Central MN Emergency Management Advisory Committee Douglas County Sheriff s Office EOC 216 7 th Ave West, Alexandria MN 56308 Wednesday, December 6, 2017 10:00am AGENDA 1. Call to Order 2. Roll Call and Introductions 3. Revisions and Approval of Agenda 4. Review and Approval of Minutes 5. Healthcare Preparedness Coalition Don Sheldrew/Shawn Stoen a. Bylaws and Emergency Management participation 6. Reports a. Restructure Representatives and Reports b. Emergency Services Board/Executive Committee (EMAC Chair) c. Users and O&O (Al Fjerstad) d. Regional Advisory Committee (EMAC Chair) e. Interoperable Communications/First Net (Mike Wisniewski, Tina Lindquist) f. IPAWS (Patrick Waletzko, Erin Hausauer) g. AMEM (Lynn Siegel) 7. Staff Updates a. Regional Planner (Tom Justin) b. Fiscal Agent (Mark McCabe) 8. Workgroup Reports a. 2018 Committee Sign-ups i. Management/Grants, Regional Preparedness, Training and Exercise b. Management/Grants c. Regional Preparedness Report d. Strategic Plan/Work Plan e. Training and Exercise 9. Old Business a. 2018 Meeting Schedule 10. New Business a. Voting for Chair, Vice Chair and Secretary for 2018 b. Continuity of Operations for PSAP deadline March 2018 c. EMAC Listserv membership (EMACmembers and EMAC) d. Delegate and Alternate for West Central and Central Healthcare Preparedness Coalition 11. General Discussion a. Regional Public Health Meetings b. Regional Healthcare Preparedness Coalition Meetings 12. Upcoming Events and Announcements a. January 24, 2018 Pope County 13. Adjournment
Central MN Emergency Management Advisory Committee Draft Meeting Minutes October 25, 2017 Otter Tail County Members/Alternates Present: 1. Jim McDermott- Delegate Benton County 2. Dona Greiner Delegate Big Stone County - Krista Hartman Alternate Big Stone County 3. Troy Wolberson- Delegate Douglas County - Mark McCabe Alternate Douglas County 4. Tina Lindquist- Delegate Grant County 5. Kim Lindahl Delegate Kandiyohi County - Ace Bonnema Alternate Kandiyohi County 6. Stephanie Johnson- Alternate Meeker County 7. Al Fjerstad Delegate Mille Lacs County 8. Victoria Ingram Delegate Morrison 9. Patrick Waletzko- Delegate Otter tail County 10. Tim Riley- Delegate Pope County 11. Erin Hausauer- Delegate Stearns County - Kristen Tschida- Alternate Stearns County 12. Dona Greiner- Delegate Stevens County 13. Bill McGeary- Delegate Swift County 14. Mike Wisniewski- Delegate Todd County 15. Lynn Siegel- Delegate Traverse County 16. Breanna Koval- Delegate Wilkin County 17. Seth Hansen Alternate Wright County Members/Alternates Absent: 1. Greg Lillemon Alternate Grant County 2. Dan Miller Delegate Meeker County 3. Shawn Larsen- Alternate Morrison County 4. Barry Fitzgibbons- Alternate Otter Tail County 5. Nathan Brecht- Alternate Pope County 6. Jason Dingman- Alternate Stevens County 7. John Holtz- Alternate Swift County 8. Trevor Wright- Alternate Traverse County 9. Tyler Wheeler Delegate Wadena County - Bryan Savaloja- Alternate Wadena County 10. Rick Fiedler- Alternate Wilkin County 11. Steve Berg Delegate Wright County 12. Steve Wunderlich - Delegate City of St. Cloud - Jim Mortenson- Alternate City of St. Cloud Guests: 1. Kim Joos, Pope County 2. Jeanna Sommers, HSEM 3. Tom Justin, Region IV Planner
1. The meeting was called to order by Chair Erin Hausauer at 1:00pm 2. Roll Call: Roll call was taken with a quorum of members present. 3. Revisions & Approval of the Agenda: Kristen Tschida Stearns County made a motion to accept the agenda as written. Stephanie Johnson Meeker County seconded the motion. 4. Approval of Minutes: Tina Lindquist Grant County made a motion to accept the 7/25/17 CM EMAC meeting minutes seconded by Vitoria Ingram Morrison County Motion carried with amendments to minutes. 5. Reports a. ESB/Executive Committee: Governor opted into First Net and the attendee standard was gone over b. Users & Owners and Operators: No Report c. RAC: Same at ESB d. Interoperable Committee: Speed testing is still being performed, the state is looking at standard software to be used. The apps. that are being looked at are apps already being used by fire, ambulance, police and that will interop with each other. There is a share point on ECN website to put app suggestions that they can consider and test e. IPAWS: IPAWS has moved from HSEM to ECN and John Dooley has transferred over to ECN and is now statewide IPAWS manager. His role is to educate audiences