RAJASTHAN STATE GANGANAGAR SUGAR MILLS,LTD. SRIGANGANAGAR Tender Notice No. Pur/07/2012-13 Sealed tenders on invited for purchase of material & carrying out different jobs as per details given below:- S.N. Name of the Item Estimated cost(rs.) Earnest Money (Rs.) Tender Cost (Rs.) Last date for receipt and opening of tender (I) Material Supply 1 Replacement of old motors 500000 10000 100 20.09.12 3 Standby VFD for Boiler 50000 1000 50 20.09.12 4 Syrup Pump 250000 5000 100 20.09.12 5 Bearing Housing 49 x 32 with 200000 4000 100 20.09.12 bearing without shaft 6 Walkonti 8/34 bearing housing 200000 4000 100 20.09.12 complete shaft with bearing 7 Cane Cutting Knife 75000 1500-20.09.12 8 Paint 200000 4000-20.09.12 (II) Job Work 1 Earthing in plant 300000 6000 100 24.09.12 2 Replacement steam line from turbo 300000 6000 100 24.09.12 house to boiling house 3 Supply, Erection, Commissioning & Testing of Vacuum Circuit Breaker. 1000000 20000 100 01.10.12 4 Replacement of Control Panel of Sugar cane unloadeder VFD Control Panel 1000000 20000 100 01.10.12 Separate tender for each item must reach this office upto 3 p.m. by due date, which shall be opened on the same day at 4 p.m. in the presence of Tenderes, if any. The earnest money can be deposited by cash or DD/ pay order favouring RAJASTHAN STATE GANGANAGAR SUGAR MILLS LTD. Payable at Sri Ganganagar. Tender not accompanying earnest money shall be liable for rejection. Tender form alongwith terms & conditions of tender can be obtained form the purchase department on any working day during office hours on payment of prescribed tender cost. It can also be downloaded from company s website www.rsgsm.in but tender cost must be deposited before opening date of tender. The Company reserves the right to accept or reject any or all tenders and to increase or decrease the Quantity without assigning any reason thereof. Control No. HO./121/Devraha/2012-13 Sd/- General Manager M/s Manager (A/c)
RAJASTHAN STATE GANGANAGAR SUGAR MILLS LIMITED SRI GANGANAGAR (RAJASTHAN) 1. Sub: -Supply, Erection, Commissioning & Testing of 12KV indoor type Vacuum Circuit Breaker. 2. Name:-Full postal address of the firm submitting the tender and constitution of the firm with detail of partner/ proprietor s name along with documentary proof..... 3. Capacity in which the signatory is signing the tender form (i.e. weather a sole proprietor/partners or any other capacity) (a) If tenderer is a partnership firm an authentic copy of partnership deed should be enclosed. In case of partner ship firm is registered with Registrar of firms, Registration Number & year of registration number must be quoted. (b) If tenderer is proprietor complete residential & office address with telephone Number to be quoted. (c) If tenderer is company, the authentic copy of certificate issued by the Company Registrar must be enclosed. (d) Any change in the structure of Tenderer s firm/company be informed to General Manager, Raj. State Ganganagar Sugar Mills Ltd. Sri Ganganagar immediately on happening of changes. 4. Address to-- Rajasthan State Ganganagar Sugar Mills Limited, Sri Ganganagar- 335001 (Rajasthan) 5. Reference- Tender Notice No.Pur/07/2012-13. 6. We agree to abide by all the condition mentioned in tender Notice No. Pur/07/2012-13 issued by Raj. State Ganganagar Sugar Mills Ltd., Sri Ganganagar and the further conditions of the said tender notice given in the attached sheets( all the pages of which have been signed by us in token of our acceptance of the terms mentioned herein). 