UNITED NATIONS 1 DRAFT
CURRENT STAFFING AND FUNDING SITUATION OF THE UN GENDER-SPECIFIC ENTITIES 2 Entity Staffing Funding** OSAGI/DAW 37 10.4 INSTRAW 9 1.6 UNIFEM 232* 76.7 Total 278 88.7 (*) Out of the 232 posts, 167 are located in the field. (**) 2008-2009 Budget in US $ millions [Posts and Non-Posts]
KEY ASSUMPTIONS FOR STRUCTURE DESIGN A new Gender Equality Entity would: 3 Be led by a USG, member of the CEB, assisted by two Deputies at the ASG level; Be positioned, authorized and mandated in a way to support the UN system and hold it accountable for gender mainstreaming; Undertake all the functions as previously outlined by the DSG s papers of 1 August 2007 and 23 July 2008; Have strong and strategic field presence so as to provide robust support to Member States for country-driven catalytic programming and targeted technical cooperation, within available resources; Maintain and strengthen collaboration between Member States, the UN system and civil society, particularly women s NGOs and networks, in pursuit of gender equality and women s empowerment.
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FUNCTIONS F(a) : Lead innovative and catalytic country-driven programming, gender mainstreaming and capacitybuilding, and provide targeted technical cooperation and capacity-building in line with national strategies. 5 F(b): Provide substantive support to United Nations bodies (CSW, the Economic and Social Council, the General Assembly and the Security Council) where commitments, norms and policy recommendations on gender equality and gender mainstreaming are discussed and agreed upon.
FUNCTIONS (cont d) 6 F(c): Build on the comparative advantage of United Nations actors, lead and coordinate the systems strategies, policies and actions on gender equality and women s empowerment, and promote effective system-wide gender mainstreaming. F(d): Ensure accountability of the United Nations system, including through oversight, monitoring and reporting of system-wide performance.
FUNCTIONS (Cont d) F(e): Undertake global, regional and national advocacy efforts on issues critical to gender equality and women s empowerment to ensure that emerging, under-recognized and under-resourced issues receive national, regional and global attention. 7 F(f): Undertake new and consolidate existing research and analytical work, to support overall objectives, including acting as a clearing house for knowledge and experience on gender equality and empowerment of women from all parts of the United Nations system.
FUNCTIONS (cont d) F(g): Monitor the implementation of the 12 critical areas of the Beijing Platform for Action, the Outcome Document of the twenty-third Special Session of the General Assembly, and Security Council resolution 1325 (2000); and 8 F(h): Monitor and report on system-wide compliances with intergovernmental mandates on gender balance including at senior/decisionmaking levels.
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OVERALL STRUCTURE OF THE GENDER EQUALITY ENTITY - Department 10 Head of Department (USG) Office of the USG Executive Office Strategic Development ASG Intergovernmental Policy Support, Monitoring and Coordination ASG Programmes Cross-sectoral, inter-divisional task forces, projects and activities System-wide Monitoring on Gender Issues F(g, h) Performance Monitoring, Oversight and Accountability F(d) Policy Analysis and Intergovernmental Support F(b) System Support, Interagency Coordination and Technical Assistance F(a, c ) Research, Knowledge Management, Training and Capacity Development F(a, f) Advocacy, Strategic Partnerships & Resource Mobilization F(e) Interregional Advisers
