UNIFIED SCHOOL DISTRICT NO. 410 (Durham-Hillsboro-Lehigh)

UNIFIED SCHOOL DISTRICT NO. 410 (Durham-Hillsboro-Lehigh) REGULAR BOARD MEETING Monday, December 11, 2017 7:00 pm USD 410 District Office Conference Room 416 S. Date Hillsboro, KS 67063

Agenda Regular Board Meeting USD 410 District Office Conference Room December 11, 2017, 7:00 p.m. A. Meeting called to order B. Approval of regular and consent agenda 1. November Regular Board Meeting and Special Board Meeting Minutes (Appendix A) 2. Additions to HMHS Activity Accounts 3. Disposal of District Property 4. Transportation Request (Appendix B) 5. Donations C. Citizen s open forum D. Action/Discussion Items 1. USD 410 Learning Report 2. MCSEC Annual Report 3. Principal Reports (Quarterly) 4. USD 410 SEL Training Date 5. OPAA Food Service E. Executive Session for Personnel 1. Classified Hires a. Maintenance Worker b. HMHS / HES Custodian 2. Supplemental Contract a. HMS Assistant Wrestling Coach F. Reports 1. TEEN (Appendix C) 2. MCSEC (Appendix D) 3. Business Manager (Financials) G. Communications H. Adjournment

A. Meeting Called to Order Annotated BOE Agenda December 11, 2017 B. Approval of Regular and Consent Agenda Consent Agenda The U.S.D. 410 Board of Education uses the consent agenda as a way to operate more efficiently. Items on the consent agenda are routine in nature and generally do not require discussion by the board. Prior to approval of the consent agenda, board members may request that items be removed and placed on the regular agenda. 1. Board Meeting Minutes (Appendix A) Minutes from the November 13 regular BOE meeting. Motion to approve the November regular and special board meeting minutes 2. Additions to HMHS Activity Accounts Jesse Allen and his Resource Room students are proposing to start a business called Hillsboro Pickers. To do this we need to add an activity account line to our HMHS Activity Accounts. Motion to approve the addition of the activity account Hillsboro Pickers as proposed 3. Disposal of District Property Hillsboro Pickers is asking for permission to sell used district property that is currently in storage in our bus barn. This will all take place in a class where students will apply writing skills for advertising and business entrepreneurship skills. The USD 410 Maintenance Director and Superintendent will oversee property to be disposed of. The distribution of the profits will be 30% to USD 410 and 70% to the business and or classroom. Motion to approve the disposal of district property as proposed 4. Transportation Request (Appendix B) Hillsboro MB Church is requesting transportation for children from the HMBC Church to the HES Gymnasium from 6:30-8:00 PM on February 3, 2018. Motion to approve the HMBC transportation request as presented

5. Donations From Amount/Item Purpose Hillsboro Ford $2,900 Drive 4 Your School Promotion Hillsboro High Athletic Booster Club $2,801.21 Athletic Fund Donation Hillsboro High Athletic Booster Club $450 HHS Boys Basketball Team Hillsboro High Athletic Booster Club $450 HHS Girls Basketball Team HMHS Students $181.25 WMC Library Kirby Fadenrecht $50.00 STUCO Leaf Raking Project Kroger $40.70 Community Rewards Program Staci Silhan 26 Water Toys PAT Miranda Reed 4 Toys / Puzzles PAT Motion to accept donations as listed. for Regular and Consent Agenda: Motion to approve the regular agenda. Motion to approve the consent agenda. C. Citizen s Open Forum This is an open forum where patrons have the opportunity to speak about and/or present items not on the agenda to the board. It is recommended the board not take any immediate action relating to issues presented in citizen s open forum. D. Action/Discussion Items 1. USD 410 Learning Report HES teachers Emily Dalke, Collette Haslett, and Carisa Funk will present about Zearn and Engage New York Math programs currently being piloted at HES. No Action Requested 2. MCSEC Annual Report (Director Dr. David Sheppard) No Action Requested 3. Principal Building Reports Evan Yoder (HES) Building Report Clint Corby (HMHS) Building Report No Action Requested