7. Our lump sum rates for TRUNKEY BASIS for above Job as per prescribed specification are given in the price bid enclosed herewith. 8. The rates quoted above are valid for two months for acceptance, from the opening date of the Price Bid or from the subsequent date of negations if any held may be extended for another period if necessary. 9. TURNKEY Job will be started and completed as specified by Raj. State Ganganagar Sugar Mills Ltd., Sri Ganganagar in enclosed terms & conditions. 10 Particulars and earnest money deposited are as under:- DepositRecepitNO. Dt. for deposited in cash/ by Bank draft No. dated to cover 2% of the earnest money is submitted here with. 11. The Income tax clearance certificates, Sales Tax Registration Number & Sales Tax clearance certificate, Sales Tax clearance certificate submitted herewith. 12. Declaration of manufacturer is also enclosed. Place: Date: Signature of the Tenderer (Rubber Stamp firm with complete address)
RAJASTHAN STATE GANGANAGAR SUGAR MILLS LTD., SRIGANGANAGR (RAJASTHAN) PRICE BID: - Eerction, Commissioning & Testing of 12 KV indoor type Vacuum Circuit Breaker.. Detail of Tenderer:- 1. Name of Party 2. Full Address 3. Telephone/Fax/Mobile 4. E-Mail 5. TIN No. 6. PAN No. 7. Name of Bank with full address of the Branch 8. Type of A/c 9. Bank A/c No. S. Description of the Work No. 1 Supply Eerction, Commissioning & Testing of 12 KV indoor type Vacuum Circuit Breaker including material supply as per terms & conditions mentioned in the tender documents. The break up of cost is enclosed. Lum sum cost offered We here by give our consent to supply above items to Rajasthan State Ganganagar Sugar Mills Ltd., Sri Ganganagar as per rates indicated against each, on the terms and conditions prescribed by RSGSM Ltd. Dated:- Signature of Tenderer With seal Place:-
Breakup of cost for supply erection, commissioning & testing of 12 kv indoor type vacuum circuit breaker 1. Cost of Material Rs 2. Central Excise Duty Rs 3. P&F Rs 4. Taxes Rs Total A Rs 5. Erection & Commissiong charges Rs 6. Service Tax Rs Total (B) (Sr. No 5+6) Rs G.Total (A+B) Rs...only. Date.. Signature of Tenderer Place.
Rajasthan State Ganganagar Sugar Mills Ltd. Sri Ganganagar(Raj.) Name of the work:- Supply, errection, commissioning & testing of 12 KV indoor type vacuum circuit breaker. Estimated cost: - Rs. 10,00,000/- Period of completion:- 2 Month GENERAL We are having a 750 KVA indoor copper wound 11/0.433 KV Bharat Bijlee Ltd. Transformer having current carrying capacity 39.4 AMP on HT side and 1000 AMP on LT side. For protection of this transformer it is required to supply, errect, commission & test 12 KV indoor type vacuum circuit breaker complete with following equipment s in the control panel. 1. One Draw out type indoor VCB. 2. One indoor type CT/PT set of suitable capacity. 3. One self-powered relay for over current, earth fault, under voltage relay. 4. Trip alarm. 