Exhibit and Sponsorship Opportunities The 21 st International Conference on Solid State Ionics (SSI-21) is a world-class meeting devoted to all aspects of the science, technology and applications of ion-conducting materials. SSI-21 will gather leading international scientists and engineers, providing an unparalleled opportunity to exchange ideas between people with different backgrounds and foster the development and professional growth of both young and experienced researchers alike. The topics of SSI-21 will cover fundamental and applied aspects of ionconducting materials, both conventional and innovative. Fundamental studies, both experimental and theoretical, will find their justification in cutting-edge applications such as devices for the conversion and the storage of energy (e.g., batteries, fuel cells, redox flow batteries, electrolyzers, supercapacitors); microelectronics; communication systems and robotics. SSI-21 will also cover the field of ionics in biologic systems and life sciences. Early bird application Deadline March 31, 2017 Please contact by email meet@meetandwork.com fax +39 049 8602389 or via phone Mario Sbalchiero +39 049 8601818 Download Sponsorship Application Form 1
General Meeting Sponsorship Packages We offer Companies the following opportunities to sponsor the congress. The packages are suggestions and can be adapted to Companies needs and interests. All sponsorship prices in this document are in Euros and VAT 22% is not included. Italian VAT only applies to Italian Companies. DIAMOND PLATINUM 12.000 GOLD 9.000 SILVER 6.000 Exclusive Satellite Symposium 60 min duration. The program of the symposium will be subject to approval by the Chairmen of the Congress Scientific Committee Complimentary Premium Exhibitor Package 18 sqm (6 x3) Complimentary Premium Exhibitor Package 9 sqm (3 x3) Lanyards Colour full page advertisement in congress program or in abstract book Insert in conference bags Format to be authorized by the organizers Water dispensers sponsorship Full page Back Cover Full page ½ Page ½ Page Complimentary congress registration 2 2 1 1 Complimentary exhibitor registrations to congress 4 2 2 2 On Conference website sponsor s page with logo and link to sponsor s website Sponsor s logo projected in conference room during pauses (non exclusive) Note: Diamond is only available for one sponsor 2
Scientific Sponsorship Proposals COMPANY LUNCH SYMPOSIUM 6,000.00 90 mins sponsored symposium organized during the lunch break. The contents of these sessions are proposed directly by the sponsoring Company and have to be approved by the Scientific Program Committee prior to inclusion within the main program. The title of the symposium and the name of the speakers involved will be included in the congress official program, together with the Company logo. The Company sponsoring a symposium will select the speakers and the subjects together with the Program Committee. The speakers travel, accommodation, registration and other expenses will be at the sponsor s charge. The sponsor will have the possibility to place an advertising banner inside and/or outside the room where the symposium is held. Food and drinks costs are not included. MEET THE EXPERT 4,000.00 60 mins sponsored session allowing delegates to meet in a small group (50 participants max) with outstanding researchers. The format is designed to facilitate informal discussions, allowing participants to present their questions and gain new insights. The contents of these sessions are proposed directly by the sponsoring Company and have to be approved by the Scientific Program Committee prior to inclusion within the main program. The title of the session and the name of the speakers involved will be included in the congress official program, together with the Company logo. The Company that sponsors a Meet the expert session will select the speakers and the subjects together with the Program Committee. The speakers travel, accommodation, registration and other expenses will be at the sponsor s charge. The sponsor will have the possibility to place an advertising banner inside and/or outside the room where the session is held. EVENING POSTER SESSION 7,000.00 Abstracts accepted for poster presentation will be displayed on poster boards. During the discussion wine and cheese will be offered to all participants. As the sponsor of one of the Poster Sessions, you will: Have your logo displayed on all Poster number cards Be acknowledged with your logo in the conference program 3
