A G E N D A REGULAR MEETING February 16, 2017 5:30 pm Meeting Location 19967 Bushard St Fountain Valley CA 92708 CALL TO ORDER 5:30 pm ROLL CALL APPROVAL OF MINUTES 1. January Meeting Minutes PRESENTATIONS FHVS Awards FVHS Grad Night PUBLIC COMMENTS ON SCHEDULED ITEMS ONLY INFORMATION / ACTION ITEMS 2. January Financial Report Grandis 3. Poker Tournament Grandis 4. 5K Taylor 5. Amend Director Bylaws (Number of Appointees) Nagel/Frizzelle 6. Website Balani 7. City of FV 60 th - Frizzelle 8. Summerfest - Taylor 9. Tracy Sellers Thank You Taylor 10. Volunteer Shirts Taylor/Iovine 11. 2016 Volunteer Honors - Cameron 12. Taste of Fountain Valley Cameron/Poirel 13. FV Woman s Club Mystery Night - Poirel 14. New Event Discussion - Montz 15. Grant/Sponsorship Requests a. FVHS Student Achievement Awards b. FVHS Grad Night c. Memorial Plaque Donation 16. Sub-Committee Reports Nonprofit, Activities, Fundraising
17. Director Reports VERBAL / WRITTEN CORRESPONDENCE GENERAL / PUBLIC COMMENTS ADJOURNMENT Next Regular Meeting Scheduled February 16, 2017 at the Center at Founders Village
Fountain Valley Community Foundation STATEMENT OF FINANCIAL POSITION As of January 31, 2017 TOTAL ASSETS Current Assets Bank Accounts FVCF - Checking 59,969.74 FVCF - Money Market 107,368.00 Petty Cash 200.00 Total Bank Accounts $167,537.74 Accounts Receivable Accounts Receivable 10,650.00 Total Accounts Receivable $10,650.00 Total Current Assets $178,187.74 TOTAL ASSETS $178,187.74 LIABILITIES AND EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 32,125.30 Total Accounts Payable $32,125.30 Total Current Liabilities $32,125.30 Long-Term Liabilities Food Drive Program -32.36 Honored Heros Banner Program 2,278.18 Military Support Program 696.42 Relay for Life - FV 198.26 Senior Nutrtition Liability 3,375.00 Senior Services-Senior Center 15,679.44 Total Long-Term Liabilities $22,194.94 Total Liabilities $54,320.24 Equity Unrestricted Net Assets 123,038.33 Net Revenue 829.17 Total Equity $123,867.50 TOTAL LIABILITIES AND EQUITY $178,187.74 Accrual Basis Monday, February 13, 2017 11:31 AM GMT-8 1/1
2/15/2017 Fountain Valley Community Foundation FVCF Checking, Period Ending 01/31/2017 RECONCILIATION REPORT Reconciled on: 02/14/2017 Reconciled by: Glenn Grandis Any changes made to transactions after this date aren't included in this report. Summary Statement beginning balance 48,816.37 Checks and payments cleared 3,603.46 Deposits and other credits cleared 17,822.39 Statement ending balance 63,035.30 Uncleared transactions as of 01/31/2017 3,065.56 Register balance as of 01/31/2017 59,969.74 Cleared transactions after 01/31/2017 0.00 Uncleared transactions after 01/31/2017 1,666.68 Register balance as of 02/14/2017 61,636.42 Details Checks and payments cleared DATE TYPE REF NO. PAYEE AMOUNT 03/25/2016 Journal 2138 60.00 03/25/2016 Journal 2174 100.00 12/02/2016 Bill Payment 2418 FVHS Girls Basketball Boosters 30.00 12/02/2016 Bill Payment 2410 FVHS Boys Soccer 240.00 12/02/2016 Bill Payment 2407 FVHS Theatre 60.00 12/02/2016 Bill Payment 2419 FVHS Girls Soccer Boosters Club 90.00 12/16/2016 Bill Payment 2435 Summer Harvest 330.00 12/19/2016 Bill Payment 2440 Matt Taylor 100.00 01/03/2017 Expense Square Up 5.00 01/04/2017 Expense Meritus Payment