OVERALL STRUCTURE OF THE GENDER EQUALITY ENTITY Fund or Programme 11 Office of the Executive Director Strategic Development Executive Director (USG) Ethics Office Oversight Office ASG Research, Monitoring and Management Services ASG Programmes Cross-sectoral, inter-divisional task forces, projects and activities Research, Knowledge Management, Training & Capacity Development F(a, f) Performance Monitoring and Evaluation F(d) Management Services System Support, Interagency Coordination and Technical Assistance F(a, c ) Advocacy, Strategic Partnerships & Resource Mobilization F(e) Regional Office Regional Office Regional Office Regional Office Regional Office # Country Offices # Country Offices # Country Offices # Country Offices # Country Offices # Country Offices # Country Offices # Country Offices # Country Offices # Country Offices
OVERALL STRUCTURE OF THE GENDER EQUALITY ENTITY Composite 12 Office of the Executive Director Executive Director (USG) Strategic Development ASG Intergovernmental Policy Support, Monitoring and Management Services ASG Programmes Cross-sectoral, inter-divisional task forces, projects and activities Policy Analysis & Intergovernmental Support F(b) System-wide Monitoring, Performance Evaluation & Accountability F(d,g,h) Management Services Research, Knowledge Management, Training & Capacity Development F(a, f) System Support, Interagency Coordination and Technical Assistance F(a, c ) Advocacy, Strategic Partnerships & Resource Mobilization F(e) Regional Office Regional Office Regional Office Regional Office Regional Office # Country Offices # Country Offices # Country Offices # Country Offices # Country Offices # Country Offices # Country Offices # Country Offices # Country Offices # Country Offices
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GOVERNANCE STRUCTURE OF EACH OPTION 14 Gender Equality Department CEB S-G CSW GA, ECOSOC, CEB Executive Board GA ECOSOC Gender Equality Fund or Programme CSW S-G CEB Gender Equality Composite Entity Executive Board CSW GA, ECOSOC
INTERACTIONS WITH KEY STAKEHOLDERS AT COUNTRY LEVEL 15 Government and State Actors Resident Coordinator Office and UNCT Policy Dialogue Advocacy Programme Design, Implementation and Monitoring Capacity Development Resource Mobilization Donor Community CCA/UNDAF Joint Programming Resource Mobilization GENDER EQUALITY COUNTRY OFFICE Policy Dialogue Advocacy Resource Mobilization Civil Society Organizations Advocacy Training & Capacity Development Programme Implementation & Monitoring Private Sector & Foundations Policy Dialogue Advocacy Resource Mobilization
INTERACTIONS WITH KEY STAKEHOLDERS AT REGIONAL LEVEL 16 Regional and Sub-regional Institutions Policy Dialogue and Advocacy Technical Assistance and Field Support Regional Directors Team Support to RC & UNCT Joint Programming Resource Mobilization Monitoring & Performance Evaluation Regional Commissions Regional Policy Coordination (RCM) Policy Dialogue and Advocacy with Intergovernmental Bodies Programme Monitoring Private Sector & Foundations Policy Dialogue Advocacy Resource Mobilization GENDER EQUALITY REGIONAL OFFICE Donor Community Policy Dialogue Advocacy Resource Mobilization Civil Society Organizations Advocacy Training & Capacity Development Programme Implementation & Monitoring
INTERACTIONS WITH KEY STAKEHOLDERS AT HQ LEVEL 17 Intergovernmental Regional & Sub-regional Groups Policy Support Policy Dialogue and Advocacy Resource Mobilization Governments and State Actors Policy Dialogue Programme Design, Implementation & Monitoring Resource Mobilization Other UN Entities Policy and System Support Programme Coordination Joint Programming Resource Mobilization Regional Commissions Policy Dialogue Coordination for Monitoring Gender Frameworks and Platforms GENDER EQUALITY HEADQUARTERS OFFICE Donor Community Policy Dialogue Advocacy Resource Mobilization CEDAW Committee Policy Dialogue Civil Society Organizations Advocacy Training & Capacity Development Programme Implementation & Monitoring Private Sector & Foundations Policy Dialogue Advocacy Resource Mobilization
