consultation with the Patrons and the Travelling Secretary. (5) Bye-election shall be conducted when an office of the Executive Committee or Worker becomes vacant owing to the reasons stated above or other reasons not later than three weeks after the position has been vacated. BYE - LAW 54
CHAPTER EIGHT RESIGNATION, REMOVAL, SUSPENSION AND BYE-ELECTION Article 35 (1) Any Executive Member or Worker who wishes to resign shall be required to put his/her reasons into writing and notify the Executive through the President at least two (2) weeks before the day of resignation. (2) Should the President decide to resign he/she shall notify the entire Executive Committee through the Secretary at least three (3) weeks before the day of his/her resignation. (3) Upon receipt of a letter of resignation as in (1) and (2) above, the Executive Committee shall at a meeting held for the purpose discuss it thoroughly. (4) In the event of gross misconduct by an Executive or a Worker or any such act as is contrary to the word of God or brings into disrepute or reproach the Name of God, or of the CHURCH or the GROUP, the said person shall be advised to resign, be suspended or withdrawn from the Executive Committee on 53
Committee by the Executive Committee, the said accepted reviews shall be submitted in writing to the Central Committee of ITI-PENSA through the Secretary of the GROUP. PENTECOST STUDENTS AND ASSOCIATES KWAME NKRUMAH UNIVERSITY OF SCIENCE AND TECHNOLOGY, KUMASI PENSA-KNUST BYE - LAW 52 iii
iv Contents PART ONE PREAMBLE vi PART TWO CHAPTER ONE 2 THE BYE-LAW 2 CHAPTER TWO 3 IDENTITY 3 AIMS AND OBJECTIVES 4 BASIS OF FAITH 5 BASIS OF COOPERATION AND AFFILIATION 8 AFFILIATION WITH ITI-PENSA 9 THE GROUP S RESPONSIBILITY 9 SPEAKERS 9 CHAPTER THREE 10 ADMINISTRATION 10 OFFICERS AND THEIR FUNCTIONS 11 THE LOCAL CENTRAL COMMITTEE (LCC) 17 CHAPTER FOUR 22 MEETINGS 22 CHAPTER FIVE 24 ADVISORY BOARD: MEMBERSHIP AND FUNCTION 24 CHAPTER SIX 26 NOMINATION, VETTING, ELECTIONS AND HANDING OVER 26 CHAPTER SEVEN 30 COMMITTEES, WINGS, DEPARTMENTS AND THEIR FUNCTIONS 30 SPECIALISED COMMITTEES 41 CHAPTER EIGHT 53 RESIGNATION, REMOVAL, SUSPENSION AND BYE-ELECTION 53 on the building project to concerned parties. (d) The committee shall solicit for funds from concerned parties towards the building of the proposed auditorium. (e) The committee shall be dissolved upon the completion of the GROUP s building project. Bye-Law Review Committee (a) The Executive Committee shall constitute a seven-member Review Committee to consider the proposals submitted in writing to the Secretary of the GROUP, after they have been finally discussed at an Executive Committee meeting. (b) The Committee shall present a report to the Executive Committee for approval after its work. (c) The Executive Committee shall then at a meeting organised for this purpose debate and accept the reviewed bye-law upon a two-thirds (2/3) majority vote win. (d) In the event of rejection by the Executive Committee the proposed review as well as any other developments shall be sent back to the Review Committee for further deliberations. (e) Upon the receipt and acceptance of the work of the Review 51
Evangelism Fund Publicity Committee (a) There shall be an Evangelism Fund Publicity Committee with membership not more than eight. (b) The Committee shall be constituted by the In-come Executive Committee. (c) The Treasurer of the GROUP shall be a member of the committee. (d) The committee shall solicit for funds from various religious bodies and concerned parties for the organization of the GROUP s Village Evangelism. (e) The Evangelism Secretary shall be the chairman of the PART ONE committee. (f) The committee shall meet as and when necessary. Building Management Team (a) There shall be a Building Management Team with membership not more than six. (b) The Committee shall be constituted by the In-come Executive Committee. (c) The committee shall circulate correspondence and publicity 50 v
PREAMBLE iv. Technical Head In the name of God the Father, God the Son and God the Holy Spirit, v. Transport Officer vi. Ladies Wing President We, the entire members of Pentecost Students and Associates of Kwame Nkrumah University of Science and Technology, vii. viii. Editor Librarian and Three other members of the GROUP with evangelistic Zealous to offering worship to God in truth and in holiness, Dedicated to seeking the establishment and expansion of God s Kingdom on earth by preaching the Gospel to All, Devoted to the promotion of the Spiritual growth of all the brethren, Do hereby adopt, enact, and promulgate this Bye-Law as our basic law secondary to the Bible for the Governance of this fellowship on this 18th day of March 2011 Signed Name: Asiedu A. Philomina Review Committee Chairperson interest. (b) The Committee shall be constituted by the In-come Executive Committee. (c) The Evangelism Secretary shall be the chairman of the committee. (d) The committee shall see to the effectual planning and organization of the village crusade undertaken by the GROUP. (e) The report of the committee shall be submitted to the executive committee for appraisal before handing over. (f) The committee shall meet as and when necessary. Signed Name: Asiedu Philip (Elder) PENSA-KNUST President vi 49