Solutions 8.87 01/06/2017 Expense Pledge 605 Square Up 8.90 01/09/2017 Bill Payment 2442 CivicPlus 135.27 01/09/2017 Bill Payment 2446 Schwerin, Annette M. 253.71 01/09/2017 Bill Payment 2445 City Fountain Valley 1,592.11 01/09/2017 Bill Payment 2444 Jo Anne Collins 302.01 01/09/2017 Bill Payment 2441 Jay Adams 253.69 01/11/2017 Expense Square Up 8.90 01/11/2017 Bill Payment 2155 FVHS Girls Water Polo 25.00 Total 3,603.46 Deposits and other credits cleared DATE TYPE REF NO. PAYEE AMOUNT 01/02/2017 Deposit 29.04 01/06/2017 Receive Payment H&R Block FV 250.00 01/09/2017 Journal 2138R 60.00 01/09/2017 Journal 2174R 100.00 01/09/2017 Deposit 116.16 01/09/2017 Deposit 58.08 01/10/2017 Deposit 29.04 01/11/2017 Receive Payment 5837 Ed Martell & Associates 350.00 01/11/2017 Receive Payment 1293022 Memorial Care Health System 600.00 01/11/2017 Deposit 500.00 01/11/2017 Receive Payment Farmers Insurance Melissa Watanabe Agency 250.00 01/11/2017 Deposit 35.24 01/12/2017 Deposit 58.08 01/12/2017 Deposit 145.20 1/3
2/15/2017 DATE TYPE REF NO. PAYEE AMOUNT 01/13/2017 Deposit 116.16 01/13/2017 Deposit 30.00 01/13/2017 Deposit 700.00 01/15/2017 Deposit 435.60 01/16/2017 Deposit 174.24 01/17/2017 Deposit 58.08 01/18/2017 Deposit 290.10 01/19/2017 Deposit 29.04 01/20/2017 Deposit 100.00 01/20/2017 Deposit 250.00 01/20/2017 Receive Payment Check 4045566 Pacific Premier Bank 2,500.00 01/20/2017 Deposit 105.00 01/20/2017 Deposit 113.00 01/20/2017 Deposit 600.00 01/20/2017 Deposit 600.00 01/20/2017 Deposit 29.04 01/21/2017 Deposit 261.36 01/23/2017 Deposit 145.20 01/24/2017 Deposit 246.39 01/25/2017 Deposit 376.92 01/26/2017 Deposit 1,350.00 01/26/2017 Deposit 842.16 01/27/2017 Deposit 645.00 01/27/2017 Deposit 813.12 01/28/2017 Deposit 1,131.96 01/29/2017 Deposit 1,515.57 01/30/2017 Deposit 850.00 01/30/2017 Deposit 435.00 01/30/2017 Deposit 368.64 01/30/2017 Deposit 129.97 Total 17,822.39 Additional Information Uncleared checks and payments DATE TYPE REF NO. PAYEE AMOUNT 04/06/2016 Bill Payment 2198 FVHS Wrestling 60.00 05/06/2016 Bill Payment 2229 Desperate Paws Dog Club of OC 25.00 05/13/2016 Bill Payment 2238 Desperate Paws Dog Club of OC 50.00 06/29/2016 Bill Payment 2272 Holy Spirit Youth Ministry 50.00 12/14/2016 Bill Payment 2434 Matt Taylor 200.00 12/16/2016 Bill Payment 2437 Aztec Technology Corp 2,680.56 02/01/2017 Expense Square Up 8.90 02/08/2017 Bill Payment 2447 Cash 600.00 02/08/2017 Bill Payment 2448 Level 27 Media 4,825.16 02/08/2017 Bill Payment 2449 Scott Baker 75.00 02/08/2017 Bill Payment 2450 City Fountain Valley 525.14 02/08/2017 Bill Payment 2451 Schwerin, Annette M. 151.44 02/08/2017 Bill Payment 2452 G & G Trophy Co. 196.02 02/10/2017 Bill Payment 2380 Boys & Girls Club of Huntington Valley 2,000.00 Total 11,447.22 Uncleared deposits and other credits DATE TYPE REF NO. PAYEE AMOUNT 03/25/2016 Bill Payment 2138 Einstein Endeavor Academy 0.00 03/25/2016 Bill Payment 2174 Pet Pro Life 0.00 02/01/2017 Receive Payment Credit Card Huntington Beach Modern Dentistry 250.00 02/01/2017 Deposit 368.34 2/3
2/15/2017 DATE TYPE REF NO. PAYEE AMOUNT 02/02/2017 Deposit 700.00 02/02/2017 Deposit 130.00 02/02/2017 Deposit 480.00 02/08/2017 Receive Payment Edinger Medical Group, Inc. 3,500.00 02/08/2017 Receive Payment FV Fit Body 1,250.00 02/08/2017 Deposit 3,270.00 02/08/2017 Deposit 100.00 Total 10,048.34 3/3
