MINUTES BOARD OF BENTON COUNTY COMMISSIONERS Regular Board Meeting Tuesday, March 28, 2017, 9:00 a.m. Commissioners Conference Room Benton County Courthouse, Prosser, WA Present: Chairman James Beaver Commissioner Jerome Delvin Commissioner Shon Small County Administrator David Sparks Clerk of the Board Cami McKenzie Benton County Employees Present During All or a Portion of the Meeting: Deputy Administrator Loretta Smith Kelty; Adam Fyall, Sustainable Development Manager; County Engineer Matt Rasmussen; Assistant County Engineer Robert Blain; DPA Ryan Brown; Clerk Josie Delvin; District Court Administrator Jacki Lahtinen; Public Services Administrator Fred Bowen; Clark Posey, Assistant Planning Manager; Jerrod MacPherson, Planning Manager; Superior Court Administrator Pat Austin; District Court Judge Dan Kathren; Superior Court Judge Alex Ekstrom; Lisa Small, Sheriff s Office; Undersheriff Jerry Hatcher; Dixie Jamison, District Court; Kyle Sullivan and Shela Berry, Human Services; Frank Wolf, Pest Control; DPA Steve Hallstrom. Approval of Minutes The Minutes of March 21, 2017 were approved. Review Agenda Commissioner Delvin said he wanted to talk about the jail use agreements after executive session. Consent Agenda MOTION: Commissioner Small moved to approve the consent agenda items a through w, adding x, y, and z (1 st amendment to temporary jail use agreements for Kennewick, Richland, and West Richland). He said that Prosser was not included because they didn t meet until tonight. Commissioner Delvin seconded and upon vote, the Board approved the following: Auditor a. Authorizing Additional Cash Drawer b. Surplus of Personal Property Commissioners c. Associate Development Organization Designation - 1 -
Facilities d. Contract w/dlr Group, Inc. for Plumbing Assessment Services e. Contract w/apollo Sheet Metal, Inc. for Upgrade of Metasys Control System Human Services f. Public Services Environmental Review Form w/wa State Department of Commerce, Local Government Division Information Technology g. Agreement w/ciber, Inc. for Support of Crimes Software Juvenile Justice h. Amended Contract #1 w/personal Touch Cleaning, Inc. for Janitorial Services Office of Public Defense i. Amended District Court Public Defense Contract w/s Naccarato Personnel j. Contract w/universal Protection Services for Unarmed Security Guard Services Pest Board k. Reappointment of D Murray to the Horticultural Pest & Disease Board l. Reappointment of K Christensen to the Horticultural Pest & Disease Board m. Reappointment of J Lunden to the Horticultural Pest & Disease Board n. Reappointment of M Eddie to the Horticultural Pest & Disease Board Public Works o. Purchase from Coral Sales Company of Guardrail, Terminals Cable & Components p. Authorizing Roadwise, Inc. to Provide On-Site Motor Grader Training q. Approving Minor Routine Services Prior to the Need r. Authorizing Not to Exceed Amounts for Parts Purchases s. Authorizing Complete Pest Prevention Inc to Provide Pesticide Applications t. Purchase of Herbicides from Wilbur Ellis for Use at the Fairgrounds u. Contract w/pavement Surface Control for Sagebrush Road Safety Project v. Purchase of Refined Petroleum Products from CHS, Inc. w. Certification of Road Fund Expenditures for Traffic Law Enforcement, Fish Passage Barrier Removal & Annual Certification Commissioners x. 1 st Amendment Short Term Agreement for Use of Jail With City of Kennewick y. 1 st Amendment Short Term Agreement for Use of Jail With City of Richland z. 1 st Amendment Short Term Agreement for Use of Jail With City of W. Richland Public Hearing Application for Community Development Block Grant Kyle Sullivan said the grant required a public hearing to review the services provided and allow the public to comment. Melissa Hess from CAC reviewed the services provided including but not limited to medical prescriptions, rent, transportation or anything to keep housing stabilized for those at risk of being homeless. Mr. Sullivan presented the resolution and grant application for the Board s approval. As there was no one present to testify, public testimony was closed. - 2 -
