APRIL 25, 2017 MINUTES OF THE REGULAR MEETING OF THE OKLAHOMA TURNPIKE AUTHORITY, HELD APRIL 25, 2017 AT THE NEAL A. MCCALEB TRANSPORTATION BUILDING, 3500 MARTIN LUTHER KING AVENUE, OKLAHOMA CITY, OKLAHOMA 73111. NOTICE of the schedule of regular meetings of the Oklahoma Turnpike Authority for the calendar year 2017 having been given to the Oklahoma Secretary of State, and public notice and agenda having been posted in prominent public view at the principal office of the Oklahoma Turnpike Authority, Neal A. McCaleb Transportation Building at 3500 Martin Luther King Avenue, Oklahoma City, Oklahoma, twenty-four (24) hours prior to this meeting, excluding Saturdays, Sundays and legal holidays, all in compliance with the Oklahoma Open Meeting Act. CALL TO ORDER: Mr. David A. Burrage called the meeting to order at 10:34 a.m. ROLL CALL: PRESENT: Mr. David A. Burrage Mr. G. Carl Gibson Mr. Kenneth Adams Mr. Gene Love Ms. Dana Weber ABSENT: Mr. Albert C. Kelly INTRODUCTION OF GUESTS: Ms. Jenny Johnson introduced the following guests: Mr. Brent Schniers, Garver, Tulsa; Mr. Jason Langhammer, Garver, Tulsa; Mr. Antti Suhcnen, JP Morgan, Denver, CO; Mr. Rhett Bredy, JP Morgan, Dallas, TX; Mr. Alan Soltani, Olsson, Oklahoma City; Mr. Jeff Cowan, Cowan Group, Oklahoma City; Mr. Branson Cole, Infrastructure Engineers, Edmond; Mr. Paul Green, Freese and Nichols, Oklahoma City; Mr. Jim Kelly, RBC Capital Markets, Chicago, IL; Mr. Tom Yang, RBC Capital Markets, San Francisco, CA; Mr. Jon Moellenberg, RBC Capital Markets, Denver, CO; Mr. Brian Glover, Benchmark, Norman; Mr. Brian Schmitt, Triad Design Group, Oklahoma City; and Steven Johnson, CEC, Oklahoma City. APPROVAL OF MINUTES: Mr. Burrage called for approval of the minutes for the Regular Meeting of March 28, 2017. It was moved by Mr. Gibson and seconded by Ms. Weber that the minutes be approved as presented. EMPLOYEE RECOGNITION AND OTHER AWARDS: Ms. Mary Biswell recognized Mr. Brandon Setzler from the Will Rogers Turnpike to receive the Toll Division Customer Service Award. On March 19, 2017, Mr. Setzler was working at the Will Rogers Mainline when he observed a customer who entered the lane to pay the toll. The driver appeared to be impaired; causing Mr. Setzler to become concerned for the driver s safety as well as the general public. As safety is paramount in all situations at the toll booths, and since this customer could have been a danger to himself and to the public, Mr. Setzler recorded all of the appropriate information and called OHP dispatch and reported the driver. The driver was subsequently stopped and was found to be impaired and was arrested. Mr. Setzler s actions reinforce that safety is a top priority and OTA applauds his efforts. Mr. Ken Adams presented Mr. Setzler with a plaque. Mr. Mark Kalka recognized Mr. Brandon Cross as the Maintenance Division Team Player of the Month. Mr. Cross is a TEO II on the Turner Turnpike. Recently the Maintenance Division was challenged with improving the safety and functionality of OTA s ACM lanes throughout the System, Mr. Cross designed and manufactured a prototype that increased the safety, appearance and functionality of these lanes. Mr. Kalka stated that he appreciated Mr. Cross creativity and he had a bright future with the Authority. Ms Weber presented Mr. Cross with a plaque.
Page 2. ITEMS OF BUSINESS: FINANCE COMMITTEE ITEM(S) ITEM 294 TAB 1 A. Consider, take action and vote for the approval or disapproval to authorize the Director to approve the payment of the Final Arbitrage Rebate on the Series 2007A Revenue Bonds scheduled for payment on May 1, 2017. ITEM 295 TAB 2 A. Consider, take action and vote for the approval or disapproval to authorize the Director to execute the second one-year extension to the Agreement between HNTB Corporation and OTA for General Technology Consulting Services through April 30, 2018. ITEM 296 TAB 3 A. Consider, take action and vote for the approval or disapproval to authorize the Director to execute the second one-year extension to the Agreement between Traffic Technologies Corporation and OTA for General Technology Consulting Services through April 30, 2018. ITEM 297 TAB 4 A. Consider, take action and vote for the approval or disapproval of the Payment Register for the month of March 2017.