5. Energy metre, volt meter, AMP meter. TECHNICAL SPECIFICATION Crompton Greaves/ Siemens/ ABB/ Alstom make 12 KV indoor type VCB 2000 AMP 3 pole, 50 Hz., 30 KA breaking capacity 50 KA making capacity 75 KV impulse with stand capacity, IP 4X floor rolling type breaker with horizontal isolation and horizontal draw out type, Inaccessible live parts & rack in/out with door closed condition ensures operator safely., Compartmentalized panel with built in base frame & ramp., Copper Bus bar, Highly reliable vacuum interrupters & protection relays., Type tested for extended mechanical endurance of M2 class as per IEC 62271 100l, ensuring 10,000 operation sequences., tested for rapid auto reclosing duty with SCADA compatible control system., draw-out type PT, Power pack, Integral earth switch, series trip arrangement for unmanned substation (without auxiliary supply), Internal arc tested as per IEC 62271-200., Fully type tested product at renowned testing laboratories like KEMA-Netherlands, KERI-Korea, CPRI/ERDA-India., with integral earth switch. CURRENT & POTENTIAL TRANSFORMER SET Crompton Greaves/Alstom/ABB/Siemens/A.E. make CT/PT 11KV,3 Phase, 60/5 AMP, 15 VA, Dual core CT & 11 KV/ 110 volt AC potential transformer with minimum 75 KV insulation with stand capacity. Mounted in
the vacuum circuit breaker panel in the complete with inter connections, control wiring etc. RELAY & METERS Self-powered numerical protection relay for operation & for use in unmanned substation with built in auxiliary power supply having following features. 1. Communication port RS 485. 2. Communication protocol-iec 60870-5-103 & IEC 61850. 3. Remote tripping via external voltage. 4. Programing through local keypad. 5. Selectable Definite time or IDMT curves as per IEC standards. 6. Password protection to guard against unauthorized access & editing of setting. 7. Trip indication via external flag indicator with mechanical reset. 8. Two potential free alarm contacts, latched type (bi-stable relay). 9. Recording of ten last fault records with time stamp. 10. Parameterization & downloading of records through software. 11. Burden - <5VA 12. IDMT 5 Settings Curves as per IEC Standard: SI/EI/LTI/DT. 13. Indications 4 LED indications for power on, alarm, trip, error. 14. Frequency 50Hz 15. CT Secondary 1 AMPS 16. Over current setting 20% - 200% (In steps of 1%). 17. Earth Fault setting 10% - 200% (In steps of 1%). 18. High set over current 100% - 1600% (In steps of 1%). 19. High set earth fault 50% - 1600% (In steps of 1%). 20. Pick up current 110% of set current. 21. Re set current 90% of set current. 22. Over load capacity 2 times rated current continuously, 20 times rated current for 3 sec. 23. Output contacts Impulse O/P for tripping coil, 12-24V DC (Energy<0.1 W/Sec), Potential free O/P contact:, Two change over contact for trip. 24. Auxiliary power supply Self Powered. 25. Battery 3.7V/2000 MAH Li-ion.
26. Digital Inputs 4 DI for Remote trip, fast trip & 2 spare. 27. Digital volt meter with selector switch. 28. Digital AMP Meter with selector switch. 29. LED indicators for all three phases. 30. Trip alarm with annunciator & electronic buzzer. GUARNTEE & SERVICE BACK UP 1. All the product should have guarantee for minimum 2 years the contractor has to depute their service engineer free of cost for two years. PAYMENT TERMS 1. 50% advance against bank guarantee of equivalent amount. 2. 30% after successful errection, commissioning & testing of the equipment. 3. 10% after successful working of the equipment after 6 month from the date of commissioning. 4. 10% after successful working of the equipment after 1 year from the date of commissioning.
