Registration Information Main Conference Registration Fees Member Category before 30th June 1st July 25th August on site ETA Ordinary and ETA Senior 150 175 200 ETA Junior <35 yrs 60 80 100 ETA Corresponding 250 300 350 Non-Member 500 550 600 ATA, LATS, AOTA, JTA Members 250 300 350 Students/Res. Fellows <30 yrs 125 160 200 Pre-Conference Events Fees ETA Ultrasound Course 150 ETA-CRN Symposium 50 Iodine Global Network Meeting 40 ETA Basic Educational Course free ETA Clinical Educational Course free Available Day Tickets Ordinary Members 100 per day Junior Members 50 per day Members of the Danish Endocrine Society 50 per day Non-Members 250 per day Main Conference Registration Entitlements Delegate registration includes: Access to all congress sessions and commercial exhibition All congress materials and a name badge Scientific Programme/Abstract Book Lunch boxes Refreshment breaks during the congress Welcome Reception Registration does not include: Accommodation, tickets to the social events (unless stated) Registration Information Eur Thyroid J Vol. 5, Suppl. 1, 2016 189
Pre-Conference Events Registration Entitlements Admission to the Scientific Sessions, congress materials, lunch and coffee breaks Social Events (separate registration) Welcome Reception at the Carlsberg Brewery on Saturday, 3rd September Network Dinner at the Teaterkælderen Det Ny Teater on Monday, 5th September free for registered participants 80 On-Site Registration / Secretariat Desk / Membership Information The Congress Registration Desk will be located in the entrance area of the Congress Venue and will operate the following hours: Friday, 2nd September 16.00 20.00 Saturday, 3rd September 07.00 19.00 Sunday, 4th September 06.30 19.00 Monday, 5th September 06.30 19.15 Tuesday, 6th September 07.00 15.00 During these hours, staff at the Registration Desk can be contacted at this number: +45 33 75 71 18. ETA Commercial Exhibition Opening Hours The commercial exhibition will commence on Saturday, 3rd September and finish on Tuesday, 6th September. Saturday, 3rd September 09.00 18.00 Sunday, 4th September 09.00 18.00 Monday, 5th September 09.00 18.00 Tuesday, 6th September 09.00 13.30 190 Eur Thyroid J Vol. 5, Suppl. 1, 2016 39th Annual Meeting of the ETA
General Information Congress Venue Scandic Hotel Copenhagen Vester Søgade 6, 1601 Copenhagen, Denmark copenhagen@scandichotels.com Directions from Copenhagen Airport to the Scandic Hotel Take the train to Copenhagen Central Station København Hovedbanegård. The journey takes about 15 minutes. At the Central Station, use the exit to Vesterbrogade. Follow the streets Trommesalen and then Gammel Kongevej. After a 5-minute walk, you arrive at the Scandic Hotel at Vester Søgade. Official Language in Denmark Danish and English as second language. Currency The currency in Denmark is Danish Kroner (DKK). 100 DKK is equivalent to approx. 13.4 EUR or 16.7 USD. Emergency Contacts Emergency: 112 Police emergency: 114 Copenhagen Police: +45 33 14 88 88 Doctor: 118 Safety in Copenhagen Copenhagen is a safe city with a very low crime rate. Nevertheless, good urban and cautious behavior is always recommended. Transportation in Copenhagen The public transport infrastructure of Copenhagen is among the most efficient and reliable in the world, and it is still being developed and improved. Public transport will get you anywhere you wish to go in the capital region. The meeting venue is situated within walking distance of Vesterport and the Central Station (Københavns Hovedbanegård). Information about tickets and prices can be found at www.visitcopenhagen.com/ transport/how-to-get-around/tickets.and-prices. Taxi: all taxis run on meter and they all take credit cards. Weather in Copenhagen in September The temperature during the daytime in September is about 15 20 C. General Information Eur Thyroid J Vol. 5, Suppl. 1, 2016 191
Congress Information: Accreditation The 39th Annual Meeting of the European Thyroid Association has been granted 23 European CME credits (ECMEC) by the European Accreditation Council for Continuing Medical Education (EACCME) in Brussels. Each medical specialist should claim only those hours of credit that he/she actually spent in the educational activity. The EACCME credit system is based on 1 ECMEC per hour with a maximum of 3 ECMECs for half a day and 6 ECMECs for a full-day event. Through an agreement between the European Union of Medical Specialists and the American Medical Association, physicians may convert EACCME credits to an equivalent number of AMA PRA Category 1 Credits. Information on the process to convert EACCME credit to AMA credit can be found at www.ama-assn.org/go/internationalcme. Coffee Breaks and Congress Lunches Coffee breaks and lunch boxes will be provided in the exhibition area. Congress Material The Congress participants who have pre-registered will receive the congress material, together with their name badge from the registration desk of the Congress Secretariat. Insurance The registration fee does not include the insurance of participants against personal