AVIATION AUTHORITY REGULAR BOARD MEETING Thursday, 9:00 A.M. Boardroom Level 3 at Tampa International Airport DRAFT AGENDA Any person who desires to appeal any decisions made at this meeting will need a record of the proceedings and for that purpose may need to ensure that a verbatim record of the proceeding is made which includes the testimony and evidence upon which the appeal is based. Any person requiring reasonable accommodations to attend any public meeting because of a disability or physical impairment must submit a written request to Joseph W. Lopano, Chief Executive Officer, Hillsborough County Aviation Authority, Post Office Box 22287, Tampa, FL 33622 or via facsimile at (813) 870-7868. Such request must be received at least 48 hours before the meeting. If you have any questions, please call (813) 870-8701.
DRAFT AGENDA Page 2 TABLE OF CONTENTS A. CALL TO ORDER... 4 B. PLEDGE OF ALLEGIANCE... 4 C. APPROVAL OF THE AGENDA... 4 D. RE-APPOINTMENT OF MR. ROBERT I. WATKINS AND ELECTION OF OFFICERS... 4 E. PUBLIC COMMENTS... 4 F. APPROVAL OF THE MINUTES - Regular Authority Meeting July 2, 2015... 4 G. MANAGEMENT REPORT... 4 H. APPROVAL OF THE CONSENT AGENDA... 4 1. Amendment No. 1 to Space Rental Agreement, T-Mobile South LLC, Tampa International Airport, Resolution No. 2015-164... 5 2. Letter of Agreement for Temporary Use of Overflow Parking Lots for Non-NFL Events at Raymond James Stadium, Tampa Sports Authority, Tampa International Airport, Resolution No. 2015-155... 6 3. Use and Lease Agreement for Carrier Service Providers, Gulfstream Air Charter, Inc., Tampa International Airport, Resolution No. 2015-156... 8 4. Operating Agreement for Ground Handlers, British Airways PLC, Tampa International Airport, Resolution No. 2015-143... 10 5. Amendment No. 1 to Space Rental Agreement, British Airways PLC, Tampa International Airport, Resolution No. 2015-144... 11 6. Renewal of Professional Services, Bond Underwriters Services, Merrill Lynch, Pierce, Fenner & Smith Incorporated, RBC Capital Markets LLC, Citigroup Global Markets Inc., J.P. Morgan Securities LLC, Morgan Stanley & Co. LLC d/b/a Morgan Stanley, Raymond James & Associates, Inc. and Morgan, Keegan and Company, Inc. d/b/a Raymond James/Morgan Keegan, Tampa International Airport... 13 7. Increase in Not-to-Exceed Authorization with SHI International Corporation for Software, Maintenance, and Support of Microsoft Licenses utilizing State of Florida Department of Management Services Contract No. 252-001-09-1, Tampa International Airport... 15 8. First Modification to the Interlocal Agreement for Creation of the Metropolitan Planning Organization, Resolution No. 2015-157... 17 9. Re-Appointment of Aviation Authority Representative to the Hillsborough County Metropolitan Planning Organization s Board Joseph W. Lopano, Resolution No. 2015-165... 18 Appointment of Aviation Authority Alternate Representative to the Hillsborough County Metropolitan Planning Organization s Board Janet Zink, Resolution No. 2015-166... 18 10. Purchase Order, Total Solutions for Law Enforcement, Security, Facilities Management, Fire, Rescue, Clothing, Marine Craft and Emergency/Disaster Response utilizing GSA Advantage, Schedule 84, Contract No. GS-07F-0251W, HCAA Project Nos. 8100 14, 6155 14, 6156 15, and 1105 14, Convergint Technologies, LLC, Tampa International, Peter O. Knight, Tampa Executive and Plant City Airports... 20 11. Purchase Order, Construction Walls Graphics, Signature Graphics, Inc., Tampa International Airport... 21
DRAFT AGENDA Page 3 TABLE OF CONTENTS (Continued) I. POLICIES OR RULES FOR CONSIDERATION OR ACTION... 23 J. COMMITTEE REPORTS... 24 K. UNFINISHED BUSINESS... 25 1. Contract for Design-Professional Services, Airfield Pavement Rehabilitation FY15, FY16 & FY17, HCAA Project No. 6160 15, Kimley-Horn and Associates, Inc., Tampa International Airport, Resolution No. 2015-158... 25 L. NEW BUSINESS... 27 1. Selection of Firm and Award of Contract, Concessions Receiving and Distribution Center Logistics Manager, Bradford Airport Logistics, LTD, Tampa International Airport, Resolution No. 2015-159... 27 2. CEO Performance Appraisal... 29 3. Proposed Capital and Operating Budget for FY 2016... 30 M. PRESENTATIONS - None... 31 N. STAFF REPORTS... 31 O. ATTORNEY-CLIENT CLOSED SESSION... 31 P. ADJOURNMENT... 31