(d) The committee shall circulate correspondence and publicity in collaboration with the Secretary s office. (e) The committee shall initiate programs geared towards raising funds for the Group by means which are biblical. (f) Shall embark on campaigns to motivate the membership to give generously. (g) Shall see to the successful organisation of the Mega Fund Raising of the GROUP for the academic year. (h) The report of the committee shall be submitted to the executive committee for appraisal before handing over. (i) There shall be a chairman of this committee who is an PART TWO executive member of the GROUP. (j) The committee shall meet as and when necessary. Village Crusade Planning Committee (a) There shall be a Village Crusade Planning Committee with membership comprising of; i. The Evangelism Secretary ii. iii. Treasurer Organising Secretary 48 1
CHAPTER ONE THE BYE-LAW Article 1 (1) This bye-law shall be the supreme law of PENSA-KNUST and any other law found to be inconsistent with any provision in this document shall, to the extent of the inconsistent, be void. (2) Notwithstanding article 1 (1), this bye-law shall be subject to the constitution of the CHURCH of Pentecost (hereinafter referred to as The CHURCH). (3) This bye-law shall be due for amendment five (5) years after its promulgation. Education Fund Publicity Committee (a) There shall be an Education Fund Publicity Committee with membership not more than six. (b) The Committee shall be constituted by the In-come Executive Committee. (c) The committee shall circulate correspondence and publicity in collaboration with the Secretary s office. (d) The committee shall also solicit for funds from donor agencies and concerned parties (e) The Vice President of the GROUP shall be the chairman of the committee. (f) The committee shall meet as and when necessary. Fund Raising Committee (a) There shall be a Fund Raising Committee with membership not more than ten. (b) The Committee shall be constituted by the In-come Executive Committee. (c) The Treasurer of the GROUP shall be a member of the committee. 2 47
Alumni Coordinating Team (a) There shall be an Alumni Coordinating Team with membership not less than ten and not more than twenty. (b) The Committee shall be constituted by the In-come Executive Committee. (c) The committee shall liaise between PENSA KNUST and the Alumni in order to ensure a good relationship between these two parties. (d) The committee shall develop a reliable record (Database) of as many Alumni as possible through which contacts can be made to ensure effective flow of information between PENSA KNUST and the Alumni. (e) The report of the committee shall be submitted to the executive committee for appraisal before handing over. (f) There shall be a chairman of this team who is an executive member of the GROUP. (g) The committee shall meet as and when necessary. CHAPTER TWO IDENTITY Article 2 (1) The GROUP shall be known and called Pentecost Students and Associates (hereinafter referred to as PENSA-KNUST or the GROUP) (2) The Associates here include brethren: (a) On campus who are members of other denominations. (b) Who are members of the CHURCH of Pentecost but nonstudents. (3) PENSA-KNUST shall be responsible to the Youth Ministry of the CHURCH or any other such office designated by the Executive Council of the CHURCH. (4) PENSA-KNUST may participate in outreach programmes of the CHURCH upon invitation. (5) Notwithstanding article 2 (4) PENSA may visit the CHURCH at its convenience and as part of its activities. 46 3
AIMS AND OBJECTIVES Article 3 The objectives of PENSA-KNUST shall include the following: (1) To bring together all students on campus who are members of the CHURCH; (2) To deepen and strengthen personal faith in Christ Jesus and the spiritual life of members through the study of the Bible, prayers and fellowship; (3) To inculcate into the membership, lifestyle of modesty and decency; (4) To carry out evangelism on and off campus; (5) To encourage and prepare members for responsible CHURCH membership; (6) To provide a free flow of information between the CHURCH and the GROUP; (7) To help members to identify and develop their ministries and leadership potentials; (8) To coordinate the activities of PENSA-KNUST in other institution within the designated zones 4 Article 34 Ad hoc Committees (a) Aside the eight existing Ad hoc committees, others can be formed to undertake specific duties of the GROUP as and when necessary. (b) There shall exist the following Ad hoc committees; Audit Committee (a) There shall be an Audit Committee with membership not less than three and not more than five. (b) The Committee shall be constituted by the Out-going Executive Committee. (c) Majority of the membership of the Committee shall have an Accounting background. (d) The report of the audit committee shall be submitted to the Advisory Board for their appraisal before handing over. (e) The Advisory Board shall consider the audit report and submit their appraisal to the in-come executives at least three weeks to the end of the second semester. (f) The committee shall meet as and when necessary. 45
