CORPORATION OF THE TOWN OF COCHRANE

CORPORATION OF THE TOWN OF COCHRANE MINUTES OF THE REGULAR COUNCIL MEETING HELD AT THE TOWN HALL COUNCIL CHAMBERS, 171 FOURTH AVENUE, COCHRANE, ONTARIO, ON TUESDAY,, AT 7:00 P.M., LOCAL TIME. PRESENT: Mayor: Lawrence S. Martin Councillors: Gilles Chartrand Donald V. Génier Lisa Girard Robert Hutchinson Jean-Paul Lajeunesse Jane Skidmore-Fox CAO/Clerk: Treasurer: Deputy-Treasurer: MUNICIPAL OFFICIALS Jean Pierre Ouellette Dean Wilson Marilyn Moore OTHERS: Wayne Irvine Cassandra Bilsborough 1. OPENING REMARKS AND ROLL CALL Mayor Lawrence S. Martin welcomed everyone and declared the meeting open. 2. DECLARATION OF PECUNIARY INTEREST Councillor Donald V. Génier declared is conflict of interest, abstained from discussion and did not vote on agenda item no. 7.2.2, as Denis Belisle is Councillor Génier s son-in-law. 3. ADOPTION OF AGENDA Seconded By: ROBERT HUTCHINSON 583-2007 THAT the agenda be accepted as amended. 4. ADOPTION OF MINUTES 4.1 Regular Council meeting of October 22 nd, 2007 and Special Council meeting of November 2 nd, 2007 Moved By: GILLES CHARTRAND Seconded By: LISA GIRARD 584-2007 THAT the minutes of the Regular Council meeting of October 22 nd, 2007 and the Special Council meeting of November 2 nd, 2007 be adopted as circulated. 5. BUSINESS ARISING FROM MINUTES Nil. 6. PETITIONS AND DELEGATIONS 6.1 Wayne Irvine, President, Motorcycle Rally Committee Ride for All in the Fall Mr. Irvine thanked Council and staff who assisted for the Ride for All event, raising funds for the Timmins District Hospital. A total of $20,100.00 was raised by 50 riders that participated. In addition the date will be tentatively advanced to Saturday, June 7 th, 2008. Approximately an additional 150 riders may attend from the Harley Owners Group also. The ride and associated festive events is expected to grow substantially. ATV s will be asked to participate in the parade, Ride for All. /2

PAGE TWO 6. PETITIONS AND DELEGATIONS 6.2 Cassandra Bilsborough Gold Medal winner in Figure Skating 7. COMMITTEE REPORTS Mayor Martin made a special presentation to Cassandra Bilsborough for having received a Gold Medal for Northern Ontario Sectionals, in Juvenile Ladies. Ms. Bilsborough will attend Junior Nationals in Ottawa in January 2008. This is the highest medal accomplishment in figure skating by a Cochranite. 7.1 Administration Committee 7.1.1 Accounts Payable List 2007-10 Several questions arose fro the disbursements and answers were provided. Seconded By: GILLES CHARTRAND 585-2007 THAT we hereby approve the Accounts Payable List 2007-10 in the amount of $2,760,247.95 for the month of October 2007. 7.1.2 Facilities Operational Forum December 5 and 6, 2007 - Newmarket The matter was deferred to closed session for personnel discussion. 7.1.3 Request for Proposals 2007-54/Pay Equity Maintenance Review Seconded By: GILLES CHARTRAND 586-2007 THAT we hereby issue a Request for Proposals 2007-54 to conduct a Pay Equity Maintenance Review. Submissions will be received up to and including Wednesday, November 28 th, 2007 at 4:00 p.m., local time. 7.1.4 Meeting Investigator Moved By: JEAN PAUL LAJEUNESSE Seconded By: GILLES CHARTRAND 587-2007 THAT we hereby obtain the services of the Ontario Ombudsman s office for the purpose of the meeting investigator, at no charge. 7.2 Municipal Operations/Rural and Urban Committee 7.2.1 Meeting of October 30 th, 2007 - Recommendations Seconded By: ROBERT HUTCHINSON 588-2007 THAT we hereby authorize the installation of two streetlights at Highway 11 South, at the Hanna Road and Nahma Road intersections, at an estimated cost of $700.00 per installed light. (Recommendation from the Municipal Operations Committee meeting of October 30 th, 2007) /3

