549 MINUTES FROM A PUBLIC HEARING FOR A REZONING REQUEST FROM EDWARD & EDGAR HUNT HELD BY THE BOARD OF COUNTY COMMISSIONERS FOR THE COUNTY OF WARREN IN THE COUNTY COURTHOUSE ON JANUARY 9, 2006 AT 6:30 PM. The Rezoning Public Hearing was called to order by Chairman Ulysses S. Ross. Other Commissioners present: Clinton G. Alston, H.E. Luke Lucas, and Barry M. Richardson. Others in attendance: Linda T. Jones, County Manager, Susan W. Brown, Finance Officer and Michael Williams, County Attorney. Notice of public hearing was read by the Clerk to the Board. Citizen comments were as follows: George Scott - (statement on file in Clerk's office) spoke in opposition of rezoning request. Robert Kenefick - lives on Planters Wood Road, spoke in opposition of rezoning request. Once you approve one request you have to approve them all. The county has a Comprehensive Land Use Plan, which should be used. Commissioner Janet Humphries arrived at the meeting. Fred Gasko - spoke in opposition - Agreed with Mr. Scott and Mr. Kenefick, East Fork has quality buildings and a strict covenant. Commercial development is not appropriate. Jimmy Rudder - spoke in opposition, will break his heart to have neighborhood interrupted with establishment selling beer and wine. John Patton - area resident 26 years, got tired of over building at Virginia Beach. Property runs directly in back of his house and he is afraid trash will increase. Don Borsch - agreed with all prior comments, opposed rezoning request. Stick built building have improved the areas appearance. Lived there 16 years and want to put a larger unit on his property, but he could not enlarge his present residence. Paul W. Mickelsen -neither for or against rezoning request. Just want to inform the Board that he plans to put a commercial building in the area. Most of East Fork runs along the lake. On motion of Commissioner Lucas, which was second by Commissioner Humphries, the public hearing was adjourned at 6:50 pm. Angelena Kearney-Dunlap Angelena Kearney-Dunlap, Clerk MINUTES FROM A PUBLIC HEARING FOR PROPOSED VOLUNTARY AGRICULTURAL DISTRICTING ORDINANCE HELD BY THE BOARD OF COUNTY COMMISSIONERS FOR THE COUNTY OF WARREN IN THE COUNTY COURTHOUSE ON JANUARY 9, 2006 AT 6:45 PM. The Public Hearing was called to order by Chairman Ulysses S. Ross. Other Commissioners present: Clinton G. Alston, Janet Humphries, H.E. Luke Lucas, and Barry M. Richardson. Others in attendance: Linda T. Jones, County Manager, Susan W. Brown, Finance Officer and Michael Williams, County Attorney. Notice of public hearing was read by the Clerk to the Board. There were no citizen comments.
On motion of Commissioner Lucas, which was second by Commissioner Richardson, the public hearing was adjourned at 6:57 pm. Angelena Kearney-Dunlap Angelena Kearney-Dunlap, Clerk 550 MINUTES FROM THE REGULAR MONTHLY MEETING HELD BY THE BOARD OF COUNTY COMMISSIONERS FOR THE COUNTY OF WARREN IN THE COUNTY COURTHOUSE ON JANUARY 9, 2006 AT 7:00 PM. The meeting of the Board of County Commissioners was called to order by Chairman Ulysses S. Ross. The following Commissioners were present: Clinton G. Alston, Janet Humphries, H. E. Luke Lucas, and Barry M. Richardson. Others present were Linda T. Jones, County Manager, Michael A. Williams, County Attorney, and Susan W. Brown, Finance Officer. A moment of silence was followed by Citizen Comments: Robby Ross - spoke in support of agenda item # 9 "Request for Board support of Resolution supporting trapping of coyotes and protection of livestock in Warren County" Predators are in all areas of the county, we need to protect our livestock. Chairman Ross yielded the floor to Commissioner Lucas who made comments regarding the County's share of Medicaid costs. The NC Association of County Commissioners has developed a task force to investigate the issue, which places pressure on local tax rates. carried by unanimous vote, it was ordered to add the following items to the January 9, 2006 Suggested Agenda: Item # 6-C - Separation of Tax Collection & Finance Officer job duties into two positions Item # 15-A -Reschedule January 18, 2006 Public Forum Solid Waste Curbside Pick-up Item # 15-B - Schedule joint meeting with State and Federal Representatives On motion of Commissioner Lucas, which was seconded by Commissioner Richardson and duly carried by unanimous vote, January 9, 2006 Suggested Agenda was adopted as amended. carried by unanimous vote, it was ordered to adopt Consent Agenda Item 5A - Minutes of: December 5, 2005 - Organizational Meeting December 5, 2005 - Regular Board Meeting carried by unanimous vote, it was ordered to adopt Consent Agenda Item 5B - Interest Income Report dated November 2005:
551 carried by unanimous vote, it was ordered to adopt Consent Agenda Item 5C - Request for Tax Releases over and under $100 dated December 19, 2005: Releases Under $100:
552 carried by unanimous vote, it was ordered to approve Consent Agenda Item 5D Tax Assessor s request for authorization to grant individual extension of time to List Real and Personal Property Taxes, not to exceed April 15, 2006, in accordance with GS 105-307(C). carried by unanimous vote, County Manager s Employment Contract between Linda T. Jones and the County of Warren was adopted (copy on file in clerk s office). carried by unanimous vote, it was ordered to adopt Grant Project Ordinance Community Development Block Grant (CDBG) Scattered Sites 2005 Housing Project:
553 carried by unanimous vote, it was ordered to approve Amendment # 8 to the FY 2005-06 Warren County Budget Ordinance:
554
555 carried by unanimous vote, it was ordered to separate the position of Finance Officer/Tax Collector into two (2) positions as follows: Finance Director salary grade 29 Tax Administrator salary grade 29 Having held a required public hearing on Monday, January 9, 2006 at 6:30 pm to hear citizen comments regarding the following rezoning request from Edward and Edgar Hunt: Board actions follow. On motion of Commissioner Richardson, which was seconded by Commissioner Humphries and duly carried, it was ordered to table the rezoning request from Edward and Edgar Hunt. Votes were as follows: Ayes: Lucas, Humphries & Ross Nays: Richardson & Alston Motion carried, rezoning request was tabled. Proposed Voluntary Agricultural Districting Ordinance was presented for consideration. Commissioner Lucas expressed his concerns regarding several areas of the proposed Ordinance: Ordinance needed more flexibility, Terms needed to be defined and "Who is responsible for cost of implementation?" carried by unanimous vote, it was ordered to table consideration of the proposed Voluntary Agricultural Districting Ordinance to the February 2006 commissioner s work session. carried by unanimous vote, it was ordered to adopt Warren County Board of Commissioners Resolution for Compliance with the Help America Vote Act, appropriating $64,025 to complete purchase of voting equipment:
556 Motion was made by Commissioner Lucas to deny appointment of Franklin Lewis Fleming, II to the Recreation Commission. Motion died for lack of second. On motion of Commissioner Humphries, which was seconded by Commissioner Richardson and duly carried by unanimous vote, it was ordered to appoint Franklin Lewis Fleming, II to the Recreation Commission for a three (3) year term expiring February 2009. carried by unanimous vote, it was ordered to appoint Amy Kathryn Strecker to the Library Board of Directors for a three (3) year term expiring June 2008. Mr. E.B. Harris (area farmer) appeared before the Board to request consideration of Board drafting a resolution in support of a law being passed by State legislators to allow the trapping of coyotes, anytime, in and around livestock operations in Warren County, NC. On motion of Commissioner Alston, which was seconded by Commissioner Richardson and duly carried by unanimous vote, County Manager Linda Jones was authorized to gather information regarding the appropriate process to draft a resolution in support of a law being passed by State
legislators to allow the trapping of coyotes and other predators, anytime, in and around livestock operations in Warren County, NC. 557 Motion was made by Commissioner Richardson to schedule a public hearing to hear citizen comments regarding request for the Board to draft a resolution in support of a law being passed by State legislators to allow trapping of predators around livestock operations in Warren County, NC. Motion died for lack of second. carried by unanimous vote, it was ordered to approve the following items relative to Community Development Block Grant Infrastructure Hook-Up Program Grant # 05-C-1448: * Grant Agreement * Funding Approval * Authorized Chairman of the Board and/or County Manager to sign related documentation. carried, Kerr-Tar Regional Council of Governments was designated CDBG Infrastructure Hook-Up Program Grant Administrator. Votes were as follows: Ayes: Alston, Lucas, Humphries and Ross Nays: Richardson Motion carried, Kerr-Tar Regional Council of Governments was designated CDBG Infrastructure Hook-Up Program Grant Administrator. On motion of Commissioner Richardson, which was seconded by Commissioner Humphries and duly carried by unanimous vote, it was ordered to approve the Engineering Services Agreement with Rivers & Associates (file # 22281B) for Water & Sewer District II, Phase II. carried by unanimous vote, it was ordered to add Agenda Item 11-A Extension of Water & Sewer District III, Phase I Construction Contract II to the January 9, 2006 Agenda. On motion of Commissioner Richardson, which was seconded by Commissioner Alston and duly carried by unanimous vote, County Manager and Public Works Director were authorized to request an extension on Water & Sewer District III, Phase I, Construction Contract II. On motion of Commissioner Richardson, which was seconded by Commissioner Alston and duly carried by unanimous vote, it was ordered to adopt revisions to the Warren County Performance Appraisal and Salary Administration Policies: Changed Performance Appraisal year from being based on the fiscal year to begin May 1 st and conclude April 30 th Clarified salary increases to be: 1) across the board, 2) pay for performance, or 3) combination of the two based on Board approval and budget funding. Detention Center Administration provided for Board of Commissioners information: Agreement between Social Security Administration and the Warren County Jail, State of NC, County of Warren method for reporting of confined individuals receiving benefits. carried, it was ordered to adopt the proposed Timeline for Library/Commissioner s Meeting Room Capital Project, as presented by the County Manager. Votes were as follows: Ayes: Richardson, Lucas and Humphries Nays: Alston and Ross Motion carried, Timeline for Library/Commissioner s Meeting Room Capital Project was adopted.