Fountain Valley Community Foundation BUDGET VS. ACTUALS: JULY 1, 2016 - JUNE 30, 2017 - FY17 P&L July 2016 - January 2017 TOTAL ACTUAL BUDGET OVER BUDGET % OF BUDGET REVENUE Individ, Business Contributions Corporate Contributions 144.93 300.00-155.07 48.31 % Friends of the Foundation 4,175.00 3,500.00 675.00 119.29 % Mayor's Breakfast 521.80 320.00 201.80 163.06 % Miscellaneous Contributions 603.49 603.49 Total Individ, Business Contributions 5,445.22 4,120.00 1,325.22 132.17 % Miscellaneous Income Interest Income 111.56 250.00-138.44 44.62 % Total Miscellaneous Income 111.56 250.00-138.44 44.62 % Pass Through Revenue Concerts in the Park Sponsors 7,950.00 7,950.00 Disabled Dances 200.00 200.00 Easter Egg Hunt Sponsors 3,300.00 3,300.00 Movies in the Park Sponsors 1,610.00 1,610.00 Other City Programs 100.00 100.00 Senior Expo Sponsors 2,700.00 2,700.00 Sportspark-Softball Sponsors 1,000.00 1,000.00 Summerfest Sponsors 4,500.00 4,500.00 Tree Lighting Ceremony Sponsors 10,500.00 10,500.00 Total Pass Through Revenue 31,860.00 31,860.00 Special Events Income 5K Fun Run Registrations 8,880.00 9,000.00-120.00 98.67 % Sponsors 5,200.00 5,200.00 0.00 100.00 % Total 5K Fun Run 14,080.00 14,200.00-120.00 99.15 % Classic Car Show Sponsors/Vendors 3,500.00 3,550.00-50.00 98.59 % Total Classic Car Show 3,500.00 3,550.00-50.00 98.59 % Other Special Events Income Concerts in the Park Bar Income 6,599.80 8,000.00-1,400.20 82.50 % Great FV Campout 3,665.00 4,000.00-335.00 91.63 % Total Other Special Events Income 10,264.80 12,000.00-1,735.20 85.54 % Poker Tournament - Fall Bar Sales 1,757.00 2,000.00-243.00 87.85 % Raffle/Auction 1,775.00 1,500.00 275.00 118.33 % Rebuy 9,199.00 8,000.00 1,199.00 114.99 % Registrations 4,415.00 5,000.00-585.00 88.30 % Sponsors 1,400.00 2,000.00-600.00 70.00 % Total Poker Tournament - Fall 18,546.00 18,500.00 46.00 100.25 % Poker Tournament - Spring Sponsors - Spring 650.00 500.00 150.00 130.00 % Accrual Basis Monday, February 13, 2017 11:28 AM GMT-8 1/3
TOTAL ACTUAL BUDGET OVER BUDGET % OF BUDGET Total Poker Tournament - Spring 650.00 500.00 150.00 130.00 % Total Special Events Income 47,040.80 48,750.00-1,709.20 96.49 % Total Revenue $84,457.58 $53,120.00 $31,337.58 158.99 % GROSS PROFIT $84,457.58 $53,120.00 $31,337.58 158.99 % EXPENDITURES Awards and Grants Expense Community Outreach Various Grants 3,562.50 4,000.00-437.50 89.06 % Total Community Outreach 3,562.50 4,000.00-437.50 89.06 % Event Sponsorship Expense Concert in the Park Sponsor 2,500.00 2,500.00 0.00 100.00 % Disabled Dance Grant 500.00 500.00 0.00 100.00 % Easter Egg Hunt Sponsor 1,800.00 1,800.00 0.00 100.00 % Movies in the Park 300.00 500.00-200.00 60.00 % Summerfest Sponsor 2,500.00 1,500.00 1,000.00 166.67 % Tree Lighting Ceremony Sponsor 1,500.00 3,000.00-1,500.00 50.00 % Total Event Sponsorship Expense 9,100.00 9,800.00-700.00 92.86 % Total Awards and Grants Expense 12,662.50 13,800.00-1,137.50 91.76 % Operations Expense Credit Card Fees 780.47 370.00 410.47 210.94 % Filings 555.00 600.00-45.00 92.50 % Foundation Development 99.68 0.00 99.68 Insurance - Liability, D and O 663.00 700.00-37.00 94.71 % Marketing 1,105.92 1,500.00-394.08 