SYCAMORE CITY COUNCIL REGULAR MEETING MINUTES OF JUNE 3, 2013 ROLL CALL Mayor Ken Mundy called the meeting to order at 7:00 p.m. and City Clerk Candy Smith called the roll. Those Alderpersons present were: Alan Bauer, Steven Braser, Rick Spider Kramer, Pete Paulsen, Chuck Stowe, Gregory Taylor, Janice Tripp, and Gary Waight. INVOCATION Pastor Steve Moll of Grace Life Church gave the invocation. PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA Alderperson Braser moved to approve the agenda and Alderperson Kramer seconded the motion. Mayor Mundy called for a voice vote to approve the motion. All Alderpersons voted aye. carried 8-0. AUDIENCE TO VISITORS CONSENT AGENDA A. Approval of the Minutes for the Regular City Council Meeting of May 20, 2013. B. Payment of the Bills for June 3, 2013. Alderperson Bauer moved to approve the Consent Agenda and Alderperson Waight seconded the motion. Mayor Mundy called for a voice vote to approve the motion. All Alderpersons voted aye. carried 8-0. PRESENTATION OF PETITIONS, COMMUNICATIONS, AND BILLS. Mayor Mundy reminded drivers to be aware of pedestrians and bicyclists and he said he had forms for veterans to sign up for DeKalb County Honor Roll and noted the names will be recognized at a County Board meeting. REPORT OF OFFICERS City Manager Brian Gregory announced that June 11 will be the second Tuesday on the Town event and NIU will showcase their sports, engineering, and music departments plus the new husky rescue facility will have a presence. Engineer John Brady, Sycamore Municipal Engineering, reported that the City received the EPA permit for Well #10 building and equipment. 1
Building & Engineering Director, John Sauter, reported a permit was issued for the Suter addition on May Street, a final inspection was conducted on the remodel of Court View Dental at 134 W. State Street, and plans are in review for a Little Caesars carry-out pizza on 265 W. Peace Road. Fire Chief Pete Polarek reported that word was received from the State Fire Marshall that sky lanterns are illegal in Illinois. He said he has put out a press release and notified local businesses that sell the product and those businesses that hold celebrations that might use the product. Treasurer/Asst. to the City Manager Adam Orton reported that the annual financial audit is scheduled for the week of July 8. Police Chief Don Thomas added to the Mayor s comment asking residents to be aware of kids in and near the streets during the summer. Director of Public Works Fred Busse reported that Friday nine members of the Street Division attended a West Nile seminar put on the by the County Health Department. He said that all are now certified to apply the larvicide that can be applied when conditions are met. He said it generally is applied mid-july and lasts between 120 to 150 days. City Engineer John Laskowski reported that bids for the sidewalk project will be received June 10 and awarded at the June 17 meeting. REPORT OF STANDING COMMITTEES Finance no report Public Safety no report Public Works no report PUBLIC HEARING ORDINANCES A. Ordinance No. 2013.10 An Ordinance Approving a Variance Request of the Shorewood Development Group from Section 6.5.2.6 C-3 Highway Business Lot Development Standards and Section 6.7.3.E General Off-Street Parking and Loading Standards, Yards of the Unified Development Ordinance of City of Sycamore, Illinois. First and Second Reading. City Manager Gregory explained the Shorewood Group has a contract to purchase the property located at 2492 Gateway Drive and plan to demolish the property and rebuild on the same footprint. He said the setback regulation has changed and a variance is required to reconstruct a similar sized 10,200 sq ft building. He referred to his background information regarding the setbacks as listed below: 1. Rear Lot Setback-The City s Unified Development Ordinance requires a rear setback of 25 feet. The current building is set back 10 feet abutting with Frontier Communication s Gateway Hub. The petitioner proposes to maintain the current setback of 10 feet. 2
2. Front/Side Parking Setbacks-The current setbacks are roughly 2.5-3 feet from the property line to the curb of the parking lot along Route 23 and Gateway Drive. The petitioner proposes a 3 foot setback instead of 10 feet as currently required by the UDO. There is additional right-of-way of roughly 20 feet along Route 23 and 15 feet on Gateway so the parking lot is actually at least 18 feet off of the roadways. He said the adjoining property owners have no objection and the Zoning Board of Appeals voted 4 0 to forward a favorable recommendation to Council. Alderperson Bauer said he was glad this corner was being revitalized, but noticed this left only 18 feet to the roadway and asked what would happen if the State wanted to increase Route 23 to three lanes. Mr. Gregory said he did not think that was likely in the near future. Alderperson Braser moved to hear Ordinance 2013.10 on first and second reading and Alderperson Tripp seconded the motion. Mayor Mundy called for a voice vote to approve the motion. All Alderpersons voted aye. carried 8-0. Alderperson Braser moved to approve Ordinance 2013.10 and Alderperson Kramer seconded the motion. City Manager Gregory