Cleburne County Commission Meeting Minutes Regular Commission Meeting June 16, 2014 Cleburne County Mountain Center Roll Call: Present: Chairman Ryan Robertson Commissioner Laura Cobb Commissioner Emmett Owen Commissioner Bobby Absent: Commissioner Benji Langley Comments from Citizens A. Ms. Debbie Walker addressed alcoholic license request. Consent Agenda The Commission passed the June consent agenda including: Resolution #4549-1 The Cleburne County Commission hereby resolves to approve the May 2014 minutes as presented. Resolution #4549-2 The Cleburne County Commission hereby resolves to approve the May 2014 check registers. Resolution #4549-3 The Cleburne County Commission recognizes the following board appointment statuses as of this meeting: Resignations: None Commission acknowledges the following vacancies: Cleburne County Library Board, seat held by Mandy Johnson Public Building Authority, seat held by Melissia Wood Board Appointments: None Resolution #4549-6 Whereas, having received notification from the State of Alabama Alcoholic Beverage Control Board of an 010 Lounge Retail Liquor Class 1 Alcohol License being requested (Confirmation number 20140530091921738) by Debbie Walker for The Station, Coppers Station LLC, for the location of 7311 HWY 431 S Heflin, Alabama 36264; and Whereas, no apparent violation of the County s criteria is evident and the application received from the Board appears in order; and Therefore, the Cleburne County Commission approves an alcohol license for the said location. Resolution #4549-7 Be it resolved that the Cleburne County Commission, through its governing authority, elects to come under the provisions of Section 2 of Act 429 of the Regular Session of the 2014 Legislature. Page 1 of 6
The Cleburne County Commission agrees to provide all funds necessary to the Employees Retirement System to cover the cost of the one-time lump sum payment as provided for by this Act for those eligible retirees and beneficiaries of deceased retirees of the Cleburne County Commission with the aforementioned lump sum payment being paid in October 2014. Resolution #4549-8 Whereas, the Cleburne County Commission s current contract for the collection of residential garbage in the unincorporated areas of Cleburne County and the adjoined participating municipalities of Ranburne, Fruithurst, and Edwardsville ends on October 31 st, 2014; and Whereas, the Cleburne County Commission understands that it has the option to renew the collection of residential service with Advanced Waste Services (the county s current provider) and to make minor adjustments and have these reflected in a renewal contract; and Whereas, the Cleburne County Commission also has the option to re-bid the County s service and understands that rebidding involves a degree of risk that may be either beneficial or detrimental to the overall quality and cost of services provided to the residential garbage service customers. Therefore, the Cleburne County Commission hereby directs the County Administrator to rebid the County s residential garbage service with bids to be received and opened in the August Commission meeting. Resolution #4549-9 Whereas, the Cleburne County Commission has been investigating the replacement of windows in the Cleburne County Courthouse; and Whereas, Forsyth Construction has been hired as the construction manager on this project and now recommends we contract with McKee & Associates in the amount of $4,200 to prepare plans and specifications to be used in the bidding of the project. Therefore, the Cleburne County Commission directs the County Administrator to work with Mr. Forsyth to facilitate this preparation and authorizes the above expenditure towards the continuation of this project. Resolution #4549-10 Whereas, the Cleburne County Commission have been approached with a request to move its meeting times from 3 p.m. to 6 p.m. Therefore, the Cleburne County Commission hereby changes its normal meeting times from 3 p.m. until 6 p.m. on the same 1 st and 3 rd Monday of each month for the work session and the regular meeting. Resolution #4549-11 Whereas, the Cleburne County Commission wishes to apply for FY 2014 Community Development Block Grant funds to improve the County transportation infrastructure on CR 82, and Whereas, the total estimated project cost is $512,928 with $350,000 requested from the Community Development Block Grant Program County Fund and $162,928 committed by resolution as local match, and Whereas, official authorization of the filing of the application is required, and Now therefore be it resolved, by the Cleburne County Commission that Mr. Ryan Robertson, Chairman, is hereby authorized to sign the application and all necessary assurance contained therein and to submit this application to the Alabama Department of Economic and Community Affairs for funding under the Community Development Block Grant County Fund Program. Page 2 of 6
