Internal Monitoring Report 37231-023 March 2016 PAK: Loan 2299: Lower Bari Doab Canal Improvement Project This social monitoring report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area." i
CONTENTS EXECUTIVE SUMMARY... 1 1 INTRODUCTION... 3 2 COMMUNITY STRUCTURES... 6 3 REAL TIME IMPACT ASSESSMENT OF APs... 6 4 GRIEVANCE REDRESSAL... 7 ii
LIST OF ANNEXURE S. NO DESCRIPTION PAGE NO 1 SCREEN SHOT OF DISCLOSURE OF SEPTEMBER EMR 2015ON PROJET WEBSITE 8 LETTER FROM LBDC CONSULTANTS DESCRIBING 2 CRITERIA/GUIDELINE FOR RATIONALIZATION OF SCOPE OF 9 WORK OF ICB-04 & 05 3 LETTER FROM LBDC CONSULTANTS DESCRIBING VARIED SCOPE OF WORK OF ICB-04 11 4 REAL TIME IMPACT ASSESSMENT OF LAND CATEGORY APs ICB 04 13 5 REAL TIME IMPACT ASSESSMENT OF STRUTCURE CATEGORY APs ICB 04 16 6 MOM OF GRC ICB 04 19 7 LETTER TO PM, LBDC CONSULTANT FOR REAL TIME IMPACT ASSESSMENT ICB 05 20 8 REAL TIME IMPACT ASSESSMENT ICB 06A 21 9 MOM OF GRC ICB 06A 23 NOTIFICATION OF MANAGEMENT COMMITTEE FOR 10 RELOCATION AND RECONSTRUCTION OF COMMUNITY 24 STRUCTURES 11 NOTIFICATION OF GRC ICB 04 25 12 NOTIFICATION OF GRC ICB 05 26 13 NOTIFICATION OF GRC ICB 06 27 iii
ACRONYMS AND ABBREVIATIONS ADB : Asian Development Bank AF : Affected Family AP : Affected Person CNIC : Computerized National Identity Card CoI : Corridor of Impact EA : Executing Agency EMA External Monitoring Agency GRC : Grievance Redress Committee HH : Household IOL : Inventory of Loss LAA Land Acquisition Act LAC Land Acquisition Collector LAR : Land Acquisition and Resettlement LARP Land Acquisition and Resettlement Plan PIU : Project Implementation Unit PMU : Project Management Unit RoW : Right of Way RP : Resettlement Plan ToR : Terms of Reference PIU : Project Implementation Unit ESSU : Environment and Social Safeguard Unit iv
Internal Monitoring Report Lower Bari Doab Canal Improvement Project EXECUTIVE SUMMARY 1. The Lower Bari Doab Canal Improvement Project (LBDCIP) involves rehabilitation & up-gradation of Lower Bari Doab Canal and its Distribution Networks. LBDC off takes from River Ravi at Balloki about 75 km south west of Lahore. Its total length is 201 km. 2. The Project Management Unit (PMU) of LBDCIP has overall responsibility for project implementation and arranging finances for all resettlement tasks and cross-agency coordination. The specific institutional arrangements are made in accordance with mechanism provided in Resettlement Plans to carry out specific Land Acquisition and Resettlement (LAR) activities. 3. The sub-project NCB-01, NCB-02, ICB-01, ICB-02, ICB-03, ICB-04, ICB-06 A & B & BB/ICB-01 have been completed. During the implementation of civil work, there were some changes in the scope of work of the NCBs & ICBs, which were shared with ADB for concurrence. In all cases, resettlement impact is reduced. Addendums for Land Acquisition & Resettlement Plan & Short Resettlement Plans of sub-projects NCB-01, NCB-02, ICB-01, ICB-02, ICB-03 & ICB-06B were prepared by PMU and approved by ADB. As well as final completion report of implementation of these completed subprojects were prepared by PMU and approved by ADB. The same has also been validated by External Monitor Agency (EMA). Whereas addendum for ICB 04 and ICB 06A are under preparation and will be submitted to ADB for concurrence. 4. Previous Internal Monitoring Report (IMR) of ongoing sub-projects was shared with ADB for concurrence. External Monitor Agency (EMA) was mobilized for validation of Internal Monitoring Report (IMR) and LARP Balloki Barrage. EMA submitted its 5 th External Monitoring Report (EMR) which was cleared by ADB dated 27 th November 2015. This EMR has also been disclosed on PMU LBDCIP website dated December 2015. 5. The ICB-04 comprises of the distributaries and minors of Okara Irrigation Division. It has 84 distributaries and minors. Implementation of SRP has been completed. 24 APs were expected to be impacted under sub-project civil work execution. Due to change in scope of civil works as well as execution of civil works during canal closure period, these all 24 APs are no more under any resettlement impact. Addendum for ICB 04 to 1