RAJASTHAN STATE GANGANAGAR SUGAR MILLS LTD. SRI GANGANAGAR Sub:-Tender terms & condition for Supply erection, commissioning and testing of 12 KV indoor type vacuum circuit breaker N. B. These conditions should be ready very carefully by the Tenderer, while filling in their quotation. 1. Only bonafide manufacturers and authorized dealers shall be eligible to submit their tender. The technical specifications, and other description about above work scope of work and other details of materials to be supplied are enclosed in annexure-a. 2. Quotation must be enclosed in a properly sealed envelope according to the directions given in the tender notice & must reach this office in time & date as notified. 3. The unit rates must not under any circumstances be altered and the rates must be mentioned in words as well as in figures. 4. The successful tenderer shall be deemed to have carefully examined studied and understood the conditions, specifications, size, make etc. of the equipment to be commissioned. If he Will have doubt as to the meaning of any terms and conditions of the specifications etc. he will refer the same to the General Manager, Rajasthan State Ganganagar Sugar Mills Ltd., Sri Ganganagar and got clarifications, before submitting tender. 5. The tenderer shall not assign or sublet his contract for any substantial part thereof to any other agency. 6. The security money will be 5% of the contract value which shall be refunded on satisfactory completion of the work or expiry of the period of guarantee, if any, whichever is later. No interest will be paid by Rajasthan State Ganganagar Sugar Mills Limited on the security money. In case of breach of any terms & conditions of the contract the amount of security deposited shall be liable to forfeiture i.e. Full or part by Rajasthan State Ganganagar, Sugar Mills Limited, Sri Ganganagar and decision of the General Manager, Rajasthan State Ganganagar Sugar Mills Limited will be final. 7. The time specified for completion in the work will be deemed to be essence of the contract and the successful tenderer will have to complete the work in all respect within the stipulated period. 8. Should the tenderer fail to complete the supply erection, commissioning & testing of 12 KV Indoor vaccum circuit breaker within the period specified in the purchase order, the General Manager, Rajasthan State Ganganagar Sugar Mills Limited, Sri Ganganagar may at his discretion allow the extension of time. Such extension will be at the discretion of General Manager, Rajasthan State Ganganagar Sugar Mills Limited, & will further be subjected to recovery from the tenderer as agreed liquidated damages and not by way of penalty, for delay as stated below:- i) Delay upto one fourth periods or the prescribed delivery period 2 ½ % of the contract price. ii) Delay exceeding one-fourth but not exceeding half of the prescribed delivery period 5% of the contract price. iii) Delay exceeding half but not exceeding three-fourth of the prescribed delivery period 7 ½ % of the contract price. iv) Delay exceeding three-fourth period OR beyond that 10% of the contract price. NOTE:-
a) Fraction of a day in reckonings the period of delay shall be eliminated if it is less than half day. Half or more will be counted as full day. b) The maximum amount of agreed liquidated damages will be 10%. c) When tenderer is unable to complete the work within the specified or extended period, the General Manager, Raj. State Ganganagar Sugar Mills Ltd. or his nominee will cancel the contract and will be entitled to got the work done form elsewhere with notice to the tenderer but on his i.e. tenderer s cost & risk and the tenderer shall be liable for any loss or damage which Raj. State Ganganagar Sugar Mills Ltd. may sustain by reasons of such failure on the part of tenderer. But the tenderer shall not be entitled for a gain, if any, on such action taken by Raj. State Ganganagar Sugar Mills Ltd. against default. The recovery of such loss or damages can also be made form any other dues payable to the Tenderer by Raj. State Ganganagar Sugar Mills Ltd. If recovery is not possible from the bills and had the tenderer fail to pay the loss or damages within the one month, the recovery, shall be made under any other bills outstanding with Raj. State Ganganagar Sugar Mills Ltd. The RSGSM may exercise his own discretion and, if possible, resort to limited tender system issuing short term notice irrespective of the value of tender. d) It is clarified that General Manager, Rajasthan State Ganganagar Sugar Mills Ltd., may take risk & cost action without granting any extension, as stated. He may also extend delivery period without charging L.D. in genuine cases if he is satisfied with reasons of delay. 9. If the tenderer imposes conditions which are in addition to or in conflict with the conditions mentioned herein, his tender is liable for summary rejection at the discretion of the company. 10. The Tenderer shall be responsible for the proper/packing so as to avoid damages under normal conditions of transport and delivery of equipment in good conditions to Raj. State Ganganagar Sugar Mills Ltd., Sri Ganganagar. 11. In the event of any breach of conditions of the contract at any time on the part of the Tenderer, the contract may be terminated summarily by the General Manager, Raj State Ganganagar Sugar Mills Limited, Sri Ganganagar without compensation to the Supplier. 12. All rates quoted must be F.O.R., Rajasthan State Ganganagar Sugar Mills Ltd., Sri Ganganagar inclusive of cost of erection & commissioning duties, taxes, freight, packing forwarding etc. The break-up of basic material cost erection & commissioning charges, duties taxes, P&F freight & Other incidental, if any should however be given separately. 13. Tender should be filled with ink. No tender filled in pencil or otherwise, shall be considered. No additions and alteration should be made in the tender. No over writing should be done. Corrections, if any, should be done separately & initiated. 14. Tenderer should sign the tender form at each page as a token of his acceptance of all the terms & conditions of the tender. 15. Tender must be accompanied by earnest money, as required without which, tender will not be considered. The amount of earnest money should be deposited by cash or bank draft or pay order in favour of Raj. State Ganganagar Sugar Mills Ltd., Sri Ganganagar. The previous security money will not be transferred as earnest money against this tender. The rates should be quoted in sealed cover and the D.D. or cash receipt should be separate enclosure to the sealed cover. The earnest money deposit will be Rs.20,000/-. 16. In case of successful tenderer, the earnest money will be transferred as security amount and no interest will be paid by the company on such security amount.
