TOMOKA TOWN CENTER COMMUNITY DEVELOPMENT DISTRICT REGULAR MEETING AGENDA September 6, 2018
Tomoka Town Center Community Development District OFFICE OF THE DISTRICT MANAGER 2300 Glades Road, Suite 410W Boca Raton, Florida 33431 Phone: (561) 571-0010 Toll-free: (877) 276-0889 Fax: (561) 571-0013 August 30, 2018 Board of Supervisors Tomoka Town Center Community Development District ATTENDEES: Please identify yourself each time you speak to facilitate accurate transcription of meeting minutes. Dear Board Members: A Regular Meeting of the Tomoka Town Center Community Development District will be held on Thursday, September 6, 2018 at 10:00 a.m., at the offices of Consolidated-Tomoka Land Co., 1140 N. Williamson Boulevard, Suite 140, Daytona Beach, Florida 32117. The agenda is as follows: 1. Call to Order/Roll Call 2. Public Comments (3 minutes per speaker) 3. Discussion: Dissolution of District 4. Approval of Unaudited Financial Statements as of July 31, 2018 5. Approval of May 4, 2018 Regular Meeting Minutes 6. Other Business 7. Staff Reports A. District Counsel: Cobb Cole B. District Engineer: Parker Mynchenberg & Associates, Inc. C. District Manager: Wrathell, Hunt and Associates, LLC 8. Board Members Comments/Requests 9. Public Comments 10. Adjournment Should have any questions, please do not hesitate to contact me directly at 561-346-5294. Sincerely, Cindy Cerbone District Manager FOR BOARD MEMBERS AND STAFF TO ATTEND BY TELEPHONE: Call-in number: 1-888-354-0094 Conference ID: 8518503
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TOMOKA TOWN CENTER COMMUNITY DEVELOPMENT DISTRICT FINANCIAL STATEMENTS UNAUDITED JULY 31, 2018
TOMOKA TOWN CENTER COMMUNITY DEVELOPMENT DISTRICT BALANCE SHEET GOVERNMENTAL FUNDS JULY 31, 2018 Total General Governmental Fund Funds ASSETS Cash $ 3,371 $ 3,371 Due from Developer 1,026 1,026 Total assets $ 4,397 $ 4,397 LIABILITIES Accounts payable $ 1,000 $ 1,000 Developer advance 2,500 2,500 Total liabilities 3,500 3,500 DEFERRED INFLOWS OF RESOURCES Deferred receipts 1,026 1,026 Total deferred inflows of resources 1,026 1,026 FUND BALANCES Unassigned (129) (129) Total fund balances (129) (129) Total liabilities and fund balances $ 4,397 $ 4,397 1
TOMOKA TOWN CENTER COMMUNITY DEVELOPMENT DISTRICT GENERAL FUND STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES FOR THE PERIOD ENDED JULY 31, 2018 Current Year to % of Month Date Budget Budget REVENUES Developer contribution $ 1,326 $ 16,913 $ 29,540 57% Total revenues 1,326 16,913 29,540 57% EXPENDITURES Management/accounting/recording 1,000 10,000 12,000 83% Legal - 691 5,000 14% Engineering - 450 500 90% Audit - 4,500 4,500 100% Postage - 55 - N/A Legal advertising - 1,216 750 162% Annual special district fee - 175 175 100% Insurance - 5,610 5,500 102% Contingencies/bank charges 26 262 500 52% W ebsite - 616 615 100% Total expenditures 1,026 23,575 29,540 80% Excess/(deficiency) of revenues over/(under) expenditures 300 (6,662) - Fund balances - beginning (429) 6,533 - Fund balances - ending $ (129) $ (129) $ - 2