incorporate changes is under preparation and will be submitted to ADB for concurrence shortly. 6. The ICB-05 comprises of distributaries and minors of Sahiwal Irrigation Division. It has 85 distributaries and minors. Implementation of SRP ICB-05 is under process. PM, LBDC consultant has been advised to provide the real time impact assessment so that the payment may be made to the actually impacted APs of sub-project. 7. ICB-06(A) comprises the distribution network of Khanewal Irrigation Division excluding 10-R branch canal and its distribution network. Implementation of SRP ICB-06 (A) has been completed. Only 03 APs were expected to be impacted under sub-project civil work execution. Due to change in scope of civil works as well as execution of civil works during canal closure period, these all 03 APs are no more under any resettlement impact. Addendum for ICB -06(A) to incorporate changes is under preparation and will be submitted to ADB for concurrence shortly. 8. Grievance Redress Committees (GRCs) have been notified for all sub-projects. These are functional in on-going sub-projects. 9. The Internal Monitoring Report (IMR) has been prepared covering details regarding implementation of Resettlement Plans of all on-going sub-projects of LBDCIP. The status of implementation of ongoing Resettlement Plans is summarized in the table below: Sr. No. 1 2 3 Contract No. Dist.Network of Balloki & Okara Divisions ICB- 04 Sahiwal Division Dist. Network/ICB-05 Dist. Network of Khanewal Division LBDC/ICB-06 B Compensation Due Implementation % Implementation Total APs APs To be Paid Amount Due (M) 24-3.04 APs Paid Amount Paid APs Paid Amount Paid Due to change in scope of work and civil work execution during canal closure period, persons to be affected are no more under any resettlement impact. 65-5.19 - - - - 03-0.12 Due to civil work execution during canal closure period, persons to be affected are no more under any resettlement impact. 2
1 INTRODUCTION 1. The implementation of the Land Acquisition and Resettlement Plans and Short Resettlement Plans of following sub-projects has been completed. NCB-01, Jandraka Distributary Network NCB-02, 15 L Distributary Network ICB-01 Main Canal ICB-02 Main Canal ICB-03 Main Canal ICB-04 Distributary Network of Balloki & Okara ICB-06A Distributary Network of Khanewal Irrigation Division Excluding 10-R Branch Canal ICB-06B Distributary Network of 10-R Branch Canal BB/ICB-01 Rehabilitation & Up-gradation of Balloki Barrage & Head Regulator During the implementation of civil works, there were some changes in scope of work of the NCBs & ICBs, Addendums were prepared to incorporate these changes which were shared with ADB for concurrence. In all the sub-projects, resettlement impact is reduced. Addendums for Land Acquisition & Resettlement Plan & Short Resettlement Plans of sub-projects NCB-01, NCB-02, ICB-01, ICB-02, ICB-03 & ICB-06B were prepared by PMU and approved by ADB. As well as final completion report of implementation of these competed sub-projects were prepared by PMU and approved by ADB. The same has also been validated by External Monitor Agency (EMA). Whereas addendums for ICB 04 and ICB 06A are being prepared and will be submitted to ADB for concurrence. 2. Previous Internal Monitoring Report of ongoing sub-projects was shared with ADB for concurrence. External Monitor Agency (EMA) was mobilized for validation of Internal Monitoring Report (IMR) and LARP Balloki Barrage. EMA submitted its 5 th External Monitoring Report (EMR) which was cleared by ADB dated 27 th November 2015. This 5 th EMR has also been disclosed on PMU LBDCIP website dated December 2015 (Annex 01). 3. The ICB-04 comprises of the distribution network of Okara Irrigation Division. It has 84 3
distributaries and minors. Implementation of SRP ICB-04 has been completed. 24 APs were to be impacted under sub-project civil work execution. Under sub-project out of these 24 APs, land of 14 APs was to be temporarily acquired and structures of 10 APs were to be impacted. During the implementation of civil work, different options were explored to minimize the impact of resettlement of the sub-project. Most of the proposed civil works activities are kept within the available land of the Irrigation Department (ID), Government of Punjab on both sides of the distys/ minors, without acquiring any further private land. LBDC Consultants confirmed that there is a change in scope of civil work; structures are rehabilitated instead of new construction (Annex 02 & 03). As well as, civil works of some sites executed during canal closure period and consequently all APs are avoided from any sub project resettlement impact. Real time impact assessments for land and structure have been conducted to confirm that persons to be affected are no more under any impact (Annex 4 & 5). GRC meeting was held with the community to share and get their confirmation of the sub-project progress (Annex 6). Changes came during implementation of civil works are being incorporated. Addendum for SRP ICB 04is under preparation and will be submitted to ADB for concurrence shortly. 