CENTRAL PIERCE FIRE & RESCUE PIERCE COUNTY FIRE DISTRICT NO. 6 BOARD OF COMMISSIONERS November 14, 2005 Station 6-0 Chairman Coleman called the Regular meeting of the Board of Commissioners for Pierce County Fire District No. 6 to order at 6:00 p.m., at 17520 22 nd Avenue East, Tacoma, Washington. Present were the following: Chairman Coleman, Commissioners Eckroth, Hartloff, Nelson and Willis, Fire Chief Andren, Deputy Chief Willis, Assistant Chiefs Holm, Pearson and Thomas, Battalion Chief Garden, Chief Financial Officer Carlsen, EMS Administrator Murphy, Human Resources Manager Johnson, Firefighters Roley, Kovash and Darwin Andersen, Volunteer Captain Browning, Volunteer Lieutenant Green, Volunteer Firefighter Drangstveit, wife Kim and family members Brandy and Amy, Volunteer Firefighters Hurter, David Benning, Grabinski, McCabe, Smith, Paul Stueve, Guenther, AJ Holm and Andrews, Support Services Members Bannon and John Herycyk, Emily Monohan, Jeff Krekling, Douglas Hand and Recorders Teresa Herycyk and Denise Menge. Captain McKenzie arrived at 6:05 p.m. MSO Thompson, Captain Wright, Firefighter Dan Johnson and Resident Nelson arrived at 6:10 p.m. Firefighter Ohira arrived at 6:45 p.m. PLEDGE OF ALLEGIANCE Commissioner Nelson led the flag salute. EMPLOYEE OF THE QUARTER AWARD RADCLIFFE MCKENZIE F/C Andren stated Captain McKenzie is not here yet and we would like to hold this until he arrives. PINNING CEREMONY DAVE DRANGSTVEIT B/C Garden thanked everyone for being here tonight. We are celebrating something good as well as sad. Terry Browning has decided to retire and with him doing so, the Volunteer Leadership Group has recommended to replace him with Dave Drangstveit. B/C Garden turned the floor over to D/C Willis. D/C Willis stated that he is honored to speak on Dave s behalf. Dave has been with the department for 26 years. He started in 1979 and has been here one year longer than himself. His promotion is obvious due to his strong leadership. He has dozens of letters of commendation and awards in his file. He has spent numerous 4 th of July s and New Year s working at the station. Many thanks to his family for supporting the time and energy he gives to the department. He does all he does for the department as well as working full-time at Harnish. B/C Garden thanked Dave for all of his years of service, he has done a very good job. He is a very positive person and he is a joy to work with. He has worked well with change and has accepted it positively. B/C Page 1 of 7
Garden asked Dave s wife, Kim, to come forward and pin his Captain bars on. D/C Willis pinned the badge on Dave s uniform. Chairman Coleman presented Dave Drangstveit with his new helmet. B/C Garden thanked F/C Andren and the Board of Commissioners for putting on this ceremony tonight. D/C Willis stated that A/C Tucker would have liked to be here tonight to present this award, however, she had previous commitments. D/C Willis stated that Captain McKenzie was nominated for Employee of the Quarter and one of the many reasons he was nominated was due to his involvement with the SCBA grant. D/C Willis read some of the comments that were submitted on the nomination form received. He worked along with H/R/M Johnson to get this grant submitted and it was a huge accomplishment. He also took it upon himself to write letters to Senator Murray, congressmen and legislators. D/C Willis presented the Employee of the Quarter Award to Captain McKenzie. F/C Andren asked for a fifteen (15) minute recess for cake, coffee and juice down the hall in the break room. Chairman Coleman called for a fifteen (15) minute recess at 6:15 p.m. Chairman Coleman called the meeting back into Regular Session at 6:30 p.m. CITIZENS COMMENTS (FOR ITEMS NOT SPECIFICALLY ON THE AGENDA) Nothing at this time. CONSENT AGENDA (Single Motion) Meeting Agenda Excused Absences: Minutes: Budget Hearing Minutes of October 17, 2005 Regular Board Meeting Minutes of October 24, 2005 Approval of: Warrant Consideration in the amount of: $ 1,132,346.48 GRAND TOTAL: $ 1,132,346.48 Commissioner Eckroth moved and Commissioner Hartloff seconded to accept the consent agenda as presented in the amount of $1,132,346.48. Chairman Coleman asked about the charge to Air Exchange regarding the plymovent. F/C Andren stated this is the exhaust system for the new buildings. Commissioner Nelson asked if these were for parts for one or both stations? F/C Andren stated he is not sure and will check with A/C Thomas. Chairman Coleman called for the question. MOTION CARRIED. Page 2 of 7