Exhibition Premium Exhibitor packages Standard shell scheme with fascia name board Electrical connection for a maximum of 1,0 Kw (voltage as per European Community standards - higher voltage, if needed, will be paid separately) 3 spotlights One table with covering cloth Two chairs Daily cleaning of the exhibition area Listed with logo and short Company description on conference website as exhibitor Company logo in conference program Max of 2 exhibitor badges for staff - with the Company name only Access to the exhibition area only Extra exhibitor badges will be available at 350 Euros each (VAT included) Staff members must pay the full registration fee to attend the full program Early Bird Fee Late Fee Before Mar.31, 2017 After Mar. 31, 2017 Package 1-6 sqm 2x3 3,400.00 4,000.00 Package 2-9 sqm 3x3 3,700.00 4,300.00 Package 3-18 sqm 3x6 4,800.00 5,00.00 Basic Exhibitor packages Electrical connection for a maximum of 1,0 Kw (voltage as per European Community standards - higher voltage, if needed, will be paid separately) One table with covering cloth Two chairs Daily cleaning of the exhibition area Listed with logo and short Company description on conference website as exhibitor Company logo in conference program Max of 1 exhibitor badge for staff - with the Company name only Access to the exhibition area only Extra exhibitors badge will be available at 350 Euros each (VAT included) Staff members must pay the full registration fee to attend the full program Early Bird Fee Late Fee Before Mar. 31, 2017 After Mar. 31, 2017 Package 1-6 sqm 2x3 2,800.00 3,300.00 Package 2-9 sqm 3x3 3,000.00 3,500.00 Package 3-18 sqm 3x6 3,700.00 4,200.00 4
NOTICE The Organizing Committee will assign booth spaces on a first come, first served basis. To book your space complete and return the enclosed application form. Space Rental Only Min. 24 sqm Electrical connection (to be paid separately) Listed with logo and short Company description on conference website as exhibitor Company logo in conference program Max of 1 exhibitor badge for staff - with the Company name only Access to the exhibition area only Extra exhibitors badges will be available at 350 Euros each (VAT included) Staff members must pay the full registration fee to attend the full program Early Bird Fee Late Fee Before Mar. 31, 2017 After Mar. 31, 2017 Commercial Company min.24 sqm 200.00 250.00 Public Istitutions min.24 sqm 150.00 200.00 Discount 50 to 75 sqm 20% 10% 76 to 100 sqm 30% 20% Industry Hospitality Suite Limited number of hospitality suites (18 sqm each) for use by participating Companies to welcome their guests during the congress. Hospitality suites are reserved for exhibiting Companies only (max one hospitality suite per Company). The rental of a hospitality suite includes the room only, without furniture or equipment. Each Company is responsible for organizing, in accordance with the Organizing Secretariat, its individual needs such as food, furniture, supplies or hostesses. Companies renting a hospitality suite are entitled to the use of the congress logo in invitations directly related to the hospitality suite. The placement of signs and posters on the exterior doors or walls of the rented room is possible. No other signage or promotion can be made within the building other than on the Company's stand. The list of Hospitality Suites will be published in the conference program and in the Hospitality Suites Area. Early Bird Fee Late Fee Before Mar. 31, 2017 After Mar. 31, 2017 Single day 2,000.00 2,500.00 Entire duration of the conference 3,000.00 4,000.00 5
Exhibition Area Floorplan 6
Marketing Proposals CONFERENCE BAGS 8,000.00 The logo of the sponsoring Company will appear on the meeting bags (1,000 pieces), together with the congress logo (this includes production costs that will be taken care of by the organizers). Additionally, the logo of the Company will appear on the Final Program and on the sponsorship page at the meeting website. (Exclusive) BADGE LANYARDS SOLD 8,000.00 Badge lanyards provided by the Company and personalized with Company logo (1,000 pieces) Additionally, the logo of the Company will appear on the Final Program and on the sponsorship page of the congress website. CONFERENCE KIT 4,000.00 Notepads and pens provided by the sponsoring Company and personalized with the Company logo (1,000 pieces) (production costs not included). Additionally, the logo of the Company will appear on the Final Program and on the sponsorship page of the congress website. PROGRAM ADVERTISEMENTS Full page advertisement in conference program or in abstract book 2,500.00 Inside back cover in conference program or in abstract book 3,000.00 Inside front cover in conference program or in abstract book 3,500.00 Back cover page advertisement in conference program or in abstract book SOLD 4,500.00 Deadline: ADS must be received by April 30, 2017 CONFERENCE BAG INSERTS 1,500.00 1 page insert in conference bags (format to be authorized by the organizers). Additionally, the logo of the sponsoring Company will appear on the list of the sponsoring Companies on the conference Final Program and on the sponsorship page of the congress website. 7