Article 33 THE EVANGELISM FUND MANAGEMENT BOARD (1) There shall be an Evangelism Fund which shall be recognised as the GROUP s major source of funds for evangelistic activities. (2) One-tenth (1/10) of the GROUP s weekly income shall be deposited into the Evangelism fund. (3) There shall be an Evangelism Fund Management Board to administer the fund which: i. Shall be responsible to the President. ii. Shall present a report to the Executive Committee at the end of every semester. BASIS OF FAITH Article 4 (1) THE BIBLE We believe in the divine inspiration and authority of the Holy Bible. We believe that the Bible is infallible in its declaration, final in its authority, all-sufficient in its provisions and comprehensive in its sufficiency. (2 Tim. 3:16; 2 Peter 1:21) (2) THE ONE TRUE GOD We believe in the existence of the One True God, Elohim, Maker of the whole universe; indefinite, but revealed to as Triune God- iii. iv. Shall regularly update the contributions to the fund. Shall adopt strategies acceptable by the CHURCH in consultation with the Executive Committee to see to the growth of the Fund. Father, Son and Holy Spirit-One in nature, essence and attributes; Omniscient, Omnipotent and Omnipresent ( Gen1:1; Matt3:16-17; 28:19, 2 Cor13:14) (3) MAN S DEPRAVED NATURE We believe that: all men have sinned and come short of the glory of God and are subject to eternal punishment, and need repentance and regeneration. (Gen. 3:19, Isaiah 53:6) 44 5
(4) THE SAVIOUR We believe that man needs a Saviour. This need has been met in the person of Jesus Christ for the following reasons: His deity, virgin birth, sinless life, atoning death, resurrection and ascension; also his abiding intercession and second coming to judge the living and dead. (Matt.1:2; John 4:42; Eph. 5:23; Phil2:6-11) (5) REPENTENCE, REGENERATION, JUSTIFICATION AND SANCTIFICATION We believe all men have to repent of and confess their sins before God and believe in the vicarious death of Jesus Christ to be justified before God. We believe in the sanctification of the believer through the working of the Holy Spirit and God s gift of Eternal life to the believer (Acts 2:28; Luke 15; 7; Rom.4: 2; 5:16; 1 Cor 1:30; 1 Thess 4:3) (6) THE ORDINANCES (SACRAMENTS) OF THE CHURCH We believe in the following two ordinances of the CHURCH; Baptism by immersion and Holy Communion- The Lord s Supper. 6 The Computer Committee Membership (a) Shall be open only for computer-literacy training of members of the GROUP. (b) The Committee shall be headed by a Chairman appointed by the Executive Committee. (c) The Chairman shall be responsible directly to the President of the GROUP. (d) The Chairman shall keep the Property Officer informed about the state of the equipment under their care. (e) Shall in conjunction with the Editor Librarian see to the management of the GROUP s website. Function (f) They shall compile and maintain a database of the members of the GROUP. (g) Shall fulfill the I.T and secretarial requirement of the GROUP. (h) Shall advice on the acquisition, maintenance and repairs of office equipments of the GROUP. (i) Shall perform other related functions as directed by the Executive Committee. 43
The Technical Committee Membership (a) Membership shall be opened to interested members of the GROUP. (b) There shall be a supervisory body of the Committee comprising; i. The Technical Committee Chairman ii. Property Officer iii. Organising Secretary iv. Music and Drama Director v. Two other members of the GROUP with electronic and electrical know how. Functions (a) Shall ensure maintenance, repair and efficient manipulation of equipment. These are commanded by Jesus Christ for His CHURCH (Matt 28:19, 20; Mark 16:16; Luke 22:19-20) (7) BAPTISM, GIFTS AND FRUIT OF THE HOLY SPIRIT We believe that Baptism in the Holy Spirit with tongues as initial evidence is for believers with signs following; also the operation of the gifts and bearing the fruit of the Holy Spirit in the lives of believers (Mark 16:17; Acts 2:4; 1 Cor. 12:8-11; Gal. 5:22, 23) (8) DIVINE HEALING We believe that God s will to heal is revealed in Scriptures. However, we do not oppose medication by qualified medical practitioners (2 Kings 20:7; Matt. 9:12; Luke 10:34; Col. 4:14) (b) Shall advice on acquisition, maintenance and repair of equipment. (c) Shall set up technical equipment for every function of the GROUP. (d) Shall be responsible for audio and video recordings of the GROUP s activities. 42 (9) TITHES AND OFFERING We believe in tithing and in the giving of free will offerings towards the cause of carrying forward the kingdom of God, We believe that God blesses a cheerful giver. (Gen.14:18-20; 28:20-22 Mal. 3:6-10; Matt. 23:23 Acts 20:35; 1 Cor16:1-3; 2 Cor. 9:1-9) 7
