Henderson ISD Regular Tuesday, February 13, 2018 5:30 PM
Agenda of Regular Meeting The Board of Trustees Henderson ISD A Regular Meeting of the Board of Trustees of Henderson ISD will be held February 13, 2018, beginning at 5:30 PM in the HISD Boardroom, 200 N. High Street, Henderson, Texas. The subjects to be discussed or considered or upon which any formal action may be taken are as listed below. Items do not have to be taken in the order shown on this meeting notice. Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 1. Call to Order, Invocation & Pledges 2. Recognition of Guests 3. Student/Staff Recognition 4 4. Open Forum 5. Consent Items 5 A. Approve Minutes of Meeting held on January 23, 2018 6 B. Approve Financial Reports & Check Register for January 2018 9 6. Consider Resolution for Bank Account Authorizations 47 7. Consider Resolution to Designate Investment Officers 49 8. Hear Report on Facility Projects 51 9. Consider Authorization to Negotiate Architect/Construction Contract for Central Office Renovation. 10. Consider Approval of Custodial Services Contract Extension 53 11. Consider Approval of Voting Resolution 54 12. Set Date, Time and Location of next Regular Board Meeting 56 13. Superintendent's Report 57 A. Enrollment/Attendance Report 58 14. Closed Meeting: A Closed Meeting may be held for discussion under the provisions of Texas Government Code Section 551.071, 551.074 & 551.082 pursuant to HISD Policy BEC. Items to be discussed include, but are not limited to: A. Discuss Personnel 52
B. Hire Personnel C. Consideration and Possible Renewal of Administrative Staff D. Real Estate E. Legal Consultation with Attorney 15. Consideration and possible action on items discussed in Closed Meeting 16. Adjournment
Subject: Student/Staff Recognition Henderson ISD Board Background Presented for: Action Report Only X Background Information Students and staff from WES and NS will be recognized for winning the District Elementary UIL Championship. Tanya Davis, HISD Food Service Director, will be recognized for being awarded the Texas Department of Agriculture Best of the Bunch Award. Contact Person(s): Keith Boles 4
Henderson ISD Board Background Subject: Consider Approval of Consent Agenda Presented for: Action X Report Only Background Information Two items are on the consent agenda for your consideration. A. Approval of minutes from the January 23, 2018 meeting. B. Approval of financial reports and check register for January, 2018. Recommendation: Approve the consent agenda as presented. Contact Person(s): Keith Boles 5
64 JANUARY 23, 2018 The Board of Trustees of Henderson ISD met Tuesday, January 23, 2018, at 6:00 p.m. in the HISD Boardroom, 200 N. High Street, Henderson, Texas with the following members present: James Holmes Jon Best Mary Sue Wolfe Harold Sentmore Jean Williams Drew Butler Jon Johnston was absent. Prior to the meeting, the district honored the Board of Trustees with an Appreciation Dinner. Chairman Mr. James Holmes called the meeting to order. Mr. Drew Butler gave the invocation and Mr. Harold Sentmore led the pledges to the United States and Texas flags. Chairman Holmes welcomed and recognized the guest. The Leadership Henderson group attended the meeting. Open Forum No on signed to speak in open forum. Hear Report on Construction Projects Superintendent Boles advised the Board that HISD has retained $161,000.00 on Phase I of the Lions Stadium Project until all punch list items have been addressed. Phase II of the Lions Stadium Project is ongoing with site utilities and rough grading in progress. Pier work expected to begin next week. Project is on schedule. Superintendent Boles presented information on the Central Office Move. Phase I Renovate 16,667 sq. ft. facility at a projected cost of $2 to $2.5 million with the projected completion date of Dec 2018 or January 2019. Renovate Gym to Food Service Storage at projected cost of $500,000. Relocate Box 1 Fiber and Technology to Central for a cost of $30,200. In Phase II of the project is to renovate lower buildings at Chamberlain for Pride/DAEP at a projected cost of $150,000 and renovate Montgomery for Maintenance Warehouse at a projected cost of $16,000. The project to be considered for approval at the February board meeting would be funded from Fund Balance. The fund balance currently stands at $13.166 million. Superintendent Boles presented the Consent Items for consideration and approval. Approve Minutes of Meeting held on December 12, 2017 Approve Financial Reports & Check Register for December 2017 Superintendent Boles reported to the Board of Trustees that this was the final report from Mr. Stanley as his retirement after 11 years with HISD is effective at the end of this month. Superintendent Boles invited the Board to the retirement reception on Friday, January 26, 2018 at 2:30 p.m. at the Grady Ash Room. Mr. Stanley thanked the Board of Trustees. Mr. Bill Stanley reported that there had been a slump in tax collections, however, these funds usually increase at the end of January and in 2018 6