Digital Proposals CYBER STATION 4,000.00 The Exhibit Hall Cyber Station consists of computer terminals with printers placed in the highest traffic area of the congress. The sponsor will receive recognition on the screen saver and signage at the station. Capabilities will include internet connections and email access. USB MEMORY STICK OF ABSTRACTS 5,000.00 Each registered delegate will receive a USB memory stick with the collection of all abstracts submitted and accepted for presentation at the Congress. It will be handed out when the delegates pick up their registration package. The logo of the Company will be displayed on the outside of the USB memory stick, on the Final Program and on the sponsorship page of the congress website. PORTABLE BATTERY CHARGER 7,000.00 Each registered delegate will receive a portable battery charger for their laptops, phones, tablets and more. It will be handed out when the delegates pick up their registration package. The logo of the Company will be displayed on the outside of the charger, on the Final Program and on the sponsorship page of the congress website. MOBILE EVENT APPLICATION Exclusive 4,000.00 Shared 1,000.00 Web-based app with conference information accessible through smartphones, laptops and tablets. This app for iphones and Android mobile devices makes information on the 2017 21SSi Congress and the city of Padova available at your fingertips. The price can be reduced if there are multiple sponsors. 8
Catering Proposals COFFEE BREAK 4,000.00 Each day, the Congress will provide snacks and refreshments during the morning and afternoon coffee breaks, for all attendees. As the sponsor of one of the Coffee Breaks, you will: Have table top cards with your logo on all food and beverage stations during your selected coffee break Be acknowledged with your logo in the congress program WELCOME RECEPTION (contribution or exclusive) The Opening & Welcome Reception will take place on June 18 at Palazzo della Ragione. As the sponsor of the Welcome Reception, you will: Have table top cards with your logo on all food and beverage stations Be acknowledged with your logo in the congress program Under Consultation FACULTY DINNER (contribution or exclusive) Opportunity to support the official dinner for all Invited Speakers of the Congress Company logo on the official invitation to the faculty dinner Be acknowledged with your logo in the congress program Under Consultation WATER DISPENSERS SPONSORSHIP SOLD 4,000.00 Water dispensers will be designed for Sponsor Company and placed for the use of participants in coffee break area. Additionally, the logo will be on the list of the sponsoring Companies in the congress program Please Note All Sponsoring Companies are kindly requested to send their logo and a short description of the Company, that will be published on the congress website Download Sponsorship Application Form 9
EXHIBITION: General conditions 1. ADMISSION TO THE EXHIBITION Companies are invited to display their products, present their activity and services as well as their specific know-how at the Exhibition area. Companies registering for the Exhibition undertake to participate and to show its services and products. These activities are restricted to the rented space. The purpose of the exhibit program is to further the education of the scientist and due to that exhibits must be of an educational character: emphasize instruments, products and services for use in teaching and research. In keeping with the educational purpose of the exhibit program, sales and order-taking (entering into a contract of sale) are discouraged during the Conference. The Organization reserves the right to decide which companies shall be admitted to the Exhibition. 2. RENTING EXHIBITION SPACE 2.1. The Organization rents exhibition space in accordance with the compatibility of the items to be exhibited with the subject matter of the Exhibition. 2.2. The Sponsorship Application Form will have to be filled out and sent to the SSI21 Conference Secretariat before April 30, 2017. 2.3. Upon receipt of the application form, the exhibiting company will receive the corresponding invoice. The Exhibitor s Technical Manual will be mailed in June 2017. 