NEW BUSINESS (First Reading For Discussion and Review Only) Resolution No. 05-15 Budget Certification for Regular Levy, Resolution No. 05-16 Budget Certification for EMS Levy and Resolution No. 05-18 Setting the 2006 Annual Budget. C/F/O Carlsen stated that all three (3) of these resolutions are related to the budget for next year. 05-15 sets the rate for the Regular Levy as approved by the voters, 05-16 sets the rate for the EMS Levy as approved by the voters and 05-17 is the budget for 2006. C/F/O Carlsen stated the only change from prior years is that we don t have to waive the two meeting rule as the State has changed the deadline for the budget to be submitted from November 15 th to November 30 th. CONSIDERATIONS AND REQUESTS (Board Action Required) Lieutenant Eligibility List: F/C Andren stated the Lieutenants Eligibility List was included in the Board packets. The testing process was completed last week and this list is the results of that testing. There are no vacancies, this is just to establish a list for two (2) years. Commissioner Nelson moved and Commissioner Hartloff seconded to approve the Lieutenant Eligibility List as presented. MOTION CARRIED. Battalion Chief Eligibility List: F/C Andren stated the Battalion Chief Eligibility List was also included in the Board packets. Again, there are no vacancies, this is just to establish a list for two (2) years. Commissioner Eckroth moved and Commissioner Nelson seconded to approve the Battalion Chief Eligibility List as presented. MOTION CARRIED. Approval of OPEIU Agreement: F/C Andren stated this has been discussed in Executive Session at previous meetings and there were no questions. Commissioner Hartloff moved and Commissioner Eckroth seconded to approve the OPEIU Agreement. MOTION CARRIED. STAFF, LOCAL, FIREFIGHTERS ASSOCIATION AND FIRE CHIEF REPORTS (For Information Only) A/C Pearson: Nothing at this time. A/C Holm: Had to leave this meeting to attend a community meeting. H/R/M Johnson: Nothing at this time. EMS/A Murphy: Reported she has flu shots available tonight for those interested in getting one. A/C Tucker was not able to attend tonight s meeting. There was a fatal shooting over the weekend at 72 nd and McKinley. There was also an MVA at 112 th and Portland Avenue with a school bus versus dump truck. B/C Garden gave some more information on this call while pictures taken from this call were shown. B/C Page 3 of 7
Garden stated the crews worked very well and we the best staff chiefs on scene. A/C Holm was the PIO and worked with the school district, EMS/A Murphy also came in and worked with the school district, A/C Pearson handled environmental issues, A/C Tucker handled scene safety, D/C Willis handled Battalion 6 and looking important, LT Menge handled the fuel leak, PM Ferrier was the medic and Capt. Wright handled the extrication. B/C Garden: Thanked the Training Division for the recent Homeland Security Class Command Level Communications/NIMS Workshop, that was held at Lakewood Fire Station 2-1. There were some 80 people in attendance and it was an excellent class, a real learning experience. It is so important to work together. A/C Thomas: The engine is on schedule. There is no delivery date set at this time, sometime between February and May. He will be going for the mid point inspection on the Medic Unit. It is scheduled to be delivered around the first of the year and is still four (4) months behind schedule. A/C Thomas reported the stations are still moving along. At Station 68, the electricians have been working and the power should be turned on tomorrow. The generator has been set and there should be heat in the building by Friday. The propane tank has been set and we should have a livable structure soon. The siding is also going up and the plymovent system is approximately three quarters of the way completed. Station 65 is three (3) months behind schedule. The sheetrock cover should be within the next month. D/C Willis: Reported on the status of the properties we are looking at. Station 65 has been commercially appraised. We do have an interested buyer. The Shaw Road property needs to have a wet land study done. That will cost between $500.00 to $1,000.00 to have done. Station 63, Tacoma City Water is still going through the process of surplusing the property and we will find out whether or not we have to bid for it or if it can just be negotiated for. Local: FF Roley stated the Santa Program with the Volunteer Association is underway as well as the food basket delivery program. Firefighters Association: Vol Bannon stated the District Holiday Party with Santa will be held on Friday, December 16 th at Station 6-0 for family and friends. Gifts for children need to be wrapped and clearly marked with the child(s) name marked on it and brought into Station 60 by Thursday, December 15 th. B/C Garden reported that WSP borrowed one of our infrared cameras and caught the person that was throwing rocks from the overpass. Commissioner Willis asked about the property behind Station 64. D/C Willis stated it is outside the urban growth area and we can t subdivide it. It is seven (7) acres and you have to have a minimum of ten (10) acres in order to subdivide. Page 4 of 7