On motion of Commissioner Richardson, which was seconded by Commissioner Alston and duly carried by unanimous vote, FY 2006 Commissioners Meeting Calendar was amended as follows: March 6 th meeting was rescheduled to Monday - March 13 th July 3 rd meeting was rescheduled to Monday July 10th 558 carried by unanimous vote, January 18 th Public Forum on Countywide Solid Waste Pick-Up was rescheduled to Monday, February 6, 2006 at 6:15 pm. By Board consensus, it was ordered to schedule a joint meeting between the Board of Commissioners and representatives on the State and Federal level to discuss Warren County concerns. County Manager s report was made by memo: Administration Department Head Meeting (1271/05) Attended HUB Board of Director's Meeting with Representatives of Senator Burr's Office (12/2/05) Meeting with Sheriff Johnny Williams and ALE Agent to discuss ABC Permitting Requirements and Recent Incidences at National Guard Armory (12/5/05) Prepared for and Attended Board of Commissioners Regular Monthly Meeting (12/5/05) Meeting with David Askew, Dennis Paschall, and William Roberts to discuss EMS concerns (12/6/05) Attended Munis Update Session with Finance Officer, Interim Tax Assessor, other County representatives and Munis representative to discuss proposed upgrades to Munis System (12/12/05) Walk through of County Doctor's Office Building with Ron Sap, Health Director, and other staff from Health Department (12/12/05) Attended Transportation Planning Committee Meeting (12/13/05) Attended Meeting with NC DOT Officials, Dickie Williams, Macon Robertson and Representatives of Rivers & Associates to discuss Turn Lane requirements for County Recreation Complex (12/15/05) Attended Meeting with Judge Hobgood, Sheriff Williams, Richard Hunter, Elsie Weldon, and Representatives from DA's Office to discuss Courthouse Security Needs (12/15/05) Meeting with Mark Russell and Ray Wilson of Mack Gay Associates and John Church, EDC Director, to discuss possibility of Mack Gay Associates assisting Warren County in securing infrastructure grants (12/16/05) Attended Meeting with Regional Water System Partners to discuss Kerr Lake Water Storage Agreement (12/19/05) Attended Public Works Monthly Meeting (12/20/05) Meeting with Michelle Love, NCACC Marketing Rep, and Katherine Williamson to discuss proposed changes to NCACC Health Benefits Package (12/20/05) * Attended Meeting with Randy Parker, President of VGCC, Com. Richardson, and Com. Lucas to discuss County Library Plans (12/20/05) Walk through of Mental Health Building with Helen Walker, substance abuse counseling service provider, to look at possible office space for her agency (12/21/05) Participated in interviews for Tax Assessor Position with Personnel Committee and Katherine Williamson, HR Director (12/22/05) a Participated in interview for Planner Position (12/22/05) Manager on Vacation (12/27/05-12/30/05) Activities Participated in Warrenton Christmas Parade as a Float Judge (12/4/05) Attended Norlina Community Development Association Annual Christmas Party (12/8/05) Attended JCPC Board Meeting and Christmas Luncheon (12/12/05) Attended HUB Interlocal Agreement Signing Ceremony at VGCC (12/13/05) Attended Farewell Luncheon for David Askew, EMS Director (12/14/05) Attended Haliwa-Saponi Legislative Brunch (12/16/05) Attended Sheriffs Office Christmas Party (12/16/05) Attended and participated in Youth Services Bureau's Annual One-on-One Christmas Banquet (12/20/05) On motion of Commissioner Lucas, which was seconded by Commissioner Humphries, and duly carried by unanimous vote, it was ordered to enter into Closed Session in accordance with GS 143-138.11 for the discussion of Attorney/Client Privileged Information and Personnel Matters.
carried by unanimous vote, it was ordered to return to the January 9, 2006 regular meeting. With no further business to discuss and on motion of Commissioner Lucas, which was seconded by Commissioner Richardson the regular meeting was adjourned at 9:15 pm. Angelena Kearney-Dunlap Angelena Kearney-Dunlap, Clerk 559