1 The Northampton County Board of Commissioners will meet in Regular Session on Monday, May 21, 2018 at 6:00 p.m. in the Commissioners Meeting Room located at 100 West Jefferson Street, Jackson, North Carolina. The purpose of the meeting is to conduct public business as indicated on the following agenda. TAB TIME DESCRIPTION 5:50 Agenda Work Session 1 6:00 Approval of Regular Session Minutes for May 7, 2018... 3 2 Approval of Closed Session Minutes for May 7, 2018... 145 3 Approval of Agenda for May 21, 2018... 147 4 6:05 Mr. William Flynn, Code Enforcement Director 1) Request Date/Time for Special Use Permit 2) Second Reading-Public Hearing-Rezoning... 149 5 6:15 Mr. Avery Davis, Chief Apprasier 1) Board of E & R... 168 2) Ad Valorem Tax Appeals- Ryder s Truck Rental, LT... 170 3) Appeal of Tax & Solid Waste Fees-Town of Jackson... 171 6 6:30 Mrs. Joslyn Reagor, Aging Director Request Date/Time-Public Hearing HCCBG... 178 7 6:35 Mr. Alan Thompson, Thompson, Price, Scott, Adams & Co. FY 2015-2016 Audit... 179 8 7:00 Ms. Kimbely Turner, County Manager 9 7:10 Citizens/Board Comments 7:40 Adjourn Management Matters... 180
2 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: 05-21-2018 Agenda Tab Number: 1 Agenda Time: 6:00 Presenter and/or Subject Matter: Approval of Regular Session Minutes for May 7, 2018 Komita Hendricks Clerk to the Board
3 1 Approval of Regular Session Minutes for May 7, 2018 NORTHAMPTON COUNTY REGULAR SESSION May 7, 2018 Be It Remembered that the Board of Commissioners of Northampton County met on May 7, 2018 with the following present: Fannie Greene, Chester Deloatch, Geneva Faulkner, and Charles Tyner. Others Present: Kimberly Turner, Scott McKellar, Leslie Edwards, and Komita Hendricks. Absent: Robert Carter Vice-Chair Greene called the meeting to order. Agenda Work Session: A work session was held to discuss today s agenda items. Vice-Chairperson Greene called upon County Manager Kimberly Turner for input. Ms. Turner had no changes. Vice-Chairperson Greene called upon Commissioners for input. Commissioners had no changes. Regular Session: Vice-Chairperson Greene called the meeting to order, welcomed everyone, and announced when citizens could make comments. Vice-Chairperson Greene called for a moment of silence and invited everyone to participate in the Pledge of Allegiance. Approval of Regular Session Minutes for April 16, 2018: A motion was made by Chester Deloatch and seconded by Geneva Faulkner to approve the Regular Session Minutes for April 16, 2018. Question Called: All present voting yes. Motion carried. Approval of Closed Session Minutes for April 16, 2018: A motion was made by Geneva Faulkner and seconded by Chester Deloatch to approve the Closed Session Minutes for April 16, 2018. Question Called: All present voting yes. Motion carried. Approval of Agenda for May 7, 2018: A motion was made by Chester Deloatch and seconded by Geneva Faulkner to approve the agenda for May 7, 2018. Question Called: All present voting yes. Motion carried.
4 Medical Transportation: Mrs. Sheila Evans, DSS Director, appeared before the Board to obtain approval to use Healthy Start Medical Transportation, Inc. and On Demand Transport Service, LLC as two new medical transportation companies. A motion was made by Charles Tyner and seconded by Chester Deloatch to approve the two new medical transportation companies. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:
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79 Public Hearing-Rezoning: Vice-Chairperson Greene recessed the regular session to go into a Public Hearing. Mr. William Flynn, Planning and Zoning Director, stated the purpose of this public hearing is to receive and consider public input regarding a re-zoning request that, if granted, will rezone the subject property from Agricultural Residential (AR) to Highway Business (HB). Vice-Chairperson Greene called for Commissioners questions for Mr. Flynn. Commissioner Deloatch asked Mr. Flynn does he recommend Highway Business. Mr. Flynn stated that the staff concurs with the favorable recommendation from the Planning Board. Vice-Chairperson Greene called for Commissioners questions for Mr. James (Jim) Cocke. None was heard. Vice-Chairperson Greene called for public comments. None was heard. Vice-Chairperson Greene closed the Public Hearing to enter into regular session. A motion was made by Chester Deloatch and seconded by Geneva Faulkner to approve the request for rezoning for the first reading. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:
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98 Ad Valorem Tax Appeals: Mrs. Cathy Allen, Tax Administrator, appeared before the Board to obtain approval to release or refund Ad Valorem taxes assessed in the amount of $1,191.19 on four (4) appeals. A motion was made by Geneva Faulkner and seconded by Chester Deloatch to approve the release or refund of Ad Valorem taxes assessed in the amount of $1,191.19 on four (4) appeals. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:
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101 Ad Valorem Tax Appeals-Ryder s Truck Rental, LT: Mrs. Cathy Allen, Tax Administrator, appeared before the Board to obtain action concerning the release of 2016 tax bill number 16A127356.03.01 in the amount of $11,174.38 (G01 General County). A motion was made by Charles Tyner and seconded by Chester Deloatch to table the matter to allow further research by County Attorney. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:
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103 Motor Vehicle Refunds: Mrs. Cathy Allen, Tax Administrator, appeared before the Board to obtain approval to release or refund Ad Valorem taxes assessed in the amount of $1,660.85 on thirty (30) appeals. A motion was made by Chester Deloatch and seconded by Geneva Faulkner to approve the release or refund of Ad Valorem taxes assessed in the amount of $1,660.85 on thirty (30) appeals. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:
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106 Board of E&R: Vice-Chairperson Greene recessed Regular Session to enter into the Board of Equalization and Review. Mrs. Cathy Allen appeared before the Board to obtain approval of minutes for November 6, 2017. A motion was made by Geneva Faulkner and seconded by Chester Deloatch to approve the minutes for November 6, 2017. Question Called: All present voting yes. Motion carried. Mrs. Allen also opened up the Board of Equalization & Review to any taxpayer that has an assessment value that they wish to appeal. She let them know that each appeal has to be in writing and presented to their office before this Board adjourns. Mrs. Allen called for appeals. None were heard. Mrs. Allen asked that the Board recess until May 21, 2018 at 6:15 pm. A motion was made by Chester Deloatch and seconded by Geneva Faulkner that the Board of Equalization and Review be in recess until May 21, 2018 at 6:15 pm. Question Called: All present voting yes. Motion carried. Vice-Chairperson Greene recessed the Board of Equalization and Review to resume Regular Session. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:
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111 Replacement of a Vehicle: Mr. Charles Joyner, EMS Director, appeared before the Board to obtain a decision in regard to replacing the QRV (a 2008 Chevy Tahoe) that was wrecked. A motion was made by Charles Tyner and seconded by Chester Deloatch to approve the request to buy this vehicle on the word of Mr. Joyner and County Manager that this vehicle is needed for the safety and welfare of citizens in our county.. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:
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115 Right of Way Encroachment Agreement-Squire Road: Mr. Kirk Rogers, Public Works Director, appeared before the Board to obtain approval of a Right of Way Encroachment Agreement with Squire Road for the Department of Transportation due to the relocation of a water line. A motion was made by Charles Tyner and seconded by Chester Deloatch to approve the Right of Way Encroachment Agreement with Squire Road for the Department of Transportation. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:
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119 Easement Agreement for John B. Sanfilippo & Sons, Inc.: Mr. Kirk Rogers, Public Works Director, appeared before the Board to obtain approval of an Easement Agreement for John B. Sanfilippo & Sons, Inc. for proposed roadway by NCDOT R- 2582. A motion was made by Geneva Faulkner and seconded by Chester Deloatch to approve an Easement Agreement for John B. Sanfilippo & Sons, Inc. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:
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135 Appointment to RPO: Ms. Kimberly Turner, County Manager, appeared before the Board to obtain appointments to the Peanut Belt RPO Technical Advisory Committee (TAC). A motion was made by Chester Deloatch and seconded by Geneva Faulkner to appoint Commissioner Tyner to the TAC Board.. Question Called: All present voting yes. Motion carried. A motion was made by Charles Tyner and seconded by Chester Deloatch to appoint Commissioner Faulkner as an alternate on the TAC Board.. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:
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140 Management Matters: Ms. Kimberly Turner, County Manager, appeared before the Board to provide updates. She reported that the Mock Commissioners meeting is canceled for May 9, 2018. She reminded the board of upcoming events with NCACC and if they would like to attend to see the Clerk. She also stated that bidding for Courthouse project will occur in June and a copy of the audit for 2016-2017 is included in their package. County Manager Turner asked the Board for a date and time for the first budget work session. The Board consensus is May 21, 2018 at 3pm. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:
141 Citizens/Board Comments: Vice-Chairperson Greene called for Citizens Comments. Mr. Jerry McDaniel, citizen, made a comment in reference to the dangers of coal ash. Vice-Chairperson Greene called for Board Comments. Commissioner Faulkner thanked everyone for coming. She also made comments in reference to Teacher Appreciation week, and grand-opening of Train Station in Conway on May 12, 2018 at 9am. Commissioner Deloatch thanked everyone for attending. Commissioner Tyner made comments in reference to concerns about the county, meeting with Department of Commerce, investments in the county, strategic planning for the next 10 years and his passion for the county. Vice-Chairperson Greene thanked all the Commissioners for their comments. She also made a statement about incentives for business. Vice-Chairperson Greene extended an invitation to Dr. Elam, President of HCC, to address the Board. Dr. Elam made a comment referencing the Commissioners and Board of Education visit to Halifax Community College and college vision. A motion was made by Geneva Faulkner and seconded by Charles Tyner to recess regular session and enter into closed session for the purpose of G.S. 143-318.11 (a)(6) and G.S. 143-318.11 (a) (4). Question Called: All present voting yes. Motion carried. A motion was made by Charles Tyner and seconded by Chester Deloatch to reconvene regular session. Question Called: All present voting yes. Motion carried. A motion was made by Chester Deloatch and seconded by Charles Tyner to approve the salary for a PHNII position at the Health Department at a Grade 72 step 5 of $47,896. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:
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144 A motion was made by Chester Deloatch and seconded by Charles Tyner to adjourn. Question Called: All present voting yes. Motion carried. Komita Hendricks, Clerk to the Board r.m. 05-07-18
145 Closed Session Minutes for May 7, 2018 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: 05-21-2018 Agenda Tab Number: 2 Agenda Time: 6:00 Presenter and/or Subject Matter: Approval of Closed Session Minutes for May 7, 2018 (omitted) Komita Hendricks Clerk to the Board
146 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: 05-21-2018 Agenda Tab Number: 3 Agenda Time: 6:00 Presenter and/or Subject Matter: Approval of Agenda for May 21, 2018 Komita Hendricks Clerk to the Board
147 3 Approval of Agenda for May 21, 2018 The Northampton County Board of Commissioners will meet in Regular Session on Monday, May 21, 2018 at 6:00 p.m. in the Commissioners Meeting Room located at 100 West Jefferson Street, Jackson, North Carolina. The purpose of the meeting is to conduct public business as indicated on the following agenda. TAB TIME DESCRIPTION 5:50 Agenda Work Session 1 6:00 Approval of Regular Meeting Minutes for May 7, 2018 2 Approval of Closed Session Minutes for May 7, 2018 3 Approval of Agenda for May 21, 2018 4 6:05 Mr. William Flynn, Code Enforcement Director 1) Request Date/Time for Special Use Permit 2) Second Reading-Public Hearing-Rezoning 5 6:15 Mr. Avery Davis, Chief Appraiser 1) Board of E & R 2) Ad Valorem Tax Appeals- Ryder s Truck Rental, LT 3) Appeal of Tax & Solid Waste Fee-Town of Jackson 6 6:30 Mrs. Joslyn Reagor, Aging Director Request Date/Time-Public Hearing for HCCBG 7 6:35 Mr. Alan Thompson, Thompson, Price, Scott, Adams & Co FY 2015-2016 Audit 8 7:00 Ms. Kimberly Turner, County Manager Management Matters 9 7:10 Citizens/Board Comments 7:40 Adjourn
148 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: 05-21-2018 Agenda Tab Number: 4 Agenda Time: 6:05 Presenter and/or Subject Matter: Mr. William Flynn, Code Enforcement Director 1) Request Date/Time for Special Use Permit 2) Second Reading-Public Hearing-Rezoning Komita Hendricks Clerk to the Board
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167 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: 05-21-2018 Agenda Tab Number: 5 Agenda Time: 6:15 Presenter and/or Subject Matter: Mr. Avery Davis, Chief Appraiser 1) Board of E & R 2) Ad Valorem Tax Appeals-Ryder s Truck Rental, LT 3) Appeal of Tax & Solid Waste Fees-Town of Jackson Komita Hendricks Clerk to the Board
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2) Ad Valorem Tax Appeals- Ryder s Truck Rental, LT 170
3) Appeal of Tax & Solid Waste Fees-Town of Jackson 171
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178 Request Date/Time-Public Hearing HCCBG NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: 05-21-2018 Agenda Tab Number: 6 Agenda Time: 6:30 Presenter and/or Subject Matter: Mrs. Joslyn Reagor, Aging Director Request Date/Time-Public Hearing HCCBG Komita Hendricks Clerk to the Board
179 FY 2015-2016 Audit NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: 05-21-2018 Agenda Tab Number: 7 Agenda Time: 6:30 Presenter and/or Subject Matter: Mr. Alan Thompson, Price, Scott, Adams, & Co. FY 2015-2016 Audit Komita Hendricks Clerk to the Board
180 Management Matters NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: 05-21-2018 Agenda Tab Number: 8 Agenda Time: 6:45 Presenter and/or Subject Matter: Ms. Kimberly Turner Management Matters Komita Hendricks Clerk to the Board
181 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: 05-21-2018 Agenda Tab Number: 9 Agenda Time: 6:55 Presenter and/or Subject Matter: Citizens/ Board Comments Komita Hendricks Clerk to the Board