Limited Sriganganagar immediately on happening of changes. 3. Addressed to: - R.S.G.S.M. Limited SRI GANGANAGAR. 4. Reference: Tender Notice No. Pur/9/2012-13 5. We agree to abide by all the conditions mentioned in tender notice no. Pur/09 2012-13 issued by Rajasthan State Ganganagar Sugar Mills Limited, Sriganganagar and the further conditions of the said tender notice given in the attached sheets (All the pages of which have been signed by us in token of our acceptance of the terms mentioned herein.) 6. Rate for the Seamless boiler tubes & Steam Pipe are shown in price bid. 7. Supply would be made as directed by RSGSM Ltd., within stipulated period. 8. The rates quoted are valid for THREE months for acceptance from the opening date of the tender or from the subsequent date of negotiations if any held. 9. Deposit Receipt No----------------- date ---------------- for Rs. -------------------------- deposited by Bank Draft No -------------------------------- dated -------------------- to cover 2% of offered value as earnest money is submitted herewith. Place: ---------------- Signature of the Tenderer (Rubber stamp Firm) with complete address Dated: ----------------
CONDITIONS OF TENDER AND CONTRACT for supply of Boiler Tubes & material against tenders floated by Raj. State Ganganagar Sugar Mills Ltd., Sriganganagar 1. The tenderer shall have to carefully study and understand the conditions, specifications, size, make etc. of the goods to be supplied. If he has any doubt about the meaning of any terms, conditions or specifications etc. he should refer to Officer Incharge and get clarification. The decision of the Company regarding interpretation of the conditions and specifications shall be final and binding on the Tenderers. 2. Tender should be filled in with ink. No tender filled in by pencil or otherwise shall be considered. No addition and alteration should be made in the tender. No over writings should be done. Corrections, if any, should be done clearly and should be initialed. 3. Tender must be submitted in properly sealed envelope according to the directions given in the Tender Notice and terms & conditions of tender. Tender must reach this office in time and date as notified. Envelope must be inscribed with the subject of Tender, dated of opening and name of Tenderer. 4. Tenderers are hereby explicitly warned that individuals signing the Tender must specify as follows :- a. Whether signing as "Sole proprietor of the firm?" b. Whether signing as registered active partner of the firm? c. Whether signing for the firm i.e. for procarationem? d. In case of Companies and registered firms, whether signing as Secretary, Manager, Partner, Director etc. will submit an authorisation from the company to do this. A copy of any document under which such authority is given should be forwarded with the tender. 5. Only such Tenderers who are bonafide manufacturers/dealers to deal into the goods for which they submit tender shall be eligible. 6. Tenderer, who is not registered under the Sales Tax Act, prevalent in the state where his business is located, are not eligible for Tender. The sales Tax Registration numbers should invariably be quoted. 7. If a Tenderer imposes conditions which are in addition to or in conflict with the conditions mentioned herein, his tender may be rejected. 8. The unit rates must not under any circumstances be altered and the rates must be entered in words as well as in figures. 9. a. The rates quoted should be F.O.R. Sugar Factory Sri Ganganagar inclusive of all duties, taxes and charges. However, the Tenderers should indicate applicable rate of duties, taxes and other charges specifically showing the same in monetary terms. b. Any increases in any Duty or any other tax imposed by Central Government or
State Government after the due date of the Tender will be paid extra. Similarly, any reduction in the Duty or any other tax after the due date of tender will be paid less to the party. 10. The tenderer shall not assign or sublet his contract or any part thereof to any other Agency. 11. The Tenderer should sign the Tender Form at the end of each page as a token of his acceptance of all the terms and conditions of the Tender. 12. The Tender must be accompanied by earnest money as specified in tender notice (0.5% in case SSI/Cottage industries registered with the Industries Department of Rajasthan) without which the Tender shall not be considered. The earnest money should be deposited by the tenderer in one of the following forms only: Cash or Bank draft or Pay Order of any scheduled Bank in favour of 'Rajasthan State Ganganagar Sugar Mills Limited,' payable at Sri Ganganagar. 1. The rate should be quoted in a sealed cover and DD should be in a separate enclosure with the sealed cover. 2. The earnest money will be refunded to unsuccessful Tenderer after final acceptance of the tender whereas in case of successful Tenderer, it will be treated a part of Security Deposit. 13. No request for adjustment of outstanding claim of any kind against the company towards EMD/SD will be entertained and failure to deposit the EMD/SD in full will always result in cancellation of tender/ acceptance. 14. Successful tenderers will have to deposit Security Money of an amount equal to 5% (1% in case of SSI/Cottage Industries of Rajasthan registered with Industries Department) of the estimated value of articles by way of Demand Draft/Pay Order in favour of the Rajasthan State Ganganagar Sugar Mills Ltd. for which tenders are accepted, within 15 days or any other specified period from the date of issue of purchase order. The Purchase Order duly accepted and signed by the tenderer will be an agreement for supplies. The Security Deposit will be refunded within six weeks after expiry of the contract on satisfactory completion of the same or expiry of guarantee/warranty period of if any whichever is later, No interest will be paid by the Company on the Security Deposit. If a tenderer fails to deposit the required security within the period specified, such a failure will be treated as breach of the terms and conditions of the tender and will result in the forfeiture of the earnest money in part or in full at the discretion of the Company for reason to be recorded. 15. TENDERS SHALL BE VALID a. For a period 90 days (OR any specified period from the date of opening of Tenders.)
