OSWEGO COUNTY PURCHASING DEPARTMENT County Office Building 46 East Bridge Street Oswego, NY 13126 315-349-8234 Fax 315-349-8308 www.oswegocounty.com/admin-purchasing.shtml Philip R. Church, Director January 30, 2007 LEGAL NOTICE Sealed Bids will be received by the Oswego County Purchasing Department, 46 East Bridge Street, Oswego, New York until 2:15 p.m., Friday, February 16, 2007 for the purchase of: Four (4) Loader Tires Specifications are available in the Purchasing Department at the above address Monday through Friday 9:00 a.m. to 5:00 p.m. and online at www.oswegocounty.com. Bids will be publicly opened and read aloud at the Purchasing Department at the above date, time and place. THE COUNTY RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS. Philip R. Church Purchasing Director
BID #4-07 INFORMATION FOR BIDDERS SECTION 1 - GENERAL CONDITIONS BIDS MUST BE SUBMITTED TO THE OSWEGO COUNTY PURCHASING DEPARTMENT MARKED IN A SEALED ENVELOPE AS FOLLOWS: BID #4-07 Four (4) Loader Tires THESE SPECIFICATIONS ARE DEEMED TO BE MINIMUM STANDARD FOR THE PURPOSE FOR WHICH THE EQUIPMENT IS TO BE USED, BUT ALTERNATE BIDS EQUAL TO OR SUBSTANTIALLY COMPLYING WITH THE SPECIFICATIONS AND STATING THE POINTS OF VARIANCE IN DETAIL ARE INVITED AND SHALL BE CONSIDERED WHENEVER SUCH ACTION IS IN THE BEST INTEREST OF THE COUNTY. POINTS OF VARIANCE FROM THESE SPECIFICATIONS SHALL BE CLEARLY DEFINED BY THE BIDDER. IT IS UNDERSTOOD AND AGREED THAT IN CASE THERE IS A QUESTION OF INTERPRETATION IN THE SPECIFICATIONS INCORPORATED HEREIN, THE COUNTY DOES EXPRESSLY HAVE THE RIGHT TO DETERMINE THE MEANING AND SHALL CONTROL THE DECISION AND SAID DECISION SHALL BE IN EVERY CASE BINDING AND FINAL. The right is reserved to reject any and all bids in whole or in part, and to waive technical irregularities in bids; as may be deemed in the best interest of the County. All prices and discounts are to be quoted firm against increase on an F.O.B. destination, freight prepaid unless otherwise indicated. The County is exempt from payment of manufacturers excise and all other taxes imposed by the Federal Government and/or the State of New York. Such taxes must not be included in the bid price. Exempt certificates will be executed upon request. Each bidder must submit an affidavit of non-collusion signed by an officer of the company. Bidders shall submit their standard guarantee, including the limit of their liability. Each bidder must enclose detailed specification sheets listing all options and specifications being bid. No bid may be withdrawn for forty-five (45) days subsequent to bid opening date. The bidder hereby understands and agrees that no plea of ignorance relating to any data, conditions, policies or requirements of the County or its Division of Purchase that may exist or that may reasonably be encountered pursuant to this contract will be accepted as a result of failure or omission on the part of the bidder to fulfill in every respect all the circumstances as a basis for any type of claim whatsoever for extra charges, for start up costs, or for the rendering of proper service hereunder. Further said claims for charges shall be without prejudice to the County or its Division of Purchase not honored by said County or Division of Purchase. The parties hereto understand and agree that each and every provision of Law or clause required by Law to be inserted in this contract shall be deemed to have been inserted herein, and if through mistake or inadvertence, such provision is not inserted said clause shall be deemed to have been inserted and shall have full force and effect of Law.