Page 3. ENGINEERING AND CONSTRUCTION COMMITTEE ITEM(S) ITEM 298 TAB 5 A. Consider, take action and vote for the approval or disapproval of the following Change Order(s)/Supplemental Agreement(s): Project No. Contractor Amount Time 1. MU-MC-42, SA #3 Koss Construction ($15,107.29) 0 Days Pavement Replacement MP 0.50 9.50 Muskogee Turnpike 2. MU-MC-43, CO #6 Crossland $58,024.26 0 Days Toll Plaza, Interchange and Construction Pavement Reconstruction MP 12.00 12.90 Muskogee Turnpike 3. T-MC-124, SA #2 Hoey Construction $8,782.33 0 Days OTA Maintenance/ OHP Building and Site Improvements MP 179.00 Turner Turnpike recommended approval as presented. It was moved by Mr. Love and seconded by Mr. Adams that the Authority approve this ITEM 299 TAB 6 A. Consider, take action and vote for the approval or disapproval of the following Construction Contract Award(s): Mr. Love requested to present item A1. SP-32B separately from the rest of the items in Agenda Item 299. Project No. Low Bidder Amount Fund 1. SP-32B A-Tech Paving $130,489.00 GEN Parking & Lighting Improvements OTA Headquarters Mr. Love presented this item stating it was reviewed by the Engineering and Construction Committee. Staff recommended rejection of the low bidder s bid due to an irregularity and recommended that the project be rebid. It was moved by Mr. Love and seconded by Mr. Gibson that the Authority reject item SP-32B as presented and to rebid the project.
Page 4. Mr. Love continued by presenting Item No. 299; items A2 and A3: Project No. Low Bidder Amount Fund 2. SP-56B Cedar Ridge General $1,213,292.00 GEN Maintenance Buildings Contracting Fletcher & Walters H.E. Bailey Turnpike 3. T-MC-107B-2 Sherwood Construction $27,193,505.86 CONST Pavement Overlay & Widening; Grading & Bridges MP 207.30 210.00 Turner Turnpike Mr. Love presented these projects (SP-56B and T-MC-107B-2) stating they were reviewed by the Engineering and Construction Committee and staff recommended approval as presented. Mr. Love commented that item A3 was the first construction project to be awarded in the Driving Forward initiative on the Turner Turnpike. It was moved by Mr. Love and seconded by Ms. Weber that the Authority approve this ITEM 300 TAB 7 A. Consider, take action and vote for the approval or disapproval of the following Engineering Services Contract: Project No. Consultant Amount Fund 1. GCT-2500 Garver NTE $8,971,260.00 GEN Between I-44 & US-412 Gilcrease Turnpike 2. JKT-MC-11 Triad NTE $1,061,433.00 GEN Sara Road Widening Between SH-152 & SW 29 th Kilpatrick Turnpike 3. GCT-2500 RW Universal NTE $795,800.00 GEN Right of Way Services Contract Gilcrease Turnpike recommended approval as presented. It was moved by Mr. Love and seconded by Mr. Gibson that the Authority approve this
Page 5. ITEM 301 TAB 8 A. Consider, take action and vote for the approval or disapproval of the following Contract Modification(s): Project No. Consultant Amount Fund 1. EOC-2445 Olsson Associates NTE $642,599.00 CONST Modification No. 2 Interchange Design at I-44 Eastern Oklahoma County Turnpike 2. IN-MC-54 & 51B EST NTE $184,250.00 GEN/RM Modification No. 1 OSR Reconstruction of Toll Plaza and Interchange; SH-9 Indian Nation Turnpike Gilcrease Turnpike recommended approval as presented. It was moved by Mr. Love and seconded by Ms. Weber that the Authority approve this ITEM 302 TAB 9 A. Consider, take action and vote for the approval or disapproval to authorize the Director to enter into a Project Agreement with ODOT for Driving Forward Project EOC-2441. recommended approval as presented. Mr. Tim Gatz commented that this agreement would set forth the responsibilities of OTA and ODOT within the interchange while working on project EOC-2441. It was moved by Mr. Love and seconded by Mr. Adams that the Authority approve this ITEM 303 TAB 10 A. Consider, take action and vote for the approval or disapproval to adopt a Resolution of Necessity for the acquisition and possible condemnation of real property interests. recommended approval as presented. Mr. Love noted that OTA could continue to negotiate during this process even after condemnation had been filed if needed. Mr. Gatz commented it was OTA s intention to try and come to an agreement whenever possible. It was moved by Mr. Love and seconded by Ms. Weber that the Authority approve this