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STAFFING COMPARISON TABLE Field Staff in Parentheses LEVEL DEPARTMENT FUND/PROGRAMME COMPOSITE 19 USG 1 (0) 1 (0) 1 (0) AGS 2 (0) 2 (0) 2 (0) D2 6 (0) 10 (5) 11 (5) D1 21 (0) 45 (30) 45 (30) P5 25 (0) 77 (60) 78 (60) P4 18 (0) 35 (20) 36 (20) P3/P2 13 (0) 66 (55) 67 (55) NO 0 (0) 400 (400) 400 (400) GS PL 3 (0) 3 (0) 4 (0) GS OL 55 (0) 402 (350) 405 (350) TOTAL 144 (0) 1041 (930) 1049 (930) % Field Posts 0 89.3 88.7
ESTIMATED STAFFING COSTS FOR EACH OPTION (INCLUDING SALARY AND POST ADJUSTMENT COSTS, RECURRENT PAYROLL COSTS AND NON- RECURRENT PAYROLL COSTS) DEPARTMENT Total Number of Posts: 144 (All based in NY) Cost: $ 24,312,561.00 (all from Assessed Contributions) 20 FUND OR PROGRAMME Total Number of Posts: 1041 (HQ: 111; RO: 80; CO: 850) $ 124,012,083.00 (All from Voluntary Contributions) COMPOSITE Total Number of Posts: 1049 (HQ: 119; RO: 80; CO: 850) $ 125,216,964.00 ($ 19,911,294 from Assessed Contributions, which is equal to 15.9%; and $105,305,670 from Voluntary Contributions, which is equal to 84.1%)
THE PROPOSED PHASED APPROACH AS REGARD TO THE FUNDING OF THE COMPOSITE ENTITY However, in consideration of costs and to allow a review mechanism, it is proposed that a phased approach, is adopted: 21 PHASE I: Staffing Costs for Top Management and staff of 3 HQ divisions under ASG Policy Support are covered from assessed contributions estimated at $ 10,663,534.00; staff of Research Division under the same ASG, as well as all other staff under ASG Programmes will be covered from Voluntary contributions estimated at $49,344,095.00 with commitment to move to Phase II depending on performance and lessons learned during the first 5 years.
THE PROPOSED PHASED APPROACH AS REGARD TO THE FUNDING OF THE COMPOSITE ENTITY PHASE II: Staffing Costs for Top Management and staff of the 4 HQ divisions under ASG Policy Support are covered from assessed contributions estimated at $ 14,144,885.00; all other staff will be covered from Voluntary contributions estimated at $69,882,599.00 with commitment to move to Phase III depending on performance and lessons learned during Phase II. PHASE III: We will build on Phases I & II as we go along so that we can then be at the desired Composite Entity as it is with the 6 HQ divisions funded from assessed contributions estimated at $19,911,294.00; all field staff being funded from voluntary contributions: $105,305,670.00. 22
SUMMARY TABLE 23 Status Quo Phase I Phase II Phase III TYPE OF STRUCTURE Top Management 1ASG 1USG, 2ASGs 1USG, 2ASGs 1USG, 2ASGs # HQ Divisions/Offices (Paid from Assessed Contributions) 2 3 4 6 # Country Offices (type I;type II) 10 15 (5;10) 30 (10;20) 50 (25;25) # Regional Offices 15 5 5 5 NUMBER OF POSTS Country Level 230 430 850 Regional Level 167 80 80 80 HQ Level (ASS;VOL) 65 119 (62;57) 119 (84;35) 119 (119;0) STAFF COSTS Assessed Contributions $5.2M $10,663,534 $14,144,885 $19,911,294 Voluntary Contributions $39.9M $ 49,344,095 $69,882,599 $105,305,670 Total Costs $45.1M $60,007,629 $ 84,027,484 $125,216,964 NB: Taking into account the fact that the Status Quo is not an option, the Composite may start with Phase I with commitment from Member States to move to Phase II or III depending on progress made and lessons learned during the first five years.