F/C Andren: Included in the Board packets was a copy of the Stipulation for and Order of Dismissals as to all parties and all claims in the Kathleen Roberts case. We have been dismissed from the lawsuit. F/C Andren asked the Board Members interested in attending the Annual Pierce County Fire Chiefs and Commissioners Awards Banquet to let Recorder Menge know. The Department will handle getting those wishing to attend RSVP d and paid for this event and hopes to not have the problems we had last year with this. Commissioners will need to let Recorder Menge know by the next Commissioner meeting whether or not they will be attending and whether or not their spouse will be attending as well. If a Commissioners spouse is attending, a check in the amount of $30.00 made payable to P.C. Fire Commissioners Association and given to Recorder Menge so it can be sent in along with the RSVP. F/C Andren stated he distributed a copy of the Draft amended Interlocal Agreement for Emergency Medical Services. Last year District 17 was removed from this agreement and now that they have passed their ALS program, they want to be added back into this agreement. The previous agreement was old and out of date and he has met with all of the agencies involved. The changes made are lined out and new language that was added is in red. F/C Andren stated he would like to have this be considered the first reading for this document tonight as District 17 would like to start their system up as soon as possible and they would like approval for us to back them up. He will have the formal document at the next meeting for approval. Commissioner Hartloff moved and Commissioner Nelson seconded to allow District 6 to respond back into District 17 pending the final approval of the Interlocal Agreement for Emergency Medical Services. District 17 has been added to our run cards and we will be added to their run cards. Commissioner Willis asked about the surcharges listed on page 3. F/C Andren explained these charges have to do with those agencies that we respond into that do not have transport services. Discussion followed. F/C Andren stated this was an important component of the changes made to this document. Chairman Coleman called for the question. MOTION CARRIED. F/C Andren reported that he and D/C Willis attended a meeting with Tom Gardnner who is a principal in Invesco, which used to be the Sunrise Development. They talked about a possible building site. It was a good meeting. F/C Andren reported another meeting he had was with Tacoma Fire Department. The intent of the meeting was to look at the possibility of co-locating in the Northwestern corner, Midland area. They walked out of the meeting with Tacoma with a broadened scope of including the creation of a fire authority that CPFR could be a part of. It would be a huge undertaking. The departments would remain autonomous and not sure if this is a road we want to go down. The local leadership needs to be involved and this has not been discussed at length with the Board yet. Another meeting is scheduled for Wednesday with A/C Tucker, D/C Willis and Page 5 of 7
himself attending. This could go nowhere or it could go to a combined consolidated department as a very long-range plan. Tacoma s South end companies (stations at 74 th and Park Avenue, 38 th and McKinley, and 49 th and Alaska) are all running call volumes in excess of Station 61 s. There are ways to better divide the call volume and there are a lot of possibilities that could come out of this meeting. It was the consensus of the Board for F/C Andren to continue with these meetings with Tacoma Fire Department. F/C Andren stated he has a couple of things to report on in Executive Session regarding negotiations and an employee issue. SUMMARY PROCESS (For Continued Discussion/Action) Status of Station 6-5 and 6-8: This was discussed earlier under A/C Thomas report. COMMISSIONER COMMENTS Commissioner Eckroth: He attended a Facility Committee meeting today and they covered a wide range of things. There are some stations with urgent repairs needed. It was not addressed when the next meeting would be scheduled. D/C Willis stated the next meeting will probably be sometime in the first quarter of next year. They will work on getting bids on the urgent issues and feedback from the Captains. F/C Andren stated they will be bringing the recommendations from the Committee to the Board. Commissioner Willis: Reported that he also attended the Facility Committee meeting this morning and he asked about the evaluations on security. D/C Willis stated he will be contact S&S Security and investigate recommendations that are not too costly. Station 61 and the tower at Station 63 roofs need repair and the others will be evaluated. Commissioner Willis stated that we have a good equipment replacement fund for equipment and vehicles. We have such a varying age of all of our buildings that we need to do an initial evaluation on each building and then project out over the next ten to twenty years on what needs to be replaced, etc. Commissioner Hartloff: Left the meeting earlier. Commissioner Nelson: Nothing at this time. Chairman Coleman: Nothing at this time. EXECUTIVE SESSION At 7:25 p.m. Commissioner Eckroth moved and Commissioner Willis seconded to move into Executive Session for ten (10) minutes for the purpose of discussing negotiations and a personnel issue. Page 6 of 7
At 7:35 p.m. Chairman Coleman called the meeting back into Regular Session. No action was taken in Executive Session. ADJOURNMENT There being no further business, Commissioner Nelson moved and Commissioner Eckroth seconded to adjourn the meeting. MOTION CARRIED. The meeting adjourned at 7:36 p.m. RICHARD COLEMAN CHAIRMAN OF THE BOARD VICKY CARLSEN DISTRICT SECRETARY DENISE MENGE RECORDER Page 7 of 7