65 2018 February. The budget and expenses are on track. Mrs. Mary Sue Wolfe made the motion to approve the consent items as presented. Mrs. Jean Williams seconded the motion. The motion carried unanimously 6-0. Superintendent Boles presented for consideration and approval the Property Insurance Proposal. HISD solicited proposals for property and liability insurance coverage. Two companies submitted proposals: TASB Risk Management - $166,503 PEAT (Hibbs, Hallmark) - $242,389 Based on HISD s history with TASB and the lower bid the recommendation is to accept TASB s proposal. Mr. Jon Best made the motion to approve the Property Insurance Proposal from TASB and Mr. Drew Butler seconded the motion. The motion carried unanimously 6-0. Superintendent Boles presented for consideration and approval the TASB Policy Update 109. Since the first reading of the update 109, there have been no changes. The update addresses many legal changes from the 85 th Legislative Session. Mr. Drew Butler made the motion to approve TASB Policy Update 109 as presented and Mr. Harold Sentmore seconded the motion. The motion carried unanimously 6-0. Dr. Raylene Conner presented for consideration and approval the Application for Staff Development Minutes Waiver for 2018-2019. The Early Release and Staff Development waiver previously approved for the 2018-2019 and for future years will be rescinded. TEA is offering a new Staff Development waiver for 2018-2019 school year that provides for a maximum of 2,100 total waiver minutes to use for professional development. The waiver allows the district to train staff on education strategies designed to improve student performance in lieu of a maximum of 2,100 minutes of student instruction for schools that provide operational and instructional minutes. Districts must have their waivers approved by TEA prior to adopting their 2018-2019 school calendars. Mr. Harold Sentmore made the motion to approve the request for the administration of HISD to apply for the 2018-2019 Staff Development Minutes Waiver and Mrs. Mary Sue Wolfe seconded the motion. The motion carried unanimously 6-0. The Board of Trustees set the next regular Board Meeting for Tuesday, February 13, 2018 at 5:30 p.m. in the HISD Board Room. Mrs. Amanda Wallace informed the Board that pictures are scheduled for 5:00 p.m. prior to the meeting. Superintendent Boles reported on the following: Enrollment/Attendance Report Enrollment as of December 22, 2017 stood at 3446 which is down, however, as of January 18, 2018 enrollment is up at 3463. Attendance rate stood at 96.7 on December 22, 2017attendance rate stands at The attendance rate on January 18, 2018 stands at 96.58,down due to the flu. Upcoming Events: PRIDE - graduated 9 students on Monday, January 22, 2018. FOOTBALL BANQUET held at Civic Center on Monday, January 22, 2018 TASB Legal Seminar in Tyler on February 13, 2018. Northside and Wylie Elementary placed 1 st in the UIL Academic Competition. Middle School we be hosting a UIL Competition on January 30, 2019. 7
66 The Board of Trustees convened in closed session at 6:40 p.m. in accordance with the Texas Open Meetings Act. Closed Meeting: A Closed Meeting may be held for discussion under the provisions of Texas Government Code Section 551.071, 551.074 & 551.082 pursuant to HISD Policy BEC. Items to be discussed include, but are not limited to: Discuss Personnel Hire Personnel Real Estate Conduct Superintendent Evaluation The Board of Trustees ended closed session at 8:40 p.m. Upon return to open session, the Board of Trustees with a motion by Mrs. Mary Sue Wolfe and a second by Mr. Harold Sentmore voted unanimously 6-0 to hire Mrs. Patricia Hall as Director of Finance on a non-certified probationary contract for the Spring of the 2017-2018 school year. The Board of Trustees with a motion by Mrs. Jean Williams and a second by Mr. Jon Best voted unanimously 6-0 to extend the Superintendent s contract for 1 year. With no further business, the meeting was adjourned. ATTEST: Chair Secretary 2018 8
Henderson ISD Board Background Subject: Financial Reports and Check Register for January, 2018 Presented for: Action X _ Report Only Background Information Attached is a copy of the consolidated check register, revenue/expenditure comparison report, and the investment/cash report as of January, 2018. If any checks were written over $25,000 that were not normally generated from payroll, budgeted food purchases, or utilities there is an attached description of each attached to this memo. Lists of all checks written over $25,000 are included. Recommendation: Recommend that the Board approve the financial reports and check register as presented. Contact Person(s): Patricia Hall 9
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Henderson ISD Board Background Subject: Consider Resolution for Bank Account Authorizations Presented for: Action X Report Only Background Information With the retirement of Bill Stanley, Texas Bank is requesting that the Board approve a resolution regarding bank account authorizations. The resolution will add Patricia Hall to the list of administrators with bank account authorization. Recommendation: Approve bank account resolution as presented. Contact Person(s): Keith Boles 47
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Henderson ISD Board Background Subject: Consider Resolution to Designate Investment Officers Presented for: Action X Report Only Background Information Board Policy CDA (LOCAL) requires the board to designate one or more employees as investment officer for the district. With Bill Stanley s retirement in January, I m recommending the designation of Patricia Hall and Keith Boles as the investment officers for the district. A copy of the resolution is attached. Recommendation: Approve the investment officer resolution as recommended. Contact Person(s): Keith Boles Patricia Hall 49