4. USD 410 Social / Emotional Professional Development In-service Date Proposal to the USD 410 Board to allow us to add an extra day of in-service training on Monday, April 23, 2018. On this date, we would ask that all faculty and staff receive this SEL training and allow our students the day off from school. USD 410 SEL In-service training dates. o Tuesday, January 2, 2018; half day during our staff development / workday; Introduction to SEL and Trauma-Informed Training o Monday, April 23, 2018; Full day in-service for faculty and staff; Poverty Simulation o Monday, August 13, 2018; Full day in-service for faculty and staff (1 st day of 2018-19 school year); Trauma-Informed Training Motion to approve the additional day of in-service training on Monday, April 23, 2018 as presented 5. OPAA Food Service Presentation Steve Adams of OPAA will present about the OPAA food service program. No Action Requested E. Executive Session for Personnel Motion for the Board to go into executive session to (subject) pursuant to the non-elected Personnel exception under the Kansas Open Meetings Act (KOMA) and to return to open meeting at in this room. The executive session is required to protect the privacy rights of identifiable individuals. F. Personnel 1. Classified Hires a. Maintenance Department; Daniel Pohlmann Pay rate $14.50 per hour for a 40 hour week. Beginning on December 4, 2018. Motion to approve the hiring of Daniel Pohlmann as Maintenance worker and wages as presented b. HMHS / HES Custodian; Constantia (Connie) Gauthier pay rate $9.00 per hour for a 30 hour week. Beginning on December 7, 2018. Motion to approve the hiring of Constantia Gauthier and wages as presented 2. Supplemental Contracts a. HMS Assistant Wrestling Coach Seth Shields Motion to approve the Supplemental Contract as Presented

G. Reports 1. TEEN (Appendix C) 2. MCSEC (Appendix D) 3. Business Manager (Financials) H. Adjournment

New Executive Session Motions (if needed at any time in the meeting) 1. Personnel Motion for the Board to go into executive session to (subject) pursuant to the non-elected Personnel exception under the Kansas Open Meetings Act (KOMA) and to return to open meeting at in this room. The executive session is required to protect the privacy rights of identifiable individuals. 2. Negotiations Motion for the Board to go into executive session to (subject) pursuant to the exception for employeremployee negotiations under the Kansas Open Meetings Act (KOMA) and to return to open meeting at in this room. The executive session is required to protect the board s negotiating interests. 3. Student(s) Motion for the Board to enter into executive session to (subject) pursuant to the exception relating to actions adversely or favorably affecting a student under the Kansas Open Meetings Act (KOMA) and to return to open meeting at in this room. The executive session is required to protect the privacy rights of identifiable individuals. 4. Attorney/Client Motion for the board to go into executive session to (subject) pursuant to the exception for matters which would be deemed privileged in the attorney client relationship under the Kansas Open Meetings Act (KOMA) and to return to open meeting at o clock in this room. This executive session is required to protect attorney-client privilege and the public interest. 5. Transactions Related to Real Property Motion that the board go into executive session to (subject) pursuant to the exception for preliminary discussion of the acquisition of real property under the Kansas Open Meetings Act (KOMA) and to return to open meeting at o clock in this room. This executive session is required to protect the district s financial interest and bargaining position.

UNIFIED SCHOOL DISTRICT NO. 410 Durham-Hillsboro-Lehigh MINUTES REGULAR BOARD MEETING USD 410 District Office Conference Room November 13, 2017 7:00 p.m. Members Present: Mark Rooker Rod Koons Jared Jost Tim Kaufman Kim Klein (via telephone) Jim Paulus Joe Sechrist Administrators: Max Heinrichs Others: Jerry Hinerman, Clerk Donna Fadenrecht Aleen Ratzlaff A. Meeting Called to Order Board President Mark Rooker called the meeting to order at 7:00 p.m. B. Approval of Regular and Consent Agenda Jared Jost moved to approve the regular and consent agendas. Motion seconded by Joe Sechrist. Carried 7-0. Items on the consent agenda included the following: 1. Motion to approve the minutes of the October 9, 2017, regular board meeting 2. Motion to accept the following donations: Donation of $10,000 from the Hillsboro High School Athletic Booster Club for athletics Donation of $325.35 from the Central Kansas Community Foundation for the Hillsboro Middle/High School Giving Tuesday Promotion Donation of $174.65 from the Central Kansas Community Foundation for the Hillsboro Middle/High School Giving Tuesday Promotion Donation of $10.00 from an anonymous donor for paying a family food service balance Donation of 16 children s books from Freedom Nicholas for the Marion County Parents as Teachers Program Donation of 10 children s books from the Hillsboro Elementary School for the Marion County Parents as Teachers Program Donation of a booster seat from Eileen Butler for the Marion County Parents as Teachers Program 3. Motion to approve the addition of a Hook Em Lures account to the USD 410 Activity Account