Page 6. ITEM 304 TAB 11 A. Consider, take action and vote for the approval or disapproval to authorize the Director to execute an Agreement with OK-ABB Conservation and Research and Mitigation Solutions USA, LLC for the purchase of Conservation Credits. recommended approval as presented. Mr. Love noted this agreement was in regards to the American Burying Beetle, which was on the Federal Government s endangered species list. These Conservation Credits were needed to move forward with the Turner Turnpike expansion under the Driving Forward Program. It was moved by Mr. Love and seconded by Ms. Weber that the Authority approve this INFORMATION ITEMS ONLY NO VOTE REQUIRED TAB 12 A. Contract Modification(s): REPORTS: Item #1. Operating Results Project No. Consultant Amount Fund 1. T-MC-107B Garver $0.00 CONST Ms. Wendy Smith stated that the Operations Report had been distributed by the Controller s Division. She reported that net revenues had increased by 15.7% over March of 2016, which was a product of both the toll increase that was implemented on March 1, 2017 as well as the fact that heavy truck traffic was higher than expected. Heavy truck traffic increased over March 2016 by 5.2%. Item #2. Consulting Engineer Report Mr. Jimmy Sparks presented the Consulting Engineer Report for the month of March 2017. Concerning the Trust required services; Olsson continued their 2017 inspection cycle. Pavement inspections would begin in April for the 2017 Annual Report outlining the proposed projects for the 2018-22 capital program. Olsson would incorporate comments/observations from Maintenance and Engineering as they evaluated and programed projects. On recent repair projects, the overhead sign structure at the Stroud Interchange was currently out to bid. Repairs on the pier cap at the Walters Toll Plaza and Interchange was complete and a final inspection was held 4/24/17. Item #3. Highway Patrol Report Major Mike Harrell presented the OHP Report. For the month of March 2017, Troopers made 12,723 violator contacts and assisted 1,841 motorists. There were 120 motor vehicle collisions investigated in March with five fatalities reported on the Turner (3), Kilpatrick (1), and Will Rogers (1) Turnpikes. There were three criminal interdictions reported during the month of March. Major Harrell stated that the information for aircraft, motorcycle enforcement and toll enforcement had been provided in the monthly report. Item #4. Director s Report Mr. Tim Gatz noted that historically, the Authority has taken IT security extremely serious. OTA has been looking at changing our organizational structure to have a better security level with our IT functions. We worked with OMES to get a new position approved for the OTA, Chief Information Security Officer. This position will be separate from IT and will have a direct line of communication to the Director. OTA was able to hire a highly qualified individual, Mr. Paul Caesar. Mr. Caesar has a bit of history with OTA as he previously worked for us for a 20-year period and most recently worked for Wal-Mart in their information security area out of Fayetteville.
Page 7. OTA was very fortunate to have Mr. Caesar on our team. Mr. Gatz stated he was excited to have the opportunity to enhance the security at the Authority. He formally introduced Mr. Paul Caesar and welcomed him back to the OTA family. Mr. Gatz discussed the Driving Forward projects. Work on the Muskogee and H. E. Bailey was progressing. Also, the Authority awarded the first Turner Turnpike expansion construction project earlier on the agenda. We apologize to the public for the disruption of travel; however, OTA will keep two lanes of traffic open at all times with the exception of certain events that will be carefully coordinated with the contractor. OTA hopes to award an additional construction contract in the month of May and another one potentially in June to put approximately 10 to 11 miles of the Turner under construction. The start date of this construction will be early August. The Authority also approved today an engineering contract and a right-of-way acquisition contract for the Gilcrease Turnpike. These contracts will put the Authority in a position to progress the engineering work to bring that project to fruition and to work toward completing the right-of-way acquisitions that will be necessary to support it. A working group meeting on the Gilcrease is scheduled for the early part of May. Mr. Gatz thanked the Authority for their consideration and approval of several new maintenance facilities. Our maintenance crews work in facilities that are long overdue for replacement. It creates hardship for our crews to get the daily maintenance of our turnpike network done while working out of substandard facilities. Mr. Gatz commented that work on the new Stroud Maintenance facility had recently been completed. He stated the OTA may take advantage of the location and have a future Board meeting at the new Stroud facility. Lastly, Mr. Gatz added that April was Work Zone Safety month. As reported last month, ODOT reported 85 fatalities in work zones over the last five years. Eighty-one of those fatalities were drivers or passengers traveling through work zones. He asked that customers please be extra attentive when driving through work zones and to put away any distractions. ADJOURNMENT: Vice-Chairman Burrage adjourned the Authority Meeting at 11:12 a.m. until the next scheduled Regular Meeting of Tuesday, May 23, 2017 at 10:30 a.m. ATTEST: G. Carl Gibson David A. Burrage Secretary/Treasurer Vice-Chairman