(10) THE SECOND COMING AND THE NEXT LIFE We believe in the second coming of Christ and the Resurrection (e) The Africa Hall overseer shall be the treasurer of the welfare committee of the dead, both the saved and the unsaved; they that are saved, to the resurrection of life; and the unsaved, to the resurrection of damnation (Mark 13:26; Dan 12:2; John 5:28,29; Acts 1:11; 10:42; Article 32 SPECIALISED COMMITTEES Rom. 2:7-11; 6:23) THE TRANSPORT COMMITTEE BASIS OF COOPERATION AND AFFILIATION Article 5 (1) PENSA-KNUST shall cooperate officially with the Students Chaplaincy, Non-denominational and inter-denominational fellowships and other religious bodies, without compromising the Basis of Faith. (2) PENSA-KNUST s joint effort with groups stated above will be one of cooperation rather than one of affiliation. (3) The decision on Cooperation with such groups rest with the Executive Committee. (a) Shall be responsible to the Organising Secretary. (b) Shall comprise the Organising Secretary, certified drivers and a member, all of whom shall be approved by the Executive Committee. (c) Shall see to the day to-day maintenance and operation schedule of all vehicles of the GROUP. (d) Shall see to the security of all vehicles of the GROUP. (e) Shall advise the Executive Committee through the Organising Secretary of all matters pertaining to the GROUP s vehicle. 8 41
THE PROPERTY COMMITTEE (a) Shall be responsible to the Property officer. (b) Shall comprise of the Property Officer, Organising Secretary, Editor Librarian, and Music and Drama Director. (c) Shall keep up to date records of the property of the GROUP and advise the Executive Committee on property matters. (d) Shall meet as and when necessary. THE WELFARE COMMITTEE AFFILIATION WITH ITI-PENSA Article 6 (1) PENSA-KNUST shall be affiliated to the Inter-Tertiary Institution- PENSA and shall participate in their corporate programmes. (2) PENSA-KNUST shall fulfill all its obligations to ITI-PENSA as agreed upon by the Central Committee or their establishments order. (a) Shall be responsible to the Vice President of the GROUP. (b) Shall comprise the Vice President, Overseers and the Treasurer. (c) The committees shall advice the executive committee on welfare matters including assistance to be offered to financially handicapped members of the GROUP, response to appeals, invitation, etc. (d) Twenty percent of the GROUPs weekly gross income shall be deposited in the Welfare Fund and members shall be encourage to make voluntary contributions. 40 THE GROUP S RESPONSIBILITY Article 7 (1) The GROUP shall be responsible to the Youth Director or any such officer designated by the Executive Council of the CHURCH. SPEAKERS Article 8 (1) All speakers who shall address or deliver talks to the GROUP or part thereof shall subscribe fully to the BASIS OF FAITH as stated in Article four (4) supra of this bye-law. 9
CHAPTER THREE ADMINISTRATION Article 9 (1) There shall be an executive committee which shall see to the day to day running of the GROUP and the enforcement of the bye-law. They shall exist as the highest decision-making body of the GROUP on campus and shall be nominated by members to hold office for one academic year and shall be eligible for re-election. (2) The executive committee shall comprise the President, Vice President, Secretary, Prayer Secretary, Treasurer, Evangelism Secretary, Music and Drama Director, Editor Librarian and Overseers. THE MUSIC AND DRAMA COMMITTEE (a) Shall be responsible to the Music and Drama Director. (b) Shall see to the day-to-day operation of the Music and Drama Wings of the GROUP. (c) Shall advice on the purchase, maintenance and security of equipment(s). (d) Shall have a three (3) member coordinating unit headed by the Music and Drama Director. (e) Shall be responsible for the outsourcing for additional equipment as and when necessary. THE BIBLE STUDY COMMITTEE (a) The Vice-President shall be the chairperson of this committee. (b) Shall be in charge of the preparation of Bible Study outlines. (c) Shall lead Bible Study sessions at Sunday morning worship services and other outreach Bible study programmes. (d) Shall meet at least once every week. (e) Shall encourage and motivate the GROUP on Bible study at both the private and GROUP levels. 10 39