b. After the tender has been accepted, the rate shall remain valid through out the Financial Year OR for the period for which tenders are invited, whichever is higher. 16. The Tenderer shall be responsible for the proper packing of goods so as to avoid damages under normal conditions of transport by road/ sea/ rail or air and delivery of the material in good conditions to the consignee at destination. 17. The tenders should be submitted alongwith samples and the documents if required by the Company. 18. The quantities shown in the Tender documents/price bid are approximate and subject to variation upto 50% at the discretion of General Manager. The supplies shall have to be arranged according to requirements as and when orders are placed through out the contract period. The ordered material needs to be supplied within prescribed period. No extension in view extend of necessary of material. 19. The time specified for supply and carrying out job work shall be deemed to be the essence of the contract and the successful tenderer shall arrange supply/carry out work within that period on receipt of work/supply order from the Company. 20. a. Should the contractor fail to execute the order/contract within the period specified in the Tender Form, and if such failure to deliver material/complete the work in prescribed time as aforesaid have arisen from, any unforeseen cause such as strike, fire, accident, act of GOD resulting in stoppage of work in the factory, of the manufacturer or similar reasons which the General Manager may find valid for an extension of the time he may extend the period without charging any agreed liquidated damages. His decision shall be final regarding the sufficiency or otherwise of ground for extension of time. b. Should the tenderer fail to execute the order/contract within the period specified in the Tender Form/purchase order the General Manager may at his discretion allow extension of time subject to recovery from the tenderer as liquidated damages and not by way of penalty, a sum equal to the following percentage of the value of goods which the tenderer has failed to supply for the period of delay as stated below :- i Delay upto one fourth period of the prescribed delivery period 2.5%. ii Delay exceeding one fourth but not exceeding half of prescribed delivery period 5%. iii Delay exceeding half but not exceeding three fourth of the prescribed delivery period 7.5%. iv Delay exceeding three fourth but not exceeding the period equal to the prescribed delivery period 10%. Notes:
i Fraction of a day in reckoning the period of delay in supplies shall be eliminated if it is less than half a day. ii The maximum amount of Liquidated Damages shall be 10%. iii When successful tenderer is unable to complete the order/contract within specified or extended period the Company shall be entitled to accept supply, get work done from the open market without notice to the Tenderer, but at his risk and cost i.e. Tenderer's Account and if the goods or any part thereof which the Tenderer has failed to supply or if not available, best and nearest available substitute thereof or to cancel the contract and tenderer shall be liable for any loss or damage which the company sustained by reason of such failure on part of the tenderer. But the tenderer shall not be entitled to any gain on such purchase made against default. The recovery of such damage shall be made from any sum accruing to the Tenderer under this or any other contract with the Company. If recovery is not possible from bills and th contractor fails to pay the loss or damage within one month, the recovery shall be made under any law for the time being in force or from any other bills outstanding with the Company. 21. When the Security Deposit in full or in part is proposed to be forfeited, a notice will be given to the Tenderer to explain within 10 days as to why the Security Deposit should not be forfeited for failure to complete the supplies in time. 22. In the event of any breach of conditions of the contract at any time on the part of the contractor, the contract may be terminated summarily by the General Manager with such conditions as may be deemed fit. 23. Generally the payment would be made after receipt of the material in Factory Store on satisfactory inspection by the authorised company s & representative. However the request for 90% payment against negotiation of documents through bank & balance 10% after receipt of material in Factory Store on satisfactory inspection about quality can be considered by the Company at its discretion & all bank charges to be borne by the successful tenderer. 24. Remittance charges on payment made to firms except through cheques will be borne by the supplier unless specifically agreed by the Company. 25. Direct or indirect canvassing on the part or tenderers or their representatives will disqualify them. 26. (a) The company reserves the right to accept any tender not necessarily the lowest, reject any tender without assigning any reasons and accept any tender for all or any one or more of the goods for which the tender has been given.