73.73 % Membership Fees 315.00 400.00-85.00 78.75 % Other Costs 4,150.36 1,250.00 2,900.36 332.03 % Payroll Expenses 5,826.61 8,200.00-2,373.39 71.06 % Postage, Mailing Service 79.95 179.00-99.05 44.66 % Printing and Copying 89.62 196.00-106.38 45.72 % Software/Computer Equipment 135.27 700.00-564.73 19.32 % Supplies 275.96 366.00-90.04 75.40 % Volunteer Support 527.51 1,500.00-972.49 35.17 % Total Operations Expense 14,604.35 15,961.00-1,356.65 91.50 % Pass Through Expenses Concerts in the Park Sponsors 7,950.00 7,950.00 Disabled Dance Sponsor Expense 200.00 200.00 Easter Egg Hunt Sponsors 3,300.00 3,300.00 Movies in the Park Sponsors 1,610.00 1,610.00 Other City Programs 100.00 100.00 Senior Expo Sponsors 2,700.00 2,700.00 Sportspark-Softball Sponsors 1,000.00 1,000.00 Summerfest Sponsors 4,500.00 4,500.00 Tree Lighting Sponsors 10,500.00 10,500.00 Total Pass Through Expenses 31,860.00 31,860.00 Special Events Expenses 5K Fun Run Expenses 5K Expenses 4,283.87 4,300.00-16.13 99.62 % Accrual Basis Monday, February 13, 2017 11:28 AM GMT-8 2/3
TOTAL ACTUAL BUDGET OVER BUDGET % OF BUDGET 5K Fun Run Benefiting Organizations -135.00 0.00-135.00 Total 5K Fun Run Expenses 4,148.87 4,300.00-151.13 96.49 % Classic Car Show Exp Car Show Expenses 170.57 170.00 0.57 100.34 % Total Classic Car Show Exp 170.57 170.00 0.57 100.34 % Other Special Events Expenses Concerts Bar Expense 5,245.34 5,000.00 245.34 104.91 % Great FV Campout 3,609.71 3,750.00-140.29 96.26 % Miscellaneous Events Expense 403.39 403.39 Tree Lighting 555.70 300.00 255.70 185.23 % Total Other Special Events Expenses 9,814.14 9,050.00 764.14 108.44 % Poker Tournament - Fall Benefiting Organizations - Fall 4,580.00 4,500.00 80.00 101.78 % Expenses - Fall 5,072.98 5,000.00 72.98 101.46 % Total Poker Tournament - Fall 9,652.98 9,500.00 152.98 101.61 % Poker Tournament - Spring Expenses - Spring 173.00 173.00 0.00 100.00 % Total Poker Tournament - Spring 173.00 173.00 0.00 100.00 % Summerfest Expenses Summerfest Transfer Net to City 292.00 0.00 292.00 Total Summerfest Expenses 292.00 0.00 292.00 Total Special Events Expenses 24,251.56 23,193.00 1,058.56 104.56 % Uncollectable Pledges 250.00 250.00 Total Expenditures $83,628.41 $52,954.00 $30,674.41 157.93 % NET OPERATING REVENUE $829.17 $166.00 $663.17 499.50 % NET REVENUE $829.17 $166.00 $663.17 499.50 % Accrual Basis Monday, February 13, 2017 11:28 AM GMT-8 3/3
BYLAW VII BOARD OF DIRECTORS 1. Number The Board of Directors shall consist of no more than 13 directors. 7 to be appointed by city council, the remaining appointments may be made by the Board of Directors as they wish. The number of directors shall be an odd number. Any board seat appointed by the Board of Directors shall require a 2/3 majority vote and be ratified by city council. 