THE ORGANISING COMMITTEE (a) Shall be responsible to the Organising Secretary. (b) Shall see to the planning of activities and provision of social services (e.g. arrangement for transport, place of meetings, etc) (c) Shall have a coordinating unit consisting of the Organising Secretary, his assistants and all Overseers. (d) The organising secretary shall be the chairperson. (e) Shall meet as and when necessary. PRAYER FORCE COMMITTEE (a) Shall be responsible to the Prayer Secretary. (b) Shall be responsible for the organisation of all prayer meetings. (c) Shall constitute the healing and deliverance team of the GROUP. (d) Shall meet as and when necessary. OFFICERS AND THEIR FUNCTIONS Article 10 The President (1) Shall be responsible to the Executive Committee (2) Shall preside over all Executive Committee meetings. (3) Shall seek the spiritual welfare of the GROUP. (4) Shall oversee and direct activities and functions of other members of the Executive Committee, Wings and Department. (5) Shall present a report at the end of every academic year to the GROUP and the National Youth Executive or its appointed representative. (6) Shall be a signatory to the GROUP s bank account(s). (7) Shall be a co-opted member of the Advisory Board. (8) Shall be an ex-officio member of all committees. Article 11 The Vice President (1) Shall be directly responsible to the President. (2) Shall in the absence of or resignation of the President, act in his/ her stead until a bye-election is held to elect a new president. 38 11
(3) Shall be the head of the Bible Study Committee. (4) Shall be the head of the Welfare Committee. (5) Shall be the patron of the Ushering Department and the Ladies Wing. Article 12 The Secretary (1) Shall be directly responsible to the President. (2) Shall take minutes at all Executive meetings. (3) Shall be responsible for all correspondence, viz (a) Invitation letters to speakers. (b) Receiving and replying all letters to the GROUP. (4) Shall disseminate information among Executive Committee members and to the GROUP through announcements. (5) Shall in conjunction with the Overseers, see to the registration of members. (6) Shall be a signatory to the GROUP s Bank Account(s). THE EDITORIAL AND LITERATURE COMMITTEE (a) Shall be responsible to the Editor librarian. (b) Shall encourage members of the GROUP in the writing of articles for the publication of newsletter and magazines. (c) Shall be responsible for the sale of the GROUP s magazines(s), video and audio recordings. (d) Shall assess and approve of any literature to the GROUP. (e) Shall meet as and when necessary. EVANGELISM COMMITTEE (a) Shall be responsible to the Evangelism Secretary. (b) Shall have a three (3) member coordinating committee comprising the Evangelism Secretary and any two persons who shall be nominated by the committee members with the approval of the Executive Committee of the GROUP. (c) Shall be in-charge of mission and out-reach programmes. (d) Shall arrange for water baptism of converts and members as and when necessary. (e) Shall meet as and when necessary. 12 37
3. She shall, in conjunction with the Organising Secretary of the Group, look for and set up venues for all Ladies wing programmes 4. She shall work hand in hand with the Property Officer of the Group to keep and ensure the safety of all items and property of the Group used by the Ladies wing E. Prayer and Counseling Coordinator 1. She shall directly be responsible to the Ladies Wing President 2. She shall be in charge of all prayer meetings of the Ladies Wing 3. She shall co-ordinate with the hall and area representatives to enhance visitation of the members 4. She shall as much as it lies within her power, tactfully handle the various counseling issues of members and outsource where necessary. Article 13 The Prayer Secretary (1) Shall be directly responsible to the President. (2) Shall be in-charge of all prayer meetings, tarry nights and retreats. (3) Shall see to the prayer welfare of the members of the GROUP. (4) Shall be the leader of the Prayer Force. Article 14 The Organizing Secretary (1) Shall be directly responsible to the President. (2) Shall see to the arrangement of places of meeting. (3) May be a member of all planning committees. (4) Shall be responsible for the collection of bread and wine for communion service. (5) Shall be the head of the Transport Committee. (6) Shall ensure the completion of all arrangements for the success of programmes. 36 13
Article 15 The Treasurer (1) Shall be directly responsible to the President. (2) Shall be in charge and keep account of all monies of the GROUP. (3) Shall be a signatory to the GROUP s Bank Account(s). (4) Shall present a financial statement to the Executive Committee at the beginning of every semester and as when necessary. (5) Shall be a member of the Welfare Committee. (6) Shall be a member of the Evangelism Fund Management Board. 5. She shall draw up and enforce a visitation schedule for the Working Committee at the beginning of every semester C. Secretary 1. She shall be directly responsible to the Ladies Wing President 2. She shall take minutes at all Ladies Wing Executive Council and Working Committee meetings 3. She shall be responsible for all correspondence of the Ladies wing viz, Invitation letters to speakers, replying all letters addressed to the Ladies Wing among others Article 16 The Evangelism Secretary (1) Shall be directly responsible to the President. (2) Shall be the head of the Evangelism Committee. (3) Shall be in charge of all missions and outreach programmes. (4) Shall be the chairman of the Evangelism Fund Management Board. (5) Shall submit reports on all missions to the Executive Committee. 4. She shall disseminate information concerning Ladies Wing inside and outside THE GROUP D. Organizing Secretary 1. She shall be directly responsible to the Ladies Wing President 2. She shall liaise with the Editor- Librarian of the Group to publicise all Ladies Wing activities. 14 35