3. ASSIGNMENT OF SPACE 3.1. Spaces will be assigned by the Organization on a first-come, first-served basis. Whenever possible, space will be allotted according to the Exhibitor's choice, but the final arrangements will be determined by the Organization in such a way as to produce the most advantageous grouping of the exhibits. 3.2. Space assignment will be cancelled automatically if the rental cost is not paid at due time, and the space will not be available for the company. If this were the case, advance payments will not be refunded. 4. STAND 4.1. Exhibits must be displayed for the entire duration of the Exhibition. The Organization is entitled to have exhibits removed from the stand if their display runs counter to the principles of fair competition or does not comply with the display program. 4.2. Details of prices given in the form of signboards or stand lettering and references to sales of products already affected or details of suppliers and customers are not permitted. 4.3. The Exhibitor undertakes to leave the space in the same condition it was when he moved into the space. Any damage caused to the space or to the building will be at the cost of the Exhibitor. 5. CHANGES 5.1. The Organization reserves the right to deviate from the space confirmation and to allocate a space in a different location, to alter the size of the space, to relocate or close entrances and exits in the Exhibition area and to carry out any other structural alterations wherever needed due to special circumstances. 5.2. Alterations to the agreement will only be made after mutual consultation. If in such cases the interests of the Exhibitor are unreasonably impaired, he may withdraw from the contract in writing within one week after receipt of notification of this type of alteration. 5.3. Given serious cause (e.g. industrial action, etc) the Organization is entitled to postpone, reduce the duration or close the Exhibition completely or in part for any period or to cancel it. 5.4. In the event of complete or partial postponement or curtailment, the contract is regarded as valid for a possible new date and duration unless the Exhibitor protests in writing within a period of five days after notification of the alteration. 5.5. In case of war, mobilization, strike, lock-out, regulations of the authorities or other circumstances beyond control of the Organizer, that might render it impossible or difficult to carry through an arrangement, the Organizer shall be entitled to remove, in whole or in part, the arrangement to other premises and to postpone the accomplishment of the arrangement. The Organizer shall not be liable to pay compensation to the Exhibitor or be bound to reimburse the rental exhibition space paid. 6. SUB-LEASING Sub-leasing of exhibit space is not permitted. Neither may two companies share the same leased space. 10
7. TERMS OF PAYMENT 7.1. Each company will receive the corresponding invoice, which must be paid within a maximum of 20 days from the date of invoice and always before the Conference celebration. Payments should be made by bank transfer in Euros ( ). Bank details will be provided on the invoice. However, as per point 3.1 of this document, assignment of space will only be confirmed when payment is received. 7.2. The Exhibitor renounces the right to offset counterclaims against rent payable in time unless the counterclaims are undisputed or have been confirmed by a court of law. 7.3. If the Exhibitor fails to meet his financial obligations for additional expenses and other claims arising from the contract, the Organization is entitled to retain exhibits and the stand equipment and to sell them by public auction or by private contract at the expense of the Exhibitor. The statutory provisions on realization of objects seized are thus settled. 7.4. Invoicing: all the invoices have to clearly state the VAT number or TIN (Tax Identification Number for non E.U. companies) in the corresponding section of the application form. 8. CANCELLATION OR REDUCTION 8.1. By the Organization: Due to unforeseen circumstances, the Organization may modify or cancel the celebration of the Exhibition. In this case, Exhibitors will be reimbursed the amounts paid, after deduction of any expenses incurred. No other claims will be admitted. 8.2. By the Exhibitor: Notification of an exhibitor's decision to cancel or reduce space must be made in writing to SSI21 Conference Secretariat. 8.3. Refunds for cancellations: - On or before April 30, 2017: Refund of 50% of the total rental cost. - After April 30, 2017: No refund will be given. 