MACCAC AGENTS CONFERENCE 2018
AGENDA BCA MNJIS Overview New MN Criminal History System (CHS) Overview Demo National Data Exchange (NDEx) Probation Client Notifications Integrated Search System (ISS)
MINNESOTA BUREAU OF CRIMINAL APPREHENSION Mission: The Bureau of Criminal Apprehension prevents, investigates and solves crimes in collaboration with our criminal justice partners.
WHAT IS MNJIS? The State s gateway to criminal justice information (local, state and federal)
BCA MN JUSTICE INFORMATION SERVICES MNJIS We are committed to providing: accurate, timely and complete information for better decision-making 5
BCA/MNJIS HISTORY 1990 s Criminal justice community & public noticing consequences caused by lack of information sharing 6
SEX OFFENDER: YES NAME: DOB: Jon Lee Beasley 12/8/52 WARRANTS Dakota County Felony 1/1/99 Hennepin County Misdemeanor 2/5/99 Carver County Gross Msdr 5/5/99 FELONY CONVICTION RECORD Crim Sex Conduct 1 12/98 Assault with Weapon 3/96 Burglary Occupied 6/94 Domestic Restraining Orders: Y MISDEMEANORS Domestic Assault 3/3/97 Assault 2/15/94 DWI 7/4/93 DWI 9/15/92 PROBATION & DETENTION Hennepin Scott Dakota PRE-TRIAL RELEASE Ramsey 11/99 Hennepin 6/99 Dakota 5/99 JUVENILE FELONY RECORD YES 7
SEX OFFENDER: YES NAME: DOB: Jon Lee Beasley 12/8/52 WARRANTS Dakota County Felony 1/1/99 Hennepin County Misdemeanor 2/5/99 Carver County Gross Msdr 5/5/99 FELONY CONVICTION RECORD Crim Sex Conduct 1 12/98 Assault with Weapon 3/96 Burglary Occupied 6/94 Suspense Conviction Records Not Visible to Criminal Justice Agencies Domestic Restraining Orders: Y MISDEMEANORS Domestic Assault 3/3/97 Assault 2/15/94 DWI 7/4/93 DWI 9/15/92 PROBATION & DETENTION Hennepin Scott Dakota All Paper and Mailed to BCA 3 months to learn identity PRE-TRIAL RELEASE Ramsey 11/99 Hennepin 6/99 Dakota 5/99 JUVENILE FELONY RECORD YES 8
INTEGRATION OF SYSTEMS Law Enforcement Record Management System E.G. BOOKINGS Probation Client Notification Jail Management System Rapid ID LME Criminal History Record AFIS MN, ND, SD IAFIS FBI FBI
DATA USES Criminal Justice Non-criminal justice Public 10
CRIMINAL JUSTICE USES OF DATA: Identification Demographics, photos, prints Investigative Pre-Sentence Investigation (PSI) Classification upon intake at the jails Criminal past similar to current crime Charging decisions Gun prohibitors Information to Other States
LAW ENFORCEMENT USES OF DATA: Identification Verify ID / ID only (fingerprints) Facial Recognition Line Ups/Photo look up Crime Solving Latents (palms, cold cases, crime scenes) Investigative (history, pattern, enhance) Homeland Security mission
NON-CRIMINAL JUSTICE USE OF DATA: Criminal History Checks Public Housing Teachers School Bus Drivers Adoption Private Investigator Insurance Licensees Health boards Firearms permits Purchase and Carry
CRIMINAL HISTORY SYSTEM Arrest Bookings Court Disposition Corrections Add Custody CHS Add Court Automated Processing Add Arrest Database Criminal History Reports
NEW CRIMINAL HISTORY SYSTEM What is changing CHS on MyBCA direct access to criminal history Features not available through Portals query Portals still available to run criminal histories
BENEFITS OF NEW CHS Improve criminal history report readability Reduce mis-matched records Easier Suspension Resolution Features
BENEFITS OF NEW CHS Automate manual processes Respond more quickly to legislative changes Integrate with more systems/data Provide visibility of user activities Update outdated technology
CURRENT RAP SHEET
RAP SHEET Adult Responses Juvenile Suspense
CRIMINAL HISTORY SYSTEM DEMO
CRIMINAL HISTORY SEARCH Search Reason vs. Purpose Code Similar to QH
CRIMINAL HISTORY RESULTS Similar to a QH Return Clicking Name Similar to QR
OPNEW RECORD FORMAT Single Result Opens tab with full report opened Future Photo Gallery First Reported Name First Reported DOB
NEW RECORD FORMAT
NEW RECORD FORMAT
NEW RECORD FORMAT
NEW RECORD FORMAT
NEW RECORD FORMAT
NEW RECORD FORMAT
SUSPENSE TASK QUEUE
SUPSENSE TASK WORKFLOWS
SUSPENSE COMPARE OPTION
SUSPENSE COMPARE OPTION
BOOKING TO BE UPDATED
BOOKING EDIT
BOOKING EDIT
MOVE TO MYBCA MyBCA Single sign on for access to BCA applications Landing page with all authorized applications Goal is for all access to be through MyBCA CHS on MyBCA March 19, 2018 Current users moved automatically If already a MyBCA account, added to your landing page If no MyBCA account, account created and notified by email New users added by MyBCA Access form to Service Desk
PORTALS AND NEW CHS All queries still available in Portals Purpose codes are changed Primarily those used for non-criminal justice purpose Q Criminal Investigatins and C Criminal Justice haven t changed Display of returns are organized differently Cycles Adult and Juvenile One record Events are still oldest to newest, which is the opposite as the CHS view
CHS RELEASE 2 LATE SUMMER? National Checks (Only MN Initially) NCIC and III NLETs state-to-state Booking Photos on criminal history Submitted through Livescan
Online National investigative data sharing system. FBI built. Local, state, tribal, regional, and federal data. Available 24/7 through MyBCA. Data covers the entire life cycle, from initial contact to release from prison. No fee service.