(b) If the tenderer resiles from his offer or offers new terms after opening of the tender, his EMD is liable to be forfeited. (c) The submission of more than one tender and under different names is prohibited. (d) Any relationship or business connection that may exist between Tenderer and any official of the Rajasthan State Ganganagar Sugar Mills Ltd., Should be declared. If this information is found to have been suppressed, then contract, if any, entered into may be cancelled forthwith without notice and compensation and any amount which may have been deposited would be Forfeited. 27. Specifications of the items for which tenders are invited and period prescribed for supply are given in the price bid. 28 The Value Added Tax (VAT) would be paid as per rule 40 (A) of VAT Act for which necessary detail should be provide by the suppliers. 29 If any material reserved for certain categories of suppliers/manufacturers, tenders of such parties would be considered as per rules & instructions of the Govt. 30 If central excise duty is charged by the suppliers/manufactures they would be required to issue cenvatable invoice. Such parties should specifically indicate the guarranted amount of cenvat credit which would be available to the Company under CENVAT scheme of the Excise Department. In case such credit falls short then the guarranted amount the difference would be recovered from their bills. 31 All legal proceedings, arising out of this contract shall be subject to the jurisdiction of the courts situated at Sriganganagar only. 32 In case of any dispute arising in contract, the matter will be referred to Sole Arbitrator appointed by General Manager, RSGSM whose decision shall be final and binding on both the parties. Signature of Tenderers with Seal
RAJASTHAN STATE GANGANAGAR SUGAR MILLS LTD., SRIGANGANAGR (RAJASTHAN) PRICE BID: - Supply of Seamless Steam Pipe for the year 2012-13. Detail of Tenderer:- 1. Name of Party 2. Full Address 3. Telephone/Fax/Mobile 4. E-Mail 5. TIN No. 6. PAN No. 7. Name of Bank with full address of the Branch 8. Type of A/c 9. Bank A/c No. 10. Prescribed Period for supply of material -30 days from receipt of purchase order. S. No. Name of the article with make Quantity Rates offered per unit 1. Seamless steam pipe for saturated steam working Pr.:-11Kg/Cm 2 with IBR test certificate MSL/Jindal/TATA make Size:- 6 Sch-40 12 Nos. 2 Seamless steam pipe with test certificate Size:- 3/4" MSL/Jindal/TATA make 03 Nos. 3 C.S. Seamless boiler tube HFS, with IBR Test certificate BS-3059, PT-2, S-2, 360 CAT-2, Tested Pr.1600 Lbs/In 2 MSL/ISMT make with identification mark & Heat No. Size:- 4 OD x 4.06mm thk x 5.52 Mtr. 111 Nos. We hereby give our consent to supply above items to Rajasthan State Ganganagar Sugar Mills Ltd., Sri Ganganagar as per rates indicated against each, on the terms and conditions prescribed by RSGSM Ltd. Dated:- Signature of Tenderer With seal Place:-