www.hcindia-abuja.org Date: 01 st September, 2017 No. Abuj/Admn/872/02/2017 High Commission of India No. 364, Cadastral Zone, Central Business District (CBD) Abuja, Nigeria **** Subject: Tender invitation for construction of sheds/roofing. Tender No. Abuj/Admn/872/02/2017 dated 01 st September, 2017 Last date for submission of bids: 11 th September, 2017 Section- I : Invitation for Tenders Section - II : Terms & Conditions Section-III : Special Conditions of Contract Section-IV : Price Schedule
No. Abuj/Adm/872/02/2017 High Commission of India No. 364, Cadastral Zone, Central Business District (CBD) Abuja, Nigeria **** Subject: Tender invitation for construction of Sheds/roofing. The High Commission of India (HCI), Abuja invites sealed tenders for the following jobs: (i) (ii) (iii) Shed (3 mtr x 3 mtr) with arch shaped skyline roofing, alongside the front wall of the Chancery complex at 364, Cadastral Zone, Central Business District, FCT, Abuja. Roofing (aluminum), and installation of gate for Security barracks at the Chancery complex at 364, Cadastral Zone, Central Business District, FCT, Abuja. Shed (3 mtr x 3 mtr) with arch shaped skyline roofing, alongside the front wall of the Chancery complex at the Embassy Residence in Maitama, Abuja. 2. The tender document can be downloaded from the following websites: www.hcindia-abuja.org www.http://eprocure.gov.in/cppp www.mea.gov.in 3. The tender should be submitted in sealed envelope superscripted Tender for Construction of Shed addressed to the Head of Chancery, High Commission of India at 364, Cadastral Zone, Central Business District (CBD), FCT, Abuja, Nigeria, and must reach on or before 11 th September, 2017 by 1100 hrs. Bids may be hand delivered or sent by post at the aforementioned address so as to reach on or before the prescribed date and time. Mission will not be responsible for any postal delay. 4. The Mission reserves the right to reject any or all applications/offers without giving any notice or assigning any reason thereof. The decision of the Mission in this regard will be final and binding upon the bidders. The work once assigned to the successful Bidder must be completed within 10 days of awarding the tender. 5. For any tender related enquiry/clarification/site visit, please contact Mission s official Shri Krishan Dutt (Cell No. 08128308714). The site visit can be done any day between 1000-1600 hrs. until 10 th September, 2017.
6. The sealed bids would be opened on 11 th September, 2017 at 1500 hrs in Conference Room of the High Commission. The tenderers or their authorized representatives may attend the opening of tender bids. Capt. (IN) Gautam Marwaha DA/Head of Chancery
SECTION II: TERMS AND CONDITIONS 1. The work once assigned must be completed within fifteen (10) days of awarding the Contract. 2. The Tender shall be neatly arranged, plain and intelligible. Each page of the Tender should be signed. They should not contain any terms and conditions, printed or otherwise, which are not applicable to the Tender. The conditional tender will be summarily rejected. Insertions, postscripts, additions and alterations shall not be recognized, unless confirmed by bidder s signature. 3. The Bidders shall submit documentary evidence in respect of their technical capabilities and the Financial Bid including their experience in execution of similar nature of work. 4. The bidders must provide specifications of material which they propose to use for construction work. 5. Any tender received by HCI, Abuja after the deadline for submission of tenders, will not be accepted and returned unopened to the bidder. 6. Interpretation of the clauses in the Tender Document/Contract Document. In case of any ambiguity/ dispute in the interpretation of any of the clauses in this Tender Document, HCI, Abuja s interpretation of the clauses shall be final and binding on all parties. 7. Mission reserves the right to terminate the contract at any point of time during the tenure of contract, if the services are not found satisfactory or the contractor dishonours the contract. Decision of the Mission in this regard shall be final and binding upon the contractor.
SECTION III: SPECIAL CONDITIONS OF CONTRACT (SCC) 1. Prices a. Price quoted by the Contractor and agreed to by HCI, Abuja shall be considered final and no price escalation will be permitted thereafter. b. Bidders must quote the price in the format given in Contract Price Schedule at Section IV of this document. c. All prices are to be quoted only in Nigerian Naira. 2. Taxes and Duties: VAT and other taxes should not be included as the High Commission of India is exempted from VAT under the Vienna Convention. 3. Performance Guarantee: All the installation covered under the schedule of requirements, shall carry minimum one (01) year on site comprehensive maintenance from the date of construction of the sheds/roofing. The bidder must undertake to provide the installation and warranty service at Abuja. The repairing/rectification/replacement/configuration required, if any, of the items under warranty must be done at site workshop. 4. Force Majeure: HCI, Abuja may consider relaxing the penalty and delivery requirements, as specified in this document, if and to the extent that, the delay in performance or other failure to perform its obligations under the contract is the result of an Force Majeure. Force Majeure is defined as an event of effect that cannot reasonably be anticipated such as acts of nature (like earthquakes, floods, storms etc.), acts of states, the direct and indirect consequences of wars (declared or undeclared), hostilities, national emergencies, civil commotion and strikes at successful Bidder s premises.
Section IV Format for submitting the Price Schedule for construction of Sheds/Roofing High Commission of India, Abuja Tender No. Abuj/Admn/872/02/17-Tender 2/2017 Date: Price Schedule (item-wise): (i) (ii) (iii) Shed (3 mtr x 3 mtr) with skyline roofing, kerb stone, interlocking flooring, alongside the front wall of the Chancery complex at 364, Cadastral Zone, Central Business District, FCT, Abuja. Roofing (aluminum), and installation of gate for Security barracks at the Chancery complex at 364, Cadastral Zone, Central Business District, FCT, Abuja. Shed (3 mtr x 3 mtr), with skyline roofing, kerb stone, interlocking flooring, alongside the front wall of the Chancery complex at the Embassy Residence in Maitama, Abuja. THE BIDDERS MUST PROVIDE SPECIFICTIONS OF MATERIAL WHICH THEY PROPOSE TO USE FOR CONSTRUCTION WORK. Name of firm Address for correspondence Contact Details Unit Price (in Naira) Total Price (in Naira) Note: 1. The above quoted prices are complete in all respect as per technical specifications inclusive of all taxes & duties, packing, forwarding, transit insurance, loading & unloading, transportation, installation & other charges etc. 2. Certified that rates quoted for the above items are as per specifications, terms & conditions mentioned in the tender document. Yours faithfully, (Signature of Authorized Signatory) Name & Designation: Company seal