MINUTES FROM THE MONTHLY MEETING HELD BY THE BOARD OF COUNTY COMMISSIONERS FOR THE COUNTY OF WARREN IN THE WARREN COUNTY ARMORY CIVIC CENTER, MEETING ROOM ON MONDAY, NOVEMBER 6, 2017 AT 6:00 PM. The meeting was called to order by Chairman Victor Hunt. Other Commissioners present: Bertadean Baker, Tare Davis, Jennifer Pierce and Walter Powell. Others in attendance: County Manager Robert Davie, Finance Director Gloria Edmonds and County Attorney Hassan Kingsberry. A moment of silence was observed. carried by unanimous vote, November 6, 2017 Suggested Agenda was adopted. Citizen Comment was as follows: Mr. Chip King of Ebony Road, Littleton shared concerns regarding hunters and their dogs on private property. Comments are on file with the Clerk to the Board. carried by unanimous vote, minutes of October 2 nd Regular Meeting, October 18 th Work Session/Meeting and October 31 st Special Meeting, were adopted as presented. carried by unanimous vote, Interest Income Report for September 2017 was accepted as information only: carried by unanimous vote, Tax Collector s Report for September 2017 in accordance with NCGS 105-350 was adopted:
carried by unanimous vote, Tax Release Requests over $100 were approved in accordance with NCGS 105-381 Taxpayer s Remedies :
County Manager approved Tax Releases Under $100, were accepted for informational purposes. carried by unanimous vote, Employee Performance Bond for Register of Deeds, Yvonne Alston: effective 12/1/2017 to 12/1/2018 at a bond premium cost of $100 for $10,000 coverage was approved. carried by unanimous vote, Employee Performance Bond for Sheriff Johnny Williams: effective 12/5/2017 to 12/5/2018 at a bond premium cost of $100 for $20,000 coverage was approved.
Representatives from the Haliwa-Saponi Indian Tribe were present to receive recognition and support the adoption of Resolution declaring November 2017 - Native American Heritage Month. The Board was presented a copy of Governor Roy Cooper s Resolution declaring the 2 nd Monday in October 2017 Indigenous People s Day. On motion of Commissioner Davis, which was seconded by Commissioner Powell and duly carried by unanimous vote, Resolution November 2017 - Native American Heritage Month was adopted. Execution of the EJCDC E-500 Agreement between Owner and Engineer (Rivers & Associates) for Professional Services related to Bridge Water Main Relocation Projects were presented for Board s consideration and action. On motion of Commissioner Davis, which was seconded by Commissioner Baker and duly carried by unanimous vote, EJCDC E-500 Agreement between Owner and Engineer (Rivers & Associates) for Professional Services related to Warren County Bridge No. 77, State Road # 1640 was approved. Chairman Hunt was authorized to sign the Agreement. On motion of Commissioner Davis, which was seconded by Commissioner Baker and duly carried by unanimous vote, EJCDC E-500 Agreement between Owner and Engineer (Rivers & Associates) for Professional Services related to Warren County Bridge No. 44, State Road # 1600 was approved. Chairman Hunt was authorized to sign the Agreement. In follow-up to a request during October 18, 2017 work session from the Town of Macon for the County to enter into a Memorandum of Understanding (MOU) between the Town of Macon and Warren County Planning/Zoning, proposed MOU for assistance was presented. On motion of Commissioner Davis, which was seconded by Commissioner Baker and duly carried by unanimous vote, Memorandum of Understanding (MOU) between the Town of Macon and Warren County Planning/Zoning and Code Enforcement Department was adopted.
A motion was made by Commissioner Davis, which was seconded by Commissioner Powell to approve Buck Spring Conference Center Rental Agreement (Revised). The floor was opened for discussion. Commissioner Pierce voiced concerns that proposed occupancy of Buck Spring Conference Center building was overstated. Another review was needed of capacity: sitting, standing and sitting with tables, before Agreement could be adopted.