MOTION: Commissioner Small moved to designate Chairman James Beaver, County Administrator David Sparks, and Human Services Administrator Kyle Sullivan as the authorized Chief Administrative Official and authorized representatives to act in all official matters in connection with the grant application and Benton County s participation in the Washington State CDBG Program, that the Board accept the current 2016 grant requirements for Benton-Franklin Community Action Connections, and the new 2017 grant requirements for the Community Development Block Grant (CDBG) Public Service Funds. Commissioner Delvin seconded and upon vote, the motion carried. 2020 Behavioral Health Integrated Discussion Kyle Sullivan said the Board requested further information about the requirements for 2020 and he asked Rick Weaver, Comprehensive Health Care in Yakima to come talk to the Board. Mr. Weaver said the State will put out a bid to use managed care in 2020 to buy services for mental health, substance use, and medical care. If the county had a very good organized system, the managed care systems would adopt the system; if not, they would adopt their own that might not be in the county s best interest. He said the plan would outline all the services to be provided, how those services would be contracted, how the providers would be paid, and how to transfer risk from the County to the providers. Once the plan was adopted, it would be implemented. Commissioner Delvin discussed his idea to use the old Trios Hospital and work with the three hospitals to put together a facility that had minor ER treatment, mental health services, and substance abuse services so the hospitals and law enforcement could divert from their facilities. Mr. Weaver said that would be one piece and what he considered a Triage center and was the first thing they did after adopting their plan, but the County would still need to have a plan. The Board discussed how to develop a plan, roadblocks they had encountered with Franklin County and their attempt at getting a contract with the individual from Bexar County. Mr. Weaver said that Yakima County had a pretty good plan and it worked and others are looking at it. The Board agreed to have Mr. Sullivan move forward and work on a contract to develop a plan for the system. Contract Amendment Correctional Healthcare Companies LLC Update Undersheriff Jerry Hatcher said they were asking for an extension to the current contract while they worked out the details for a new contract. He said there was a bump in the price on the amendment and was reflective of current pricing that was coming. MOTION: Commissioner Small moved to approve the Third Amendment to the Agreement between Benton County and Correctional Healthcare Companies, LLC as presented. Commissioner Delvin seconded and upon vote, the motion carried. - 3 -
Preliminary Plat SUB 07-08 Seitz River Tracts Findings of Fact and Conclusions Clark Posey stated the Board of County Commissioners held a Closed Record Public Hearing on March 7, 2017 and after receiving and reviewing the record developed by the Planning Commission, made a motion to approve the preliminary plat and have staff and the Chairman develop Findings and Conclusions. MOTION: Commissioner Small moved to approve the Findings of Fact and Conclusions for the preliminary plat of Seitz River Tracts SUB 07-08 along with the attached 11 conditions of approval and authorized the Chairman to sign the Findings of Fact and Conclusions. Commissioner Delvin seconded and upon vote, the motion carried. Trial Court Improvement Fund District Court Administrator Jacki Lahtinen, Superior Court Administrator Pat Austin, and Clerk Josie Delvin presented the proposed purchases from the Trial Court Improvement Fund for the next two years. Ms. Smith Kelty asked to have it on the consent agenda the following week and the Board agreed. Mr. Sparks suggested the Board leave the room for the Executive Session. Executive Session (Cont.) Qualifications of Candidates for Appointment to Elective Office The Board left the room at 9:52 a.m. to go into executive session for up to 15 minutes to evaluate the qualifications of candidates for appointment to elective office. Also present in executive session were County Administrator David Sparks. The Board came out of executive session at 10:07 a.m. No decisions were made. MOTION: Commissioner Small moved to appoint John Ziobro as District Court Judge. Chairman Beaver seconded. Discussion Commissioner Small said all the candidates were amazing and it was a very close decision. Upon vote, the motion carried with Commissioner Delvin opposing. The Board recessed, reconvening at 10:15 a.m. - 4 -