DRAFT AGENDA Page 4 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. APPROVAL OF THE AGENDA D. RE-APPOINTMENT OF MR. ROBERT I. WATKINS AND ELECTION OF OFFICERS E. PUBLIC COMMENTS F. APPROVAL OF THE MINUTES - Regular Authority Meeting July 2, 2015 G. MANAGEMENT REPORT H. APPROVAL OF THE CONSENT AGENDA
DRAFT AGENDA Page 5 H. CONSENT ITEM 1. Amendment No. 1 to Space Rental Agreement, T-Mobile South LLC, Tampa International Airport, Resolution No. 2015-164 I. Background: On August 27, 2009, the Board awarded a Space Rental Agreement to T-Mobile South LLC (T-Mobile) for space rental for a cellular telephone site at Tampa International Airport. The Agreement requires T-Mobile to purchase electrical utilities directly from TECO. II. Proposal: As part of the construction of the consolidated rental car facility, the Authority will need to disconnect T-Mobile s electrical service with TECO and provide electricity directly to T-Mobile through a sub-meter. This Amendment No. 1 will provide for a change to the original scope of work for the payment of electrical utilities directly to the Authority. III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No. 2015-164. V. Resolution: Resolution No. 2015-164 approves and authorizes execution of Amendment No. 1 to Space Rental Agreement at Tampa International Airport with T-Mobile South LLC; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
DRAFT AGENDA Page 6 H. CONSENT ITEM 2. Letter of Agreement for Temporary Use of Overflow Parking Lots for Non-NFL Events at Raymond James Stadium, Tampa Sports Authority, Tampa International Airport, Resolution No. 2015-155 I. Background: The Tampa Sports Authority (TSA) has requested renewal of its authorization for temporary use of the land to the east of Tampa International Airport and west of Dale Mabry Highway, commonly known as Overflow Parking Lots 11, 12, and 13, for parking during non-nfl events held at Raymond James Stadium. II. Proposal: The Term of this Letter of Agreement (LOA) will be October 1, 2015 through September 30, 2016. Should the Authority at any time during the Term require the use of all of the Overflow Parking Lots, the Authority will deliver to TSA written notice of its intent to terminate the LOA which termination shall take effect 60 days from the date of delivery of the written notice. Should the Authority at any time during the Term require the use of less than all of the Overflow Parking Lots, the LOA will be amended by letter from the Authority s Chief Executive Officer to identify the remaining Overflow Parking Lots that will be included in the LOA. The LOA may be terminated by TSA, with or without cause, if TSA is not in default of any of the terms and conditions of the LOA or in the payment of any fees or other charges to the Authority, upon 30 days written notice to the Authority. The use of the Overflow Parking Lots will be for non-nfl events listed on Exhibit B to the LOA. Exhibit B may be revised by letter from TSA without formal amendment of the LOA. TSA has provided required insurance and has agreed to indemnify the Authority for its use of the Overflow Parking Lots. As consideration for the use of the Overflow Parking Lots, TSA agrees to pay to the Authority 40% of the rate charged to its customers and $2.00 for each space utilized by its employees during the Term of this LOA. Finally, during the Term of this LOA, Authority will be constructing the new ConRAC facility. The use of Lot 13 will be intermittently needed by Authority to park rental cars displaced by the construction of the ConRAC facility. Should rental cars be parked in Lot 13 and TSA need Lot 13 for an unanticipated event, the rental cars will be moved upon 30 days written notice to Authority.