MINUTES Page 2 of 3 November 13, 2017 C. Citizen s Open Forum D. Action/Discussion Items 1. Annual Financial Audit Report Joe Sechrist moved to approve the Fiscal Year 2017 audit report. Motion seconded by Jared Jost. Carried 7-0. 2. Vehicle Purchases a. 10-Passenger Van Joe Sechrist moved to approve the purchase of a 2018, 10-Passenger, Ford K1ZO Transit, 150 LR Wagon XLT Van from Hillsboro Ford for $27,741. Motion seconded by Tim Kaufman. Carried 7-0 b. 47-Passenger Bus Jared Jost moved to approve the purchase of a 2019, X2 Model, 47-Passenger, Blue Bird Bus with air conditioning from Kansas Truck and Equipment for $87.099. Motion seconded by Rod Koons. Carried 7-0. 3. Hillsboro Middle/High School Elevator for Hillsboro High School Building E. Executive Session for Personnel Mark Rooker moved for the Board to go into executive session at 7:21 p.m. with the Superintendent to discuss retirements and possible hires pursuant to the non-elected personnel exception under the Kansas Open Meetings Act (KOMA) and to return to open meeting at 7:30 p.m. in this room. The executive session is required to protect the privacy rights of identifiable individuals. Motion seconded by Rod Koons. Carried 7-0. Regular Session F. Personnel 1. Resignations a. Teresa Bernhardt USD 410 Food Service Coordinator b. Harris Ewert USD 410 Maintenance Worker Joe Sechrist moved to approve the resignations of Teresa Bernhardt from her position as USD 410 Food Service Coordinator and Harris Ewert from his position as USD 410 Maintenance Worker. Motion seconded by Jim Paulus. Carried 7-0 2. Classified Hires a. Molly Dillon Hillsboro Elementary School Preschool Family Advocate Jim Paulus moved to approve hiring Molly Dillon to serve as Hillsboro Elementary School Preschool Family Advocate for $13.00 per hour with $0.50 per hour increases for each semester she completes (starting at the end of the 2018 spring semester) until her hourly rate reaches $15.00 per hour. Motion seconded by Rod Koons. Carried 7-0. 3. Supplemental Contracts a. Len Coryea Hillsboro Middle/High School Assistant Track Coach Tim Kaufman moved to approve the issuance of a contract to Len Coryea to serve as Hillsboro Middle/High Assistant Track Coach. Motion seconded by Jared Jost. Carried 7-0. G. Reports 1. Superintendent s Report a. State of the District Report

MINUTES Page 3 of 3 November 13, 2017 2. TEEN Report 3. MCSEC Report 4. Business Manager s Report Joe Sechrist moved to approve the payment of bills totaling $575,412.07 and the following reports. Motion seconded by Jim Paulus. Carried 7-0. USD 410 Activity Account Report USD 410 Activity Account Bank Reconciliation Report of Transfers H. Executive Session for Personnel Mark Rooker moved for the Board to go into executive session at 7:58 p.m. with the Superintendent and the Clerk of the Board to discuss the evaluate the Superintendent pursuant to the non-elected personnel exception under the Kansas Open Meetings Act (KOMA) and to return to open meeting at 8:10 p.m. in this room. The executive session is required to protect the privacy rights of identifiable individuals. Motion seconded by Joe Sechrist. Carried 7-0. Regular Session Mark Rooker moved for the Board to go into executive session at 8:10 p.m. with the Superintendent and the Clerk of the Board to discuss the evaluate the Superintendent pursuant to the non-elected personnel exception under the Kansas Open Meetings Act (KOMA) and to return to open meeting at 8:35 p.m. in this room. The executive session is required to protect the privacy rights of identifiable individuals. Motion seconded by Joe Sechrist. Carried 7-0. Regular Session I. Adjournment President Mark Rooker declared the meeting adjourned at 8:27 p.m. Jerry Hinerman, Clerk

TECHNOLOGY EXCELLENCE IN EDUCATION NETWORK November 15, 2017, Regular Board Meeting Minutes USD 408 Marion Florence District Office 6:00 p.m. Members Present: Mark Rooker, Chairperson Jan Helmer Jeff Bina Members Absent: Shayla Clark Others Present: Lena Kleiner, Director Mark Wendt Jerry Hinerman, Clerk 1. Call to Order Mark Rooker called the meeting to order at 6:00 p.m. 2. Approval of Agenda Jeff Bina moved to approve the agenda. Motion seconded by Jan Helmer. Carried 3-0. 3. Approval of Board Minutes Jan Helmer moved to approve the minutes of the October 18, 2017, regular board meeting. Motion seconded by Jeff Bina. Carried 3-0. 4. Approval of Payment of Bills and Financial Reports Jan Helmer moved to approve the payment of bills totaling $9,186.66 and the November 15, 2017, Income and Expense Reports. Motion seconded by Jeff Bina. Carried 3-0. 5. Business Items a. Director Evaluation Mark Rooker moved for the Board to go into executive session to discuss the Director s evaluation pursuant to the non-elected personnel exception under the Kansas Open Meetings Act and to return to open meeting at 6:10 p.m. in this room. The executive session is required to protect the privacy rights of identifiable individuals. Motion seconded by Jan Helmer. Carried 3-0 Regular Session 6. Other/Discussion a. TEEN Mashup Update b. Interlocal Agreement c. Greenbush IDL Programs d. TEEN Virtual Academy e. Internet Usage/New Firewall 7. Next Meeting Mark Rooker moved to schedule the next regular TEEN Board Meeting for December 20, 2017, at 5:30 p.m. at the USD 410 Durham Hillsboro Lehigh District Office. Motion seconded by Jan Helmer. Carried 3-0. 8. Adjournment Mark Rooker adjourned the meeting at 6:35 p.m. Jerry Hinerman, Clerk