PAGE THREE 7. COMMITTEE REPORTS - continued 7.2 Municipal Operations/Rural and Urban Committee 7.2.1 Meeting of October 30 th, 2007 - Recommendations Seconded By: GILLES CHARTRAND 589-2007 THAT we hereby authorize the installation of a streetlight at Nikita Avenue at an estimated cost of $700.00. (Recommendation from the Municipal Operations Committee meeting of October 30 th, 2007) Seconded By: JEAN PAUL LAJEUNESSE 590-2007 THAT we hereby issue a Request for Proposals for the supply and installation of residential water meters, with remote meter reading capabilities. (Recommendation from the Municipal Operations Committee meeting of October 30 th, 2007). Seconded By: JEAN PAUL LAJEUNESSE 591-2007 THAT we hereby do not except the Ontario Clean Water Agency (OCWA) pricing for the water treatment facility, due to the OCWA operational issues. (Recommendation from the Municipal Operations Committee meeting of October 30 th, 2007) 7.2.2 Employment Opportunities Two (2) Spare Board Seconded By: GILLES CHARTRAND 592-2007 THAT RE: Employment Opportunities Two (2) Spare Board Organizational Needs Part-Time Driver/Labourer/Arena Maintenance I and II for the Municipal Operations and Recreation Department, as recommended by the Municipal Operations Interview Committee, we hereby offer the Part-Time Employment Opportunities to Denis Belisle and Marc Grenon, of Cochrane, ON. 7.2.3 Street Reconstruction Program 2007 Payment Certificate No. 3 Seconded By: GILLES CHARTRAND 593-2007 THAT RE: Third and Fourth Street Reconstruction, we hereby authorize payment of Certificate No. 3, to Miller Paving, in the amount of $1,274,485.93, as recommended by SRQ Project Engineers. /4

PAGE FOUR 7. COMMITTEE REPORTS - continued 7.2 Municipal Operations/Rural and Urban Committee 7.2.4 Request for Proposals 2007-51/Snow Removal Services at the Cochrane Child Care Centre Seconded By: ROBERT HUTCHINSON 594-2007 THAT RE: Request for Proposals 2007-51/Snow Removal Services at the Cochrane Child Care Centre, we hereby accept the submission received from Digalot Hoe Service for a 3 year period. 7.2.5 Hydro Power Line Abitibi Bowater Councillor Genier requested that we inquire again with Abitibi Bowater for the removal/burial of the overhead wire towers at 8 th Street. 7.3 Protection to Persons and Property Committee 7.3.1 Meeting of October 25 th, 2007 - Recommendations A brief summary in regards to the Committee s discussions and recommendations was held. 7.3.2 Cochrane Fire Department Hiring new firefighters Seconded By: GILLES CHARTRAND 595-2007 THAT we hereby appoint Marc Larivee and Chad Porter as Volunteer Firefighter members to the Cochrane Fire Department in compliance with By-Law Number 165-2002. 7.3.3 Sportsman s Club A meeting is to be scheduled with the Club to request their direction as to the location. 7.4 Recreation and Special Events Committee 7.4.1 Meeting of October 21 st, 2007 - Recommendations Seconded By: ROBERT HUTCHINSON 596-2007 THAT we hereby amend the Schedule of Fees for Community Services at the Tim Horton Events Centre, to add a fee respecting Community Hall Rentals as follows: Weekend Special Rate 3 Day Special Occasion Permit Function - $1,300.00 (includes applicable taxes and the SOCAN Fee, with up to 300 people) (Recommendation from the Cochrane Recreation and Special Events Committee meeting of October 23 rd, 2007) Moved By: JEAN PAUL LAJEUNESSE Seconded By: GILLES CHARTRAND 597-2007 THAT we accept, with regret, the resignation of Heidi Etzel from the Cochrane Recreation and Special Events Committee. /5

PAGE FIVE 7. COMMITTEE REPORTS - continued 7.2 Recreation and Special Events Committee 7.4.1 Meeting of October 21 st, 2007 - Recommendations Seconded By: GILLES CHARTRAND 598-2007 THAT we hereby amend the Ice Allocation Policy, whereby we change the seventy two (72) hour cancellation notice requirement to a forty eight (48) hour cancellation notice requirement. (Recommendation from the Cochrane Recreation and Special Events Committee meeting of October 23 rd, 2007) Seconded By: JANE SKIDMORE - FOX 599-2007 THAT we hereby expand the definition of Family respecting fees for services at the Tim Horton Events Centre, to read as follows: Family Two (2) Parents or Guardians with up to three (3) children Family One Parent or Guardian with up to four children Family Five Children from the same family living in the same home under the age of 19 (Recommendation from the Cochrane Recreation and Special Events Committee meeting of October 23 rd, 2007) Moved By: GILLES CHARTRAND Seconded By: JEAN PAUL LAJEUNESSE 600-2007 THAT we hereby freeze the Storage Locker Rates for user groups of the Tim Horton Events Centre, at a price of $250.00 per year and to remain in effect until the year 2010, at which time the fees for such will be revisited. (Recommendation from the Cochrane Recreation and Special Events Committee meeting of September 20 th, 2007) Moved By: ROBERT HUTCHINSON Seconded By: JANE SKIDMORE - FOX 601-2007 THAT we hereby authorize the main Ice User Groups of the Tim Horton Events Centre (namely the Cochrane Minor Hockey Association, Cochrane Figure Skating Club, Oldtimer s Hockey League and Men s Recreational Hockey League) use of the Boardroom for the purposes of holding one monthly meeting, at no cost. A policy for such is to be developed with wording included, indicating that use of the Boardroom is to not interfere with bookings from paying groups or customers. (Recommendation from the Cochrane Recreation and Special Events Committee meeting of September 20 th, 2007) /6