Henderson Independent School District RESOLUTION OF THE BOARD TO DESIGNATE INVESTMENT OFFICER(S) WHEREAS section 2256.005(f) of the Public Funds Investment Act (Texas Government Code Chapter 2256) requires the Board of Trustees of Henderson Independent School District to designate one or more officers or employees as investment officer of the District; and WHEREAS the investment officer is responsible for the investment of the District s funds consistent with the District s investment policy; NOW THEREFORE BE IT RESOLVED that the Board of Trustees of Henderson Independent School District designates to serve as the investment officer of the District to invest District funds as directed by the Board. The authority of the investment officer granted by this resolution is effective until rescinded by the District or the termination of the named individual s employment by the District. Adopted this (date) day of (month), (year), by the Board of Trustees. Presiding Officer Secretary The Tradition of Excellence Continues Keith Boles, Superintendent P.O. Box 728 ~ Henderson, TX 75653~ 903-655-5000~ fax 903-657-9271~ www.hendersonisd.org 50
Henderson ISD Board Background Subject: Hear Report on Construction Projects Presented for: Action Report Only X Background Information A status report will be provided on current construction projects. These projects include: Lions Stadium Phase I Completion Lions Stadium Phase II Construction Central Office Relocation Recommendation: Hear Report on construction projects. Contact Person(s): Keith Boles 51
Henderson ISD Board Background Subject: Consider Authorization to Negotiate Architect/Construction Contract for Central Office Renovations Presented for: Action X Report Only Background Information Renovation of the Chamberlain campus for Central Office will require the development of construction documents. This authorization will allow the Superintendent to negotiate a contract for architectural services for the central office renovation. Recommendation: Consider recommendation as presented. Contact Person(s): Keith Boles 52
Henderson ISD Board Background Subject: Consider Approval of Custodial Contract Renewal Presented for: Action X Report Only Background Information In March of 2015, the board approved the hiring of GCA as the district s custodial contractor. The contract was extended for a one year period beginning 2016 and again in 2017. GCA Rate Increase History 2016 0% 2017 2.5% GCA requests a rate increase of the lesser of 3% or the CPI (Consumer Price Index). If approved the new contract will increase from $783,783.68 to no more than $807,297.49 ($23,513.81 increase). With the input of campus principals and Craig Hurt, we are recommending that we extend GCA s contract for one year. Recommendation: Approve contract with GCA from June 1, 2018 to May 31, 2019. Contact Person(s): Keith Boles 53
Henderson ISD Board Background Subject: Consider Approval of Voting Resolution Presented for: Action X _ Report Only Background Information HISD has been asked by the Denison ISD Board to consider a resolution regarding voting in the March 6 primary election. The resolution would designated March 6, 2018 as March for Education Day and encourages all employees to vote. A copy of the resolution is attached. Recommendation: Approve the resolution as presented. Contact Person(s): Keith Boles 54
Resolution of the Board of Trustees Henderson Independent School District WHEREAS, voting is the cornerstone of our democracy and the fundamental right upon which all of our civil liberties rest; WHEREAS, exercising one s right to vote is essential to being a good citizen; WHEREAS, exercising the right to vote is a primary privilege of participating in a democratic society; WHEREAS, exercising the right to vote is a shared responsibility to protect a representative governance; WHEREAS, failure to exercise the right to vote is an inexcusable neglect of public responsibility and civic duty; WHEREAS, our students matter and are important to our free society, and their educational successes and failures are the shared responsibility of the voting public; WHEREAS, exercising the right to vote is essential in protecting Article 7, Section 1 of The Texas Constitution which states A general diffusion of knowledge being essential to the preservation of the liberties and rights of the people, it shall be the duty of the Legislature of the State to establish and make suitable provision for the support and maintenance of an efficient system of public free schools. ; THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Henderson Independent School District hereby proclaims March 6, 2018 as March for Education Day and calls on all eligible voters within our district to become fully informed on each of the candidates up for election, and to march to the polls to exercise their right to vote in the primary election and any subsequent runoff elections that may occur. Adopted this day of, 2018, by the Board of Trustees., Presiding Officer, Secretary 55
Henderson ISD Board Background Subject: Set Date, Time, and Location of Next Meeting Presented for: Action X Report Only Background Information The next regular board meeting is set for Tuesday, March 13, at 5:30 p.m. in the board room. However since this is the week of Spring Break, we are recommending moving the meeting to either Tuesday, March 6 or Tuesday, March 20. Recommendation: Set date, time, and location of the next meeting. Contact Person(s): Keith Boles 56
Subject: Superintendent s Report Henderson ISD Board Background Presented for: Action Report Only X Background Information A. Enrollment/Attendance: Enrollment as of January 31, 2018 stood at 3,456.5. Enrollment is up approximately 10 students since the end of December. The attendance rate currently stands at 96.21%. B. Season Tickets: A short report will be presented on the progress of the season ticket plan for 2018. 57
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