DOUGLAS UNIFIED SCHOOL DISTRICT 27 DOUGLAS, ARIZONA Board Room 5:30 PM Central Administration Building January 10, 2017 Organizational Board Meeting Minutes of the Board PRELIMINARY MATTERS CALL TO ORDER: Dr. Ed. Gomez, President PRESENT: Others Present: Mr. Mitch Lindemann, Member Mr. Ray Borane, Member Mr. Natalio Sabal, Member Mr. Ron Aguallo, Superintendent Carol Perez, Executive Assistant At this time of the agenda, the honorable Presiding Judge of the Cochise County Superior Court, James L. Conlogue swore in the new board members Natalio Sabal and Ray Borane. Election of Board President, Pursuant to Policy BDA Board Organizational Meeting. Dr. Gomez asked for nomination for school board president. Mr. Lindemann nominated Mr. Sabal for school board president. Mr. Borane seconded the nomination. Dr. Gomez motioned to nominate Mr. Sabal by acclamation for board president. Mr. Lindemann seconded the motion. Motion carried with four aye votes. At this time of the agenda, Mr. Sabal took over the meeting as board president. 1
APPROVAL OF MINUTES: Motion was made by Mr. Lindemann to approve the minutes. Mr. Borane seconded the motion. Motion carried with four aye votes. Minutes approved were: December 6, 2016 Regular Board meeting-plus one executive session SUMMARY OF CURRENT EVENTS: Mr. Aguallo addressed the board and informed them about the following: o Nancy Berg-American Legion Auxiliary Fred Hilburn Unit 11 and Mr. Richard Paun, DHS Art teacher, presented the Poppy National Poster Contest to DHS art student Kaitlyn Benson. o Mr. Aguallo presented the Students of the Month and Students on a Roll in the patio with certificates. GOVERNING BOARD MEMBERS: Mr. Sabal introduce Mrs. Jackie Clay, Cochise County School Superintendent. Ms. Clay thanked everyone who supported her, commented on a new initiative that the State has offered called AZ Broadband to get more internet, and said she looked forward in working with everyone. EX-OFFICIO BOARD MEMBER: Evelyn Burgos gave the DHS School Activity Report for the month of January. PUBLIC COMMENTS: Mrs. Jackie Clay- Her comments were addressed under Governing Board Members. CONSENT AGENDA ITEMS: Motion was made by Mr. Lindemann to approve the consent agenda as presented. Dr. Gomez seconded the motion. In discussion, Mr. Borane commented regarding the hires under the consent agenda. Mr. Borane mentioned that he personally does not feel that not anything controversial that requires discussion should be on the consent agenda. When personnel is included in, the consent agenda it precludes any discussion regarding any questions the board might have about the qualifications and background. 2
Mr. Borane personally would like to see this item removed and put under the action items on the agenda. He said that the consent agenda is for routine matters that were not generally non-controversial matters that require discussion and illicit discussion by the Board or the administration. He would like to see the certified staff hires removed from the consent agenda. In discussion, Dr. Gomez said that if there is something that they need to discuss on the consent agenda they should pull it off for discussion. Mr. Borane agreed but if there was an issues on the consent agenda that becomes a personal issue that they would not want to single out the person. He said it would best to remove the whole section. He said consent meant doing it quickly, routinely, with no questions or controversy. Mr. Lindeman withdrew his motion. Dr. Gomez withdrew his second motion. Motion made by Mr. Borane to accept the expense/payroll vouchers as presented on the consent agenda with the exception of the hires, which will be discussed at the end of the action items. Mr. Lindemann seconded motion. In discussion, Mr. Borane mentioned that on the payroll voucher under benefits it has a total of $95,135.60. He is assuming it is for all the employees, which includes certified and classified staff. He is asking Board that at a future meeting someone address the health benefits. Specifically those employees who get full benefits greater than the superintendent does. He would like to discuss and review the benefits at the next Board meeting. There being no further discussion, motion carried with four aye votes. 1. Payroll and Expense Vouchers: (If there are any questions regarding vouchers, details may be obtained at the District Office Monday through Friday from 7:00 am- 4:00 pm). i. Expense Vouchers: 1011, 1012 ii. Payroll Vouchers: 12 ACTION ITEMS: Discussion/action on approval of donations received by DUSD #27 Donation of dictionaries from the Rotary Club to all DUSD 3 rd graders. (estimated value $650.00) 3