PAGE SIX 8. COMMITTEE/BOARD REPORTS 8.1 Head of Council Report Council was in favour of paying for flights for Mayor Martin and Frank Sisco Jr. to attend EMO Presentation regarding Cochrane s pro-active approach to evacuations, in event that EMO does not pay for it. A recent meeting on Saturday morning was held for policy discussion. The December 1 st, 2007 meeting will incorporate Streamlining Council Committee and restructuring. Councillor Génier and his spouse were recognized as Personalité Francophone de l année by La Ruche. Mayor Martin thanked the Cochrane League for coordinating the recent Remembrance Day activities. Seconded By: ROBERT HUTCHINSON 602-2007 THAT we accept the Head of Council s report. 8.2 Porcupine Health Unit Board of Health Minutes of meeting of September 21, 2007 Seconded By: GILLES CHARTRAND 603-2007 THAT the minutes of meeting of September 21 st, 2007 of the Board of Health for the Porcupine Health Unit be accepted and filed. 8.3 District of Cochrane Social Services Administration Board Minutes of meeting of May 17, 2007 Moved By: GILLES CHARTRAND Seconded By: LISA GIRARD 604-2007 THAT the minutes of meeting of May 17 th, 2007 of the District of Cochrane Social Services Administration Board be accepted and filed. 8.4 Cochrane Child Care Centre Board of Management Meeting of October 18 th, 2007 Seconded By: GILLES CHARTRAND 605-2007 THAT we accept, with regret, the resignation of Billy-Joe Kuzyk from the Board of Management of the Cochrane Child Care Centre. Seconded By: JANE SKIDMORE - FOX 606-2007 THAT we accept the minutes for the Cochrane Child Care Centre as presented. /7

PAGE SEVEN 8. COMMITTEE/BOARD REPORTS - continued 8.5 Cochrane Airport Development Committee Meeting of October 23 rd, 2007 The Committee met for the first time to discuss new operations and capital items for the Cochrane Airport. A letter of thanks to Mr. Labelle will be sent for a donation of equipment rental valued at $7,500.00. Moved By: JEAN PAUL LAJEUNESSE Seconded By: GILLES CHARTRAND 607-2007 THAT we hereby increase the airport fees as follows: Landing from $14.50 to $16.00 Parking after 24 hours from $7.25 to $8.00 per day Plug in from $12.10 $13.50 per outlet Call Out from $66.00 to $72.50 De-icing from $42.00 to $46.50 Small Private Aircraft from $6.00 to $.6.60 per landing n/c with the purchase of 25 litres of fuel. (Recommendation from the Cochrane Airport Development Committee meeting of October 23, 2007) 8.6 Cochrane and Suburban Planning Board Meeting of October 30 th, 2007 The above noted was deferred until the next regular meeting of November 26 th, 2007. 8.7 Tim Horton Events Centre/Steering Committee - Recommendations Seconded By: LISA GIRARD 608-2007 THAT RE: Schedule of Fees for the Community Services at the Tim Horton Events Centre, we hereby add the following fee, respecting use of the waterslide: $1.00/person - public swimming $40.00/hour - personal pool rentals (Recommendation from the THEC Steering Committee meeting of November 9 th, 2007) Seconded By: ROBERT HUTCHINSON 609-2007 THAT as recommended by the Tim Horton Events Centre Steering Committee, we hereby approve Change Order 96Rev at a net extra of $9,583.77, Change Order 97Rev at a net extra of $17,396.83 and Change Order 98 for a net credit of $10,000. Moved By: GILLES CHARTRAND Seconded By: LISA GIRARD 610-2007 THAT RE: Employment Opportunity Aquatics Coordinator 3 year contract at the Tim Horton Events Centre and Cochrane Waterfront, as recommended by the THEC Steering Interview Committee, we hereby enter into an employment agreement with Amanda Langlois, of Cochrane, ON. /8