asked Alp Haciosmanoglu to introduce the team. Alp Haciosmanoglu, Shorewood Development Group, 2150 E. Lake Cook Rd., Buffalo Grove, IL, said the group has been together for about 6 years and they currently have projects underway in Countryside and Schaumburg and by the end of the year they hope to have a total of 6 projects totaling about $60 million. Stowe, Taylor, Tripp, and Waight voted aye. carried 8-0. RESOLUTIONS A. Resolution No. 581- A Resolution Requesting the Permission of the Illinois Department of Transportation to Close Illinois Route 64 from Main Street to Sacramento Street from 6:00 A.M. Until 4:00 P.M. on Sunday, July 28, 2013 to Allow for the Turning Back Time Car Show in the City of Sycamore, Illinois. City Manager Gregory explained that this was an IDOT requirement for closing State Highways. Alderperson Paulsen moved to approve Resolution 581 and Alderperson Taylor seconded the motion. 3
Stowe, Taylor, Tripp, and Waight voted aye. carried 8-0. CONSIDERATIONS A. Consideration of a Recommendation from the Building and Engineering and Public Works Departments to Award the Contract for the Construction of the Well House for Well #10 on the Engh Farm. City Manager Gregory explained the drilling of Well #10 was completed in 2011 and this afternoon bids were open for two contracts: pumping equipment and the actual well house. He said the low bid for the pumping equipment came from Municipal Well & Pump for $147,851 and the well house low bid came from Swedberg & Associates for $997,000. He noted that the bids came in under budget submitted to the EPA so the budget will have to be amended later this year. Alderperson Bauer moved to award the well house bid to Swedberg & Associates for $997,000 along with the $18.50 and $12.50 for removal and material and to award the pumping equipment to Municipal Well & Pump for $147,851 and Alderperson Paulsen seconded the motion. Stowe, Taylor, Tripp, and Waight voted aye. carried 8-0. B. Consideration of a Building and Engineering Department Recommendation to Award the Contract for the Annual Street Maintenance Program. City Manager Gregory this contract was for the largest part of the residential street project and six bids were submitted. He said Schroeder Asphalt Service, Inc. submitted the low bid of $1,320,134.90. Alderperson Stowe moved to award the bid to Schroeder Asphalt Services, Inc. in the amount of $1,320,134.90 and Alderperson Taylor seconded the motion. Alderperson Tripp asked when they would get started. Mr. Gregory said they would start with the Camden Crossing and Merry Oaks portions that the City received funding for and then they would begin the City s portion. He said that Building & Engineering do a good job of informing residents about the projects and keeping them informed on the progress. Alderperson Bauer asked when the project would be completed. Mr. Gregory said the completion date in the contract will be September 30, 2013. Alderperson Bauer said because weather might become a factor, he said he would not mind if the final lifts on Camden Crossing and Merry Oaks were done last. 4
Stowe, Taylor, Tripp, and Waight voted aye. carried 8-0. C. Consideration of a Fire Department Recommendation to Award the Contract for a New Command Vehicle to Veto Enterprises of Sycamore, Illinois. City Manager Gregory explained that several vehicles went out to bid at the same time and some were awarded at the last meeting. He said two bids were submitted and the low bid came from Veto Enterprises for $27,200 which includes trade-in value of a 2002 Chevy Blazer. Alderperson Braser moved to award the bid to Veto Enterprises for $27,200 and Alderperson Taylor seconded the motion. Stowe, Taylor, Tripp, and Waight voted aye. carried 8-0. D. Consideration of a Fire Department Recommendation to Award the Contract for a Cardiac Monitor/Defibrillator to Physio-Control, Inc. of Redmond, Washington. City Manager Gregory explained that this item was budgeted in the FY14 capital plan and this will start the replacement plan for cardiac monitors. He said the only bid came from Physio-Control, Inc. for $25,656.60. Alderperson Tripp moved to award the bid to Physio-Control, Inc. in the amount of $25,656.60 and Alderperson Kramer seconded the motion. Alderperson Taylor said he understands the compatibility of equipment, but said that ties the City s hands. Chief Polarek said there are three major companies and if they mix and match equipment the paramedics will have to acclimate themselves to different equipment. He said the product they are currently using is top notch and they are getting the bang for the buck. Alderperson Bauer said they have spent a lot of money the last few meetings and all items have come in under budget. He asked if they could go back and negotiate the price. Chief Polarek said they have already reduced the price by $750 for a trade-in. Stowe, Taylor, Tripp, and Waight voted aye. carried 8-0. OTHER NEW BUSINESS APPOINTMENTS 5
ADJOURNMENT Alderperson Stowe moved to adjourn the meeting at 7:45 p.m. and Alderperson Paulsen seconded the motion. Mayor Mundy called for a voice vote to approve the motion. All Alderpersons voted aye. carried 8-0. Approve: Mayor Ken Mundy Attest: City Clerk Candy Smith 6