Donation of a Kindle/cover to the DHS English Dept. from Mrs. Jill Forsythe (estimated value $70.00) Motion made by Mr. Lindemann to approve the donations as presented. Dr. Gomez seconded the motion. Motion carried with four aye votes. Discussion/action on approval of the revised Agreement between DUSD #27 and The City of Douglas (Fire Dept.) Mr. Aguallo stated this is a revision of the same IGA that was signed in December to do job shadowing with the City of Douglas for the students. Mr. Aguallo stated it was sent back to the attorney for review because they had noticed some discrepancies. The district attorney sent it back with corrections. In discussion, Mr. Borane questioned the section where it states, In return for allowing me and, where applicable and so forth he stated he does not think the parents can waive the rights of a minor because there are a lot of court cases that show that these minors can go back and sue when they reach adulthood. However if the attorney approved it that way it is okay. There being no further discussion, motion made by Mr. Lindemann to approve the revised agreement. Dr. Gomez seconded the motion. Motion carried with four aye votes. Discussion/action on approval of the proposed Lease Purchase option submitted by Blackdot Wireless on behalf of AT&T. Mr. Aguallo mentioned that this cell tower is located at Causey Park. The district was getting a lease payment from AT&T for the cell tower. AT&T approached us last January to purchase the cell tower instead of paying the lease. They had offered the district $100,000 for the whole lease, but we said it was not quite enough. Mr. Marco Durazo worked diligently to get that purchase back up. The lease was $1,610.00 a month and it would take us 14 years before we could collect the amount offered in the purchase option. In fourteen years, the cell tower will be obsolete. This lease was sent to the district attorney and the City of Douglas attorney. This was proposed to the City of Douglas because it is on city property. The sale of the lease was approved at their council meeting on November 9, 2016. 4
In discussion, Mr. Borane asked who was on the committee to decide who designated where the funds would go. Mr. Aguallo said it was Mr. Durazo, Mr. Soto, Mr. Walker and himself saying they are the ones who decided where the funds would go. Mr. Borane asked if this money would go into the school plant fund, if there were any restrictions, and if this money could be used in M&O. Mr. Soto commented that this money could not be used in M&O. Mr. Soto commented that they could use up to ninety-percent for capital improvements. When Mr. Soto met with the City of Douglas, they looked into how to benefit both the district and the community. Some of this money would be used for computers for elementary and Jr. high schools. There being no further discussion, motion was made by Dr. Gomez to approve the proposed lease purchase option submitted by Blackdot Wireless on behalf of AT&T. Mr. Lindemann seconded motion. Motion carried with four aye votes. Discussion/action on review and approval of 2017 Board meeting calendar and meeting times and on location(s) for posting notice of regular meetings and agendas. District Website Front entrance of district office Motion was made by Dr. Gomez to approve the 2017 board-meeting calendar, meeting times and postings of regular board meetings as presented with the exception for the month of July, which will be announced at a later date. Mr. Lindemann seconded motion. Motion carried with four aye votes. Discussion/action for Annual Approval and Authorization under the Board s General Operating procedures: Policy DG Banking Services. The Board will select one or more banks for the deposit of auxiliary funds and revolving funds. Mr. Aguallo commented that at this time he recommends staying with Wells Fargo. In discussion, Mr. Soto commented that they have been using Wells Fargo for the past ten years. He said they had fee issues with the other banks. They got together with Wells Fargo; they reduced the fees tremendously and were willing to offer more benefits for the district. We have other accounts with Washington Federal, but we want to keep two entities. 5
Motion was made by Mr. Borane for Wells Fargo to be the fiduciary agent for the school district. Mr. Lindemann seconded motion. Motion carried with four aye votes. Discussion/action as to whether or not to: Utilize the hearing officer procedure for all dismissal hearings pursuant to A.R.S. 15-541. Hold all student expulsion hearings before a hearing officer selected from a list of hearing officers to be approved by the governing board pursuant to A.R.S. 15-843. Mr. Aguallo asked the board if they would like to do the student expulsions or if they wish to have a hearing officer. Mr. Aguallo said that he recommends having a hearing officer from the Trust that charges around $75.00. Motion was made by Mr. Lindemann to approve to utilize a hearing officer from the Trust to do all the dismissal hearings and student expulsion hearings. Dr. Gomez seconded motion. Motion carried with four aye votes. Discussion/decision on Board appointment of a Board member to be Liaison with the Administration: 1.) Review the organizational chart of the district. 2.) Review job descriptions for district employees. Motion was made by Mr. Lindemann to appoint Mr. Borane to be the Liaison with the superintendent to review the organizational chart and job descriptions. Dr. Gomez seconded motion. Motion carried with four aye votes. Discussion/decision on Board appointment of a Board member to be Liaison with the Superintendent: 1.) Negotiation of the superintendent s contract. Motion was made by Mr. Borane to appoint Mr. Lindemann to be the Liaison with the superintendent to work on the superintendent s contract and to come back with the recommendations. Dr. Gomez seconded the motion. Motion carried with four aye votes. 6