DRAFT AGENDA Page 7 H2 (Continued) III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No. 2015-155. V. Resolution: Resolution No. 2015-155 approves and authorizes execution of the Letter of Agreement for Temporary Use of Overflow Parking Lots for Non-NFL Events at Raymond James Stadium at Tampa International Airport with the Tampa Sports Authority; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
DRAFT AGENDA Page 8 H. CONSENT ITEM 3. Use and Lease Agreement for Carrier Service Providers, Gulfstream Air Charter, Inc., Tampa International Airport, Resolution No. 2015-156 I. Background: Gulfstream Air Charter, Inc. (Gulfstream) desires to provide passenger air service between Tampa International Airport and Havana, Cuba, initially under an agreement with Caribbean Sun Airlines d/b/a World Atlantic Airlines who is operating at Tampa International Airport under a non-signatory passenger air carrier operating agreement with the Authority. In support of those passenger air service operations, it is necessary to authorize Gulfstream to provide limited passenger services and lease ticket counter office space. II. Proposal: This Agreement authorizes Gulfstream to provide passenger check-in and ticketing, to prepare clearance documents, to collect fees for oversized cargo and baggage, to furnish linguists for the assistance of passengers, and to arrange and contract with an air carrier operating under a signatory or non-signatory agreement with the Authority for the provision of passenger air carrier services and in-flight meals. The Agreement also leases 124 square feet of ticket level office space in the Main Terminal at $198.56 per square foot per year. The Agreement is for a term commencing and terminating concurrently with other Use and Lease Agreements on September 30, 2020. The Agreement provides for an annual rental rate adjustment and may be terminated by either party upon 30 days' written notice. Space Description Sq. Ft. Rate Annual Monthly Payment Security Ticket Counter Office 124 $198.56 $24,621.44 $2,051.79 $6,155.37 III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No. 2015-156.
DRAFT AGENDA Page 9 H3 (Continued) V. Resolution: Resolution No. 2015-156 approves and authorizes execution of the Use and Lease Agreement for Carrier Service Providers at Tampa International Airport with Gulfstream Air Charter, Inc.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
DRAFT AGENDA Page 10 H. CONSENT ITEM 4. Operating Agreement for Ground Handlers, British Airways PLC, Tampa International Airport, Resolution No. 2015-143 I. Background: Ground handling operators providing service at Tampa International Airport must have, at a minimum, a ground handling operating agreement prior to commencing operations. II. Proposal: British Airways PLC (BA) desires to perform light maintenance on aircraft parked at the airsides of Tampa International Airport for a term commencing September 1, 2015 through September 30, 2020. Initially, this service will be provided to Lufthansa German Airlines. For the privilege of providing ground handling services, BA will pay to the Authority five percent of gross receipts, payable in equal monthly installments. Gross receipts include the gross revenues from all sales made and services performed for cash, credit or otherwise, pursuant to BA's limited ground handling operations at the Airport. Gross receipts exclude the retail value of fuel and oil and the related fuel service fee, gross revenues that BA receives for all services provided to signatory air carriers, certain catering sales, and ferrying and diverted landings. Either party may terminate the Agreement upon 30 days' written notice. III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No. 2015-143. V. Resolution: Resolution No. 2015-143 approves and authorizes the execution of the Operating Agreement for Ground Handlers at Tampa International Airport with British Airways PLC; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
DRAFT AGENDA Page 11 H. CONSENT ITEM 5. Amendment No. 1 to Space Rental Agreement, British Airways PLC, Tampa International Airport, Resolution No. 2015-144 I. Background: British Airways PLC (BA) currently leases space from the Authority under a Space Rental Agreement that terminates September 30, 2015 concurrently with all other space rental agreements, with one five-year renewal option upon written approval from the Authority s Chief Executive Officer. The Space Rental Agreement provides for an annual rental rate adjustment. Ticket counters, curbside check-in podiums, and gates are used on a per-use basis. BA desires to begin providing light aircraft maintenance services at the Airport under an Operating Agreement for Ground Handlers (Operating Agreement), effective September 1, 2015. That Operating Agreement is being presented separately to the Authority Board today. II. Proposal: BA has requested to lease an additional 109 square feet of Airside E ramp operations office space under the Space Rental Agreement in support of its proposed ground handling operations, as indicated below: Description Sq. Ft. FY14-15 Rate Annual Monthly Additional Ramp Office 109 $81.76 $8,911.84 $742.65 Existing Ramp Office 175 $81.76 $14,308.00 $1,192.33 Existing Ticket Office 528 $198.56 $104,839.68 $8,736.64 Total 812 $128,059.52 $10,671.62 This Amendment No. 1 to the Space Rental Agreement will be effective September 1, 2015. III. Funding: N/A