THE CASE FOR THE PROPOSED ORGANIZATIONAL STRUCTURE AND LEVEL OF STAFFING COSTS FOR THE COMPOSITE 24 If the Gender Composite Entity is constituted as proposed, it would strengthen the UN system s work on gender equality and women s empowerment by: Working under a governance arrangement that strengthens links between normative and operational policies. Acting as the policy driver for the UN system on gender issues. Having the required authority and positioning within the UN system for a close coordination between UN agencies in planning and implementation of country-driven activities.
THE CASE FOR THE PROPOSED ORGANIZATIONAL STRUCTURE AND LEVEL OF STAFFING COSTS FOR THE COMPOSITE (cont d) Having the ability to act with some flexibility especially in its activities at the field level to provide timely and robust support to Member States. Making the UN system speak and act with one voice. Maintaining strong and strategic partnerships which can mobilize resource beyond Member States and reach out to other key stakeholders such as CSOs and the Private Sector. Being field-focused through the establishment of strategic operational presence at both regional and country level. 25 Making the best use of expertise and competencies available on the ground, hence contributing to capacity development.
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GENDER EQUALITY DEPARTMENT Functions F(a) : Lead innovative and catalytic country-driven programming, gender mainstreaming and capacitybuilding, and provide targeted technical cooperation and capacitybuilding in line with national strategies. F(b): Provide substantive support to United Nations bodies (CSW, the Economic and Social Council, the General Assembly and the Security Council) where commitments, norms and policy recommendations on gender equality and gender mainstreaming are discussed and agreed upon. 28 Remarks While the Department would be positioned to provide links between normative and operational activities, it would support country activities through a network of technical advisers rather than a more permanent field presence. It would thus have limited opportunities to strengthen attention to gender perspectives across sectors and would not be able to play a major role in implementing function (a) [Para 29].
GENDER EQUALITY DEPARTMENT (cont d) Functions F(c): Build on the comparative advantage of United Nations actors, lead and coordinate the systems strategies, policies and actions on gender equality and women s empowerment, and promote effective system-wide gender mainstreaming. F(d): Ensure accountability of the United Nations system, including through oversight, monitoring and reporting of system-wide performance. 29 Remarks While the Department would be positioned to provide links between normative and operational activities, it would support country activities through a network of technical advisers rather than a more permanent field presence. It would thus have limited opportunities to strengthen attention to gender perspectives across sectors and would not be able to play a major role in implementing function (a) [Para 29]. Function will be carried out at the Headquarters level.
GENDER EQUALITY DEPARTMENT (cont d) Functions F(e): Undertake global, regional and national advocacy efforts on issues critical to gender equality and women s empowerment to ensure that emerging, underrecognized and under-resourced issues receive national, regional and global attention. F(f): Undertake new and consolidate existing research and analytical work, to support overall objectives, including acting as a clearing house for knowledge and experience on gender equality and empowerment of women from all parts of the United Nations system. 30 Remarks Function will be carried out at Headquarters and the field levels. Function will be carried out at the Headquarters level.
GENDER EQUALITY DEPARTMENT (cont d) Functions F(g): Monitor the implementation of the 12 critical areas of the Beijing Platform for Action, the Outcome Document of the twenty-third Special Session of the General Assembly, and Security Council resolution 1325 (2000); and 31 Remarks Function will be carried out at Headquarters, regional and country levels. F(h): Monitor and report on system-wide compliances with intergovernmental mandates on gender balance including at senior/decision-making levels. Function will be carried out at the Headquarters.
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GENDER EQUALITY FUND OR PROGRAMME Functions Remarks 33 F(a) : Lead innovative and catalytic country-driven programming, gender mainstreaming and capacitybuilding, and provide targeted technical cooperation and capacitybuilding in line with national strategies. F(b): Provide substantive support to United Nations bodies (CSW, the Economic and Social Council, the General Assembly and the Security Council) where commitments, norms and policy recommendations on gender equality and gender mainstreaming are discussed and agreed upon. Responsibility for substantive servicing Country and regional levels. and supporting to the normative and policy work of the UN inter-governmental bodies would remain within the UN Secretariat. Accordingly, the Fund or Programme would not undertake functions (b) and (g) as these are functions typically carried out by the UN Secretariat, nor would it undertake functions (h) as this is also a Secretariat function. (Para 18).