4. She shall preside over all PENSA Ladies wing meetings and all The Hall representatives shall be recommended by the Hall Overseers subject to the approval and appointment by the Ladies Wing Executive Council. 5. She shall present a report at the end of each semester to the Local Central Committee 6. She shall help in the preparation of the Lords Supper B. Vice President 1. She shall be directly responsible to the Ladies wing President 2. In the absence of the Ladies Wing President, she shall perform the duties of the President 3. She shall perform any other function assigned to her by the Ladies Wing President 4. She shall liaise with the secretary of the Group to see to the welfare of speakers invited to the Group and also to the Wing. Article 17 The Music and Drama Director (1) Shall be directly responsible to the President. (2) Shall be in charge of the Music and Drama wing of the GROUP. (3) Shall be in charge of all Praises and Worships of the GROUP. (4) Shall work hand in hand with the Technical Committee with regards to equipment usage. (5) Shall be the head of the Music and Drama Committee. (6) Shall take up other responsibilities as assigned by the Executive Committee. Article 18 The Editor-Librarian (1) Shall be directly responsible to the President. (2) Shall be in charge of the GROUP s library. (3) Shall be in charge of all Publicity of the GROUP s activities. (4) Shall be the head of the Literature and Editorial Committee. (5) Shall set up a mechanism to encourage members of the GROUP to write articles for the publication of newsletters and magazines. 34 15
(6) Shall take minutes at Executive Committee meetings in the absence of the substantive secretary. Article 19 The Overseers (1) Shall be directly responsible to the President. (2) Shall be leaders of brethren in their respective Halls or places of residence. (3) Shall be members of the welfare and Organizing Committee. (4) Shall in conjunction with the Secretary of the GROUP see to the registration of members and the compilation of a membership list. (5) Shall liaise with the Executive Committee and members in their respective halls or places of residence. (6) Shall have the mandate to nominate up to two members to assist in the discharge of their duties in their various halls. (7) The off-campus overseer shall have the mandate to nominate up to four members to help in the discharge of his/her duties. (8) All nominations shall be subject to the approval and introduction to the GROUP by the Executive Committee. (b) The Vice President of the Wing (c) The Secretary of the Wing (d) The Organising Secretary of the Wing (e) Prayer and Counseling Coordinator of the Wing (f) The Vice President of the GROUP (g) The Africa Hall Overseer of the GROUP V. Functions (a) They shall be the highest decision-making body of the Wing. (b) They shall be fully represented at the Local Central Committee (LCC) meeting of the GROUP. 4. Responsibilities of Offices of the Wing A. President 1. She shall be directly responsible to the President of the Group 2. She shall be the head of the Ladies Wing 3. She shall see to the physical and spiritual welfare of all ladies in the Group 16 33
5) To inculcate the fear of God into the ladies through prayer and the Word of God. 3. Leadership I. The Ladies Wing shall be headed by a President who shall be a lady II. The Wing shall have the following Offices/Leaders: (a) The President (b) The Vice President (c) The Secretary (d) The Organising Secretary (e) The Prayer and Counseling Coordinator III. The leaders of the wing shall be nominated and elected by the out-going Executive Committee of the GROUP. IV. There shall be a seven- member Executive Council which shall see to the implementation and enforcement of the aims and objectives of the Ladies Wing. This shall comprise: (a) The President of the Wing (9) The Africa Hall overseer shall be: (a) The treasurer to the Welfare Committee of the GROUP. (b) A member of the Coordinating Executive council of the Ladies Wing. Article 20 THE LOCAL CENTRAL COMMITTEE (LCC) (1) There shall exist a Local Central Committee comprising: the Executive Committee, All Committee Heads, Assistants and Specialized Committee Heads. (2) The LCC without the Executive Committee shall be called the Working Committee. (3) The Working Committee shall include: (a) The Ladies Wing Executives comprising the President, Vice President, Secretary, Organizing Secretary and Prayer and Counseling Coordinator. (b) The Assistants to the following offices: i. the Bible Study Coordinator ii. the Secretary iii. the Prayer Secretary 32 17