accidents, illness, cancellations by any party, loss or damage to personal possessions, theft. All participants are strongly advised to make adequate personal insurance arrangements to cover travel, accommodation, cancellation and personal effects prior to travel. Internet WIFI will be provided at the conference venue. Language The official congress language is English. Media Check The congress venue is equipped with state-of-the art, multi-functional installations. Powerpoint is the preferred format for presentations. Please note that the format for presentations needs to be 16:9! All lecture halls are connected to the Media Check Room, where speakers can hand over their presentations and also check their presentation at several working stations. Opening times of media check: Saturday: 07.00 18.15 Sunday: 06.30 18.15 Monday: 06.30 18.00 Tuesday: 07.00 13.00 All presenters are requested to hand in their lecture at least 1 hour before the scheduled talk, or the day before if your talk is early the next morning. NO personal laptops are allowed!!! Name Badges Entrance to the Congress area will be limited to badge holders only. If the badge is lost, please contact the Congress registration desk. 192 Eur Thyroid J Vol. 5, Suppl. 1, 2016 39th Annual Meeting of the ETA
Photography Policy The ETA has adopted a No photography policy. Kindly appreciate that taking photos of posters and presentations during the whole meeting is not permitted. Poster Displays Important guidelines: Posters must be prepared in portrait format, 120 cm x 90 cm, in English. Mounting material will be available on site. All poster boards will be numbered. Staff will assist you in locating your poster wall and setting up your poster. Additionally, poster authors are requested to prepare one PowerPoint slide with a short summary of the poster. The slide format required is 16:9. Authors must be present at their poster session. The poster session will start with a one-minute slide presentation of the poster work, which will be moderated by the session chair. Subsequently, the attendees of the poster session will discuss the poster individually with the presenter. Poster discussion sessions will take place at the following times: Saturday: 16.00 17.00 (Poster Session 1) Sunday: 12.00 13.00 (Poster Session 2) Monday: 12.00 13.00 (Poster Session 3) Mounting time guide: Poster Session 1 Saturday Poster authors presenting their poster during Poster Session 1 HAVE TO mount the posters on Saturday from 13.45 to 16.00. All posters have to be taken down by 18.00 at the latest. Poster Session 2 Sunday Poster authors presenting their poster during Poster Session 2 HAVE TO mount the posters on Sunday from 07.00 to 10.00. EXCEPTION: Posters for Topic P2 07 Thyroid Cancer Clinical I in Room 13+15 can only be mounted during the coffee break from 09.30 to 10.00. All posters have to be taken down by 18.00. Poster Session 3 Monday Poster authors presenting their poster during Poster Session 3 HAVE TO mount the posters on Monday from 07.00 to 10.00. EXCEPTION: Posters for Topic P3 07 Thyroid Cancer Clinical III in Room 13+15 can only be mounted during the coffee break from 09.30 to 10.00. All posters have to be taken down by 18.00. Thank you for your understanding that posters not removed by the above-mentioned times cannot be stored. Programme Changes The organisers do not assume liability for any changes in the programme due to external or unforeseen circumstances. Smoking Policy For the general comfort and health of all participants, smoking is not permitted at any of the official functions during the Congress. This includes all scientific sessions, business and other meetings, evening functions and registration area and foyers. General Information Eur Thyroid J Vol. 5, Suppl. 1, 2016 193
Social Programme Young Thyroidologists Networking Event 2nd September Sponsored by The Danish Thyroid Association A new initiative for the young thyroidologists: a get-together for up to 80 individuals, who would like to share an informal evening before the congress starts. It will be a great opportunity to get to know fellow young thyroidologists from other countries or research groups, prior to the congress. Hopefully, the event will serve as an icebreaker and catalyze contact and interactions with new colleagues during the rest of the congress and onwards. Venue: Dress Code: Time: Salon K, Rådhusstræde 13, 1466 København K Casual 19.00 00.00 you can join at any time convenient for you Free, but registration is necessary Welcome Reception 3rd September Venue: Carlsberg Brewery, Vesterfælledvej 6, 1750 København V Dress Code: Business casual Time: 19.30 22.00 Bus Shuttle: 19.00 from the Scandic Hotel and back to the hotel around 22.00 Meeting Point: Scandic Hotel, main entrance Free for registered participants and exhibitors ETA Network Dinner 5th September Venue: Teaterkælderen Det Ny Teater, Gammel Kongevej, 1610 København V Within walking distance from the congress center Dress Code: Lounge suit / formal Time: 19.00 22.00 Price: 80 194 Eur Thyroid J Vol. 5, Suppl. 1, 2016 39th Annual Meeting of the ETA