GENDER EQUALITY FUND OR PROGRAMME (cont d) Functions Remarks 34 F : Build on the comparative Headquarters, Regional and Country levels. However, policy and normative dimensions cannot be covered by the Entity, being a Fund/Programme All levels, with Headquarters playing the leadership and coordination role. However given the autonomous nature of a Fund or Programme, this function would most probably not be fully carried out. advantage of United Nations actors, lead and coordinate the systems strategies, policies and actions on gender equality and women s empowerment, and promote effective system-wide gender mainstreaming. F(d): Ensure accountability of the United Nations system, including through oversight, monitoring and reporting of system-wide performance.
GENDER EQUALITY FUND OR PROGRAMME (cont d) Functions Remarks 35 F(e): Undertake global, regional Headquarters, Regional and F(f): Undertake new and Headquarters. and national advocacy efforts on issues critical to gender equality and women s empowerment to ensure that emerging, underrecognized and under-resourced issues receive national, regional and global attention. consolidate existing research and analytical work, to support overall objectives, including acting as a clearing house for knowledge and experience on gender equality and empowerment of women from all parts of the United Nations system. Country levels
GENDER EQUALITY FUND OR PROGRAMME Functions (cont d) Remarks 36 F(g): Monitor the implementation of the 12 critical areas of the Beijing Platform for Action, the Outcome Document of the twenty-third Special Session of the General Assembly, and Security Council resolution 1325 (2000); and F(h): Monitor and report on system-wide compliances with intergovernmental mandates on gender balance including at senior/decision-making levels. Responsibility for substantive servicing and supporting to the normative and policy work of the UN inter-governmental bodies would remain within the UN Secretariat. Accordingly, the Fund or Programme would not undertake functions (b) and (g) as these are functions typically carried out by the UN Secretariat, nor would it undertake functions (h) as this is also a Secretariat function. (Para 18).
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COMPOSITE ENTITY Functions 38 F(a) : Lead innovative and catalytic country-driven programming, gender mainstreaming and capacitybuilding, and provide targeted technical cooperation and capacity-building in line with national strategies. F(b): Provide substantive support to United Nations bodies (CSW, the Economic and Social Council, the General Assembly and the Security Council) where commitments, norms and policy recommendations on gender equality and gender mainstreaming are discussed and agreed upon. Remarks Country and regional levels Headquarters level.
COMPOSITE ENTITY Functions - (cont d) Remarks 39 F : Build on the comparative advantage of United Nations actors, lead and coordinate the systems strategies, policies and actions on gender equality and women s empowerment, and promote effective system-wide gender mainstreaming. Headquarters, Regional and Country levels F(d): Ensure accountability of All levels, with Headquarters the United Nations system, including through oversight, monitoring and reporting of system-wide performance. playing the leadership and coordination role.
COMPOSITE ENTITY (cont d) Functions Remarks 40 F(e): Undertake global, regional Headquarters, Regional and F(f): Undertake new and Headquarters. and national advocacy efforts on issues critical to gender equality and women s empowerment to ensure that emerging, underrecognized and under-resourced issues receive national, regional and global attention. consolidate existing research and analytical work, to support overall objectives, including acting as a clearing house for knowledge and experience on gender equality and empowerment of women from all parts of the United Nations system. Country levels
COMPOSITE ENTITY (cont d) Functions 41 F(g): Monitor the implementation of the 12 critical areas of the Beijing Platform for Action, the Outcome Document of the twenty-third Special Session of the General Assembly, and Security Council resolution 1325 (2000); and F(h): Monitor and report on system-wide compliances with intergovernmental mandates on gender balance including at senior/decision-making levels. Remarks Headquarters, Regional and Country levels. Headquarters.