PAGE EIGHT 8. COMMITTEE/BOARD REPORTS - continued 8.8 Tim Horton Events Centre Grand Opening Ceremony Committee Date of Grand Opening The Tim Horton Corporation has requested that we reconsider the date for our grand opening. No action was recommended on the motion. 9. COMMUNICATIONS 9.1 Terry Vachon, President, West End Park Committee Request decision on the Committee s project A letter from the West End Park Committee was read and update provided. Staff are presently meeting with the proponents and will return with the updated information. 9.2 Mark Jones, General Manager, Cochrane Air Services Ltd Requesting support for Canadian Transportation Agency exemption Seconded By: ROBERT HUTCHINSON 611-2007 THAT the Town of Cochrane hereby support Kesagami Fly-in Outpost in their application for a ministerial exemption order exempting Cochrane Air Services Ltd from the requirements to be Canadian for the purpose of applying for a domestic licence under Section 61 of the Act. A letter will be drafted in support. 9.3 Ontario Provincial Police Policing Services Agreement 10. RESOLUTIONS The above noted letter was circulated to members of Council for information purposes only. 10.1 The Region of Peel Resolution of Support Social Housing Financing Moved By: DONALD V. GENIER Seconded By: GILLES CHARTRAND 612-2007 THAT the Town of Cochrane supports the resolution from the Region of Peel for social housing. 11. NEW BUSINESS 11.1 Northern College of Applied Arts and Technology Declaration - College Week Seconded By: LISA GIRARD 613-2007 THAT we hereby declare November 26 to November 30, 2007 as College Week. /9

PAGE NINE 12. UNFINISHED BUSINESS Nil. 13. NOTICE OF MOTION Nil. 14. BY-LAWS 14.1 By-Law Number 478-2007 - Being a By-Law to regulate and govern a Charity BBQ in the Town of Cochrane. Moved By: ROBERT HUTCHINSON Seconded By: DONALD V. GÉNIER 614-2007 THAT By-Law Number 478-2007 being a By-Law to regulate and govern a Charity BBQ in the Town of Cochrane be given first and second reading. YEAS: NAYS: COUNCILLORS GILLES CHARTRAND, DONALD V. GÉNIER, ROBERT HUTCHINSON, JEAN PAUL LAJEUNESSE AND MAYOR LAWRENCE S. MARTIN COUNCILLORS LISA GIRARD AND JANE SKIDMORE - FOX Seconded By: GILLES CHARTRAND 615-2007 THAT By-Law Number 478-2007 being a By-Law to regulate and govern a Charity BBQ in the Town of Cochrane be given third and final reading. YEAS: NAYS: COUNCILLORS GILLES CHARTRAND, DONALD V. GÉNIER, ROBERT HUTCHINSON, JEAN PAUL LAJEUNESSE AND MAYOR LAWRENCE S. MARTIN COUNCILLORS LISA GIRARD AND JANE SKIDMORE - FOX 14.2 By-Law Number 479-2007 - Being a By-Law to authorize the execution of an Operating Agreement with the North Cochrane Provincial Offences Act Management Board. The above noted by-law was deferred until the next regular meeting of November 26 th, 2007. 14.3 By-Law Number 480-2007 - Being a By-Law to authorize the execution of an agreement between the Corporation of the Town of Cochrane and Digalot Hoe Service to carry out snow removal services at the Cochrane Child Care Centre. Seconded By: GILLES CHARTRAND 616-2007 THAT By-Law Number 480-2007 being a By-Law to authorize the execution of an agreement between the Corporation of the Town of Cochrane and Digalot Hoe Service to carry out snow removal services at the Cochrane Child Care Centre be given first and second reading. /10

PAGE TEN 14. BY-LAWS - continued 14.3 By-Law Number 480-2007 - Being a By-Law to authorize the execution of an agreement between the Corporation of the Town of Cochrane and Digalot Hoe Service to carry out snow removal services at the Cochrane Child Care Centre. Moved By: JEAN PAUL LAJEUNESSE Seconded By: GILLES CHARTRAND 617-2007 THAT By-Law Number 480-2007 being a By-Law to authorize the execution of an agreement between the Corporation of the Town of Cochrane and Digalot Hoe Service to carry out snow removal services at the Cochrane Child Care Centre be given third and final reading. 15. ADDENDUM TO THE AGENDA Nil. 16. ANNOUNCEMENTS AND INQUIRIES Nil. 17. COMMITTEE OF THE WHOLE (IN CLOSED SESSION) Seconded By: ROBERT HUTCHINSON 618-2007 THAT Council meet in Committee of the Whole in Closed Session at 9:40 p.m. to discuss personnel and property matters. Seconded By: ROBERT HUTCHINSON 619-2007 THAT Council returns to its regular meeting at 10:40 p.m. 18. ADJOURNMENT Seconded By: GILLES CHARTRAND 620-2007 THAT this meeting do now adjourn at 10:42 p.m. MAYOR - CLERK