9. EXEMPTION FROM LIABILITY The exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save the conference secretariat, the venue and their officers, employees, and agents, from harm against all claims, losses and damages to persons or property, governmental charges or fines and attorney's fees arising out of or caused by Exhibitor's installation, removal, maintenance, occupancy or use of the exhibiting premises or a part thereof, excluding such liability caused by the sole negligence of the venue. In addition, the Exhibitor acknowledges that SS21, and the venue do not maintain insurance covering the Exhibitor's property and that it is the sole responsibility of the Exhibitor to obtain insurance. 10. REGULATIONS The Exhibition is governed by these regulations and by the instructions issued by the Organization. The Exhibitor undertakes to abide by the clauses of the regulations and observe the directives issued by the Organization. The decisions of the Organization may not be appealed. In unforeseen cases, the interpretation of these regulations will be the exclusive attribution of the Organization. 11. CLAIMS PROCEDURES, PLACE OF PERFORMANCE AND JURISDICTION 11.1. The contract is governed exclusively by the Italian Law; the English text is authoritative. 11.2. Place of performance and jurisdiction is Italy. 12. FINAL CLAUSE The Sponsorship application form constitutes the rental contract between the Exhibitor and the Organization. The contract is based on the terms and conditions set out in this document. By this agreement, the Exhibitor is bound to comply with the technical rules stated in the Exhibitor s Technical Manual and other rules indicated by the venue. 11
8. SPONSORSHIP: General conditions 1. ADMISSION Companies are invited to promote themselves by sponsoring products and services. The Organization reserves the right to decide which companies shall be admitted as sponsoring companies. 2. APPLICATION 2.1. The Sponsorship Application Form will have to be filled out and sent to SSI21 Conference Secretariat before April 30, 2017. 2.2. Upon receipt of the application form the sponsoring company will receive the corresponding invoice. 3. CONFIRMATION 3.1. Sponsorship requests will be assigned by the Organization on a first-come, first-served basis. 3.2. Assignment will be cancelled automatically if the corresponding amount has not been paid within the given time period. 3.3. In case of war, mobilization, strike, lock-out, regulations of the authorities or other circumstances beyond control of the Organizer, that might render it impossible or difficult to carry through an arrangement, the Organizer shall be entitled to remove, in whole or in part, the arrangement to other premises and to postpone the accomplishment of the arrangement. The Organizer shall not be liable to pay compensation to the sponsoring company or be bound to reimburse the amount paid. 4. TERMS OF PAYMENT 4.1. Each company will receive the corresponding invoice, which must be paid within 20 days from the date of invoice and always before the Conference celebration. Payments should be made by bank transfer in Euros ( ). 4.2. Invoicing: all the invoices have to clearly state the VAT number or TIN (Tax Identification Number for non E.U. companies) in the corresponding section of the application form. 5. CANCELLATIONS 5.1. By the Organization: Due to unforeseen circumstances, the Organization may cancel the agreement of sponsorship. In this case, the sponsoring company will be reimbursed the amounts paid, after deduction of any expenses incurred. No other claims will be admitted. 5.2. By the Sponsorship: Notification of a sponsor's decision to cancel must be made in writing. Refunds for cancellations: - On or before April 30, 2017: Refund of 50% of the total rental cost. - After April 30, 2017: No refund will be given. 6. REGULATIONS The sponsorship is governed by these regulations and by the instructions issued by the Organization. The sponsoring company undertakes to abide by the clauses of the regulations and observe the directives issued by the Organization. The decisions of the Organization may not be appealed. In unforeseen cases, the interpretation of these regulations will be the exclusive attribution of the Organization. 7. CLAIMS PROCEDURES, PLACE OF PERFORMANCE AND JURISDICTION 7.1. The contract is governed exclusively by the Italian Law; the English text is authoritative. 7.2. Place of performance and jurisdiction is Italy. The Organization reserves the right, however, to bring its claims before the courts competent for the area where the sponsoring company has its registered office. 8. FINAL CLAUSE The sponsorship application form constitutes the contract between the sponsoring company and the Organization. The contract is based on the terms and conditions set out in this document. By this agreement, the sponsoring company is bound to comply with the rules indicated by the Organizers. 12