on IPAWS and to coordinate local, regional, and statewide participation in IPAWS. f. AMEM: Regional Conference opening soon. Selling AMEM items at conference. Working on NWS standard. What are some challenges and issues that are coming up that you would like brought back to AMEM board. School Safety is fully staffed. State will allow Dennis Walter come to and event right away to help with MNVOAD. DHA is lead for disaster case management and getting info from the public health when they address behavioral health needs. Electric COOPS are included into disaster fund now. 6. Staff Updates a. Tom Justin, Regional Planner: Reminder to check email for agenda for FAC See report that is attached. b. Fiscal Agent: some of the money has possibly been moved to other categories but the amount has not changed. Work plan and grant applications need to change wording to reflect contract instead of hire. When working on budget the amounts don t line up with egrants right now but will be better know and fixable when contractor is in place. See report 7. Workgroup Report a. Management/Grants: We have received some applications interviews will be November 6 & 7 and discussion will take place on VTC about the interviews on November 14 2017. There was an evaluation sent out to evaluate the planner we have received 13 back but there are 18 of us. b. Regional Preparedness Report: the committee is considering a new approach to evaluating member/regional preparedness status, by using the recently released Core Capability Development Sheets. A simple data collection spreadsheet will be sent out, it will tie together region s strategic initiatives with self-reported preparedness level. We did a work shop today to work on this and they are expected to be sent to Patrick Waletzko to compile information. c. Strategic Plan/Work Plan: work shop activities today, work plan finalized
d. Training/exercise: Sign up for FAC block of rooms in six pack housing it was decided to have the hanger open on base for us to network in the evening Tom Justin will arrange this. 8. New Business a. Nominations for Chair, Vice Chair, and Secretary was held today Chair nomination was Seth Hansen Wright County nominated by Tina Lindquist Grant County Seconded by Mike Wisnewski Todd County, Vice Chair nomination is Victoria Ingram Morrison County nominated by Tina Lindquist Grant County Seconded by Mike Wisnewski Todd County, Secretary nomination is Lynn Siegel Traverse County nominated by Breanna Koval Wilkin County Seconded by Bill McGeary Swift County nominations were closed all nominated persons were approved by vote motion carried voting will take place December 6 th 2017 b. Meeting dates and locations have been given for next year 2018 look at them and make sure adjustments are given to Jeanna Hayes RPC. c. CMS discussion was had about who is required to do TTX, full scale etc. We are not sure how to get information about this to the EMs because we are not sure what exercises need to be done do we need AAR for exercise, we need to make sure we connect the clinics and nursing homes with the health care coalition in their area to help them as we do not know all their requirements. Daycares have annual daycare provider conference so this is how they hear what they will need to do to be in compliance along with the local daycare licensing agency. There is a behavioral health annual exercise template that is being put together. 9. Old Business a. EOC go kits have been distributed and any missing things have been handed out. We are responsible to replace anything in the kit that needs to be replaced also we need to print off FEMA forms for black binder b. IPAWS reimbursement requests need to be sent into Mark McCabe asap c. December 6 th meeting in Alexandria MN 10. General Discussion a. PH expects to receive a reduction in funding. b. Regional hospital meeting November 2 MDH was there and concerns were brought up about shortage of public health personnel By laws for health care coalition we need to sign them as it is hinged on money that the coalition receives. The EMs need to be involved in the meetings there needs to be a representative to the coalition from the EMs this will be on the agenda next meeting also. 11. Upcoming Events 12. Adjournment Meeting adjourned at 1:57 pm motion made by Kristen Tschida Stearns County, seconded by Seth Hansen Wright County motion carried. Minutes submitted by Lynn Siegel