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DRAFT 1 MINUTES OF MEETING 2 TOMOKA TOWN CENTER 3 COMMUNITY DEVELOPMENT DISTRICT 4 5 A Regular Meeting of the Tomoka Town Center Community Development District was 6 held on Friday, May 4, 2018 at 1:00 p.m., at the offices of Consolidated-Tomoka Land Co., 1140 7 N. Williamson Boulevard, Daytona Beach, Florida 32117. 8 9 Present at the meeting were: 10 11 Scott Bullock Assistant Secretary 12 Helal Ismail Assistant Secretary 13 Dan Smith Assistant Secretary 14 15 16 Also present were: 17 Cindy Cerbone District Manager 18 Mark Watts District Counsel 19 Parker Mynchenberg District Engineer 20 Big John Public 21 22 23 FIRST ORDER OF BUSINESS Call to Order/Roll Call 24 25 Ms. Cerbone called the meeting to order at 1:00 p.m. Supervisors Bullock, Ismail and 26 Smith were present, in person. Supervisors Greathouse and Patten were not present. 27 28 SECOND ORDER OF BUSINESS Public Comments (3 minutes per speaker) 29 30 Big John, a member of the public, asked Mr. Smith what his position is. Mr. Smith stated 31 that he is an employee of Consolidated-Tomoka Land Co. (CTLC) serving as Sr. Vice President 32 and General Counsel. Big John asked if Mr. Smith could comment on whether CTLC bought First 33 Baptist. Mr. Smith had no comment. 34 35 THIRD ORDER OF BUSINESS Administration of Oath of Office to Newly 36 Elected Supervisors (the following to be 37 provided in a separate package) 38 1
TOMOKA TOWN CENTER CDD DRAFT May 4, 2018 39 Ms. Cerbone, a Notary of the State of Florida and duly authorized, administered the 40 Oath of Office to the newly elected Supervisors. She provided and briefly explained the 41 following: 42 A. Guide to Sunshine Amendment and Code of Ethics for Public Officers and Employees 43 B. Membership, Obligations and Responsibilities 44 C. Financial Disclosure Forms 45 i. Form 1: Statement of Financial Interests 46 ii. Form 1X: Amendment to Form 1, Statement of Financial Interests 47 iii. Form 1F: Final Statement of Financial Interests 48 D. Form 8B Memorandum of Voting Conflict 49 50 FOURTH ORDER OF BUSINESS Consideration of Resolution 2018-01, 51 Canvassing and Certifying the Results of 52 the Landowners Election 53 54 Ms. Cerbone presented Resolution 2018-01. The results were as follows: 55 Dan Smith Seat 3 79 Votes 4-Year Term 56 Scott Bullock Seat 4 79 Votes 4-Year Term 57 Helal Ismail Seat 5 77 Votes 2-Year Term 58 59 On MOTION by Mr. Ismail and seconded by Mr. Bullock, with all 60 in favor, Resolution 2018-01, Canvassing and Certifying the 61 Results of the Landowners Election, was adopted. 62 63 64 FIFTH ORDER OF BUSINESS Consideration of Resolution 2018-02, 65 Electing Officers of the District 66 67 Ms. Cerbone presented Resolution 2018-02. 68 Mr. Smith nominated the existing slate of officers, as follows, with the addition of 69 himself as an Assistant Secretary: 70 Chair Steven R. Greathouse 71 Vice Chair Mark E. Patten 72 Secretary Craig Wrathell 2
TOMOKA TOWN CENTER CDD DRAFT May 4, 2018 73 Treasurer Craig Wrathell 74 Assistant Treasurer Jeff Pinder 75 Assistant Secretary Helal Ismail 76 Assistant Secretary Daniel Smith 77 Assistant Secretary Scott Bullock 78 Assistant Secretary Cindy Cerbone 79 80 On MOTION by Mr. Bullock and seconded by Mr. Ismail, with all 81 in favor, Resolution 2018-02, Electing Officers of the District, as 82 nominated, was adopted. 83 84 85 SIXTH ORDER OF BUSINESS Consideration of Resolution 2018-03, 86 Approving a Proposed Budget for Fiscal 87 Year 2018/2019 and Setting a Public 88 Hearing Thereon Pursuant to Florida Law; 89 Addressing Transmittal, Posting and 90 Publication Requirements; and Providing 91 an Effective Date 92 93 Ms. Cerbone presented Resolution 2018-03. The District is Developer funded, as 94 expenses are incurred. 