On motion of Commissioner Baker, which was seconded by Commissioner Pierce and carried by a majority vote, Buck Spring Conference Center Rental Agreement (Revised) was tabled to the December 4, 2017 meeting. Votes were as follows: Ayes: Baker, Pierce, Powell and Hunt Nay: Davis Motion carried, consideration of Buck Spring Conference Center Rental Agreement (Revised) was tabled to the December 4, 2017 meeting. A motion was made by Commissioner Davis to approve revised Policy for Board/Committee Appointments/Reappointments & Board/Committee Activities. Motion died for lack of a second. After holding discussions during an October 31, 2017 Special Meeting, an Agreement for Feasibility Study Relating to Potential Deployment of Fiber to the Home Network in Warren County was presented as proposed by RiverStreet Management Services, LLC of Wilkesboro, NC. On motion of Commissioner Baker, which was seconded by Commissioner Pierce and duly carried by unanimous vote, Agreement for Feasibility Study Relating to Potential Deployment of Fiber to the Home Network in Warren County in the amount of $30,000 was adopted, subject to review by Warren County Attorney Kingsberry. Chairman Hunt was authorized to sign the Agreement. On motion of Commissioner Baker, which was seconded by Commissioner Pierce and duly carried by unanimous vote, funding source for Feasibility Study was designated as contingency. Finance Officer Gloria Edmonds was authorized to pre-audit the Agreement. NC Department of Commerce, Rural Economic Development, Division of Community Development Block Grant (CDBG) 11-D-2941 Agreement and Funding Approval was presented for Board s action, (related to closed-out project CDBG # 11-C-2328). carried by unanimous vote, Grant Agreement for Scattered Site Housing Program for CDBG 11-D-2941, in the amount of $50,000 was adopted. Chairman Hunt was authorized to sign document. carried by unanimous vote, Funding Approval for Scattered Site Housing Program for CDBG # 11-D-2941 was adopted. Chairman Hunt was authorized to sign document. carried by unanimous vote, Chairman Victor Hunt, County Manager Robert Davie, Finance Officer Gloria Edmonds and Clerk to the Board Angelena Kearney-Dunlap were authorized to sign requisitions and related documentation related to CDBG Project # 11-D-2941. carried by unanimous vote, Mr. Julius J. Mann, III of Manson, was appointed to the Kerr Tar Region K Aging and Advisory Committee (RAAC) for a three (3) year term effective November 1, 2017 to October 31, 2020. On motion of Commissioner Davis, which was seconded by Commissioner Baker and duly carried by unanimous vote, Mrs. Robin S. Williams of Norlina was appointed to the Kerr Tar Region K Aging and Advisory Committee (RAAC) for a three year term effective January 1, 2018 to December 31, 2020.
On motion of Commissioner Baker, which was seconded by Commissioner Pierce and duly carried by unanimous vote, on recommendation of the Department of Social Services Board of Directors, Arconstar Kearney-Powell was appointed to the DSS Board of Directors for a three year term: November 2017 to June 30, 2020. carried by unanimous vote, Commissioner Walter Powell was appointed to the Kerr Tar Council of Governments Board of Directors to replace Barry Richardson. Term effective November 1, 2017 to December 1, 2018. On motion of Commissioner Davis, which was seconded by Commissioner Powell and duly carried by unanimous vote, John Alston was reappointed to the Kerr Tar Council of Governments Board of Directors for a three year term: November 1, 2017 to October 31, 2020. carried by unanimous vote, Resolution Declaring Surplus Property and Authorizing Auction and/or Discard of the following items was adopted, with Chairman Hunt authorized to sign. Public Utilities 2004 6ft Rotary Cutter John Deer Mower & 2005 Ford F150 truck (ID # 8058) mileage 206,229 Health Department Metal Desk County Administration Office 3 laptop cases and 1 projector in carry case
carried by unanimous vote, Resolution Conveying Personal Property by Private Sale to J- Jireh Service, Inc. for $1.00 was adopted, with Chairman Hunt authorized to sign. wood desk, projector, lamps, clock, wood table and office chair On motion of Commissioner Davis, which was seconded by Commissioner Powell and duly carried by unanimous vote, Vicky Stokes was appointed to the permanent full-time position of Warren County Senior Center Director, at an annual salary of $48,000; Salary Grade 25. Effective: Thursday - November 16, 2017. Funding source: lapsed salary. With no further business to discuss and on motion of Commissioner Davis, which was seconded by Commissioner Pierce the November 6, 2017 Board meeting was adjourned.