REPORTS/DISCUSSION ITEMS Business Office Reports-Cesar Soto Mr. Cesar Soto addressed the board and stated that the board has the budget balances in their packets. Payments have been made for the 301 monies. Mr. Soto stated that up to December they have not used the credit line. Enrollment Reports- Mrs. Samaniego reported there are 4,021 students enrolled at this time. Request for future agenda items Mr. Borane -revisit the vouchers on benefits for review for those employees that have full payment on insurance other than the superintendent and if that payment is directly out of the M&O budget or if it is indirectly paid in another manner. At this time of the agenda, the board resumed to the second part of the consent agenda. In discussion. Mr. Borane commented that he did not have any background information on two employees. (Mason & Sugich) He commented that he would like to see some type of criteria on hiring a substitute teacher for the district. There being no further discussion, motion was made by Dr. Gomez to approve items 2 and 3 on the consent agenda. Mr. Lindemann seconded the motion. Motion carried with four aye votes. At this time of the agenda, Mr. Sabal introduce new hires. 2. HR items for certified staff as follows: i. Hires- Vicente Rodriguez, CTE Graphic/Web Design teacher, 2016/2017 SY (M&O/CTE) Kelly Bartelt, Joe Carlson, elementary teacher, 2016/2017 SY (M&O/Title I) Donna Bales, Sarah Marley, elementary teacher, 2016/2017 SY (M&O & Title I) Gabriela Romero, Boy s Tennis Coach, 2016/2017 SY (M&O) Substitute teachers, 2016/2017 SY (M&O) o Ruben Mendez o Manuel Adrian Aguilar o Erik Norena-Sugich o Jose Juan Orozco o Adriana Chavez 7
o Dustin Mason o Arianna Ibarra After school tutoring teachers for grades K-8, 2016/2017 SY (List attached) ii. Volunteer- Leslie Pollard Referee (RBMS/HMS) iii. Other- Recommendation of following teachers who will not require a second evaluation/ observation for the 2016/2017 SY. (List attached) 3. HR items for classified staff as follows: i. Hires- Michelle A. Chavez, Faras, Instructional Aide (M&O) Maria del Mar Trinta, HMS, Special Ed. Instructional Aide (M&O) ii.other- Minimum wage increase from $8.05 to $10.00 per hour for the following employees (list attached) (M&O and Food Service) Approval of revision to the classified salary schedule to reflect the new minimum wage. (attached) Josephine Soto, Sarah Marley, Instructional Aide, Job abandonment. UPCOMING EVENTS Next regular Board meeting...february 7, 2017 @ 5:30 p.m. Holiday-Monday, January 16, 2017, Martin Luther King Jr. Day. (No School; Central Administration, Maintenance Department and Warehouse/Receiving offices closed) EXECUTIVE SESSION: A. The Governing Board may vote to move into executive session, pursuant to A.R.S. 38-431.03(A) (1) for the purpose of a personnel matter, consideration of resignation and release of 2016/2017 certified teacher contract request. No board action is taken during executive session. Should the employee wish to have this matter heard in open session, it shall be conducted in open session at this point in the agenda. 1. Discussion/action on request of release of FY 2016/2017 contract release submitted by Mrs. Jenea Sanchez, certified teacher. Motion was made by Mr. Lindemann to enter into executive session. Mr. Borane seconded motion. Motion carried with four aye votes. 8
Meeting moved into executive session at 6:50 p.m. Motion was made by Dr. Lindemann to resume open meeting at 7:00 p.m. Motion was seconded by Mr. Borane. Motion carried with four aye votes. 1. Discussion/action on request of release of FY 2016/2017 contract release submitted by Jenea Sanchez., Certified teacher. Motion was made by Mr. Lindemann to accept the release of the 2016/2016 contract submitted by Mrs. Jenea Sanchez. Mr. Borane seconded the motion. In discussion, Mr. Borane clarified that his future votes if any event or situation when the teacher leaves the district in midterm or any condition and if it affects the students his vote will always be against releasing the contract without punitive damages. In this case, the administration has done their job in getting an adequate replacement. It is a win for the teacher, and she is able to do what is best in her interest. Mr. Borane voted to release Mrs. Sanchez from her contract with no liquidated damages and voted she be eligible for rehire. There being to further discussion, Motion carried with four aye votes. B. The Governing Board may vote to move into executive session, pursuant to A.R.S. 38-431.03 (A) (1), for discussion and consideration of the following matters: Discussion/consideration of request for one-year leave of absence submitted by Fatima Romero, certified teacher. 2. Discussion/action on approval of one-year leave of absence requested by Ms. Fatima Romero, elementary teacher @ Faras. Mr. Lindemann motioned to table item B for further discussion at the next meeting. Mr. Borane seconded motion. Motion carried with four aye votes. Mr. Sabal thanked, congratulated and appreciates Mr. Borane s involvement and said he will bring a lot of knowledge to the board. Mr. Sabal thanked Dr. Gomez, commented that he has done a great job in involving himself and appreciates him very much. 9
Mr. Sabal asked Mr. Lindemann to continue working with Mr. Aguallo to bring back his contract for the next meeting. ADJOURMENT There being no further business, motion was made by Mr. Lindemann to adjourn the meeting. Mr. Borane seconded motion. Motion carried with four aye votes. Meeting adjourned at 7:15 P.M. Minutes prepared by Carol Perez, Executive Assistant. The board approved the minutes on February 7, 2017. 10