4. The ICB-05 comprises of distribution network of Sahiwal Irrigation Division. It has 85 distributaries and minors. LBDC Consultants has confirmed that rationalization in the scope of civil work of sub-project is under way (Annex 02). Therefore, LBDC Consultants has been advised to conduct the Real Time Impact Assessment according to the rationalized / updated scope of civil works of sub-project (Annex 07). Any change in the number of APs will be documented in addendum for SRP ICB-05 and will be submitted to ADB for concurrence. 5. ICB-06(A) comprises the distribution network of Khanewal Irrigation Division excluding 10-R branch canal and its distribution network. Implementation of SRP ICB-06 (A) has been completed. Only 03 APs were to be impacted under sub-project. Due to changes in scope of civil works as well as execution of civil work during canal closure period, impact on all these APs have been avoided. Real time impact assessment has been conducted which verified that persons to be affected are no more under any resettlement impact due to civil works execution (Annex 08). GRC meeting was held with the community members to get their confirmation and sharing of the sub-project progress 4
(Annex 09). Addendum for SRP ICB-06(A) to incorporate changes came during implementation of civil work is being prepared and will be submitted to ADB for concurrence shortly. 5
2 COMMUNITY STRUCTURES 6. The community structures carry importance for the public. The project is diligently trying to avoid project impacts to these structures. In this regard ESSU is working closely with DCSC, PIU and relevant Contractors. However, till date no community structure has been removed or damaged. 7. If any of the community structures will come under the project impact, then the replacements for these community structures will be built at same or nearby locations, identified by the local community. The structures will be constructed through the management committees consisting of community representatives. Such committee has already been notified (Annex 10). 3 REAL TIME IMPACT ASSESSMENT OF APs 8. Real time impact assessments were conducted to assess the actually impacted number of persons, structures and land by the project civil works implementation as compared to the original LARP & SRPs. 9. These assessments are being jointly conducted by Resident / Assistant Resident Engineer (Design Construction & Supervision Consultants), Director (Environment & Social Safeguard), Deputy Director (Community Relations), Resettlement Expert (PMU Support Consultants), Deputy Director / Assistant Director (Project Implementation Unit) & Contractor s Representative. Presence of Resident Engineer (DCSC), Deputy Director / Assistant Director, PIU and Contractor in the team ensured that APs to be impacted are identified accurately. 6
4 GRIEVANCE REDRESSAL 10. In order to provide assistance to APs for redressal of their grievances, a number of Grievance Redress Committees (GRC) have been notified and are operational on all ongoing sub-projects (Annex 11-13). The Deputy Director (Community Relations) PMU is the focal person and responsible for co-ordination between members of the committee and maintain record of meetings convened and decisions arrived in all such meetings. Deputy Director Social Safeguard, Deputy Director Concerned Project Implementation Unit are the members of GRCs. The Affected Persons (APs) representing all the relevant canal reaches of a sub-project area are also members of GRCs. 11. The meetings of the GRCs are being held on monthly basis or as whenever required basis and minutes are being recorded regularly. Due to smooth implementation of the project, no major issues have been brought to agenda of the GRC by the APs. The discussions generally involve minor issues. 7
Annexure: 01 Screen Shot of Disclosure of September EMR 2015 on Project Website 8
Annexure: 02 Letter from LBDC consultants describing criteria/guidelines for rationalization of scope of work of ICB-04 & ICB-05 9
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Annexure: 03 Letter from LBDC consultants describing varied scope of ICB-04 contract 11
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Annexure: 04 Real Time Impact Assessment of Land Category APs ICB-04 13
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Annexure: 05 Real Time Impact Assessment of Structure Category APs ICB-04 16
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Annexure: 06 Minutes of Meeting of GRC ICB 04 19
Annexure: 07 Letter to PM, LBDC Consultant For Real Time Impact Assessment ICB 05 20
Annexure: 08 Real Time impact Assessment ICB 06A 21
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Annexure: 09 Minutes of Meeting of GRC ICB 06A 23
Annexure 10: Notification of Management Committee for Relocation and Reconstruction of Community Structures 24
Annexure- 11: Notification of GRC ICB 04 Main Canal 25
Annexure-12: Notification of GRC ICB 05 26
Annexure-13: Notification of GRC ICB 06 27