iv. the Evangelism Secretary Article 31 v. the Organising Secretary FUNCTIONS vi. the Music and Drama Director vii. the Editor Librarian viii. the Overseers (c) The heads of the following specialized committees: i. Computer Committee ii. Ushering Committee iii. Transport Committee iv. Property Committee v. Technical Committee (4) Functions of the LCC i. It shall be in charge of all matters affecting members of the GROUP. ii. It shall receive and approve reports submitted to it by the various committees, wings and departments of the GROUP. iii. It shall accept action taken on its behalf by the Executive Committee by the show of hands. iv. Shall meet at least twice for official central committee meetings in the semester. THE LADIES WING 1. Identity And Composition (a) There shall be a Ladies Wing of the GROUP. (b) The wing shall be known and called THE LADIES WING of PENSA-KNUST (c) All ladies of the GROUP shall be members of the Ladies Wing (d) The Wing shall meet as the leadership program their activities for each semester. 2. Aims And Objectives 1) To bring together all ladies of the Group to enhance fellowship 2) To see to the general welfare of the ladies of the Group 3) To inculcate into the ladies a lifestyle of decency and modesty 4) To raise professional ladies who are also effective in home management as good wives, mothers etc. 18 31
CHAPTER SEVEN COMMITTEES, WINGS, DEPARTMENTS AND THEIR FUNCTIONS Article 30 MEMBERSHIP (1) Committees, wings and departments shall be recognised organs of the GROUP to pursue particular ministries which shall promote the achievements of the aims and objectives of the GROUP. (2) Membership of all Committees shall be open to all except for the Welfare, Transport and Property Committees and the Evangelism Fund Management Board. (3) No member shall be in more than two committees. (4) Members of the various committees shall undergo training as and when necessary. (5) The President of the GROUP shall be an ex-officio member of all committees. (6) All committees, wings and departments shall have periodic meetings. (7) Officers of the committees appointed by the Executive Committee shall be members of the respective committees. Article 21 Functions of heads of Specialized Committees (1) Transport officer i. Shall be the head of the GROUP s certified drivers ii. Shall be responsible to the Organising Secretary. iii. Shall report the state of the vehicle to the property officer on regular basis and when there is a breakdown. iv. Shall prepare day-to-day operational schedules of all vehicles and drivers. v. Shall ensure the use of a log book by all drivers. (2) Property Officer i. Shall be responsible to the President of the GROUP. ii. Shall be responsible for the security and care of all the GROUP s property. iii. Shall keep an inventory of the GROUP s property. iv. Shall advice on acquisition, security and maintenance of the GROUP property upon consultation with relevant committees or persons. v. Shall perform other duties as assigned by the Executive Committee. 30 19
(3) Technical Head i. Shall be responsible to the Organizing secretary ii. Shall be the head of the Technical Committee iii. Shall advice on the acquisition, maintenance and storage of technical equipment. iv. Shall organize periodic training for members of the technical committee. v. Shall ensure the setting up and efficient manipulation of the technical equipment at all functions of the GROUP. (4) Computer Committee Chairman i. Shall be responsible to the President. ii. Shall be the head of the computer committee of the GROUP. iii. Shall manage the GROUP s website iv. Shall team up with the secretary; overseers and officers involved to see to the registration of members each academic year. Article 28 HANDING OVER (1) The out-going executive committee shall organise an orientation for in-coming executive committee on this document prior to the handing over ceremony including specific functions of each office. (2) The out-going executive committee shall hand over to the incoming executive committee within two weeks after being introduced to the GROUP. (3) The Working Committee shall hand over within the third week after the handing over of the executive committee, except the Ladies Wing President, Vice President, Secretary, Organizing Secretary, and Prayer and Counseling Coordinator who shall hand over at most three weeks before the handing over of the executive committee. Article 29 20 v. Shall keep the Property Officer informed about the state of equipment under his care. Signatories to Bank Transactions (1) The signatories to the GROUP s bank transactions shall be the President, the Secretary and the Treasurer. (2) The condition for the redraw of money shall be any two of the officers named above. 29