Batch Query Pilot - TN DOC 6500 Absconders Over 200 N-DEx Record hits discovered during the first month of pilot N-DEx hits originated from : 21 different states 34 Absconders found to be currently incarcerated in other facilities 14 BOP (federal) 20 DOC (state) Multiple Subjects listed as a witness or victim in different reports
10/31/2016 N-DEx System produces Georgia warrant hits for extraditable parole violations: One subject was awaiting trial in Alabama for violation of probation. Another subject was detained at the Richland County Sheriff s Office in South Carolina, for methamphetamine trafficking. The last subject was detained in Kent County, Michigan, for aggravated assault. Unclassified
PROBATION CLIENT NOTIFICATION (PCN) PCN Implemented in 2010 Current State Fingerprinted on LiveScan State Identification Number (SID) on booking and in S3 Active in S3 Probation agent listed in S3
PCN CURRENT STATE Email Notification generated Message is real-time when prints received at BCA Client ID # Booking Agency Name Date and Time Offense Description
Please use the provided information with caution and perform appropriate due diligence to verify the information. Client Number: 18881320 Event Date/Time: 2009-06-22 10:26:59 Booking Agency: MN0190000 - Dakota County SO (651)437-4211 Controlling Agency: MN0100200 Chaska PD (952) 448-4200 Offense: 169A.20 - Driving while impaired. (G) Offense: 169A.20 - Driving while impaired. (G) Offense: 171.24 - Traffic-Drivers License-Driving Without Valid License Offense: 169.19 Traffic Regulation Turning and Starting Violation For questions regarding this email, please contact: Minnesota Department of Corrections Infosvcs.doc@state.mn.us (651) 361-7363
PCN CURRENT Positive Match SID based: Know client involved Research is on the event Contact the Controlling Agency for more details Arrest only, not a conviction but may indicate criminal activity
PCN - FUTURE More Notices Warrants Protective Orders Orders for Protection Domestic Abuse No Contact Order (DANCO) ecomplaints ecitations
CURRENT FUTURE DIFFERENCES SID vs Name and Date of Birth SID is 100% positive ID of your client Name and DOB Need to verify identity Match on Last and First Name, DOB Investigate Incident
PCN FUTURE Timeline Warrants and Protective Orders End of March?? Complaints and Citations TBD
PCN Notices Same format as current Client ID used because criminal justice information must be sent securely
PCN Common issues when notice not sent Person not fingerprinted at jail, booked but no prints No SID in S3 Supervising probation agent not entered in S3 Email not correct
CERTIFICATION AND TRAINING CHANGES
Why do we have to take a test for each product? Why do we have to answer the same security questions over and over? It feels like I am recertifying all year long!
ONE CERTIFICATION TEST October 11, 2017 Test must be completed within 6 months to recertify Will be locked out April of 2018 Next certification will trigger recertification if none, recertify proactively BCA still controls access to applications
Currently: Uses: 5 applications Portals Takes: 7 exams (+ SAT) Throughout 2 yrs USER PROFILE OCT 2017: 1 exam Every 2 yrs Takes:
FBI s Security Awareness Training Criminal History System Mobile Access Gun Permit Portals = ONE TEST NDex LEIS DVS
TRAINING ON CHS Training CJIS LaunchPad Slide show format for each system Shows how to use the system Features and functionality Regional CHS Demonstrations Interactive sessions shortly after rollout Need host agencies Multiple agencies from area
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CONTACT INFORMATION Gary Kalstabakken, BCA Product Manager gary.kalstabakken@state.mn.us Lisa LaBarre, BCA Deployment Manager lisa.labarre@state.mn.us Carla Duellman, BCA Product Manager carla.duellman@state.mn.us