Be it further resolved by the Cleburne County Commission that it, as proposed grantee for this project, guarantees the financial commitment in the amount of $162,928. Be it further resolved by the Cleburne County Commission, that no other Federal or State funds would be used to supplant the commitment of these local cash funds, should this project be approved. Motion made by Commissioner Emmett Owen, Seconded by Commissioner Bobby In Support: Commissioners Laura Cobb, Emmett Owen and Bobby New Business: A. Item #4 from the consent agenda of today s meeting - Outsourcing the county s fuel service to the Wright Express contract Resolution #4550 Whereas, the Cleburne County Commission has been dealing with the effects of an apparent petroleum spill or leak that evidently originates from the Cleburne County Engineer s Office facility; and Whereas, a decision must be made as to whether the County continues fuel storage and distribution on site or outsources this service through the Wright Express contract (T045) with the Alabama Department of Finance Purchasing Division; and Whereas, there are differing opinions as to which option is the most convenient, most cost efficient, offers the greatest accountability, and the safest option for employees, the general public, and the environment. Therefore, the Commission hereby resolves to transition to outsourcing the county s fuel service to the Wright Express contract for a period of one year with the understanding that the situation will be reevaluated at the end of this period in order to assure only the best business practices are being followed. Furthermore, the Commission directs the County Administrator to coordinate this transition and to develop and implement policies and procedures for the utilization of the Wright Express fuel cards in order to assure accountability, convenience, and effectiveness. Motion made by Commissioner Emmett Owen, Seconded by Commissioner Bobby In Support: Commissioners Emmett Owen and Bobby To Abstain: Commissioner Laura Cobb B. Item #5 from the consent agenda of today s meeting Disposition of fuel (Gasoline and Diesel) and old storage tanks at the County Engineer Office facility Page 3 of 6
Resolution #4551 Whereas, the Cleburne County Commission has been dealing with the effects of an apparent petroleum spill or leak that evidently originates from the Cleburne County Engineer s Office facility; and Whereas, certain actions need to take place which dictate the removal of certain equipment, supplies, and materials owned by the County. Therefore, the Commission declares the following equipment, supplies, and materials as surplus: 1. Fuel (Gasoline & Diesel) held in the fuel distribution system at the County Engineer s Office; and 2. Storage Tanks located at the SW corner of the fenced equipment yard. and directs the County Engineer to dispose of as soon as practical by way of competitive bid in order to assure the best financial cost recuperation for the county s interests. Motion made by Commissioner Emmett Owen, Seconded by Commissioner Bobby In Support: Commissioners Laura Cobb, Emmett Owen, Bobby Old Business: Resolution #1 Do not intend to re-route or close the public road over Turkey Heaven Mountain (CR 852). No motion given. Resolution #2 Withdraw our support for the wind turbines and contact Governor Bentley, Senator Dial, and Rep. Lindsey with a letter stating that we have withdrawn our support at this time due to public concerns and for further research. No motion given. Resolution #3 Ask the governor for a 1 yr. statewide moratorium on the erection of wind turbines, giving more time for research. No motion given. Page 4 of 6
Resolution #4 Will not use imminent domain or condemnation of private property to benefit development of wind power. No motion given Resolution #5 Whereas, the Cleburne County Commission has been dealing with the effects of an apparent petroleum spill or leak that evidently originates from the Cleburne County Engineer s Office facility; Whereas, replacement of the gasoline and diesel supply lines from the pumps to the tanks is needed for the facility to abide by ADEM and/or EPA regulations; Whereas, the required retaining basin around the gasoline and diesel tanks is also needed to abide by ADEM and/or EPA regulations; Whereas, the gasoline and diesel fuel at the facility is a cost savings benefit for the Cleburne County Highway Department, as well as other County Departments and City Departments who utilize its availability. Therefore, the Cleburne County Commission authorizes the replacement of the supply lines by a qualified contractor and the construction of the needed retention basin, with the funding for the work to be paid from the Gasoline Pumps Fund. The work for the retention basin may be performed by Cleburne County Forces or a contractor who is experienced in concrete construction, depending on the best overall decision for the good of the County. No motion given Reports from staff: A. County Administrator Steve Swafford briefed the Commission on the upcoming Solid Waste bid for the collection of residential garbage service. He gave the Commission an overview of two CDBG projects: 1) potential resurfacing of County Road #82 north of Fruithurst, and refurbishing the walking track at Cleburne County Elementary School. B. County Engineer Shannon Robbins briefed the Commission on the RAMP and ATRIP projects and on the ongoing fuel spill cleanup. He also discussed budget deficits, employee screenings for newly hired employees and updated the Commission on bridge inspections and current road projects. C. County Attorney Doug Ghee was not present for the meeting. There was no further business to come today before the Commission for the meeting. Page 5 of 6
The meeting is adjourned. Resolution #4552 Motion made by Commissioner Emmett Owen, and Seconded by Commissioner Bobby In Support: Commissioners Laura Cobb, Emmett Owen and Bobby Page 6 of 6