The parties hereto expressly agree that if any provision, sentence, clause or part thereof in this agreement or within any specifications or plans made a part hereof is held by proper authority to be unconstitutional, illegal, or invalid, such findings shall neither affect nor impair such provision(s), sentence(s), or clause(s) which remain. Except for so much that is held to be unconstitutional, illegal or invalid this agreement shall remain in full force and effect. This specification as well as any contract, plans, drawings, exhibits or schedules to which it is attached and made a part of constitutes the entire agreement and understanding between the parties hereto and shall be binding upon each party and their successors. Any additions, changes or deviations to or from said specifications, contracts, plans, drawings, exhibits, or schedules will invalidate the agreement between the parties in its entirety unless in every case such changes shall be previously agreed upon by the parties hereto in consideration of all applicable legislation. - END OF SECTION 1 -
SECTION 2 - SPECIFICATIONS FOUR (4) LOADER TIRES General The Oswego County Department of Solid Waste is seeking bids for four loader tires for use on a Caterpillar 980 Loader. The loaders are used on a concrete surface to process solid waste. Loader tires are exposed to sharps, such as glass, metal, stone, etc. Tires The tires must have flat tread design with a square shoulder and have a solid centerline section. The minimum dimensions are: Diameter: 71 inches New Tire Width: 27.4 inches Tread Depth: 111/32 inches Ply Rating: 20 Industry Code: L-5 Shipping and Mounting The tires must be shipped to the Bristol Hill Maintenance Garage, 3125 State Route 3, Fulton, NY 13069. The County will mount the tires. The tires must be delivered no later than 90 days from the date of award. Payment Upon or after delivery of all four tires, the successful vendor will submit an invoice to the Oswego County Division of Solid Waste, 2801 State Route 481, Fulton, NY 13069. Payment in full shall be made within 30 days. END OF SECTION 2
COUNTY OF OSWEGO PURCHASING DEPARTMENT Bid #4-07 Four (4) Loader Tires VENDOR BID REPLY SHEET Bids are due at 2:15 p.m., Friday, February 16, 2007 at the Oswego County Purchasing Department, 46 East Bridge Street, Oswego, New York 13126. THE COUNTY RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS. The undersigned hereby certifies that he has examined and fully comprehends the requirements and intent of the specifications for (4) Loader Tires as recited in the specifications and offers to purchase the metals for: Price per Tire: $ each x 4 tires = $ TOTAL Delivery Period: The undersigned declares that he has examined the Notice, Information, Specifications and Proposal and will furnish equipment, materials or services in compliance with same for the price set forth. Type or Print Name Company Title Address Authorized Signature ( ) / ( ) Date Telephone Number / Fax
RESOLUTION FOR CORPORATIONS ONLY Resolved that (individual) is authorized to sign and submit the bid or proposal of this corporation for the following project: Bid #4-07 Four (4) Loader Tires and to include in such bid or proposal the certificate as to non-collusion required by Section 103-D of the General Municipal Law as the act and deed of such corporation and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury, and to enter into the contract if awarded to this corporation: The foregoing is a true and correct copy of the resolution adopted by Corporation at a meeting of its Board of Directors held on the day of,, and is still in force on this day of, 2007. Secretary (Seal of Corporation)
NON-COLLUSIVE BIDDING CERTIFICATION General Municipal Law 103-d Bid #4-07 Four (4) Loader Tires (a) By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; (2) Unless otherwise required by Law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; (3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition. (b) A bid shall not be considered for award nor shall any award be made where (a)-(1), (2) and (3) have not been complied with; provided however, that if in any case the bidder cannot make the foregoing certification, the bidder shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefore. Where (a)-(1), (2) and (3) have not been complied with, the bid shall not be considered for award nor shall any award be made unless the head of the purchasing unit of the political subdivision, public department, agency or official thereof to which the bid is made, or his designee, determines that such disclosure was not made for the purpose of restricting competition. The fact that a bidder (a) has published price lists, rates or tariffs covering items being procured, (b) has informed prospective customers of proposed or pending publication of new or revised price lists for such items, or (c) has sold the same items to other customers at the same time prices being bid, does not constitute, without more, a disclosure within the meaning of paragraph (a) of this certification. By submission of this bid, the undersigned hereby affirms the truth of the foregoing certification under the penalties of perjury. Company Date Type or Print Name Title Authorized Signature
VENDOR INFORMATION REQUIREMENTS Bid #4-07 Four (4) Loader Tires IN ADDITION TO THE INFORMATION SUPPLIED ON THE BID SHEET, PLEASE COMPLETE THE FOLLOWING, WHICH WILL BE USED IF YOU ARE AWARDED A CONTRACT. PAYMENT TERMS: DELIVERY WILL BE MADE FEDERAL ID NUMBER: DAYS A.R.O. SEND ORDERS TO: Address: Phone: ( ) INVOICES WILL BE FROM: Address: PERSON TO CONTACT IN REFERENCE TO CONTRACT: Name: Address: Phone: ( ) Fax ( ) WARRANTY SERVICE WILL BE PROVIDED BY: Name: Address: Phone: ( ) Fax ( ) ANY SPECIAL ORDERING INFORMATION: SALES REPRESENTATIVES WHO WILL SERVE OSWEGO COUNTY AREA: Name: Website: Name: Website: Phone: E-Mail: Phone: E-Mail: COMPANY NAME SIGNATURE
NON-BIDDERS RESPONSE The Oswego County Purchasing Department is interested in the reasons why prospective bidders fail to submit bids. Failure to submit a bid without explanation may result in removal of your firm from our bidders list. If you are NOT submitting a bid in this proposal, please indicate the reason(s) by checking off one or more of the items below and return this form to the above address. 1. Unable to bid at this time, but would like to receive future bid requests. 2. Items or material not manufactured, distributed, stocked, furnished. 3. Materials or items we have to offer do not fully meet all the requirements of standards specified. 4. Specifications not clearly understood or applicable as follows: (ex.: too vague, too rigid, etc.) 5. We cannot meet the time of delivery of items or materials specified. 6. Insufficient time allowed for preparation and submission of bid. 7. Other reasons: You may remove our name from the bid list for: This Commodity Group This Item or Material All Bids Type or Print Name Title Authorized Signature Date Company Address ( ) Telephone Number