Marion County Special Education Cooperative #617 Board of Directors Regular Meeting MINUTES November 20, 2017 (These minutes are unofficial until approved by the Board of Directors) Members Present Members Absent Others Present Terry Deines, Presiding Dr. David Sheppard Kelly Booton Patty Putter, Clerk Duane Kirkpatrick Mitch Neuenschwander Joe Sechrist Jim Paulus Rob Haude Julie Ensminger I. Call to Order Terry Deines called the meeting to order at 7:04 p.m. in the MCSEC Conference Room, 1500 E. Lawrence, Marion, KS II. III. Adoption of Agenda Duane Kirkpatrick made a motion to adopt the agenda Kelly Booton Seconded. Carried 4 0 Consider Consent Agenda A. Approve Minutes of October 16, 2017 Regular Meeting B. Classified Staff Resignations, Retirements, Terminations 1. Cassidy Becker MES Para C. Classified Staff Appointments 1. Rachel Cartwright MES Para 2. Brandon Hagemann HES Bus Para 3. Shandy Lett PES Para 4. Josh Richert MHS Para D. Approve Treasurer s Report and Payment of Bills, Approve Journal Entries Duane Kirkpatrick made a motion to approve the consent agenda, seconded by Julie Ensminger. Carried 4 0 Joe Sechrist entered the meeting at 7:06 p.m. MCSEC Board of Directors MINUTES November 20, 2017

IV. Discussion/Action A. Changes to Classified Staff Employment Application Terry Deines moved to go into executive session at 7:21 p.m. for personnel matters relating to non-elected personnel, with the board members, Dr. David Sheppard and Mitch Neuenschwander present, and to return to open session at 7:36 p.m. in this room. The executive session is required to protect the privacy interests of an identifiable individual. Motion seconded by Duane Kirkpatrick. Carried 5-0 At 7:36 p.m. Terry Deines declared the meeting out of executive session. Terry Deines moved to go into executive session at 7:37 p.m. for personnel matters relating to non-elected personnel, with the board members, Dr. David Sheppard and Mitch Neuenschwander present, and to return to open session at 7:42p.m. in this room. The executive session is required to protect the privacy interests of an identifiable individual. Motion seconded by Duane Kirkpatrick. Carried 5-0 At 7:42 p.m. Terry Deines declared the meeting out of executive session. Terry Deines moved to go into executive session at 7:43p.m. for personnel matters relating to non-elected personnel, with the board members, Dr. David Sheppard and Mitch Neuenschwander present, and to return to open session at 7:48p.m. in this room. The executive session is required to protect the privacy interests of an identifiable individual. Motion seconded by Duane Kirkpatrick. Carried 5-0 At 7:48 p.m. Terry Deines declared the meeting out of executive session. Duane Kirkpatrick moved to approve the changes made to the Classified Staff Employment Application. Kelly Bootoned seconded. Carried 5 0 Kelly Booton made a motion to approve Guidelines for Hiring Classified Staff as presented. Joe Sechrist seconded. Carried 5-0 B. Memorandum of Understanding (MOU) Regarding Increase to Stipend for 2017-2018 C. Robert Haude, Instructor for Project SEARCH Tabor College made a presentation to the Board. D. MCSEC Vehicle Need - The Board asked that we proceed with getting bids from local dealerships. MCSEC Board of Directors MINUTES November 20, 2017

V. Director/Board Discussion/Comments A. Gas Leaks and Repair have been made by Flaming s Inc. and Atmos Energy. B. Fire System Monitoring has been moved to Blue Star Monitoring. C. KASB Convention- December 1, 2, 3 VI. Executive Session A. Personnel B. Negotiated none needed VII. Agenda items for Next Meeting A. More Sped Updates from field B. Visits to District Board Meetings C. January Board Meeting is scheduled for January 22, 2018 VIII. Adjournment Terry Deines adjourned the meeting at 9:18 p.m. MCSEC Board of Directors MINUTES November 20, 2017