2. Powers a. General corporate powers Subject to the provisions of the California Nonprofit Corporation law and any limitations in the Articles of Incorporation and these Bylaws relating to action required to be approved by the directors, the business and affairs of the corporation shall be managed, and all corporate powers shall be exercised, by or under the direction of the Board of Directors. b. Specific Powers Without prejudice to these general powers, and subject to the same limitations, the directors shall have the power to: (i) Select and remove all agents and employees of the corporation; prescribe any powers and duties for them that are consistent with law, with the articles of incorporation, and with these Bylaws; and fix their compensation. (ii) Change the principal executive office or the principal business office in the State of California from one location to another; cause the corporation to be qualified to do business in any other state, territory, dependency, or country and conduct business within or outside the State of California and designate any place within or outside the State of California for the holding of any meeting or meetings, including annual meetings. (iii) (iv) 3. Appointment of Director Adopt, make, and use a corporate seal. Borrow money and incur indebtedness on behalf of the corporation and cause to be executed and delivered for the corporation s purposes, in the corporate name, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations, and other evidences of debt and securities. a. Appointment Directors shall be appointed annually on a staggered basis by the City of Fountain Valley City Council to hold office until the expiration of his/her
term; however, if any annual meeting is not held or the directors are not appointed at any annual meeting, they may be appointed at any City Council meeting held for that purpose. Each director, including a director appointed to fill a vacancy, shall hold office until expiration of the term for which appointed and until a successor has been appointed and qualified. Said annual appointment shall be in coordination with the Fountain Valley City Council s other appointments. Directors appointed to the board must live, work or serve the city of Fountain Valley. b. Applications The City of Fountain Valley will receive applications on an ongoing basis from volunteers who would like to serve on the Fountain Valley Community Foundation Board. Applications are available in the City Clerk s office located at 10200 Slater Avenue, Fountain Valley. The City Council makes appointments annually. c. Premature Vacancies on Board Whenever there is a vacancy in the office of one of the Directors, whether by reason of resignation, removal or death, the vacancy shall be filled by the City Council at any special or regular City Council meeting called for that purpose. 4. Term The term of office of each director shall be for a term of two years. At all times, the terms of the appointed Directors shall be staggered so that approximately one half (1/2) of the Directors shall be appointed each year (i.e. 3 in one year and 4 in the next). Any director may be removed by a 2/3 majority vote by the Board of Directors.
Tracy Sellers, Thank you for your dedicated support of the Fountain Valley Community Foundation, the FVCommunityFoundation.org website, and the Community of Fountain Valley! Your tireless efforts to engage and inform the community of the FVCF made a positive impact on the lives of countless residents! Thank you Prem Balani President Matt Taylor Vice President Glenn Grandis Treasurer Rob Frizzelle Secretary Steve Nagel Director JoAn Poirel Director Tracy Cameron Director Matt Taylor Director Barbara Montz - Director