DRAFT AGENDA Page 12 H5 (Continued) IV. Recommendation: Management recommends adoption of Resolution No. 2015-144. V. Resolution: Resolution No. 2015-144 approves and authorizes the execution of Amendment No. 1 to Space Rental Agreement at Tampa International Airport with British Airways PLC; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
DRAFT AGENDA Page 13 H. CONSENT ITEM 6. Renewal of Professional Services, Bond Underwriters Services, Merrill Lynch, Pierce, Fenner & Smith Incorporated, RBC Capital Markets LLC, Citigroup Global Markets Inc., J.P. Morgan Securities LLC, Morgan Stanley & Co. LLC d/b/a Morgan Stanley, Raymond James & Associates, Inc. and Morgan, Keegan and Company, Inc. d/b/a Raymond James/Morgan Keegan, Tampa International Airport I. Background: Authority Policy P404, Investment Bankers, states that the Board will select a Bond Underwriters Team (Team) to represent the Authority in the sale of revenue bonds, special purpose facility bonds, bond anticipation notes, commercial paper, derivatives or other publicly offered debt instruments on a negotiated basis. On November 1, 2012, the Board approved firms to serve on the Authority s Team for the period of November 1, 2012 through October 31, 2015 with two, one-year renewal options at the sole discretion of the Board. The firms approved are Merrill Lynch, Pierce, Fenner & Smith Incorporated (Merrill Lynch), RBC Capital Markets, LLC (RBC), Citigroup Global Markets Inc. (Citigroup), J.P. Morgan Securities LLC (J.P. Morgan), Morgan Stanley & Co. LLC d/b/a Morgan Stanley (Morgan Stanley), Raymond James & Associates, Inc. and Morgan, Keegan and Company, Inc. d/b/a Raymond James/Morgan Keegan (Raymond James/Morgan Keegan). A firm or firms from the Team are designated on a rotating basis established by the Chief Executive Officer to participate on each Authority financing transaction. Fees are established based upon actual financing activities of the Authority and are part of the financing transaction and are approved by the Board. II. Proposal: This item approves the renewal of professional services of the Bond Underwriter Services Team for an additional two-year period, revising the term to November 1, 2012 through October 31, 2017. III. Funding: This item is funded from future bond issues.
DRAFT AGENDA Page 14 H6 (Continued) IV. Recommendation: The Chief Executive Officer recommends the Board authorize the renewal of professional services of the Bond Underwriter Services Team for an additional twoyear period and authorize the Chief Executive Officer or his designee to execute all other ancillary documents. The Board may act on this by motion; no resolution is required.
DRAFT AGENDA Page 15 H. CONSENT ITEM 7. Increase in Not-to-Exceed Authorization with SHI International Corporation for Software, Maintenance, and Support of Microsoft Licenses utilizing State of Florida Department of Management Services Contract No. 252-001-09-1, Tampa International Airport I. Background: Microsoft software is the Authority s standard for server and desktop applications. Products utilized include desktop applications such as Microsoft Office, Microsoft Project, and Microsoft Visio, and server applications include Microsoft Windows and SQL Server. On July 10, 2014, the Board authorized utilization of the State of Florida Department of Management Services Contract No. 252-001-09-1 to issue purchase orders to SHI International Corporation in a total not-to-exceed amount of $575,000 for Microsoft software licenses and support for the term September 1, 2014 through August 31, 2017. Authority Policy P410 authorizes the utilization of federal, state, local or multi-state cooperative purchasing contracts to purchase goods and services without obtaining three quotes or advertisement. II. Proposal: Authorize an increase of an additional $225,000 to the not-to-exceed amount of the purchase orders to SHI International Corporation, for a new total not-to-exceed amount of $800,000, due to acquisition of additional software licenses required to support CIP projects including Shared Use Passenger Processing (SUPPS), Parking Revenue (PARCs), Baggage System Modernization, Closed Circuit Television expansion and others. There is no change to the term. III. Funding: This item is included in the O&M and Capital budgets.
DRAFT AGENDA Page 16 H7 (Continued) IV. Recommendation: The Chief Executive Officer recommends the Board authorize the increase to the not to exceed amount of the purchase orders to SHI International Corporation and authorize the Chief Executive Officer or his designee to execute all other ancillary documents. The Board may act on this by motion; no resolution is required.
