Dear Member, The Malaysian Chamber of Commerce (Hong Kong & Macau) Limited (the Chamber ) Please find attached:- 1. The Notice of the 4 th AGM of the Chamber which will be held on Monday, 4 th June 2018 at 6:30 pm in the Ball Room, Level 3, JW Marriott Hotel, Pacific Place, 88 Queensway, Hong Kong. 2. The Chairman s Report. 3. The Message from Consul General of Malaysia, Hong Kong & Macau. 4. The Agenda of the AGM. 5. The Proxy Form. 6. A Nomination Form for the nomination of members to the Executive Committee of the Chamber. Pursuant to the Articles of the Chamber, at every AGM of the Chamber one-half of the members of the Executive Committee for the time being, or, if their number is not a multiple of two (2), then the number nearest but not exceeding one-half, shall retire from office. All retiring members of the Executive Committee shall be eligible for re-election. Accordingly, seven members of the Executive Committee will retire on the 4 th AGM of the Chamber on Monday, 4th June 2018. Being eligible for re-election, five of them have offered themselves for re-election. Any Member is welcome to nominate other Members to stand for election as members of the Executive Committee. Yours faithfully, Jessie Foo Executive Manager The Malaysian Chamber of Commerce (Hong Kong & Macau) Limited
NOTICE OF ANNUAL GENERAL MEETING OF THE MALAYSIAN CHAMBER OF COMMERCE (HONG KONG & MACAU) LIMITED NOTICE IS HEREBY GIVEN that an Annual General Meeting of The Malaysian Chamber of Commerce (Hong Kong & Macau) Limited (the Chamber ) will be held on Monday, 4 th June 2018 at 6:30 pm in the Ball Room, Level 3, JW Marriott Hotel, Pacific Place, 88 Queensway, Hong Kong 1. To receive the report from the Chairman of the Executive Committee of the Chamber. 2. To receive the report from the Treasurer of the Chamber and the Chamber s statements of accounts. 3. To receive the reports from the Sub-Committees of the Chamber. 4. To elect Members of the Executive Committee of the Chamber. 5. To appoint Auditor and to authorize the Directors to fix their remuneration. By order of the Executive Committee Notes: KC Gan, Chairman A. Members are to inform the Executive Manager of persons who wish to be included in the list of candidates for election to the Executive Committee on the nomination form attached to this notice. B. Nominations must be in writing using the form attached to this notice and be submitted to The Malaysian Chamber of Commerce (Hong Kong and Macau) Limited at Unit 1103, 11/F Malaysia Building, 50 Gloucester Road, Wanchai, Hong Kong no later than 6.30pm on Saturday, 2nd June 2018. C. Candidates must be nominated by two Members of the Chamber who shall sign the form. All Candidates must also sign the form to confirm their willingness to be so nominated. D. Proxies may be appointed by Members to exercise all or any of the Member s rights to attend and to speak and vote at the Annual General Meeting. Proxies in the form attached to this notice should be submitted to The Malaysian Chamber of Commerce (Hong Kong and Macau) Limited at Unit 1103, 11/F Malaysia Building, 50 Gloucester Road, Wanchai, Hong Kong no later than 6.30pm on Saturday, 2nd June 2018. Hong Kong, 12th May 2018
Dear members and friends, The Malaysian Chamber of Commerce Hong Kong & Macau Limited Chairman s Report Annual General Meeting 2018 At this fourth AGM, Maycham continues to grow from strength to strength. Memberships increased and activities saw more participants. We organise three activities a month in average. Financially, Maycham made a small surplus and members fund stand at HK$2.65 million. Once again, Merdeka Ball 2017 saw another record attendance and about HK$ 2.38 million was raised for the Students Trust Fund. Maycham has extended its border of influence and brought together ASEAN chambers in Hong Kong during Chinese New Year Lo Hei event soon after Chinese New Year with more than 200 participants. Meanwhile, Maycham continues its corporate social responsibilities duties and commitment by welcoming and including university students for some of the events (for e.g. talks) organised, besides playing a pivotal and major role in managing the Students Trust Fund. Many membership perks and benefits have been improved, negotiated and arranged for members. One of the most notable benefit or invaluable characteristic of Maycham is the high quality membership base as demonstrated through the network of friends they get to interact and engage with at all the activities and events. These are the meaningful connections that makes Maycham remarkable and unique. Going forward, as Maycham continues to grow stronger and mature, it will continue striving to bring more benefits to its members, creating more invaluable exchanges; with and for both the local Hong Kong community and provide opportunities for dialogues, investments and trade between Malaysia, Hong Kong and Macau together with the Greater Bay Area. Thank you. Dato Gan Khai Choon Chairman