17. Remittance charges on payment made to the firms except through cheque will be borne by the Supplier. 18. Direct or indirect canvassing on the part of tenderer or their representative will disqualify their tender. 19. Contractor shall raise & present invoices in such a manner as specified in Central Excise Rules so as to enable us to avail benefit under CENVAT Scheme. Tariff heading No. of item also be given in the quotation. If due to fault on the part of Contractor benefits under Cenvat is disallowed by Central Excise Deptt., the loss occurred to Rajasthan State Ganganagar Sugar Mills Ltd. shall be recoverable from successful tenderer. It should be clearly indicated that how much amount of excise duty will be charged in the bill and to what extent it would be reimbursable to Raj. State Ganganagar Sugar Mills Ltd. under CENVAT Scheme. 20. Notwithstanding anything contained herein before, if at any point of time the materials is found to be not conforming the specification and sub slandered, besides other actions the company shall have a right to deduct proportionate amount on all supplies made by the Supplier, on that account. 21. Payment terms would be as mentioned in Annexure-A. 22. The bank guarantee must be operated by any scheduled Bank in Rajasthan. 23. Scope of work would be as outlined in Annexure-A 24. ISI marked electrodes and gas cylinder welding equipment shall have to be arranged by successful tenderer at his own cost. 25. Prior inspection would be done by our representative if deemed necessary Successful tenderer should intimate by 15 days advance for deputing representative for inspection. 26. The earnest money will be forfeited in following cases:- i) When tenderer withdraws or modifies the offers after opening of tender but before acceptance of tender. ii) iii) When tender does not execute the agreement within the specified time. When the tenderer does not deposit the security money or fails to commence the work as per order within the time prescribed. 27. The security money in full or part may be forfeited in the following cases:- i) When any terms & conditions of the contract is breached. ii) When tenderer fails to complete the work satisfactory. iii) Notice of reasonable time will be given in case of forfeiture of security deposit. The decision of General Manager, Rajasthan State Ganganagar Sugar Mills Limited, Sri Ganganagar in this regard shall be final. 28. The tenderer shall furnish the following documents at the time of execution of Agreement.- i) Attested photocopy of partnership deed in case of partnership firm. ii) Registration Number & Year of registration in case partnership firm is registered with registrar of firms. iii) Address of residence & office. Telephone Number in case Sole proprietorship. iv) Registration issued by Registrar of companies in case of Company. 29. Contractor has to follow all the safely rules related to the nature of the job. Any accident during he execution of the contract is the leasing of the contractor.
30. Contractor has to follow all the Indian Electricity rules and other prevailing rules of central & state Government. 31. Contractor is required to send all the technical literature broucher etc. alongwith tender documents. 32. All legal proceeding arising out of this contract shall be subject to the Jurisdiction of the Courts situate at Sri Ganganagar and not elsewhere. 33. In case of disputes the General Manager, Rajasthan State Ganganagar Sugar Mills Limited, Sri Ganganagar will be the Sole Arbitrator & his decision shall be final and binding on both parties. Signature of the Tenderer (With firm stamps/seal) Complete postal Address