(3) A nominee shall win an election by simple majority of valid votes cast by the Collegiate Committee. (4) In the event of a tie in the results of valid votes cast for a particular office, the President shall have a casting vote to decide the winner. (5) The elected brethren shall be subsequently introduced to the GROUP by the out-going President for prayerful consideration. (6) Rejection of appointment from any elected nominee shall be submitted in writing to the chairman of the collegiate committee before their introduction to the GROUP as stated in the appointment letter served. (7) Objection to any officer designated, from a member, shall be (5) Chief Usher i. Shall be responsible to the Vice President of the GROUP. ii. Shall be the head of the Ushering Department of the GROUP. iii. Shall supervise registration and allocation of rooms to delegates of the GROUP s meeting and functions (e.g. conferences) iv. Shall make provision to ensure orderliness in the seating arrangement of members in any of the GROUP s meeting v. Shall perform any other function(s) assigned him/her by the Executive Committee. submitted in writing to the chairman of the collegiate committee within 48 hours (2 days) after their introduction to the GROUP. (8) Upon the receipt of any objection the Collegiate Committee shall make thorough investigations into the issues informing the objection and based on outcome declare the appointment as either valid or not. 28 21
CHAPTER FOUR MEETINGS Article 22 MEETINGS OF THE GROUP (1) The entire GROUP shall meet every Sunday morning for Bible Studies and morning worship services as programmed by the Executive Committee. (2) In addition, the GROUP shall hold a mid-week service once every week unless otherwise stated. (3) Emergency meetings, outreaches and other programmes shall be held as and when necessary, subject to the approval of the Executive Committee. Article 23 EXECUTIVE MEETINGS (1) The executive committee shall meet at the end of every semester to plan the next semester s programmes and activities. (2) The executive committee shall meet twice in a semester to evaluate the activities of the GROUP. (3) The executive committee may hold emergency meetings as Article 26 VETTING (1) Forms shall be given to nominees to provide their detailed information about themselves before vetting. (2) Outgoing executives shall receive and review the forms to short list them for vetting. (3) The shortlisted nominees shall be vetted by the Collegiate Committee and the Ashanti Region ITI-PENSA Travelling Secretary. (4) In the event of a serving outgoing member being nominated for re-election, the said member(s) shall be excluded from the Collegiate Committee. Article 27 VOTING (1) All members of the Collegiate Committee shall vote on the vetted and recommended nominees. (2) The quorum for the Collegiate Committee shall be by secret ballot and supervised by an Electoral Commissioner appointed by the executive committee. 22 27
CHAPTER SIX NOMINATION, VETTING, ELECTIONS AND HANDING OVER Article 25 NOMINATIONS (1) There shall exist a Collegiate Committee to be chaired by the out-going President. This committee shall comprise all and when necessary. (4) The quorum shall be constituted by a simple majority including the President or the Vice President in the absence of the President. (5) Any person co-opted or invited to attend the meeting shall not have a voting right; examples include visiting pastors, patrons, and school authorities. Executive members and people of good standing such as patrons and others as appointed by the Executive committee. (2) Announcement(s) shall be made about the nomination, election and handing over to the GROUP during the last meeting of the first semester for prayerful consideration. (3) Special prayer sessions shall be organized prior to the nomination. (4) Members shall then nominate candidates for various executive offices. (5) Final year students shall not be nominated. (6) The names of nominees shall reach the out-going executives latest by the mid-week meeting (Miracle Movement) in the fourth week of the second semester. 26 23
CHAPTER FIVE ADVISORY BOARD: MEMBERSHIP AND FUNCTION Article 24 SECTION A Advisory Board There shall exist an advisory board whose members shall subscribe fully to the BASIS OF FAITH as stated in Article Four (4) supra of this bye-law. SECTION B Membership The advisory board shall be a three (3) member board which shall comprise i. A pastor of the CHURCH ii. An elder of the CHURCH, who is an Alumnus iii. A senior member of the University Community iv. The president of the GROUP shall be a co-opted member of the Advisory Board, chapter three (3) article ten (10) SECTION C Function i. Shall advise the Executive Committee on disciplinary measures, finance and operations of the GROUP. ii. Shall have a two-year term of office and may be re-elected iii. Shall be nominated and elected by the out-going executive committee as part of their annual election programme, where applicable. iv. Shall meet once at least every semester. v. Shall be invited to activities and programmes of the GROUP as and when necessary. vi. Shall in conjunction with the out-going Executives, vet nominees for election. vii. Shall appraise audited reports of the GROUP. SECTION D Bye Elections In the event of any members of the Advisory Board not being able to continue in office, the Executive Committee shall conduct byeelections within three (3) weeks of notification and the elected, shall serve the remaining term where necessary. 24 25