DRAFT AGENDA Page 17 H. CONSENT ITEM 8. First Modification to the Interlocal Agreement for Creation of the Metropolitan Planning Organization, Resolution No. 2015-157 I. Background: Effective September 4, 2014, the Authority entered into an Interlocal Agreement for Creation of the Metropolitan Planning Organization (MPO), with the Florida Department of Transportation, Hillsborough County, Cities of Tampa, Temple Terrace and Plant City, Hillsborough Area Regional Transit Authority, Tampa-Hillsborough Expressway Authority, Tampa Port Authority and the Hillsborough County City-County Planning Commission. Subsequent to the Interlocal Agreement becoming effective, the School Board of Hillsborough County (School Board) expressed interest in joining the MPO as a voting member. The MPO voted to add a representative of the School Board as a voting member of the MPO, and the parties to the Interlocal Agreement and the School Board wish to modify the Interlocal Agreement in order to add a member of the School Board as a voting member of the MPO. II. Proposal: Approve execution of the First Modification to the Interlocal Agreement for Creation of the Metropolitan Planning Organization, which will add a member of the School Board as a voting member of the MPO. III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No. 2015-157. V. Resolution: Resolution No. 2015-157 approves and authorizes execution of the First Modification to the Interlocal Agreement for Creation of the Metropolitan Planning Organization; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
DRAFT AGENDA Page 18 H. CONSENT ITEM 9. Re-Appointment of Aviation Authority Representative to the Hillsborough County Metropolitan Planning Organization s Board Joseph W. Lopano, Resolution No. 2015-165 Appointment of Aviation Authority Alternate Representative to the Hillsborough County Metropolitan Planning Organization s Board Janet Zink, Resolution No. 2015-166 I. Background: The Authority is a member of the Hillsborough County Metropolitan Planning Organization (MPO) and as such is responsible for designating a representative to serve as a voting member on the MPO Board. On February 3, 2011, the Authority Board appointed Joseph W. Lopano, Authority Chief Executive Officer, to serve as a voting member to represent the Authority on the MPO Board. Mr. Lopano s term of office as a member representative of the Authority on the MPO Board recently expired and it is necessary to re-appoint him for an additional four year term. Additionally, Article 4 of the Interlocal Agreement for Creation of the Metropolitan Planning Organization (Interlocal Agreement) allows the Board to appoint an alternate member who may vote at any MPO meeting that such alternate member attends in place of a regular voting member. II. Proposal: It is management s recommendation that Joseph W. Lopano be re-appointed to serve on the MPO Board as a voting member to represent the Authority and that Janet Zink, Assistant Vice President of Media and Government Relations, be appointed as an alternate member to represent the Authority as a voting member at any MPO Board meeting that she attends in place of Mr. Lopano, the regular voting member of the Authority. III. Funding: N/A
DRAFT AGENDA Page 19 H9 (Continued) IV. Resolutions: Resolution No. 2015-165 approves and authorizes the execution of a letter to the Hillsborough County Metropolitan Planning Organization re-appointing Joseph W. Lopano to serve as a voting member to represent the Authority on the Metropolitan Planning Organization s Board; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents. Resolution No. 2015-166 approves and authorizes the execution of a letter to the Hillsborough County Metropolitan Planning Organization appointing Janet Zink as the alternate member to represent the Authority on the Metropolitan Planning Organization s Board; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
DRAFT AGENDA Page 20 H. CONSENT ITEM 10. Purchase Order, Total Solutions for Law Enforcement, Security, Facilities Management, Fire, Rescue, Clothing, Marine Craft and Emergency/Disaster Response utilizing GSA Advantage, Schedule 84, Contract No. GS-07F-0251W, HCAA Project Nos. 8100 14, 6155 14, 6156 15, and 1105 14, Convergint Technologies, LLC, Tampa International, Peter O. Knight, Tampa Executive and Plant City Airports I. Background: The Authority operates Closed Circuit Television and Access Control systems (Systems) as part of the security arrangements at Tampa International, Peter O. Knight, Tampa Executive and Plant City Airports. These Systems control over 400 doors/vehicle gates, over 800 cameras, and 6,500 identification badge holders. Authority Policy P410 authorizes the utilization of federal, state, local or multi-state cooperative purchasing contracts to purchase goods and services without obtaining three quotes or advertisement. II. Proposal: Authorize the issuance of purchase orders for security-related goods and services to support the Systems utilizing the GSA Advantage, Schedule 84 Contract No. GS-07F- 0251W to Convergint Technologies, LLC for the term through August 5, 2017 in a total not-to-exceed amount of $1,000,000. III. Funding: This item is included in the FY 2016 Capital Budget. IV. Recommendation: The Chief Executive Officer recommends the Board authorize the issuance of purchase orders to Convergint Technologies, LLC and authorize the Chief Executive Officer or his designee to execute all other ancillary documents. The Board may act on this by motion; no resolution is required.