Message from Consul General of Malaysia, Hong Kong & Macau As Malaysia embarks in a brave new direction, I would like to take this opportunity to thank the members and EXCO of the Malaysian Chamber of Commerce (Hong Kong and Macau) [MCCHKM] for their continued effort in contributing not only to the name of Malaysia but towards our country s prosperity and well-being. The Chamber s various programs and activities here in Hong Kong and Macao, such as the monthly Happy Hour, have brought together Malaysians and prominent people in Hong Kong and Macao s corporate sector, contributing towards people to people and business to business relations. The themed Nasi Lemak Talks held periodically also draw crowds with current topics, engaging speakers and thought-provoking discussions. MCCHKM s Durian Party held once in a few months help to promote the King of Fruits and generate significant interest among those in Hong Kong. Another key event organised by the MCCHKM is the annual excursion to different parts of Malaysia. The trips to Penang, Ipoh and Kota Kinabalu so far, not only enable members and nonmembers to discover less-seen parts of Malaysia, but also give them the opportunity to meet with decision-makers within the Malaysian government and to broaden their business network during meetings with prominent persons in the Malaysian corporate scene. I am sure that the upcoming Kuala Lumpur-Malacca trip will also be the most memorable yet. I am further heartened by the continuing support of the Malaysian Chamber (Hong Kong & Macau) Students Trust Fund for Malaysian students in Hong Kong that raised around HKD2.38 million in 2017 s Merdeka Ball. This consideration to the youth of Malaysia pursuing further studies here in Hong Kong is a great initiative by the Chamber. The education, enabling and empowerment of our youth will ensure that Malaysia s future is on the right path and I commend the efforts of the Chamber in this matter. Opening doors and investing in the future generation cannot be measured in dollars and cents and now the prominent members of MCCHKM have the chance to show to these students the possibilities that are available to them. Again, I would like to thank the outgoing EXCO members and congratulate the incoming ones. Your continuing efforts to boost Malaysia s profile in Hong Kong and Macao and also to strengthen bonds between members and also with the local community are highly appreciated.
Good luck and best wishes in the holding of the Annual General Meeting. Thank you. Salam Mesra, Tengku Dato Sirajuzzaman Consul General of Malaysia Hong Kong SAR and Macau SAR
4 th Annual General Meeting The Malaysian Chamber of Commerce (Hong Kong and Macau) Limited Agenda 1. Welcoming Remarks 2. Chairman s Report 3. Treasurer s Report 4. Sub-Committees s Report 5 Election of Committee Members 6. Question from the Floor 7. Other Matters 8. Adjourn Date: Monday, 4 th June 2018 Time: 6.30pm Venue: Ball Room, JW Marriott Hotel
REPLY SLIP (A) I shall attend the AGM on Monday, 4 th June 2018 Name : Signature: (B) I shall appoint a proxy to the AGM. PROXY FORM AGM 4 th June 2018 I/We (Full name) of (Company name/hkid) of the above named company, hereby appoint (Full Name) of (Company name/hkid) or failing him (Full name) of (Company name/ HKID) as my /our proxy to vote for me/us on my/our behalf at the Annual General Meeting of the Chamber to be held on the 4 th day of June and at any adjournment thereof. Signed by: Name: Dated: *Please send this completed proxy form to: Executive Manager : Unit 1103, 11/F Malaysia Building 50 Gloucester Road, Wan Chai, HK Or Email: admin@mcchkm.com *Strike out whichever is not desired IMPORTANT: This Proxy Form must be duly completed and lodged with the Chamber at least 48 hours before the AGM.
Date: Executive Manager The Malaysian Chamber of Commerce (HK and Macau) Unit 1103, 11 th Floor Malaysia Building 50 Gloucester Road, Wan Chai, HK NOMINATION FORM Dear Sir We, the undersigned, nominate the following Individual Member/ Member s Representative(s) of Corporate Member(s) to be Committee Member(s) at the 4 th Annual General Meeting( AGM ) to be held on Monday 4 th June 2018:- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Full Name of Nominee(s) Signature(s) of Nominee(s) Consenting to the Nomination Proposer : Full Name Signature Seconder : Full Name Signature IMPORTANT: This Nomination Form must be duly completed and lodged with the Chamber at least 48 hours before the AGM.
Executive Committee a) To re-elect the following persons as Members of Executive Committee: - Cheah Cheng Hye Liu Meng Fah Gan Wee Sean Venus Zhao SK Sean Soo b) To note that the following persons would not seek re-election as Member of Executive Committee:- Foo Suan Chit Henry Hooi c) To note the continuation of Members of Executive Committee for the following persons: - Gan Khai Choon Song Hoi See Chow Kok Kheong Kelvin Tan Sham A Rahman Ezzwanee Ahmad d) To note that the following person resigned from Executive Committee: - Steven Tan