Executive Session Settlement Agreement The Board went into executive session at 10:15 a.m. with DPA Steve Hallstrom for up to 15 minutes to discuss a settlement agreement. Also present were David Sparks, Cami McKenzie, Loretta Smith Kelty, Matt Rasmussen, Robert Blain, and Ryan Brown. The Board came out at 10:27 a.m. No decisions were made in executive session. MOTION: Commissioner Small moved to authorize payment to Employee S. Hamilton for Lost Vacation. Commissioner Delvin seconded and upon vote, the motion carried. Jail Use Agreement Commissioner Delvin discussed the ongoing meetings with the cities about the new jail use agreement. He said the cities had asked him to come back to the Board and make recommendations and he didn t think that was appropriate; maybe in these situations elected officials should not go to the meetings, but leave it to staff so they could make recommendations. Commissioner Small said he agreed and if a Commissioner was going to recommend something, it should be because they believed in the issue; otherwise, they could just bring it back for discussion. Chairman Beaver said he also agreed the Board members should not be put in a position to have budgetary discussions outside the Board room but the financial team should do the negotiating as much as possible. The Board discussed the ongoing negotiations and Mr. Sparks said he came up with a simple formula if the cities were no longer interested in the rolling average. He said it was currently $99.82 per bed per day for local prisoners and they could pay it monthly and it included medical. Mr. Sparks said there was a cost to maintaining a facility that was ready to go in case the cities used it and the County had to pay for that even if they didn t use it. The Board agreed that whatever they decided, it should be a take it or leave it offer. MOTION: Commissioner Delvin move to send out a letter setting forth the offer of a three-year rolling average (to expire in 2020) and using July 2014 through June 2016 (for 2017 rates). Commissioner Small seconded and upon vote, the motion carried. Claim for Damages CC 2017-12: Received March 29, 20176 from Kurt Recknagle CC 2017-13: Received March 29, 2017 from Brian Fauver - 5 -
Account Payables Check Date: 03/17/2017 Warrant #: 154231-154387 Total all funds: $948,195.58 Transfers #: 03171701-03171708 Total all funds: $112,409.56 Total amounts approved by fund can be reviewed in the Benton County Auditor s Office. Resolutions 2017-214: Authorizing Additional Cash Drawer 2017-215: Surplus of Personal Property 2017-216: Associate Development Organization Designation 2017-217: Contract w/dlr Group, Inc. for Plumbing Assessment Services 2017-218: Contract w/apollo Sheet Metal, Inc. for Upgrade of Metasys Control System 2017-219: Public Services Environmental Review Form w/wa State Department of Commerce, Local Government Division 2017-220: Agreement w/ciber, Inc. for Support of Crimes Software 2017-221: Amended Contract #1 w/personal Touch Cleaning, Inc. for Janitorial Services 2017-222: Amended District Court Public Defense Contract w/s Naccarato 2017-223: 1 ST Amendment to Contract w/universal Protection Services for Unarmed Security Guard Services 2017-224: Reappointment of D Murray to the Horticultural Pest & Disease Board 2017-225: Reappointment of K Christensen to the Horticultural Pest & Disease Board 2017-226: Reappointment of J Lunden to the Horticultural Pest & Disease Board 2017-227: Reappointment of M Eddie to the Horticultural Pest & Disease Board 2017-228: Purchase from Coral Sales Company of Guardrail, Terminals Cable & Components 2017-229: Authorizing Roadwise, Inc. to Provide On-Site Motor Grader Training 2017-230: Approving Minor Routine Services Road Dept. 2017-231: Authorizing Not to Exceed Amounts for Parts Purchases Road Dept. 2017-232: Authorizing Complete Pest Prevention Inc to Provide Pesticide Applications 2017-233: Purchase of Herbicides from Wilbur Ellis for Use at the Fairgrounds 2017-234: Contract w/pavement Surface Control for Sagebrush Road Safety Project 2017-235: Purchase of Refined Petroleum Products from CHS, Inc. 2017-236: Certification of Road Fund Expenditures for Traffic Law Enforcement, Fish Passage Barrier Removal & Annual Certification 2017-237: 1 st Amendment Short Term Agreement for Use of Jail With City of Kennewick 2017-238: 1 st Amendment Short Term Agreement for Use of Jail With City of Richland 2017-239: 1 st Amendment Short Term Agreement for Use of Jail With City of W. Richland 2017-240: Application for Community Development Block Grant 2017-241: 3 rd Amendment to Agreement w/correctional Healthcare Companies 2017-242: Findings of Fact and Conclusions Preliminary Plat SUB 08-008 Seitz River Tracts - 6 -
2017-243: Appointing John Ziobro to Benton County District Court Judge 2017-244: Authorizing Payment to S. Hamilton There being no further business before the Board, the meeting adjourned at approximately 11:00 a.m. Clerk of the Board Chairman - 7 -