DRAFT AGENDA Page 21 H. CONSENT ITEM 11. Purchase Order, Construction Walls Graphics, Signature Graphics, Inc., Tampa International Airport I. Background: Temporary construction walls are being erected to improve the aesthetics at the Main Terminal and Airsides during construction at those sites. The temporary construction walls will conceal construction activities as well as provide concessionaire graphics, wayfinding information, and updates concerning Master Plan Phase One progress. Graphics will be developed and supplied by the Authority and concessionaires, to be installed on the temporary construction walls. This project is to hire a firm to purchase the wall wrap, print graphics on the wall wrap, and install the printed wall wrap. A low bid solicitation was advertised on Friday, June 26, 2015. II. Proposal: On Friday, July 24, 2015, bids were publicly opened and read aloud as follows: Company Name Bid Amount Signature Graphics, Inc. $140,800.00 ARC Document Solutions d/b/a Riot Creative Imaging $156,640.00 Thomas Sign and Awing Company, Inc. $203,500.00 Acolite Claude United Sign Co. Inc. $248,270.00 Trinity Graphics USA, Inc. $262,680.00 Kira Bannerworks, Inc. $348,040.00 Intercultural Communications, Inc. d/b/a N-TOUCH $395,890.00 Triangle Reprographics, Inc. $426,800.00 There was no W/MBE expectancy for this Purchase Order. The lowest responsive and responsible bidder is Signature Graphics, Inc. The term of the Purchase Order is for the period of through September 30, 2017. The Authority has reserved the right to extend the Purchase Order on a month-to-month basis for up to one year at the discretion of the Chief Executive Officer. The total not-to-exceed amount for the two-year term of the Purchase Order is
DRAFT AGENDA Page 22 H11 (Continued) $140,800.00. The Authority may cancel the Purchase Order with or without cause upon 30 days written notice to Signature Graphics, Inc. III. Funding: This item is included in the O&M Budget. IV. Recommendation: The Chief Executive Officer recommends the Board approve and authorize the award and execution of the Purchase Order for Construction Walls Graphics at Tampa International Airport to Signature Graphics, Inc. in the amount of $140,800.00; and authorize the Chief Executive Officer or his designee to execute all other ancillary documents. The Board may act on this by motion; no resolution is required.
DRAFT AGENDA Page 23 I. POLICIES OR RULES FOR CONSIDERATION OR ACTION
DRAFT AGENDA Page 24 J. COMMITTEE REPORTS
DRAFT AGENDA Page 25 K. UNFINISHED BUSINESS 1. Contract for Design-Professional Services, Airfield Pavement Rehabilitation FY15, FY16 & FY17, HCAA Project No. 6160 15, Kimley-Horn and Associates, Inc., Tampa International Airport, Resolution No. 2015-158 I. Background: On June 4, 2015, the Board approved negotiations with the number one ranked firm, Kimley-Horn and Associates, Inc. As part of the Authority s ongoing airfield maintenance initiatives, airfield pavements are rehabilitated on a periodic basis. This multi-year program provides for the design to remove, rehabilitate and reconstruct taxiway, taxilane and apron asphalt and concrete pavements. The multi-year program also includes improving pavement markings located throughout the airfield. As included in the Authority s Capital Improvement Plan, the design and construction of multiple airfield projects are planned over several fiscal years and under a number of separate construction packages. The Board approved a project in FY15 for the design of the East Airfield Pavement Rehabilitation in the amount of $2,582,200. In FY16, the total amount of the proposed Airfield projects, which currently includes the East Airfield Pavement Rehabilitation (construction), Airfield Slab Replacement and Airside F Apron Joint and Slab Rehabilitation, will be $23,826,500. In FY17, the total amount of the proposed Airfield projects, which currently include TW W from W-1 to W7, will be $15,108,700. The total of the approved and proposed Airfield projects is $41,517,400. II. Proposal: Kimley-Horn and Associates, Inc. will provide design services for the Airfield Pavement Rehabilitation for FY15, FY16 and FY17. This Contract will commence on and will remain in effect until one year after final acceptance of the last constructed project. This Contract provides for design professional services, including construction administration services, direct and reimbursable expenses, and resident inspection services in the not-to-exceed amount of $5,264,365.27.