95 The following change was made to Resolution 2018-03: 96 D!TE: hange July 23 to September 6 97 98 On MOTION by Mr. Bullock and seconded by Mr. Ismail, with all 99 in favor, Resolution 2018-03, as amended, Approving a Proposed 100 Budget for Fiscal Year 2018/2019 and Setting a Public Hearing 101 Thereon Pursuant to Florida Law for September 6, 2018 at 10:00 102 a.m., at this location; Addressing Transmittal, Posting and 103 Publication Requirements; and Providing an Effective Date, was 104 adopted. 105 106 107 SEVENTH ORDER OF BUSINESS Approval of the Unaudited Financial 108 Statements as of March 31, 2018 109 110 Ms. Cerbone presented the Unaudited Financial Statements as of March 31, 2018. 3
TOMOKA TOWN CENTER CDD DRAFT May 4, 2018 111 On MOTION by Mr. Bullock and seconded by Mr. Ismail, with all 112 in favor, the Unaudited Financial Statements as of March 31, 113 2018, were approved. 114 115 116 EIGHTH ORDER OF BUSINESS Approval of Minutes 117 118 A. August 31, 2017 Public Hearing and Regular Meeting 119 B. November 7, 2017 Landowners Meeting 120 Ms. Cerbone presented the August 31, 2017 Public Hearing and Regular Meeting and 121 the November 7, 2017 Landowners Meeting Minutes and asked for any additions, corrections 122 or deletions. 123 124 On MOTION by Mr. Bullock and seconded by Mr. Ismail, with all 125 in favor, the August 31, 2017 Public Hearing and Regular 126 Meeting and November 7, 2017 Landowners Meeting Minutes, 127 as presented, were approved. 128 129 130 NINTH ORDER OF BUSINESS Other Business 131 132 There being no other business, the next item followed. 133 134 TENTH ORDER OF BUSINESS Staff Reports 135 136 A. District Counsel: Cobb Cole 137 Mr. Watts stated that, in discussions with representatives of the Landowner, it is his 138 understanding that the District would not finance any additional infrastructure within the 139 Tomoka Town Center. Based on that, petitioning the City to terminate the District, was 140 discussed. He asked that he commence the process to petition to dissolve the District. 141 142 On MOTION by Mr. Bullock and seconded by Mr. Ismail, with all 143 in favor, authorizing District Counsel to commence the process 144 to petition the City to dissolve the Tomoka Town Center 145 Community Development District, was approved. 146 4
TOMOKA TOWN CENTER CDD DRAFT May 4, 2018 147 Mr. Watts noted that this would likely be completed and the September meeting would 148 not be necessary. 149 B. District Engineer: Parker Mynchenberg & Associates, Inc. 150 Mr; Mynchenberg stated that the ity released the District s maintenance bond and 151 accepted the improvements. 152 C. District Manager: Wrathell, Hunt and Associates, LLC 153 There being no report, the next item followed. 154 155 ELEVENTH ORDER OF BUSINESS Board Members Comments/Requests 156 157 There being no oard Members comments or requests, the next item followed. 158 159 TWELFTH ORDER OF BUSINESS Public Comments 160 161 Big John had questions that did not pertain to the CDD and a Board Memb er offered to 162 speak with him following the CDD meeting. Big John agreed to discuss his questions, once the 163 CDD meeting adjourned. 164 165 THIRTEENTH ORDER OF BUSINESS Adjournment 166 167 There being no further business to discuss, the meeting adjourned. 168 169 On MOTION by Mr. Bullock and seconded by Mr. Ismail, with all 170 in favor, the meeting adjourned at 1:16 p.m. 171 172 173 174 [SIGNATURES APPEAR ON THE FOLLOWING PAGE] 175 5
TOMOKA TOWN CENTER CDD DRAFT May 4, 2018 176 177 178 179 180 181 182 183 Secretary/Assistant Secretary Chair/Vice Chair 6