DRAFT AGENDA Page 26 K1 (Continued) A DBE expectancy of at least 8% of the dollar amount earned on the Contract was prescribed. A DBE expectancy of 52.1% will be incorporated into this Contract for the entire scope of work contemplated for the Contract. III. Funding: This item is included in the Capital Budget. IV. Recommendation: Management recommends adoption of Resolution No. 2015-158. V. Resolution: Resolution No. 2015-158 authorizes execution of the Contract for Design-Professional Services for Airfield Pavement Rehabilitation FY15, FY16 and FY17, HCAA Project No. 6160 15, at Tampa International Airport with Kimley-Horn and Associates, Inc.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
DRAFT AGENDA Page 27 L. NEW BUSINESS 1. Selection of Firm and Award of Contract, Concessions Receiving and Distribution Center Logistics Manager, Bradford Airport Logistics, LTD, Tampa International Airport, Resolution No. 2015-159 I. Background: The Airport Concessions Redevelopment Program will transition to a multiple operator (from 3 to 9 operators) model beginning with new store openings as early as January 2016. To support the multiple operator model a new Concessions Receiving and Distribution Center (CRDC) is currently being constructed. The concessionaires will pay a concessions services fee to support the cost of the CRDC. The CRDC will be the single point for the receipt and screening of goods, merchandise and supplies and the distribution to and from the Airport Terminals for the Authority, concessionaires and other Airport non-aviation tenants and service providers operating at the Airport. II. Proposal: On March 27, 2015, a request for proposals was issued for CRDC Logistics Manager at Tampa International Airport. Two responses were received. The firms are listed below in order of technical ranking: 1. Bradford Airport Logistics, LTD 2. Langham Logistics, Inc. There was no W/MBE expectancy for this Contract. The term of the Contract will commence on and will be in effect for five years following the date the first new concession location begins utilizing the services of the CRDC. The total not-to-exceed amount for the five-year term of the Contract is $7,117,860. The Authority will have the right to cancel the Contract by giving 30 days written notice. III. Funding: This item is included in the O&M Budget.
DRAFT AGENDA Page 28 L1 (Continued) IV. Recommendation: The Chief Executive Officer recommends ranking the firms in the order listed. Management recommends adoption of Resolution No. 2015-159. V. Resolution: Resolution No. 2015-159 approves the ranking; authorizes award and execution of the Contract for Concessions Receiving and Distribution Center Logistics Manager with Bradford Airport Logistics, LTD; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
DRAFT AGENDA Page 29 L. NEW BUSINESS 2. CEO Performance Appraisal I. Background: In accordance with the terms of the Employment Contract with the Authority s Chief Executive Officer (CEO), Authority Board Members must complete a performance evaluation on the CEO and review overall CEO compensation each year. II. Proposal: Board Members have completed their written evaluations of the CEO and submitted them to the Human Resources Director. The Board will review performance and compensation. III. Recommendation: The Board may act on this by motion; no resolution is required.
DRAFT AGENDA Page 30 L. NEW BUSINESS 3. Proposed Capital and Operating Budget for FY 2016 I. Background: The Florida Uniform Special District Accountability Act of 1989 sets forth general provisions for all special districts. These provisions require that all special districts must adopt a budget by resolution each fiscal year. II. Proposal: The Proposed Capital and Operating Budget for Fiscal Year 2016 is being distributed today to the Board Members for their review, along with a presentation of the Proposed Capital and Operating Budget. The Budget was reviewed with the signatory carriers serving Tampa International Airport on July 23, 2015. III. Recommendation: Approval of the Proposed Capital and Operating Budget for Fiscal Year 2016 will be requested at the next Authority Board meeting on September 3, 2015. No action is required at this time.
DRAFT AGENDA Page 31 M. PRESENTATIONS - None N. STAFF REPORTS O. ATTORNEY-CLIENT CLOSED SESSION P. ADJOURNMENT